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<h3>Job Description</h3>
Job Description
We are seeking a highly organized and detail-oriented Medical Secretary / Administrative Assistant to support the daily operations of our medical office. This role combines traditional medical secretary duties with broader administrative support responsibilities. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a professional, compassionate demeanor when interacting with patients and staff.
 Key Responsibilities: Medical Secretary Duties: 
<ul>
<li>
Greet patients and visitors in a courteous and professional manner
</li>
<li>
Schedule patient appointments and manage provider calendars
</li>
<li>
Answer and direct incoming phone calls; respond to inquiries
</li>
<li>
Prepare and maintain patient records in EMR systems
</li>
<li>
Verify insurance information and obtain authorizations or referrals as needed
</li>
<li>
Coordinate communication between patients, providers, and external parties (labs, pharmacies, specialists)
</li>
<li>
Process medical documentation including forms, letters, and referrals
</li>
<li>
Ensure HIPAA compliance and maintain confidentiality of patient information
</li>
</ul>
 Administrative Assistant Duties: 
<ul>
<li>
Provide administrative support to physicians, office managers, and clinical staff
</li>
<li>
Manage office correspondence, emails, and internal communications 
</li>
</ul>
Schedule/Shift: Monday-Friday 8AM-4PM (need to be flexible to stay until 4:30PM)
 
For California Applicants:
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).
This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
Company DescriptionHere at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine. Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us? 
<h3>Company Description</h3>
Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?

Medical Secretary/Admin

<h3>Job Description</h3>
Job Description
Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains office. 
This position offers a hybrid schedule, with four in-office work days and 1 remote work day per week.
The Position
Wilson Elser's White Plains office is currently seeking a Legal Secretary to work with a leading Medical Malpractice and Long-Term Care defense team.
Key Responsibilities
<ul>
<li>Prepare legal filings: format documents, pull exhibits, proofread and redact documents</li>
<li>Prepare court filings, become familiar with court rules and filing procedures</li>
<li>E-file court filings</li>
<li>Open new matters</li>
<li>Document management and organization, saving to network, indexing for file room</li>
<li>Retrieve court decisions from Westlaw</li>
<li>Prepare cover letters for attorney bills</li>
<li>Input billing information into billing software</li>
<li>Schedule conferences and depositions, maintain attorney calendars</li>
<li>Manage bills for third party vendors, process check requests and follow up with accounting</li>
</ul>
Qualifications
<ul>
<li>2+ years Litigation experience</li>
<li>Prior experience with litigation involving Medical Malpractice</li>
<li>Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities</li>
<li>Familiarity with New York State and Federal court procedures and rules</li>
<li>Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys</li>
<li>Open to taking on new responsibilities and challenging tasks</li>
<li>Excellent organizational skills with the ability to integrate into a fast-paced environment</li>
<li>Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel)</li>
<li>Strong written and verbal communication skills</li>
<li>Licensed Notary</li>
</ul>
A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. 
Salary Range: $70,000—$80,000 USD
Why Should You Apply? 
<ul>
<li>Benefits: Outstanding benefits package, including 401k match and generous PTO plan</li>
<li>Career Growth: Ample opportunities for professional development and advancement</li>
<li>Employee Perks: Access to corporate discount plans and other benefits</li>
</ul>
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at <a href="mailto:talentacquisition@wilsonelser.com" target="_blank">talentacquisition@wilsonelser.com</a>.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR

Legal Secretary - Medical Malpractice

<h3>Job Description</h3>
Job DescriptionJoin Our Team at Dakota Vascular in Sioux Falls, SD
FULL-TIME 40 hours per week
Are you a compassionate and detail-oriented individual looking for a rewarding career in the healthcare industry? Dakota Vascular in Sioux Falls, SD is currently seeking a full-time Medical Secretary to join our team. As a Medical Secretary, you will play a crucial role in supporting our healthcare providers and ensuring the smooth operation of our clinic.
Key Responsibilities:
<ul>
<li>Checking patients in and out for appointments</li>
<li>Assist healthcare providers with scheduling appointments, surgeries, and follow-up visits</li>
<li>Manage patient records and ensure accurate and timely documentation</li>
<li>Answer phones and address patient inquiries and concerns in a professional and courteous manner</li>
<li>Documenting insurance information, personal information, payment methods and other important information</li>
<li>Maintain confidentiality of patient information and adhere to HIPAA guidelines</li>
</ul>
As a Medical Secretary at Dakota Vascular, you will be the first point of contact for our patients and their families. Your friendly and compassionate demeanor will help create a welcoming and reassuring environment for those seeking medical care. Your attention to detail and organizational skills will ensure that appointments are scheduled promptly and accurately to minimize wait times and maximize patient satisfaction.
Qualifications:
<ul>
<li>Previous experience in a healthcare setting preferred</li>
<li>Excellent communication and interpersonal skills</li>
<li>Proficiency in medical terminology and record-keeping</li>
<li>Ability to multitask and prioritize effectively in a fast-paced environment</li>
<li>Strong attention to detail and accuracy</li>
</ul>
If you are looking for a fulfilling career where you can make a difference in the lives of others, consider joining our team at Dakota Vascular. As a Medical Secretary, you will have the opportunity to support our healthcare providers in delivering high-quality care to our patients.
About Dakota Vascular:
At Dakota Vascular, we are dedicated to providing comprehensive vascular care to patients in Sioux Falls, SD and the surrounding areas. Our team of skilled healthcare providers is committed to delivering personalized and compassionate treatment to each individual we serve. We specialize in the diagnosis and treatment of vascular conditions, offering state-of-the-art procedures and innovative therapies to improve the health and well-being of our patients.
 #hc203533

Medical Secretary-Full-time

<h3>Job Description</h3>
Job Description
Jacksonville Orthopaedic Institute is looking for a Medical Secretary to join our team at the San Marco office. The position is full-time/40 hours per week with benefits including medical, dental, vision, life and disability insurance, and 401K retirement plan.
Location: 1577 Roberts Dr Jacksonville Beach, FL 32250
Schedule: Monday- Friday, no weekends
Essential Duties and Responsibilities
<ul>
<li>Provide administrative support to assigned physicians.</li>
<li>Maintain calendar and call schedule for assigned physician.</li>
<li>Schedule non-patient appointments and meeting room.</li>
<li>Schedule and/or rescheduling independent medical exams on physicians’ schedule and calendars; including obtaining records, sending invoices, tracking payments, keeping detailed spreadsheet of all payments and appointment info.</li>
<li>Proofread and/or transcribe physician notes</li>
<li>Answer telephone, screen callers, relays message and return calls.</li>
<li>Pick up and deliver mail on a daily basis.</li>
<li>Interact with data entry and billing department regarding requests for additional information.</li>
<li>Route paperwork to appropriate staff (i.e. MMI charts, medical records).</li>
<li>Bill attorneys, case managers for depositions, phone conferences, etc.</li>
<li>Maintain the physician’s curriculum vitae and updates CME credits, publications etc.</li>
<li>Maintain strict confidentiality and adhere to all HIPAA guidelines/regulations.</li>
<li>May be required to assist the medical assistant with patients in clinic.</li>
</ul>
 
Position Requirements
<ul>
<li>Previous experience in a physician’s office.</li>
<li>Previous medical secretary/transcription/scribe experience required. </li>
<li>Orthopaedic experience a plus.</li>
<li>Strong medical terminology knowledge required.</li>
<li>Strong grammar, punctuation, and syntax skills are needed.</li>
<li>High school or GED.</li>
<li>Professional demeanor and ability to interact appropriately with patients, physicians and staff.</li>
<li>Ability to multi-task and work efficiently in a fast-paced environment. </li>
<li>Excellent communication skills.</li>
<li>Effective computer skills.</li>
<li>Familiarity with HIPPA and OSHA guidelines/regulations.</li>
<li>Ability to work Monday through Friday between the hours of 8:00 am and 5:00 pm (schedules may vary based on the clinic’s needs). </li>
</ul>
Working Conditions
Fast paced orthopedic medical practice environment. Occasional overtime may be required.
 
Physical Demands
Must be able to communicate clearly in person and over the telephone. 
 Visual acuity adequate to perform job duties, including visual examination of patient and reading information from printed sources and computer screens. 
 Requires full range of body motion, manual and finger dexterity, and hand-eye coordination. 
 Requires frequent bending, reaching, and repetitive hand movements, standing, walking and sitting.
 Requires pushing and pulling exerted regularly throughout a regular work shift. 
Sitting
6 Hours per Day
Standing / Walking
2 Hours per Day
Lifting up to 10 lbs
Frequently 
Carrying up to 10 lbs
Frequently
Pushing/Pulling up to 10 lbs
Frequently

Medical Secretary - Beaches

<h3>Job Description</h3>
Job Description
Insurance Defense / Medical Malpractice Law Firm (Downtown Long Beach, CA) Minimum 2 to 6 years of recent civil litigation experience required (Insurance Defense and Medical Malpractice experience preferred)
Experience Required: • Must have knowledge of: Word, WordPerfect, Outlook, Adobe, Lexis Hot Docs • Type minimum 70 wpm • Heavy transcription and telephones (scheduling depositions, meetings, etc.) • Good phone etiquette, organizational and communication skills • Strong calendaring skills and knowledge of court filing deadlines and procedures • Compilation and filing of Motions (including Summary Judgment), and all civil litigation pleadings • Highly motivated, conscientious, detail oriented, self starter • Proven ability to work productively in a high pressure, fast pace environment
Great work environment. Benefits include medical, dental, vision, life insurance and long-term disability insurance, along with paid parking, flexible spending account and 401(k) plan. Salary commensurate with experience.
Company DescriptionOur law firm specializes in insurance defense and professional liability defense. The firm’s range of expertise includes many related legal fields including medical malpractice, business litigation, health care law, legal malpractice defense, product liability and managed care issues. The firm offers a competitive salary, as well as a dynamic, challenging, and collegial work environment. We also offer excellent benefits including medical, dental, vision, life and long-term disability insurance, along with paid parking, a flexible spending account and 401(k) plan. 
<h3>Company Description</h3>
Our law firm specializes in insurance defense and professional liability defense. The firm’s range of expertise includes many related legal fields including medical malpractice, business litigation, health care law, legal malpractice defense, product liability and managed care issues. \r\n\r\nThe firm offers a competitive salary, as well as a dynamic, challenging, and collegial work environment. We also offer excellent benefits including medical, dental, vision, life and long-term disability insurance, along with paid parking, a flexible spending account and 401(k) plan.

LITIGATION - MEDICAL MALPRACTICE SECRETARY

<h3>Job Description</h3>
Job Description
SECRETARY: LITIGATION -- MEDICAL MALPRACTICE (FULL-TIME)
Insurance Defense / Medical Malpractice Law Firm (Downtown San Diego, CA)
Minimum 3 years of recent litigation experience (insurance defense and/or medical malpractice experience a plus!)
Experience Required:
• Must have knowledge of Word, WordPerfect, Outlook and Adobe
• Type minimum 70 wpm
• Good phone and speaking etiquette, writing, multitasking, organizational, communication and computer skills
• Knowledge of California codes, court rules, discovery rules, medical research, court research, subpoena preparation, filing deadlines and procedures
• Knowledge of trial and arbitration preparation
• Ability to maintain tasks and calendars
• Highly motivated, conscientious, detail oriented, self-starter
Great work environment. Benefits include medical, dental, vision, life insurance and long-term disability insurance, along with paid parking, flexible spending account and 401(k) plan.
Salary commensurate with experience.
Company DescriptionOur law firm specializes in insurance defense and professional liability defense. The firm’s range of expertise includes many related legal fields including medical malpractice, business litigation, health care law, legal malpractice defense, product liability and managed care issues. The firm offers a competitive salary, as well as a dynamic, challenging, and collegial work environment. We also offer excellent benefits including medical, dental, vision, life and long-term disability insurance, along with paid parking, a flexible spending account and 401(k) plan. 
<h3>Company Description</h3>
Our law firm specializes in insurance defense and professional liability defense. The firm’s range of expertise includes many related legal fields including medical malpractice, business litigation, health care law, legal malpractice defense, product liability and managed care issues. \r\n\r\nThe firm offers a competitive salary, as well as a dynamic, challenging, and collegial work environment. We also offer excellent benefits including medical, dental, vision, life and long-term disability insurance, along with paid parking, a flexible spending account and 401(k) plan.

SECRETARY: LITIGATION -- MEDICAL MALPRACTICE

<h3>Job Description</h3>
Job Description
SUMMARY:
Under direction of office supervisor and physicians receives patients into site. Ensures record is complete and available prior to patient arrival. Updates patient information including demographics and insurance information. As appropriate, provides patients with information regarding appointments, test requirements, etc. in preparation for next visit. Collects co-payments, preparing and maintaining related records. Provides charge entry for services rendered to patients. Maintains efficient front desk operations.
This is a full-time, 40 hours/week position (8:00AM-4:30PM Monday-Friday) supporting the Endocrinology division in East Providence. 
 
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Consistently applies the Brown Medicine values of patient care priority, dignity, collaboration, integrity and quality in support of the Brown Medicine mission to deliver compassionate, high-quality patient care, research excellence and outstanding physician education. Is responsible for knowing and acting in accordance with the Brown Medicine Compliance Program and Code of Conduct.
Consistently practices the Brown Medicine Customer Service Standards.
<ul>
<li>Answer and refer telephone calls or other inquiries to ensure accurate and timely communications are facilitated.</li>
<li>Greet patients and visitors promptly. Assist patients and family members or other customers with concern and empathy; respect their confidentiality and privacy and communicate with them in a courteous and respectful manner. </li>
<li>Confirm patient appointments in advance of visit.</li>
<li>Consistently demonstrate ability to respond to changing situations in a flexible manner in order to meet current needs, such as reprioritizing work as necessary.</li>
<li>Schedule patient appointments</li>
<li>Minimize non-productive time and fill slow periods with activities that will enable you to prepare to meet the future needs of the office (organizing, housekeeping, assisting others, etc.).</li>
<li>Check patients into clinical office by updating patient demographic information and “arriving” the patient in the software. Verify insurance information at each patient visit.</li>
<li>Review encounter forms to ensure accurate diagnostic/treatment codes are applied.</li>
<li>Collect payments (co-pays) for services rendered when applicable (at check in or at check out.)</li>
<li>Reconcile encounter forms and payment collection on a daily basis.</li>
<li>Document and log unused encounter forms as directed by the Patient Accounting Office.</li>
<li>Check patients out of the clinical site by processing the paperwork, scheduling follow up visits and entering the charge for the visit..</li>
<li>Photocopy, fax and file as required.</li>
<li>Process outgoing mail and distribute incoming mail.</li>
<li>Initiate and follow through on referral authorization calls to insurance carriers as necessary.</li>
<li>Type correspondence as directed.</li>
<li>Filing as required.</li>
<li>Prepare initial patient medical record.</li>
<li>Respond to routine requests for information in a timely manner following procedure/guidelines. Reduce inquiries to others when information is readily available through other means.</li>
<li>Maintain equipment and report broken or missing equipment to manager as soon as possible.</li>
<li>Willingly learns new skills, procedures, protocols as they are introduced; attends training and masters new software programs.</li>
<li>May perform duties of Medical Assistant.</li>
<li>Maintain work area in a neat and orderly fashion.</li>
<li>Attend meetings as required.</li>
<li>Demonstrate flexibility to perform duties wherever volume deems it necessary within the office.</li>
</ul>
BASIC KNOWLEDGE:
<ul>
<li>High school diploma or GED.</li>
<li>Knowledge of medical office procedures and terminology.</li>
<li>Knowledge of grammar, spelling and punctuation to document patient information and type correspondence.</li>
<li>Skill in greeting patients and answering telephones with a strong customer service focus.</li>
<li>Skill in operating a variety of office equipment such as copier, facsimile machine and computer.</li>
<li>Ability to speak clearly and concisely.</li>
<li>Ability to read, understand and follow oral and written instructions given in English.</li>
<li>Ability to sort and file by alphabetic or numeric systems.</li>
<li>Ability to establish and maintain effective working relationships with customers (patients, physicians, coworkers, supervisor, etc.).</li>
</ul>
EXPERIENCE:
Minimum one-year secretarial experience preferably in a medical setting.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Conditions common to a clinical practice environment. Involves frequent contact with patients and other customers. Interaction with others is constant and interruptive. Work may be stressful at times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
INDEPENDENT ACTION:
Work is performed under general supervision, with some independent judgment exercised in determining priorities.
SUPERVISORY RESPONSIBILITY:
None.

Employees are required to be vaccinated against COVID as a condition of employment, subject to accommodation for medical exemptions.
We value a diverse, talented workplace and seek colleagues who strive to better understand systemic barriers as it affects patient care and our academic institutions. Brown Medicine welcomes nominations and applications from all individuals with varied experiences, perspectives, abilities, identities, and backgrounds to enrich our clinical, research, training and service missions.
Brown Physicians, Inc. will join Brown Health Medical Group/Brown University Health effective December 28, 2025. As part of this integration, there may be changes to our application process. Depending on timing, candidates may be asked to re-submit their application through the Brown University Health system. We appreciate your understanding and continued interest in joining our team during this exciting time of growth.

Medical Secretary - Endocrine

<h3>Job Description</h3>
Job DescriptionCompany Description 
When you come to the University of Maryland St. Joseph Medical Center, you’re coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. You’re embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes convenience and flexibility a priority. Joining our team of healthcare professionals means you’ll be contributing to a locally and nationally recognized institution. UM St. Joseph has been recognized by The Leapfrog Group as a grade ‘A’ hospital and by U.S. News &amp; World Report as #3 in both the state and Baltimore Metro area, making UM St. Joseph the highest-ranking community hospital in Maryland. In addition, we’ve been consistently recognized as a top employer by Baltimore magazine.&nbsp;
UMSJ Outpatient Rehabilitation Institute is a multidisciplinary ambulatory rehab clinic. We offer free parking and are closed on weekends and for major holidays.&nbsp;
Take a tour! Link to our clinic:&nbsp;<a href="https://www.umms.org/sjmc/health-services/rehabilitation" target="_blank">https://www.umms.org/sjmc/health-services/rehabilitation</a>
Job Description 
Job Summary
The Medical Secretary II performs all secretarial functions to include but not limited to answering phones, taking messages, scheduling appointments, maintaining files, edit and proofread materials, distributing correspondence. The Medical Secretary II is responsible for monitoring patient check in and check out and performing other duties as assigned.
Organizational Expectations
1. Adheres to and exhibits our core values:
Reverence: Having a profound spirit of awe and respect for all creation, shaping relationships to self, to one another and to God and acknowledging that we hold in trust all that has been given to us.
Integrity: Moral wholeness, soundness, uprightness, honesty and sincerity as a basis of trustworthiness.
Compassion: Feeling with others, being one with others in their sorrows and joys, rooted in the sense of solidarity as members of the human community.
Excellence: Outstanding achievement, merit, virtue; continually surpassing standards to achieve/maintain quality. Attends staff meetings and completes mandatory in-services, requirements and competency evaluations on time.
Compliance: Understands regulatory requirements with regard to compliance and all other laws and regulations that apply to the organizational operations (e.g. Code of Conduct) and how these regulations apply to the individual’s role/ department/ unit. Proactive in addressing compliance issues; reporting through appropriate channels such as supervisor, chain of command and Ethics Point. Completes mandatory introductory and ongoing training within the specified timeframes.
2. Maintains current knowledge in present areas of responsibility (i.e., self education, attends ongoing educational programs).
3. Works collaboratively and supports efforts of team members. Demonstrates exceptional customer service and interacts effectively with physicians, patients, residents, visitors, staff and the broader health care community
COMMUNICATIONS AND COLLABORATION:
Protects the privacy and confidentiality of patients and employees. Addresses patients, families, visitors, co-workers and physicians with courtesy and respect. Respects patients' rights by addressing patient by name and maintaining confidentiality. Collaborates with the patient, significant others, and ancillary departments to become a multidisciplinary health - care team whose goal is to provide care that is continuous and well-coordinated. Accurately maintains charts, files, and identification numbers. Obtains, verifies and documents required patient information.
PATIENT SUPPORT: Responsible for patient check-in and discharge, scheduling.
PRIMARY CARE OFFICE REGISTRATION: Facilitates an efficient and professional registration process through the attainment of demographic and financial information, via face-to-face registration, that is pertinent to appropriate reimbursement and statistical analysis. Responsible for entering information accurately in both the Medical Records and Patient Billing systems. Ensures completion and accuracy of all registration forms and documents and schedules follow-up visits into proper systems. Prints daily clinic schedules, prepares new patient information packets, answers telephone and triages calls/questions as appropriate. Collects physician practice authorizations, enter appropriate information in both registration/billing systems. Instructs patients to obtain referrals as needed. Assists with follow up directly with referring physician office as needed. Explains general policies related to registration, co-payments, referrals, pre-authorizations, and deductibles as well as policies related to physician billing and different specialty services within UMSJMG.
Qualifications 
Education
<ul>
<li>* High School Diploma or GED (Required)</li>
<li>2 year / Associate's Degree (Preferred)</li>
</ul>
Certification / Licensure / Registration
<ul>
<li>Not Applicable – No Certification and Licensure Requirements required or preferred</li>
</ul>
Experience and Skills
<ul>
<li>*0 - 1 year Related experience (Required)</li>
<li>EPIC ambulatory cadence/prelude experience preferred</li>
</ul>
Required Skills:
Strong Verbal Communications Skills, Strong Written Communications Skills, General Clerical Skills, Basic Computer Skills, Multi Line Telephone Operational Skills, Excellent Organizational Skills, Strong Customer Services Skills
 Additional Information 
All your information will be kept confidential according to EEO guidelines.
Compensation:
<ul>
<li>Pay Range:&nbsp;&nbsp;$19.23-$27.31</li>
<li>Other Compensation (if applicable):</li>
<li>&nbsp;Review the 2025-2026 UMMS Benefits Guide</li>
</ul>
Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at <a href="mailto:careers@umms.edu" target="_blank">careers@umms.edu</a>.

MEDICAL SECRETARY II

<h3>Job Description</h3>
Job DescriptionDescription:
SUMMARY. Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as word processing, briefing charts and spreadsheets.
1. QUALIFICATIONS:
1.1. Mandatory knowledge and skills.
1.1.1. A fully qualified typist with a minimum of 70 WPM is required.
1.1.2. English language, correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence, reports, and transcribed material.
1.1.3. Proficiency in Microsoft Office software. Able to use various programs, such as Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists).
1.1.4. General medical ethics, telephone etiquette, excellent communications and customer service skills.
1.2. Education. High school diploma or General Educational Development (GED) equivalency. Medical terminology and Medical Administrative Specialist Certification desired.
1.3. Experience. At least 12 months of experience as a medical secretary is required.
1.4. Work Environment/Physical Requirements. The work is primarily sedentary. However, there may be some physical demands. Requirements include prolonged walking, standing, sitting or bending.
2. UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES: None.
3. PERFORMANCE OUTCOMES:
3.1. Prepares a wide variety of recurring and some nonrecurring correspondence, reports, minutes, and other documents.
3.2. Proofreads/edits documents. Ensures procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.
3.3. Screens incoming mail and distributes to appropriate staff member; reroutes to other organizations/offices, or handles personally.
3.4. Establishes and monitors suspense dates and brings to management’s attention any conflicts in schedule.
3.5. Receives telephone calls and greets visitors.
3.6. Maintains supervisor’s calendar, coordinates meeting arrangements, and schedules meetings
and/or
conferences.
3.7. Establishes, updates, and maintains office records of various types that may be needed or will assist in the efficient operation of the office. Maintains, purges, and disposes of office records/files in accordance with regulations and procedures.
3.8. Prepares, consolidates, submits, and maintains documents, files and records in accordance with established procedures.
3.9. At the direction of the government, requests office supplies, printing support, and related materials and or services from other MTF departments. Updates tracker or suspense files as required.
3.10. May serve as a liaison between supervisor and subordinate units. May be responsible for the receipt, control, logging, safekeeping, and necessary action on sensitive materials.
3.11. Records and transcribes stenographic notes of correspondence, reports, and similar material; telephone conversations; and office meetings and conferences.
Requirements:

3,193 medical-secretary Jobs