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<h3>Job Description</h3>
Summary:
We are seeking an experienced Executive Assistant to support senior members of an executive leadership team. This role involves managing complex calendars, travel, high-level communication, and coordination of meetings and events. The ideal candidate is highly organized, proactive, and capable of handling sensitive information with discretion.
 
Key Responsibilities:
<ul>
<li>Manage calendars, schedule appointments, and send reminders for executive leadership.</li>
<li>Coordinate logistics for meetings, including board-level gatherings, and prepare/distribute related materials.</li>
<li>Act as a liaison for internal teams and external contacts, including board members and key partners.</li>
<li>Handle incoming communications and prioritize appropriately.</li>
<li>Plan and manage travel arrangements, both domestic and international, including itineraries and contingencies.</li>
<li>Maintain confidential files and sensitive documents, including legal and financial materials.</li>
<li>Organize and manage high-profile, multi-day events, including vendor coordination and on-site execution.</li>
<li>Prepare reports, presentations, correspondence, and briefing materials.</li>
<li>Support executive initiatives and assist with special projects as needed.</li>
</ul>
 
Qualifications:
<ul>
<li>Bachelor’s degree or equivalent combination of education and experience.</li>
<li>At least 10 years of administrative support experience, with 7+ years supporting C-level executives.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with tools like Canva, SharePoint, Ariba, and Coupa is a plus.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of professionalism, discretion, and integrity.</li>
<li>Excellent time management, organizational skills, and attention to detail.</li>
<li>Comfortable working independently in a fast-paced, deadline-driven environment.</li>
<li>Valid driver’s license and clean driving record.</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Executive Administrator 
As the Executive Administrator, you will manage projects and activities for the CEO, senior staff, and committees; organize meetings and conference calls; review and manage contracts; and write correspondence and other communications. We will rely on you to have your finger on the pulse of activities, projects, and issues related to the office needs. You will take projects from start to finish and facilitate our communications processes. 
In this role, your success is all about managing priorities, creating and maintaining relationships, and being warm and gracious. In this highly visible role, your excellent communication and collaboration is paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action. 
 
Responsibilities as the Executive Administrator 
In this role you will have a wide range of responsibilities. You will: 
• Provide support to our CEO and senior staff.
 • Coordinate, write, edit, and distribute electronic communications to members and stakeholders. 
• Maintain the membership management system and run reports as needed.
 • Maintain contracts with state licensing boards and act as a resource to staff members on contract issues. 
• Provide final review of FMS documents prior to public distribution. 
• Manage newsletters and oversee the bi-annual publication by working with writers, graphic designers, and printers. 
• Annual Meeting Logistics - be the primary point of contact for Annual Meeting speakers, Education Committee and perform other duties as assigned. 
 
Qualifications of the Executive Administrator 
• Bachelor’s degree, preferably in business administration or communications 
• Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, volunteers, and executive staff. 
• Strong MS Office Suite skills. 
 
Attributes as the Executive Administrator 
• Great communicator. You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level. 
• Strong project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish, and keep everyone appropriately informed. 
• Problem solver. You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges. 
• Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts. 
• Autonomous. Although we stay in close communication with each other, we don’t micromanage. We trust you to do your job well without much supervision, but to know when to seek guidance from senior staff. You are comfortable taking initiative. 
• Service-driven. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization. 
• Organizational agility. You have a collaborative work style and are able work across departments to get the results and support you need. 
 
What’s Attractive to the Right Candidate? 
• With an eye on the future and many initiatives underway, FMS is an exciting place for professionals who enjoy a culture of teamwork and respect. 
• This role will leverage all your skills and afford you the opportunity to learn new ones. 
• You will enjoy a competitive salary and a comprehensive benefits package, including medical and dental insurance; long-term disability; vacation and sick leave; paid holidays; retirement savings plan; and more.

<h3>Job Description</h3>
Job Title: Executive Assistant
Location : Mountain View CA 
Duration of Assignment : 12 Month contract 
Pay Range : $65.00/hr to $70.00/hr 
 
We're seeking a proactive and highly organized Executive Assistant to support senior leaders by managing day-to-day priorities, streamlining communication, and ensuring the smooth execution of business operations. 
 
Key Responsibilities:
<ul>
<li>Manage complex and dynamic calendars with a strong understanding of business priorities</li>
<li>Coordinate domestic and international travel, logistics, and expense reports (Concur)</li>
<li>Act as liaison between executives and internal/external partners, maintaining professionalism at all levels</li>
<li>Organize and support meetings (onsite/offsite), take detailed notes, and track follow-ups</li>
<li>Prepare reports, presentations, and internal documentation</li>
<li>Maintain confidentiality and handle sensitive information with discretion</li>
<li>Partner with other EAs and teams to align schedules, plan events, and execute initiatives</li>
<li>Provide ad hoc administrative support and assist in supervising junior administrative staff as needed</li>
</ul>
 
Key Skills:
<ul>
<li>Advanced Outlook calendar management</li>
<li>Verbal and written communication excellence</li>
<li>Strong ability to anticipate needs and act proactively</li>
<li>Grace under pressure with outstanding multitasking skills</li>
<li>Expert in MS Office Suite, G Workspace, Zoom, Slack, and Concur</li>
<li>Highly detail-oriented, reliable, and trustworthy</li>
</ul>
 
 
**Apply right away for consideration**
 
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minorityowned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
 
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit <a href="https://dexian.com/" target="_blank">https://dexian.com/</a> to learn more.
 
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide top-tier administrative support to executives. This role offers a long-term contract opportunity for an individual who excels in managing schedules, coordinating travel, and maintaining confidentiality. The ideal candidate will thrive in a fast-paced setting and demonstrate exceptional multitasking abilities.
 
Responsibilities:
• Coordinate and maintain complex calendars, ensuring efficient scheduling of meetings and appointments for multiple executives.
• Arrange detailed travel plans, including flights, accommodations, and itineraries, in collaboration with travel agencies.
• Manage daily office operations, including inventory control, guest reception, and communication management.
• Collaborate with the Investor Relations team to create and organize materials for meetings.
• Safeguard sensitive information and uphold confidentiality across separate business entities.
• Provide comprehensive administrative assistance to team members as needed.
• Adapt to evolving responsibilities and take on additional tasks to support the team effectively.
• Proven experience in managing executive-level calendars and appointments. • Strong background in coordinating travel arrangements, including both domestic and international travel. • Proficiency in overseeing administrative office tasks and operations. • Excellent organizational skills with a keen attention to detail. • Ability to maintain discretion and confidentiality when handling sensitive information. • Effective communication and interpersonal skills for interacting with executives and team members. • Capacity to multitask and prioritize assignments in a fast-paced environment.

<h3>Job Description</h3>
Job Description
Location: Boston, MA Type: Hybrid H+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US.
Our mission is simple: A Better Experience. For our team. For our clients.
The Role:
We’re looking for an Executive Assistant to be the right hand to our Founder—and a key connector between H+O and the incredible people we work with. This role blends executive support, relationship outreach, and podcast coordination into one high-impact position. You’ll run (and continuously improve) our systems for managing lead lists, crafting personalized outreach, scheduling podcast guests, preparing proposals, and locking in high-value meetings.
You’ll work directly with Co-Founder and Partner, Rens Hayes, helping drive key business goals forward.
What you will be responsible for:
<ul>
<li>Keeping Rens’ day on track: calendars, travel, calls, meetings – you’re the air traffic controller.</li>
<li>Managing and optimizing HubSpot, including research and outreach sequences.</li>
<li>Crafting and sending thoughtful, personalized outreach to new prospects to build meaningful connections.</li>
<li>Executing high-touch corporate gifting campaigns that reflect H+O’s unique brand and relationship-first approach.</li>
<li>Managing the deal pipeline—from proposal prep to follow-up—to keep opportunities moving forward.</li>
<li>Leading podcast guest coordination: outreach, scheduling, confirmations, and prep.</li>
<li>Collaborating with the H+O team and outside consultants as required to support strategic priorities.</li>
<li>Support other areas of the business as needed with a hands-on, proactive approach.</li>
</ul>
What Success Looks Like in This Role:
<ul>
<li>Our relationship-building systems run smoothly and consistently, with no missed follow-ups or loose ends.</li>
<li>Every podcast guest feels appreciated, prepared, and excited to be part of the experience.</li>
<li>Outbound communication—whether it’s a gift, call, or message—feels thoughtful, timely, and personal.</li>
<li>Rens is freed up to focus on leading the firm, building strategic relationships, and driving growth—because you’ve got the details covered.</li>
</ul>
What Makes You a Great Fit:
<ul>
<li>2+ years of experience:
<ul>
<li>Supporting a senior executive or entrepreneur—ideally in a fast-paced, relationship-driven environment.</li>
<li>Or proposal management, marketing or sales enablement experience in the AEC industries.</li>
</ul>
</li>
<li>Strong organizational skills with a sharp eye for detail and a love for creating order out of chaos.</li>
<li>Excellent communication skills—you write clearly, professionally, and know how to tailor your tone for different audiences.</li>
<li>Tech-savviness—confident using CRMs, scheduling tools, and productivity software (Google Workspace, Microsoft Office, etc.).</li>
<li>A proactive mindset—you don’t wait to be told what to do; you anticipate, act, and follow through.</li>
<li>A warm, confident presence and a natural instinct for building and maintaining strong relationships.</li>
<li>We’d love to have someone full-time, but we’re also open to part-time candidates who can commit at least 30 hours per week.</li>
<li>Remote flexibility increases once alignment and report are established. Initially, candidates must be able to work in downtown Boston 2–3x per week.</li>
</ul>
Why You’ll Love Working Here:
<ul>
<li>Be part of a fast-paced, entrepreneurial team where your ideas truly matter. Work remotely, hybrid, or in-office (preferring Greater Boston). Enjoy a front-row seat to exciting projects in real estate, architecture, and engineering.</li>
<li>Starting salary is $70,000+ for full-time (negotiable based on experience), with part-time pay tailored to your background. Benefit from a transparent quarterly bonus program that can add up to 10% of your base salary.</li>
<li>Access full individual health coverage (50% for families), plus disability and life insurance for full-time employees. Contribute to a 401(k) with employer matching, start with 3 weeks PTO, and enjoy access to pre-tax public transit passes.</li>
<li>Full access to H+O University’s training programs to grow personally and professionally.</li>
<li>Grow alongside a company that’s scaling intentionally and doing meaningful work with industry leaders.</li>
</ul>
Bonus Points If You Are:
<ul>
<li>Outgoing, comfortable striking up conversations.</li>
<li>Enjoys supporting others and creating structure behind the scenes.</li>
<li>Curious and coachable, with a bias for action.</li>
<li>Excited to embrace AI.</li>
<li>Prior executive assistant, proposal management, marketing or sales enablement experience in the AEC industries.</li>
</ul>
️‍What is the ultimate goal of H+O? To provide a stable, reliable and enjoyable place for the H+O team to work, because peoples families and livelihoods depend on it. We lead with The Great Game of Business, a transparent business environment where everyone understands and has visibility to the company financials. Financial literacy training connects our organizational strategy and daily execution to the financial health of the business.
We’re excited to offer a fast-paced, close-knit environment without a ceiling to your long-term development.
Want to explore this awesome opportunity? Apply today!
H+O is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage qualified applicants from diverse backgrounds to apply.
Company DescriptionH+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US. 
<h3>Company Description</h3>
H+O Structural Engineering specializes in mid-rise, high-rise and large scale building design. We’re building a national company, serving architects and real estate developers across the US.

<h3>Job Description</h3>
Job Description
Sunflower Development Center is a warm, family-centered pediatric therapy practice that provides ABA, Speech, and OT services to children in a supportive and naturalistic environment. We are currently seeking a highly organized, proactive, and reliable personal assistant to&nbsp;support our Director and CEO in day-to-day operations while also helping keep our center clean, welcoming, and running smoothly.
Responsibilities include:
<ul>
<li>
Assisting the CEO and Director with administrative tasks and errands
</li>
<li>
Organizing schedules, organizing emails, and helping with administrative tasks
</li>
<li>
Communicating with staff, vendors, and families professionally and promptly
</li>
<li>
Keeping the center tidy and sanitized throughout the day (light cleaning, wiping surfaces, organizing, resetting spaces)
</li>
<li>
Helping set up and restock rooms, materials, and common areas
</li>
<li>
Supporting with center organization and special events as needed
</li>
</ul>
Ideal Candidate:
<ul>
<li>
Highly dependable and trustworthy
</li>
<li>
Detail-oriented and efficient
</li>
<li>
Comfortable multitasking and working in a fast-paced, child-centered environment
</li>
<li>
Friendly, flexible, and eager to help wherever needed
</li>
<li>
Prior experience in admin, childcare, or education settings is a plus
</li>
<li>
Must be able to pass a CORI/background check
</li>
</ul>
Hours:&nbsp;Flexible part-time or full-time options available. Some daytime availability required.
Why Join Us?
<ul>
<li>
Work in a supportive, mission-driven environment
</li>
<li>
Help make a difference in the lives of children and families
</li>
<li>
Grow with a passionate and collaborative team
</li>
</ul>
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<h3>Job Description</h3>
Job DescriptionExecutive Assistant LHH Recruitment Solutions is currently seeking an Executive Assistant, with 5 years of experience in a similar role. This is a great Temp to Perm opportunity, located in Boston, MA. Responsibilities:
<ul>
<li>Serve as a trusted partner to Managing Directors, ensuring they are well-prepared for all engagements by managing schedules, agendas, and follow-ups.</li>
<li>Act as a key point of contact and information flow, maintaining awareness of internal and external developments and keeping executives informed.</li>
<li>Prioritize and coordinate meetings based on evolving business needs.</li>
<li>Act as a liaison between executives and broader teams to streamline communication and enhance operational efficiency.</li>
<li>Develop and implement scheduling best practices using enterprise software tools.</li>
<li>Manage a wide range of administrative tasks, including expense reporting, correspondence, charitable contribution processing, and client gift/entertainment coordination in compliance with company policies.</li>
<li>Handle occasional personal tasks such as travel arrangements and errands.</li>
<li>Lead the planning and execution of small-scale local events such as closing dinners, team outings, and networking gatherings.</li>
<li>Provide backup support to other Executive Assistants and assist with transaction-related processes.</li>
<li>Collaborate with business operations teams across multiple office locations.</li>
<li>Support the off-site Facilities Manager to ensure smooth day-to-day office operations.</li>
<li>Conduct regular inventory checks and manage weekly orders for office supplies and snacks.</li>
<li>Maintain and troubleshoot basic office equipment and respond to facility-related requests.</li>
</ul>
Qualifications:
<ul>
<li>High attention to detail, ability to multitask</li>
</ul>
Experience:
<ul>
<li>3-5 years of experience in an Executive Assistant role </li>
</ul>
Worksite: On-Site Employment type: Temp to Perm Salary- $40-45/hr &nbsp; Pay Details: $40.00 to $45.00 per hour Search managed by: Patrick Garron Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 ]]&gt;

<h3>Job Description</h3>
Job DescriptionExecutive Assistant

LHH is currently seeking an Executive Assistant with 3 or more years of experience for a full-time job at an exciting media company in Culver City, CA. This is a contract-to-hire role that offers the opportunity to work with a rapidly growing and lively organization within a creative industry.
This role entails providing complete administrative support to a Senior Vice President while adhering to company processes and policies. Our ideal candidate has the ability to effectively prioritize administrative tasks, stay organized in a fast-paced environment, and communicate clearly to management and staff. If you are looking for a new and exciting place to work – apply online today!
Responsibilities:
·&nbsp;Travel coordination and expense reporting
·&nbsp;Heavy calendar management and scheduling with Microsoft Outlook
·&nbsp;Meeting&nbsp;and event coordination
·&nbsp;Report tracking, file management and meeting minutes&nbsp;
·&nbsp;Perform other tasks and functions as assigned to provide support to other team members and internal departments
Qualifications:
·&nbsp;Experience working in a corporate environment
·&nbsp;College degree preferred&nbsp;
·&nbsp;Ability to work independently and as part of a team
·&nbsp;Personable, proactive, and able to work in a fast-paced environment
Skills:
·&nbsp;Strong attention to detail
·&nbsp;Ability to effectively multitask and prioritize
·&nbsp;Proficient with Microsoft Office Suite - mainly Word, Excel and Outlook&nbsp;
Experience:
·&nbsp;3 – 5 years or more of recent Executive Assistant experience in a corporate environment
Work Hours:

8:00am – 5:00pm, 40 hours per week
To learn more about this Executive Assistant job opening, please apply and send a current resume. Not quite what you were looking for? Browse our other available jobs in your location on the LHH website.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled
 Pay Details: $27.00 to $40.00 per hour Search managed by: Tyler Panos Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
 ]]&gt;

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