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<h3>Job Description</h3>
Job Description
Position: Secretary
Job type: Permanent (Full time/ Part time) 
Location: Hybrid 
Brandcoven is a fast-growing marketing and branding agency located in North Carolina, USA. We are seeking a highly organized and efficient Secretary to join our team on a full-time, permanent basis.
Responsibilities:
<ul>
<li>Answer and direct phone calls in a professional and timely manner</li>
<li>Greet clients and visitors in a welcoming and courteous manner</li>
<li>Manage the reception area, ensuring it is clean and presentable at all times</li>
<li>Receive and distribute mail and packages</li>
<li>Schedule appointments and maintain calendars for the team</li>
<li>Coordinate and schedule meetings and conference calls</li>
<li>Take meeting minutes and distribute to team members</li>
<li>Prepare and edit correspondence, reports, and presentations</li>
<li>Maintain and update company databases and records</li>
<li>Order office supplies and maintain inventory</li>
<li>Assist with travel arrangements and expense reports</li>
<li>Handle confidential and sensitive information with discretion</li>
<li>Provide general administrative support to the team as needed</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent; additional education or certification is a plus</li>
<li>Proven work experience as a Secretary or similar administrative role</li>
<li>Excellent organizational and time-management skills</li>
<li>Strong communication and interpersonal abilities</li>
<li>Proficient in Microsoft Office and other relevant software</li>
<li>Ability to multitask and prioritize tasks effectively</li>
<li>Attention to detail and accuracy</li>
<li>Ability to maintain confidentiality and handle sensitive information</li>
<li>Positive attitude and strong work ethic</li>
<li>Previous experience in a marketing or branding agency is a plus</li>
</ul>
Benefits:
We offer a competitive salary and benefits package, as well as opportunities for growth and development within our dynamic and innovative company. 
If you are a highly organized and efficient individual with a passion for the marketing and branding industry, we would love to hear from you. 
Apply today to join the Brandcoven team!

Secretary

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Probate Secretary to join our team on a long-term contract basis in Chicago, Illinois. In this role, you will provide essential administrative support to attorneys, ensuring efficient case management and seamless operations. This position is ideal for professionals with a background in legal support and strong organizational skills. Responsibilities: • Manage court filings, including e-filing and maintaining accurate records of case submissions. • Organize and maintain the attorney's calendar by scheduling appointments and tracking deadlines. • Handle client communications professionally, providing updates and addressing inquiries. • Utilize Clio software to save and manage legal documents efficiently. • Record and monitor expenses using QuickBooks to support financial tracking. • Docket key dates and deadlines to ensure timely case progression. • Prepare dictation and other legal correspondence with attention to accuracy and detail. • Coordinate meetings and appointments, ensuring smooth scheduling and communication.• Minimum of 2 years of experience in a legal secretary or administrative role. • Proficiency in e-filing and court filing processes. • Familiarity with Clio software for legal case management. • Knowledge of QuickBooks for expense tracking and financial recording. • Strong organizational skills, particularly in calendar management and scheduling. • Excellent communication skills for client interactions and correspondence. • Ability to handle dictation and prepare precise legal documentation. • Attention to detail and commitment to maintaining accurate records.

Probate Secretary

<h3>Job Description</h3>
Job DescriptionUnit Secretary Career Opportunity Join a Team That Puts Your Passion for Helping Others First Are you looking for a career close to home and heart? Join Encompass Health as a Unit Secretary, playing a pivotal role in supporting the nursing unit to ensure seamless patient care within a community- focused environment that values both employees and the community it serves. Be a cornerstone of our nursing unit, delivering vital clerical support, and serving as a friendly resource for patients, families, staff, and visitors. Your coordination skills will boost unit efficiency, contributing to the delivery of safe, high-quality patient care. Let's create a career that resonates with your home and heart. A Glimpse into Our World At Encompass Health, you'll experience the difference the moment you become a part of our team. Working with us means aligning with a rapidly growing national inpatient rehabilitation leader. We take pride in the growth opportunities we offer and how our team unites for the greater good of our patients. Our achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For® Award, among other accolades, which is nothing short of amazing. Starting Perks and Benefits At Encompass Health, we are committed to creating a supportive, inclusive, and caring environment where you can thrive. From day one, you will have access to: 
<ul>
<li>Affordable medical, dental, and vision plans for both full-time and part-time employees and their families.</li>
<li>Generous paid time off that accrues over time.</li>
<li>Opportunities for tuition reimbursement and continuous education.</li>
<li>Company-matching 401(k) and employee stock purchase plans.</li>
<li>Flexible spending and health savings accounts.</li>
<li>A vibrant community of individuals passionate about the work they do!</li>
</ul>
Be the Unit Secretary you always wanted to be 
<ul>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Maintain complete and accurate medical records for patients using appropriate labeling system.</li>
<li>Accurately/efficiently transcribe medical orders and distributes to other disciplines as needed.</li>
<li>Act as a helpful resource for patients, families, physicians, and visitors at the nursing station.</li>
<li>Coordinate unit operations to optimize the delivery of safe patient care.</li>
<li>Schedule tests, appointments and transportation as needed in a timely manner.</li>
<li>Serve as a liaison for inquiries, directing them to the appropriate person for resolution.</li>
</ul>
Qualifications 
<ul>
<li>CPR certification preferred.</li>
<li>One year of inpatient unit secretary experience preferred.</li>
<li>Active enrollment in a healthcare program (such as nursing), familiarity with medical terminology, and experience in reading and transcribing medical orders are preferred.</li>
</ul>
The Encompass Health Way We proudly set the standard in care by leading with empathy, doing what's right, focusing on the positive, and standing stronger together. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing! At Encompass Health, we celebrate and welcome diversity in our inclusive culture. We provide equal employment opportunities regardless of race, ethnicity, gender, sexual orientation, gender identity or expression, religion, national origin, color, creed, age, mental or physical disability, or any other protected classification. We're eager to meet you, and we truly mean that. Join our family and let's make a difference together!

Unit Secretary

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>
<ul>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>401K</li>
</ul>
</li>
</ul>
Job Summary We are seeking a highly motivated Legal Secretary to join our team. We are a small firm looking for a legal secretary who is extremely detail oriented, self-motivated, punctual and reliable to join our growing team. You will communicate with clients, compile case materials, and carry out a variety of administrative duties. The ideal candidate is hardworking and detail oriented. Responsibilities 
<ul>
<li>
<ul>
<li>Communicate frequently with Attorney(s) in formulating a game plan for the current case load</li>
<li>Consistently and thoroughly utilize client management software to detail the interactions with clients, attorneys, expert witnesses, opposing counsel, etc.</li>
<li>Follow established procedures for work product, documentation and notes</li>
<li>Prepare for weekly case reviews with Attorneys</li>
<li>Responsible for creation of legal documents, letters, pleadings per the instruction of Attorneys</li>
<li>Responsible for ensuring that tasks, as assigned by Attorneys, are completed within designated due dates</li>
<li>Maintain a professional and courteous demeanor when interacting with Attorneys, Clients and Coworkers</li>
<li>Work on cases from inception of litigation through arbitration/trial. Communicate with clients, expert witnesses and opposing counsel by letter, email, text and telephone</li>
<li>Maintain calendar consisting of meetings, appointments, due dates and hearings</li>
<li>Ability to manage large caseload</li>
<li>Develop and maintain hard copy and/or digital filing systems of documents in an organized manner</li>
</ul>
</li>
</ul>
 Qualifications 
<ul>
<li>
<ul>
<li>Data entry into case management software</li>
<li>Qualifications: At least 2 3 years experience</li>
<li>Must have knowledge of Federal and State Court filing systems and the Nevada Rules of Civil Procedure</li>
<li>Persuasive writing skills</li>
<li>Analytical Reasoning. Task Prioritization</li>
<li>Calendaring skills. Ability to multitask. Self-disciplined, positive attitude and professional appearance</li>
<li>Experience working with MS Office, Adobe Acrobat, Google Drive</li>
<li>Typing 45+ WPM</li>
<li>Answer multi telephone lines in a polite and professional manner. Take detailed messages as needed</li>
</ul>
</li>
</ul>

Legal Secretary

<h3>Job Description</h3>
Location: Stamford
Position: Legal Secretary
Support Model: 4 to 1
Target Salary: $60,000 - $70,000
Hiring Manager: Office Administrator
 
The candidate for this position will be successful if they can execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals, and other members of the firm on a series of administrative functions. Therefore, the candidate will need to possess effective time management and organizational skills, as well as the ability to be detail-oriented.
 
Responsibilities
<ul>
<li>Administrative functions such as managing logistics</li>
<li>First point of contact/representative for clients</li>
<li>Other duties as assigned</li>
</ul>
 
Qualifications
 
<ul>
<li>High school degree or equivalent experience</li>
<li>Strong organizational and communication skills</li>
<li>Self-starter Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)</li>
</ul>

<h3>Job Description</h3>
Position: Litigation Secretary 
Ranking: AmLaw100
Location: San Francisco
Onsite Logistics: Hybrid
Practice Areas: M&amp;A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management.
Base Salary: $90,000 - $105,000 + OT and Bonus
 
Job Description:

Our client's San Francisco office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department. 
 
Responsibilities:
 
<ul>
<li>Assist attorneys with new business/matter intaking applications and conflict checks</li>
<li>Accurately enter attorney time into the timekeeping system to meet weekly deadlines</li>
<li>Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies.</li>
<li>Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports. </li>
<li>Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)</li>
<li>Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks.</li>
</ul>
 
Qualifications &amp; Required Experience:
 
<ul>
<li>Minimum of five (5) years of experience working with multiple attorneys required</li>
<li>Minimum of five (5) years of experience supporting California-based litigation practice and working with CA courts required</li>
</ul>

Litigation Secretary

<h3>Job Description</h3>
Job Description
We are seeking a detail-oriented and experienced Legal Secretary to join our Estate Planning Team in our Naperville office. The successful candidate will support attorneys in all phases of estate planning. They will play a critical role in managing client files, maintaining compliance, and facilitating clear communication with clients.
Key Responsibilities:
<ul>
<li>Draft estate planning documents to include wills, trusts, powers of attorney, advance healthcare directives, and related amendments.</li>
<li>Collect and organize financial, personal, and asset information from clients.</li>
<li>Manage and maintain client files, both digital and physical, in accordance with firm policies.</li>
<li>Monitor deadlines and maintain tickler systems for follow-up.</li>
<li>Maintain up to date knowledge of relevant estate, tax, and probate laws.</li>
<li>Communicate professionally with clients, financial advisors, and other third parties.</li>
</ul>
Qualifications:
<ul>
<li>Minimum 5 years experience in estate planning or a related legal field.</li>
<li>Strong understanding of estate planning documents, terminology, and procedures.</li>
<li>Experience with legal practice management software such as Smokeball.</li>
<li>Notary Public license</li>
</ul>
Key Skills:
<ul>
<li>Exceptional attention to detail and organizational skills.</li>
<li>Strong written and verbal communication.</li>
<li>Ability to manage multiple tasks and deadlines in a fast-paced environment.</li>
<li>Professional demeanor and discretion with confidential information.</li>
<li>Proficient in Microsoft Office Suite.</li>
</ul>
Working Conditions:
<ul>
<li>Primarily office-based with standard business hours, some flexibility may be required.</li>
<li>Occasional client meetings or signings may occur outside of normal office hours.</li>
</ul>
Pay &amp; Benefits:
<ul>
<li>$75,000 salary - Commensurate with experience</li>
<li>Employee Medical Plan</li>
<li>Disability Insurance</li>
<li>Life Insurance</li>
</ul>
To Apply:
Please submit a cover letter along with your resume and send to <a href="mailto:BrianT@GierachLawFirm.com" target="_blank">BrianT@GierachLawFirm.com</a>. Thank you for considering this opportunity. Please, no direct inquiries or agency submissions.

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