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<h3>Job Description</h3>
Job Description
Executive Assistant
Pay: $60,000 – $75,000/year DOE + OT | Full-Time | Phoenix Metro
Velox Air is in growth mode and seeking experienced Executive Assistant ready to take ownership of their work and see their efforts pay off.
We want aaplicants who have exceptional skills, high service standards, and strong communication—and who enjoy mentoring junior estimators.
Why Join Velox Air:
<ul>
<li>
$60K–$75K/year DOE
</li>
<li>
Year-round work – no seasonal layoffs
</li>
<li>
Company equipment, software &amp; phone
</li>
<li>
Paid training, certifications &amp; career growth
</li>
<li>
Supportive, team-focused environment
</li>
<li>
We value work-life balance and our people
</li>
<li>
We work hard but know when to have fun
</li>
</ul>
Key Responsibilities
<ul>
<li>Calendar Management: Maintain and update calendars for individuals, departments, or projects.</li>
<li>Appointment &amp; Meeting Coordination: Schedule, arrange, and confirm appointments, meetings, and events.</li>
<li>Communication: Act as a central point of communication, sending reminders, updates, and responding to inquiries regarding schedules.</li>
<li>Resource Allocation: Coordinate with internal teams and allocate resources efficiently to meet scheduling needs.</li>
<li>Conflict Resolution: Address and resolve scheduling conflicts, making adjustments as necessary.</li>
<li>Administrative Tasks: Perform related administrative duties such as making travel arrangements or booking meeting venues.</li>
<li>Record Keeping: Maintain accurate records of schedules, processes, and relevant documents.</li>
</ul>
Essential Skills
<ul>
<li>Organization: Strong ability to manage and organize multiple tasks and appointments.</li>
<li>Communication: Excellent verbal and written communication skills for interacting with staff and clients.</li>
<li>Attention to Detail: Crucial for ensuring accuracy in schedules and preventing errors.</li>
<li>Multitasking: Ability to handle various tasks simultaneously in a fast-paced setting.</li>
<li>Time Management: Proficiency in managing time effectively to meet deadlines and coordinate schedules.</li>
<li>Tech Savvy: Familiarity with scheduling software, calendars, and office applications.</li>
</ul>
Service Area: All of Phoenix metro — East, West, North, South — we hire from anywhere in the valley!
If you’re ready for competitive pay, year-round stability, and a team that values your expertise, apply today to join Velox Air.
Company DescriptionWe are a leading HVAC contractor specializing in full system installations, service, and maintenance. Our team is committed to delivering high-quality work, exceptional customer service, and innovative solutions for residential and commercial clients. We pride ourselves on a supportive, team-focused culture where reliability, integrity, and hard work are valued and rewarded. Whether in the field, the warehouse, or the office, every team member plays a key role in our success. 
<h3>Company Description</h3>
We are a leading HVAC contractor specializing in full system installations, service, and maintenance. Our team is committed to delivering high-quality work, exceptional customer service, and innovative solutions for residential and commercial clients. We pride ourselves on a supportive, team-focused culture where reliability, integrity, and hard work are valued and rewarded. Whether in the field, the warehouse, or the office, every team member plays a key role in our success.

Executive Assistant

<h3>Job Description</h3>
Job Description
Executive Assistant – Executive Operations &amp; Platform Support
About the Role
We are looking for a highly capable Executive Assistant to serve as a true extension of executive leadership within a multi-entity family office and operating platform. This is not a traditional administrative role. You will sit at the center of a complex ecosystem spanning investments, operating companies, partnerships, and advisors—and help bring structure, momentum, and follow-through to executive priorities.
The right candidate is highly organized, calm under pressure, detail-oriented, and proactive by default.
What You’ll Do
<ul>
<li>
Act as a right hand to executive leadership, managing calendars, priorities, and information flow across multiple companies and stakeholders
</li>
<li>
Coordinate meetings across internal teams, portfolio companies, external partners, and advisors—owning agendas, preparation, follow-ups, and action tracking
</li>
<li>
Manage high-volume email and communications with sound judgment and discretion
</li>
<li>
Handle complex travel planning, logistics, and expense reporting across entities
</li>
<li>
Support hiring, onboarding, and internal coordination as the platform grows
</li>
<li>
Build and maintain systems, workflows, and documentation to improve efficiency and clarity across the organization
</li>
<li>
Track deadlines, commitments, and next steps to ensure executive initiatives move forward
</li>
<li>
Assist with special projects, operational initiatives, and ad-hoc problem solving as needed
</li>
<li>
Serve as a trusted point of coordination in a fast-moving, high-expectation environment
</li>
</ul>
Who You Are
<ul>
<li>
Exceptionally organized with strong attention to detail
</li>
<li>
Proactive, resourceful, and able to anticipate needs before they arise
</li>
<li>
Comfortable operating in a dynamic, multi-company environment
</li>
<li>
Discreet and trustworthy with confidential and sensitive information
</li>
<li>
Clear, professional communicator with strong writing skills
</li>
<li>
Able to manage competing priorities without losing momentum
</li>
</ul>
Qualifications
<ul>
<li>
Advanced proficiency in Google Workspace (Calendar, Docs, Sheets, Drive, Gmail)
</li>
<li>
Strong organizational, communication, and time-management skills
</li>
<li>
Ability to work onsite and adapt to shifting priorities
</li>
<li>
Prior experience supporting senior executives or complex organizations preferred
</li>
</ul>
Why This Role Is Different
This role offers&nbsp;exposure to how a modern family office and operating platform functions across investments, strategy, operations, and partnerships. You’ll work closely with leadership, gain real responsibility, and play a meaningful role in keeping a complex organization running smoothly.
Company DescriptionAll World Management operates family office platform that owns and operates multiple businesses across a range of industries. We take a long-term, hands-on approach to investing and operations, working closely with our portfolio companies to drive real value. Team members gain direct exposure to leadership, meaningful responsibility early on, and the opportunity to learn how businesses are built, operated, and scaled from the inside. We are a close-knit, collaborative team that values trust, initiative, and accountability. We invest in people who want to grow with us over the long term. 
<h3>Company Description</h3>
All World Management operates family office platform that owns and operates multiple businesses across a range of industries. We take a long-term, hands-on approach to investing and operations, working closely with our portfolio companies to drive real value.\r\n\r\nTeam members gain direct exposure to leadership, meaningful responsibility early on, and the opportunity to learn how businesses are built, operated, and scaled from the inside. We are a close-knit, collaborative team that values trust, initiative, and accountability. We invest in people who want to grow with us over the long term.

<h3>Job Description</h3>
Job Description
Is this you?
<ul>
<li>You are an experienced and highly professional Executive Assistant to provide comprehensive administrative support to the CEO and President.</li>
<li>You possess exceptional judgment, discretion, and organizational capability.</li>
<li>You enjoy variety in your work and appreciate that no two days are the same</li>
</ul>
If yes, then bring your talent and skills to F.E. Moran! We have an exciting opportunity for an Executive Assistant in our Northbrook office. As our company continues to expand, we want you to grow and develop with us!
You Are:
<ul>
<li>EXPERIENCED: Minimum of 5 years’ experience supporting senior executives in a corporate or professional environment</li>
<li>TECHNICAL: Exceptional written and verbal communication skills; Proficiency in Microsoft Office Suite</li>
<li>A TEAM PLAYER: Effectively collaborate with and support team members both in office and field operations</li>
<li>A SELF-STARTER: Demonstrated ability to work independently, manage multiple priorities, and exercise sound judgment</li>
</ul>
What You’ll Do:
<ul>
<li>EXECUTE: Responsible for managing executive calendars, coordinating communications, preparing high-quality documentation, and ensuring the efficient execution of daily and strategic activities.</li>
<li>DOCUMENT: Prepare agendas, presentations, correspondence, reports, and meeting materials</li>
<li>REPORT: Arrange detailed travel itineraries and manage expense reporting in accordance with company policies</li>
<li>PROJECTS: Support special projects and initiatives, ensuring deadlines and follow-up actions are completed</li>
<li>SUPPORT: Will provide outside personal support as needed</li>
</ul>
What We Offer:
<ul>
<li>TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match</li>
<li>WORK ENVIRONMENT: Professional, engaging, collaborative, and rewarding</li>
<li>TEAM: You will be an integral part of a knowledgeable, high achieving, and industry-leading group of professionals</li>
</ul>
Who We Are:
The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location...We save lives, protect property, and create healthy environments.
Interested? Apply Now!
Candidates must be at least 21 years of age to be eligible for positions that require participation in the company’s fleet program. This is a requirement for roles involving the operation of company vehicles.
At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at <a href="mailto:careers@femoran.com" target="_blank">careers@femoran.com</a>.
Company DescriptionThe F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location...We save lives, protect property, and create healthy environments. 
<h3>Company Description</h3>
The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location...We save lives, protect property, and create healthy environments.

<h3>Job Description</h3>
Job Description
TheExecutive Assistant (EA)provides comprehensive administrative, operational, and analytical support to the CEO. This role goes beyond traditional administrative functions, serving as a strategic partner who supports enterprise data initiatives, program performance oversight, and interagency coordination. The Executive Assistant ensures the CEO is equipped with the insights, documentation, and operational clarity needed to drive organizational outcomes, optimize resources, and execute mission objectives.
The ideal candidate is exceptionally organized, highly analytical, and skilled in communication—capable of managing executive priorities while leading data-driven initiatives that enhance decision-making and organizational effectiveness.
Key Responsibilities
<ul>
<li>Executive Administrative Support</li>
<li>
<ul>
<li>Manage executive calendars, high-priority communications, meeting logistics, travel arrangements, and sensitive scheduling requirements.</li>
<li>Prepare executive-level briefings, presentations, correspondence, decision packets, and meeting agendas.</li>
<li>Screen and prioritize incoming communications, ensuring timely response and appropriate routing.</li>
<li>Maintain organized digital records, files, compliance documentation, and mission-critical materials.</li>
</ul>
</li>
</ul>
 
<ul>
<li>Advanced Analytical &amp; Data Initiative Support</li>
<li>
<ul>
<li>Lead enterprise data initiatives by developing, optimizing, and maintaining advanced analytical models, dashboards, and visualization tools that deliver actionable insights and support mission performance.</li>
<li>Manage full lifecycle analytical projects—data collection, validation, interpretation, reporting, and implementation—ensuring results directly inform executive decision-making.</li>
</ul>
</li>
</ul>
 
<ul>
<li>Financial, Budget &amp; Procurement Analysis</li>
<li>
<ul>
<li>Oversee budget and contract analytics through financial modeling, variance analysis, and performance tracking to assess spending efficiency, obligation rates, and program execution.</li>
<li>Review procurement documentation (task orders, funding requests, contract modifications, interagency agreements) to ensure compliance, fiscal integrity, and alignment with executive and program goals.</li>
</ul>
</li>
</ul>
 
<ul>
<li>Operational Coordination &amp; Program Support</li>
<li>
<ul>
<li>Coordinate across internal teams, contractors, and interagency partners to optimize data sharing, maintain information accuracy, and ensure alignment on program deliverables.</li>
<li>Track program milestones, project timelines, and strategic initiatives to ensure executive visibility and prompt action where required.</li>
<li>Support executives during high-priority meetings, interagency engagements, and mission-focused activities by compiling materials, capturing decisions, and managing follow-up actions.</li>
</ul>
</li>
</ul>
 
<ul>
<li>Communication &amp; Stakeholder Engagement</li>
<li>
<ul>
<li>Draft, edit, and prepare polished executive correspondence, memos, policy summaries, and action items.</li>
<li>Serve as a professional liaison between executive leadership and internal/external partners, ensuring consistent, accurate information flow.</li>
<li>Support executive participation in boards, committees, interagency groups, and program reviews by preparing materials and synthesizing discussion outcomes.</li>
</ul>
</li>
</ul>
 
Team Leadership &amp; Analytical Mentorship
<ul>
<li>
<ul>
<li>Provide guidance to junior analysts by establishing analytical standards, promoting methodological consistency, and supporting the development of high-quality deliverables.</li>
<li>Foster a culture of continuous improvement by encouraging innovation, data accuracy, and best practices across analytical workflows.</li>
</ul>
</li>
</ul>
Required Qualifications
<ul>
<li>
<ul>
<li>3–5+ years of experience as an Executive Assistant, Analyst, Program Coordinator, or similar role.</li>
<li>Solid understanding of financial analysis, budgeting, procurement processes, and contract documentation.</li>
<li>Excellent written and verbal communication skills with the ability to prepare high-quality executive documentation.</li>
<li>Strong organizational skills, attention to detail, and ability to manage multiple priorities.</li>
<li>Proficiency with productivity suites (Microsoft 365, Google Workspace) and analytical tools (Power BI, Tableau, Excel, etc.).</li>
<li>Must possess an active Secret (or TS/SCI) security clearance or be eligible to obtain one.</li>
</ul>
</li>
</ul>
Preferred Qualifications
<ul>
<li>
<ul>
<li>Experience working in government, public-sector programs, aviation, emergency management, defense, or complex operational environments.</li>
<li>Familiarity with procurement regulations, interagency agreements, or contract management processes.</li>
<li>Experience mentoring junior staff or managing small analytical teams.</li>
<li>Project management or data analytics certifications (PMP, CAP, Tableau, Power BI, etc.).</li>
<li>This position does not offer relocation assistance; local candidates are preferred.</li>
</ul>
</li>
</ul>
Core Competencies
<ul>
<li>
<ul>
<li>Executive-level communication and professionalism</li>
<li>Advanced analytical and problem-solving capabilities</li>
<li>Strategic thinking and operational awareness</li>
<li>High discretion and confidentiality</li>
<li>Strong relationship management and collaboration skills</li>
<li>Ability to perform under pressure and adapt to rapidly changing priorities</li>
</ul>
</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
About TelyRx
TelyRx is a vertically integrated telehealth pharmacy company operating across 43+ states. We're a fast-growing business preparing for a public listing in 2026.
What we're looking for
We're looking for an Executive Assistant to support our CEO directly, with additional support to the executive leadership team (CFO, CMO, General Counsel). But let's be clear - this isn't a "stay in your lane" kind of role. We need someone who sees what needs doing and does it. Full stop.
You'll handle the core EA responsibilities - calendar, travel, logistics - but you'll also be the person who makes things happen when there's no playbook. The exec team is lean and moves fast. We need someone who can keep up, pitch in wherever needed, and never utter the words "that's not my job."
This is a high-trust position at the heart of a company going through an exciting growth phase. You'll have visibility into everything, relationships with everyone, and real impact on how smoothly we operate. The right person will become indispensable quickly - not because they're protective of their turf, but because they make everyone around them more effective.
This role is perfect for someone who:
<ul>
<li>Gets energy from variety and hates being bored</li>
<li>Takes initiative without waiting for permission</li>
<li>Finds satisfaction in solving problems others didn't even notice</li>
<li>Wants to be part of building something, not just filling a seat</li>
<li>Brings positive energy and makes the team better just by being in the room</li>
</ul>
Key Responsibilities
The list below covers the core of the role, but it's not exhaustive. The reality is: if it needs doing and you can help, we expect you to jump in.
Calendar &amp; Schedule Management
<ul>
<li>Own the CEO's calendar across multiple time zones</li>
<li>Schedule internal and external meetings</li>
<li>Build in appropriate prep time and buffer between commitments</li>
<li>Proactively flag conflicts and propose solutions</li>
<li>Know what's coming before anyone has to ask</li>
</ul>
Travel Coordination
<ul>
<li>Book all flights, hotels, ground transportation (domestic and international)</li>
<li>Create detailed itineraries with confirmation numbers, addresses, contact info</li>
<li>Manage last-minute changes without drama</li>
<li>Track loyalty programs and preferences</li>
<li>Handle visa requirements, travel insurance, and any logistics curveballs</li>
</ul>
Executive Team Support
<ul>
<li>Provide administrative support to exec team as needed</li>
<li>Coordinate scheduling for leadership team meetings and cross-functional sessions</li>
<li>Assist with travel arrangements for exec team when required</li>
<li>Help prepare materials for board meetings, investor presentations, and leadership offsites</li>
<li>Act as a coordination point across the executive team - knowing where everyone is and what's coming up</li>
<li>Support onboarding logistics for new senior hires</li>
<li>Be a reliable point of contact that the whole leadership team can count on</li>
</ul>
Communication &amp; Coordination
<ul>
<li>Draft routine correspondence</li>
<li>Monitor and triage email where appropriate</li>
<li>Ensure follow-ups don't fall through the cracks</li>
<li>Be the connective tissue that keeps information flowing across the team</li>
</ul>
General Support &amp; Everything Else
<ul>
<li>Research and prepare briefing materials as needed</li>
<li>Coordinate events, offsites, and team gatherings</li>
<li>Manage vendor relationships and procurement for office/team needs</li>
<li>Handle ad hoc projects that don't fit neatly elsewhere</li>
<li>Spot gaps and fill them before being asked</li>
<li>Basically: if it helps the team run better, it's in scope</li>
</ul>
Requirements:
Hard Skills (Must-Haves)
Technology &amp; Tools
<ul>
<li>Highly proficient in Google Workspace (Calendar, Gmail, Drive, Docs, Sheets)</li>
<li>Comfortable with Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Experience with video conferencing platforms (Zoom, Google Meet, Teams)</li>
<li>Able to troubleshoot basic tech issues independently</li>
<li>Quick to learn new software and systems</li>
<li>Familiar with travel booking platforms and tools</li>
<li>Experience with expense management software (Expensify, Concur, or similar)</li>
<li>Comfortable using AI tools to increase productivity (ChatGPT, Claude, etc.)</li>
</ul>
Administrative
<ul>
<li>Proven experience managing complex, ever-changing calendars</li>
<li>Track record coordinating multi-leg international travel</li>
<li>Strong written communication - can draft professional emails that don't sound robotic</li>
<li>Ability to manage multiple priorities without dropping balls</li>
</ul>
Nice to Have
<ul>
<li>Experience supporting C-level executives</li>
<li>Familiarity with investor relations or board coordination</li>
<li>Experience in healthcare, telehealth, or pharmacy sector</li>
<li>Project management tool experience (Asana, Monday, Notion)</li>
</ul>
Soft Skills (Equally Important - Maybe More So)
"Get It Done" Mentality
<ul>
<li>You see a problem, you fix it - you don't wait to be asked</li>
<li>Resourceful and creative when the obvious solution doesn't work</li>
<li>Comfortable figuring things out on the fly</li>
<li>Allergic to the phrase "that's not my job"</li>
</ul>
Dynamic &amp; Energetic
<ul>
<li>Brings positive energy to the team every day</li>
<li>Thrives in a fast-paced environment where priorities shift</li>
<li>Excited by variety, not overwhelmed by it</li>
<li>Self-starter who creates momentum, not friction</li>
</ul>
Team Player &amp; Culture Builder
<ul>
<li>Genuinely enjoys helping others succeed</li>
<li>Builds strong relationships across all levels of the company</li>
<li>Makes people feel supported and valued</li>
<li>Contributes to a positive, collaborative team culture</li>
<li>Celebrates wins and picks people up on tough days</li>
<li>The kind of person others are glad to see in a meeting</li>
</ul>
Judgment &amp; Discretion
<ul>
<li>Knows what's urgent vs. what can wait</li>
<li>Handles confidential and sensitive information appropriately</li>
<li>Can represent the CEO and exec team professionally to external parties</li>
<li>Trusted with the information that matters most</li>
</ul>
Proactive &amp; Anticipatory
<ul>
<li>Thinks two steps ahead - "she'll need X for that meeting"</li>
<li>Flags problems before they become crises</li>
<li>Connects dots that others miss</li>
<li>Manages up effectively - keeps the exec team informed without overwhelming them</li>
</ul>
Adaptable &amp; Unflappable
<ul>
<li>Comfortable with ambiguity and changing priorities</li>
<li>Stays calm when plans fall apart at the last minute</li>
<li>Flexible on hours when needed (we're preparing for a public listing - it gets busy)</li>
<li>Rolls with the punches and keeps smiling</li>
</ul>
Communication Style
<ul>
<li>Direct and clear - no waffle</li>
<li>Knows when to ask questions and when to figure it out</li>
<li>Comfortable pushing back respectfully when needed</li>
<li>Can communicate effectively up, down, and sideways</li>
</ul>
Ownership &amp; Standards
<ul>
<li>Takes pride in getting things right, every time</li>
<li>Doesn't make the same mistake twice</li>
<li>Treats the leadership team's time as the scarce resource it is</li>
<li>Sweats the details because they matter</li>
</ul>
Multi-Stakeholder Management
<ul>
<li>Comfortable supporting multiple executives with different styles and priorities</li>
<li>Can balance competing demands and negotiate timing diplomatically</li>
<li>Builds trust quickly with senior leaders</li>
<li>Makes everyone feel like they're the priority</li>
</ul>
Why Join TelyRx!
TelyRx is at an inflection point. We're a profitable, fast-growing healthcare company preparing for a public listing in 2026. The team is lean, the work matters, and the opportunity to have real impact is significant.
We're building a culture where people take ownership, support each other, and actually enjoy working together. No bureaucracy, no politics, no "that's above my pay grade." Just smart people getting things done.
If you want to be close to the action, work directly with the leadership team, and play a key role in a company's growth story - this is it.
 
Logistics
Location: Remote (US-based preferred for timezone alignment)or Hybrid in Clearwater fl or Dallas Tx
Hours: Full-time, with flexibility required during peak periods, like some weekends.
Reports to: CEO directly, with dotted-line support to executive leadership team
 
 
To Apply
Skip the generic cover letter. Tell us about a time you went above and beyond when you didn't have to, or a moment where you saw something that needed doing and just handled it. We want to know how you think, not just what you've done.
If you read this job description and thought "finally, someone who gets it" - we want to hear from you.

<h3>Job Description</h3>
Job DescriptionProvide administrative support for Chief Human Resource Officer (CHRO) with the ability to understand and anticipate challenges facing leadership executives and be able to manage/reschedule priorities effectively and proactively. Responsible for working as a contributing member of the HR team within the operating framework necessary to successfully implement the directives. Coordinate activities as directed. Anticipate needs to ensure that all required information is at hand. Key competencies: Anticipate. Articulate concisely. Meet deadlines. 
Benefits:
<ul>
<li>Free Medical, Dental &amp; Vision</li>
<li>13 Paid Holidays + PTO</li>
<li>403 (B) retirement match</li>
<li>Life Insurance, EAP</li>
<li>Tuition Reimbursement</li>
<li>Flexible Spending Account</li>
<li>Continued workforce development &amp; training</li>
<li>Succession plans &amp; growth within</li>
</ul>
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education:
<ul>
<li> BA/BS degree is required with a minimum of (5) eight years executive level support Experience preferably in the health care field.</li>
</ul>
Experience:
<ul>
<li>Ability to adapt in a fast past environment and be able to work responsively under pressure.</li>
<li>Have a great attitude and be team player.</li>
<li>Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks.</li>
<li>Ability to prioritize workload, to meet deadlines and to maintain a high level of quality and accuracy.</li>
<li>Initiative, resourcefulness, and attention to detail.</li>
<li>Excellent problem-solving skills, analytical thinking, and visionary skills necessary to grow a company are of major importance.</li>
<li>Ability to prioritize multiple requests based on own judgment of importance/need to the department.</li>
<li>Recent experience working with C level executives.</li>
<li>Professional verbal and written communication skills and the ability to type 50 wpm.</li>
<li>Knowledge of Microsoft Office and telephone protocol.</li>
</ul>
Responsibilities:
<ul>
<li>Provide extensive administrative support, including the management and coordination of projects, with detailed accuracy, acute sensitivity for the importance of time urgency, exceptional anticipation skills and an enviable personal touch. Demonstrate consistent follow-up to ensure task completion. Consistently operate with a sense of urgency while not losing sight of the details. Key competency: Precise techniques.</li>
<li>Successfully manage independent projects to fruition on an as-needed basis.</li>
<li>Work quickly and efficiently; remain flexible to shifting of priorities.</li>
<li>Works independently, proactively, and uses sound judgement skills daily.</li>
<li>Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendar, and assign tasks, etc.</li>
<li>Compose correspondence for CHRO signature.</li>
<li>Prepare appropriate written responses to incoming correspondence.</li>
<li>Provide leadership for as necessary for office personnel.</li>
<li>Edit and finalize agenda items for departmental meetings.</li>
<li>Assist with preparing the annual budget for HR Department.</li>
<li>Serve as liaison between CHRO and outside entities.</li>
<li>Research and provide recommendations on special projects/assignments.</li>
<li>Maintain accurate filing system for HR </li>
<li>Proofread complex HR documents; establish and maintain complex filing system; perform research; compile information, reports and spreadsheets.</li>
<li>Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions. </li>
<li>Orders supplies and submit requisitions for HR. </li>
<li>Provide assistance to staff from other departments regarding HR responsibilities.</li>
<li>Handle multiple projects simultaneously and meet deadlines.</li>
<li>Maintain composure during demanding circumstances.</li>
<li>Knowledge of operational processes, procedures and policies.</li>
<li>Ability to learn, retain and use specific operational guidelines.</li>
<li>Travel between sites may be requires. </li>
<li>Other duties as assigned.</li>
</ul>
St. John’s Community Health is an Equal Employment Opportunity Employer

<h3>Job Description</h3>
Job Description
“The Calm in Our Chaos”
 
Do you thrive in fast-paced environments where the phrase “other duties as assigned” is not a warning, but a lifestyle?
 
Do you send holiday cards every year? Do you know Stephen Covey’s quadrants by heart (or at least pretend convincingly)?
 
Does your love language scream Acts of Service?
 
Then keep reading. Everyone else may exit quietly.
 
Who You’ll Be Supporting
You’ll be the right hand to Jackie, our Founder — a brilliant, overloaded executive who is tired of:
<ul>
<li>Back-to-back calendar chaos</li>
<li>Inbox purgatory</li>
<li>Realizing she forgot her makeup bag 5 minutes before an evening event</li>
<li>And discovering on Friday night that she has 17 client meetings next week</li>
</ul>
 
She needs a handler.
A mind-reader.
A human steel trap.
A bringer of coffee.
A slayer of chaos.
If that thrills you… excellent. Let’s continue.
 
We thought it made sense to give you an additional perspective on this job. For that, we asked our new Chief of Staff, Laura, to chime in.
 
From the Chief of Staff:
“We’re looking for a true Type A personality—someone who thrives in a high-paced, high-functioning environment and genuinely gets fired up by challenge. This is the kind of person who never says ‘overwhelmed,’ but instead says, ‘Bring it on—I can’t wait to dig in and make a difference.’ It takes mega-high energy, both mentally and physically, a love for being organized and detail-oriented, and a sense of fun along the way. This role isn’t for the faint of heart—but for the right person, it’s incredibly exciting.”
 
Who You Are
<ul>
<li>High-energy, high-capacity, high-standards</li>
<li>Backbone + polish</li>
<li>Loves structure but thrives when the day blows up</li>
<li>In-person, every day, no exceptions</li>
<li>Proudly Type A</li>
<li>Sees chaos and whispers, “Not on my watch.”</li>
</ul>
 
Bonus points if:
<ul>
<li>You have never missed a holiday card year</li>
<li>You’re the friend people describe as “scary organized.”</li>
<li>Your soul will not let details slip</li>
</ul>
Compensation:
$50,000 - $80,000 yearly
Responsibilities:
Examples of what you'll need to do:
 
Command the Inbox
<ul>
<li>Draft replies Jackie can fire off in seconds.</li>
<li>Own outcomes — not just “mark unread” and hope for the best.</li>
</ul>
 
Architect the Calendar
Stephen Covey would weep tears of joy.
You’ll create:
<ul>
<li>A weekly plan</li>
<li>A daily Top 3 (yours + negotiated final version)</li>
<li>Buffer space</li>
<li>Travel sanity</li>
<li>Deep work blocks</li>
</ul>
If you know Quadrant 3, great. If you don’t, Google it — initiative is part of the job.
 
Pivot Gracefully (and Often)
A random Tuesday may include:
<ul>
<li>Booking a car to Pittsburgh because driving wastes productive time</li>
<li>Delivering kids’ gym clothes</li>
<li>Running to her house for an outfit</li>
<li>Protecting the evening event prep window</li>
<li>Finding the exact right nail polish shade</li>
<li> </li>
</ul>
If this sounds beneath you, you are beneath this job.
 
Be the Bridge Between Jackie’s Work + Life
Expect:
<ul>
<li>Dry cleaning coordination</li>
<li>Wardrobe rescue missions</li>
<li>Liaising with household staff</li>
<li>Organizing her office like The Home Edit</li>
<li>Guarding her Saturday morning Christmas-card-designing time</li>
</ul>
 
At a large corporation, this is two roles. Here, it’s one. Wear it proudly.

Possess a Memory That Terrifies Others
<ul>
<li>You’re the person who remembers birthdays, passwords, deadlines, and that one thing someone said in Q2.</li>
<li>You don’t just solve problems — you prevent them.</li>
<li>If a calendar looks tight, you fix it before Jackie feels it.</li>
<li>Mind-reader energy required.</li>
</ul>
 
Problem Avoidance &gt; Problem Solving
<ul>
<li>Solving problems is good, preventing them is elite.&nbsp;In the event that they do arise, we solve them with overwhelming execution and with as little emotion as possible.</li>
</ul>
 
We believe in common sense. Radical, we know.
Qualifications:
<ul>
<li>Experience in providing executive-level support in a fast-paced environment.</li>
<li>Ability to manage complex calendars and prioritize tasks effectively.</li>
<li>Proven track record of maintaining confidentiality and discretion in all matters.</li>
<li>Strong organizational skills with a keen eye for detail and accuracy.</li>
<li>Excellent communication skills, both written and verbal, to liaise with internal and external stakeholders.</li>
<li>Ability to anticipate needs and proactively address potential challenges.</li>
<li>Experience in coordinating travel arrangements and managing logistics efficiently, including booking transportation and accommodations for executives and their families, as needed.</li>
<li>No fear of saying "no," having difficult conversations, or being disliked.</li>
</ul>
 
About Company 
Pennywise Tax Strategies is built on a simple belief: small business owners deserve better tax advice—and better tax experiences.
We are a growing firm focused on raising the standard in small business tax accounting. That means thoughtful preparation, real planning, and professionals who care deeply about the work and the people behind it.
We live by four core values:
<ul>
<li>Find the Truth</li>
<li>Figure It Out</li>
<li>Be Curious, Not Judgmental</li>
<li>Take Our Job Seriously, But Not Ourselves Too Seriously</li>
</ul>
We’re scaling intentionally—our team, our systems, and our impact. We value people who take ownership, ask good questions, and want to be part of building something that actually matters.
If you want to do work you’re proud to sign, serve clients you respect, and grow into deeper responsibility over time—we’d love to hear from you.

<h3>Job Description</h3>
Job DescriptionDescription:
 
Position Summary:
Barrett Hospital &amp; HealthCare invites applications to fill a Executive Assistant position to join our team of professionals. The Executive Assistant provides, under general supervision, administrative support to the CEO, CFO, and the Board of Directors. The Assistant is responsible for coordination of all aspects of the administrative office including flow of information, scheduling, liaison with medical staff, community members, hospital staff and Board of Directors members. The Assistant is also responsible for the organization of the administrative office including various files including State and Federally required documentation, office equipment, and overall appearance. Under the supervision of the CEO or designee, the Assistant coordinates hospital-wide community awareness planning and implementation. As a member of the professional team, the Assistant requires maintaining a high level of organization skills, self-motivation and well-developed demeanor and discretionary judgment. The Assistant provides support for major projects, as assigned by leadership, and is responsible to ensure that project actions are tracked and completed timely.
 
Minimum Qualifications: 
<ul>
<li>Candidates must have 5+ years directly related, executive level support experience</li>
<li>Proficiency in Preference will be made for candidates who possess a Bachelors’ degree</li>
<li>Experience supporting healthcare leadership, preferred. </li>
</ul>
Facility Information:
Barrett Hospital &amp; HealthCare provides the people of southwestern Montana with quality healthcare services. Recognized as a leader in rural health facilities, we have been named as a Top 100 Critical Access Hospital for 14 years and a Top 20 CAH 7 times from among over 1300 critical access hospitals across the nation. We continually strive for clinical excellence, with patient safety our top priority. Barrett Hospital &amp; Healthcare is an 18-bed facility with an impressive array of technology, ancillary services and a thriving physician clinic with regional respect for quality expertise.
 
About our Community:
Located in Dillon, Montana, our community is renowned for scenic outdoor experiences including cross-country, downhill and backcountry skiing, blue ribbon fly-fishing, world-class hunting, and extensive hiking and biking opportunities. Nestled in the northern Rocky Mountains, the City of Dillon is home to an excellent school system and is home to the University of Montana Western campus. We invite you to join our team and enjoy an adventurous Montana lifestyle!
 
Full- Time Benefits:
<ul>
<li>403(b) with Employer match </li>
<li>PTO/Sick Leave </li>
<li>Health insurance </li>
<li>Flexible Spending Account / Health Savings Account </li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>Employee Assistance Program</li>
<li>Life Insurance</li>
<li>Offering a variety of optional health and well-being plans</li>
</ul>
Requirements:

<h3>Job Description</h3>
Job DescriptionCOMPANY OVERVIEW
Cresco Labs is one of the largest public, vertically integrated, multistate operators in the cannabis industry. Our portfolio of in-house cultivated and manufactured brands features some of the highest quality, most awarded and most popular cannabis products in America. With dozens of locations nationwide, our owned and operated Sunnyside® dispensaries provide a welcoming, positive, judgement-free place to shop for anyone at any point on their cannabis journey. Founded in 2013, Cresco Labs' mission is to normalize and professionalize cannabis through our passionate employees. As stewards of the cannabis industry, our teams are constantly focused on supporting the needs of our fellow colleagues, consumers, customers, and communities alike. With a focus on Social Equity and Educational Development, our SEEDTM initiative ensures that our company reflects the communities in which we serve, ensuring equal opportunity for all to have the knowledge and resources to work in and own businesses in cannabis. At Cresco Labs, we aim to revolutionize and lead the nation's cannabis industry with a focus on quality and consistency of product, and to bring legitimacy to the industry with the highest level of integrity and professionalism. If you're interested in joining our mission, click the below links to join our team today!
MISSION STATEMENT
At Cresco, we aim to lead the nation's cannabis industry with a focus on regulatory compliance, product consistency, and customer satisfaction. Our operations bring legitimacy to the cannabis industry by acting with the highest level of integrity, strictly adhering to regulations, and promoting the clinical efficacy of cannabis. As Cresco grows, we will operate with the same level of professionalism and precision in each new market we move in to.
JOB SUMMARY
Cresco Labs is seeking an experienced, reliable and task-oriented Executive Assistant to support our Senior Executive Team (CFO and CPO) at our Chicago Headquarters, the role will be expected to be in the office 3-5 days a week depending on the executives schedule and can change weekly. The Executive Assistant will work directly for senior level executives and will help drive business decisions while maintaining professionalism and confidentiality. The ideal candidate is highly self-motivated, passionate, professional, and capable of identifying and prioritizing needs in a fast-paced corporate environment.
CORE JOB DUTIES 
<ul>
<li>Manage leaders' calendars with specific attention to detail, including
<ul>
<li>Balancing and resolving conflicting priorities and managing complex scheduling – working closely with leader on rescheduling or changes.</li>
<li>Informing leader when meetings get moved or cancelled and/or checking with leader on how best to reschedule</li>
<li>Following up with individuals who have not accepted meeting invites well in advance to ensure all necessary participants are available.</li>
</ul>
</li>
<li>Anticipate meeting needs - conference rooms or virtual dial in, whether meals/refreshments needed, any necessary meeting equipment needed (dry erase board, markers, material printed etc.)</li>
<li>Own every aspect of booking executive travel from start to end, may also support extended leadership team when traveling together – coordinate booking flights, hotels, car rentals or car service, restaurant reservations etc. and provide detailed itinerary to ensure a smooth travel process. Watch travel plans closely for any delays/cancelations to make necessary changes if needed</li>
<li>Drive productivity within the team by keeping senior executives on track with project deadlines or priorities and provide pro-active support to ensure they are prepared for all meetings and events</li>
<li>Check in with leaders each morning and throughout the day to provide reminders on key events (birthdays, anniversaries), inform of the daily schedule and any changes, anticipate executives needs and consistently check in if anything new/urgent has come up, confirm any lunch orders.</li>
<li>Provide advanced reminders on upcoming key events such as board meeting preparation, travel, company events, team birthdays/anniversaries, etc..</li>
<li>Handle a high volume of confidential and sensitive information with professionalism and maintain professional discretion of all information</li>
<li>When requested, accompany senior executives in meetings to set the agenda, record notes, send follow-ups, and work with stakeholders on content</li>
<li>Act as a key resource for the senior executive/their team by independently seeking out answers to questions, proactively taking initiative and leveraging network of resources to solve problems and proactively cascade knowledge</li>
<li>Proofread and update electronic or paper documents in accordance with Cresco's mission and branding. Maintain an organized system of paper and electronic documents for quick reference if needed by a senior executive</li>
<li>In-office coverage, 3-5 days a week, for senior executive team and their leaders – checking in with leaders, receiving lunch orders, greeting guests, meeting and special event set up,</li>
<li>Back up coverage for other EA's as needed.</li>
<li>Management and /submission of expenses using online Concur management tool</li>
<li>Ad hoc and overflow projects as necessary, projects could support the direct senior executive team or larger organizational requests</li>
</ul>
REQUIRED EXPERIENCE, EDUCATION AND SKILLS 
<ul>
<li>Bachelor's Degree preferred</li>
<li>Minimum of 4 years supporting C-level executives</li>
<li>Advanced Microsoft Office skills, with an emphasis on PowerPoint, Excel, Outlook calendar management and meeting minute taking</li>
<li>Proficiency with SAP Concur to book travel and process expenses</li>
<li>Strong organizational, project management and problem-solving skills with the impeccable ability to multi-task and collaborate, must be able to think outside of the box for solutions with a sense of urgency</li>
<li>You take pride in your work product and have a commitment of excellence to perform duties at the highest level possible</li>
<li>Comfortable in a service focused role, dedicated to meeting the expectations of the Senior Executives by maintaining effective relationships both internally and externally with partners</li>
<li>Previous experience interfacing with and communicating effectively with all levels of an organization in a confident and professional manner, understanding they are an extension of the senior leadership</li>
<li>Exceptional interpersonal communication skills with a friendly and professional demeanor</li>
<li>You must have a strong business sense to decipher priorities and make sound judgments or provide feedback as needed</li>
</ul>
BENEFITS
Cresco Labs is proud to offer eligible employees a robust offering of benefits including, major medical, dental and vision insurance, a 401(K)-match program, FSA/HSA programs, LTD/STD options, life insurance and AD&amp;D. We also offer eligible employees paid holidays and paid time off. Other rewards may include annual discretionary bonuses, stock options as well as participation in our employee discount program. Benefits eligibility for permanent positions may vary by full-time or part-time roles, location, or position.
In accordance with any local and state compensation laws, the compensation listed is the current estimated range for the position. Final offer details and future compensation may be determined by multiple factors including but not limited to, geographic location, market compensation data, skills, experience, and other relevant factors. For questions about this please discuss with your recruiter during the interview process. 
Pay Range$85,000—$100,000 USD
ADDITIONAL REQUIREMENTS
<ul>
<li>Must be 21 years of age or older to apply</li>
<li>Must comply with all legal or company regulations for working in the industry </li>
</ul>
Cresco Labs is an Equal Opportunity Employer and all applicants will be considered without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
California Consumer Privacy Act ("CCPA") Notice to Applicants:Please read the California Employee Privacy Notice ("CA Privacy Notice") regarding Sunnyside* and its affiliate Cresco Labs' policies pertaining to the collection, use, and disclosure of personal information. This CA Privacy Notice supplements the information contained in the Sunnyside* Privacy Policy and applies to California resident employees and job applicants. Applicants with disabilities may access this notice in an alternative format by contacting <a href="mailto:CCPAnotice@crescolabs.comReporting" target="_blank">CCPAnotice@crescolabs.comReporting</a> a Scam: Cresco Labs is aware of fictitious employment offers being circulated from various sources. Many of these schemes consist of an alleged offer of employment with Cresco Labs with the intention of gaining personal information, including payment and/or banking information. Be aware that fraudulent job offers and correspondence may appear legitimate: they may feature a Cresco Labs logo, they may appear to originate from an official-looking email address or web site, or they may be sent by individuals purporting to represent Cresco Labs or an entity which includes the word Cresco Labs in its name. Please note that Cresco Labs does not ask for payment or personal banking information as a condition of employment. Any personal information is requested for payroll or state badging purposes only. Applications can be securely submitted through our career's pages.We are working diligently to block this from happening. Beware if an offer of employment looks too good to be true. Never divulge personal and banking information or send money if you are unsure of the authenticity of an email or other communication in the name of Cresco Labs.If you are in doubt, please contact us at <a href="mailto:Report-a-spam@crescolabs.com" target="_blank">Report-a-spam@crescolabs.com</a> with questions.

<h3>Job Description</h3>
Job Description
Responsibilities:
<ul>
<li>Provide comprehensive administrative support, including group schedule management, travel arrangements, and light bookkeeping associated with secondary business activities.</li>
<li>Coordinate a variety of events including meetings, luncheons, retreats, and customer entertainment with excellence.</li>
<li>Manage the day-to-day details of the company’s social media presence on platforms such as Facebook, Instagram, and LinkedIn.</li>
<li>Collaborate with multiple teams on special projects such as office renovations, community relations events, and the design/procurement of marketing materials (shirts, hats, etc.), as well as deploying internal communications.</li>
</ul>
Requirements:
<ul>
<li>Demonstrated experience in bookkeeping or managing budgets.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Strong problem-solving skills while working independently</li>
<li>Detail-oriented with a high degree of accuracy.</li>
<li>Proficiency in Microsoft Office and various social media platforms.</li>
<li>Ability to work in a fast-paced environment and manage multiple priorities</li>
<li>Graphic design, website maintenance, and accounting skills are a plus.</li>
</ul>
Competencies:
<ul>
<li>High Integrity</li>
<li>Servant Leadership</li>
<li>Teamwork Oriented</li>
<li>Disciplined</li>
<li>Self-starter</li>
</ul>

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