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<h3>Job Description</h3>
Job DescriptionSalary: $22 - $30 DOE 
Executive Assistant
 
This is a high functioning position that requires professionalism, a pro-active attitude with strong analytical skills. The ability to multi-task and adapt easily to change in a fast paced environment.
 
Responsibilities and Qualifications:
 
<ul>
<li>Assistant to President and Vice President</li>
<li>Experience managing multiple phone lines and calendars, arranging travel, screening incoming calls, preparing meeting rooms for conferences, etc.</li>
<li> Effective communication skills and creative problem-solving skills</li>
<li> Advanced skills in software applications such as; Microsoft Office, Word, Outlook, Excel, PowerPoint, and experience in Publisher, and MS Projects.</li>
<li> Strong typing and data entry</li>
<li> Advanced word processing skills</li>
<li> Working knowledge of and ability to create presentations (charts, graphs of data, etc.)</li>
<li> Strong attention to detail and accuracy</li>
<li> Excellent grammar, proofreading, and writing skills</li>
<li> Positive attitude, Self-motivated, ability to work independently and make sound judgments within areas of responsibility</li>
<li> Maintains supplies inventory</li>
<li> IT troubleshooting and equipment ordering</li>
<li> Support Office Personnel</li>
<li> Ability to prioritize and manage multiple projects simultaneously</li>
<li> Experience in updating and maintaining manuals and handbooks</li>
<li> Dedicated team player</li>
<li>Knowledge in marketing/graphic design a plus</li>
<li>Proven experience as an administrative assistant or in a similar role</li>
<li>Ability to maintain confidentiality of sensitiveinformation</li>
<li>Proactive mindset, energetic and positive</li>
<li>Strong organizational skills with the ability to multitaskand prioritize tasks effectively</li>
<li>College degree preferred / High School diploma or equivalent qualification accepted</li>
</ul>
 
Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organization.
 
Job Type: Full-time 
Wage: $22.00 - $30.00 hourly DOE
Expected hours: 40 per week
 
Benefits:
<ul>
<li>401(k) plan offered with 3% company match </li>
<li>Employee Paid Regence Medical/Dental/Vision/EAP</li>
<li>PTO</li>
</ul>
Schedule:
<ul>
<li>8 hour shift</li>
<li>Monday to Friday</li>
</ul>
Ability to commute/relocate:
<ul>
<li>Woodland, WA 98674: Reliably commute or planning to relocate before starting work (Required)</li>
</ul>
Work Location: In person

Executive Assistant

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with efficiency. As a long-term contract position, you will play a key role in ensuring smooth day-to-day operations in a fast-paced environment. Responsibilities: • Manage and maintain executive calendars, ensuring effective scheduling and prioritization. • Coordinate and arrange detailed travel itineraries, including bookings and accommodations. • Organize and prepare for executive meetings, including compiling agendas and relevant documentation. • Serve as the primary point of contact for internal and external communications on behalf of executives. • Handle confidential information with discretion and professionalism. • Monitor and follow up on deadlines, ensuring timely completion of tasks and projects. • Facilitate seamless coordination between departments to support executive initiatives. • Provide administrative support for special projects as assigned. • Prepare and edit reports, presentations, and correspondence as needed.• Proven experience as an Executive Assistant or in a similar administrative role. • Strong proficiency in calendar management and scheduling. • Demonstrated ability to coordinate complex travel arrangements. • Exceptional organizational and multitasking skills. • Excellent verbal and written communication abilities. • Proficiency with office software and tools, such as Microsoft Office Suite. • High level of discretion and ability to handle sensitive information. • Strong problem-solving skills and attention to detail.

<h3>Job Description</h3>
Job DescriptionQualifications&nbsp;
<ul>
<li>Bachelor’s Degree required or, at least ten (10) years of work experience in a professional work setting required&nbsp;</li>
</ul>
<ul>
<li>English &amp; Spanish (written &amp; spoken) is a REQUIREMENT&nbsp;</li>
</ul>
<ul>
<li>Excellent Communicator verbally and in writing&nbsp;</li>
</ul>
<ul>
<li>Excellent organizational and time management skills&nbsp;</li>
</ul>
<ul>
<li>Strong written and verbal communication skills&nbsp;</li>
</ul>
<ul>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar&nbsp;</li>
</ul>
<ul>
<li>Computer literacy with the ability to learn new software programs quickly&nbsp;</li>
</ul>
<ul>
<li>Exceptional attention to detail and accuracy&nbsp;</li>
</ul>
<ul>
<li>Ability to multitask and prioritize tasks effectively&nbsp;</li>
</ul>
<ul>
<li>Strong problem-solving skills and ability to work independently&nbsp;</li>
<li>Bookkeeping experience</li>
</ul>
<ul>
<li>Familiarity with DocuSign and QuickBooks is a plus&nbsp;</li>
</ul>
&nbsp; Benefits&nbsp;
<ul>
<li>Competitive salary based on experience&nbsp;</li>
</ul>
<ul>
<li>Opportunities for professional growth and development&nbsp;</li>
</ul>
<ul>
<li>Medical, Dental and Vision&nbsp;</li>
</ul>
<ul>
<li>401k contributions after 12 months of service&nbsp;</li>
</ul>
&nbsp; Responsibilities&nbsp;
<ul>
<li>Provide high-level administrative support to the CEO&nbsp;</li>
</ul>
<ul>
<li>Manage and maintain the CEO's calendar, including scheduling meetings and appointments&nbsp;</li>
</ul>
<ul>
<li>Coordinate travel arrangements and itineraries for the CEO&nbsp;</li>
</ul>
<ul>
<li>Prepare and edit correspondence, communications, presentations, and other documents&nbsp;</li>
</ul>
<ul>
<li>Handle confidential information with discretion and maintain strict confidentiality&nbsp;</li>
</ul>
<ul>
<li>Conduct research and prepare reports or presentations as needed&nbsp;</li>
</ul>
<ul>
<li>Assist in organizing and coordinating company events or meetings&nbsp;</li>
</ul>
<ul>
<li>Manage and prioritize incoming emails, phone calls, and other inquiries for the CEO&nbsp;</li>
</ul>
<ul>
<li>Perform general office duties such as filing, photocopying, and ordering supplies&nbsp;</li>
</ul>
&nbsp; Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.&nbsp; ** Must have three valid references from prior employers. About IOC Company LLC: We have a total dedication to safety, quality and productivity, which has led to our company's success. IOC Company, L.L.C. was founded in 2005 and is a family-owned Limited Liability Company located in South Texas. We are a heavy civil contractor who has performed in various markets. We are best known for transportation infrastructure projects. IOC Company, L.L.C. also produces sand, gravel, flex base (caliche) and other construction materials. We have built our reputation on our core values; PEOPLE, EXCELLENCE, PASSIONATE, INTEGRITY, OWNERSHIP. IOC Company LLC. Is an Equal Opportunity Employer and a Drug Free Workplace. &nbsp;
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<h3>Job Description</h3>
Job Description
Ancora is searching for an energetic and highly capable Executive Assistant. Working full-time in an office environment, this position is under the supervision of the Office Manager and is responsible for receptionist duties and administrative support.
Main responsibilities include, but are not limited to:
<ul>
<li>Maintain reception area and open office in the morning.</li>
<li>Greet visitors and determine whether they should be given access to specific individuals. </li>
<li>Accept and screen, where necessary, all incoming calls; and take messages</li>
<li>Sort incoming mail, UPS, overnight, and receive shipments.</li>
<li>Prepare outgoing mail, overnight, or certified letters.</li>
<li>Manage administrative procedures and processes for the corporate departments.</li>
<li>Coordinate activities and prepare materials for the Corporate Regional and Board of Director meetings.</li>
<li>Maintain files and records, manage the executive and VP calendar, and assist other departments with meeting preparations on-site and off-site.</li>
<li>Prepare reports, memos, letters, statements, and other documents, using word processing, spreadsheet, database, or presentation software</li>
<li>Prepare responses to correspondence containing routine inquiries. Plan, coordinate, design, and implement special projects as needed by executives and VP’s</li>
<li>Take notes or copy material that includes correspondence, forms, and a variety of administrative reports; provide effective oral and written summaries.</li>
<li>Arrange hotel and airline reservations and local travel plans for executive and VP staff.</li>
<li>Order office supplies, schedule facility and office equipment maintenance.</li>
<li>Plan and coordinate staff activities for major company events.</li>
<li>Maintain the company intranet with relevant and timely information.</li>
<li>Edit and coordinate the publication of the quarterly company newsletter.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Other duties as assigned </li>
</ul>
Minimum Qualifications:
<ul>
<li>Bachelor’s degree preferred or any combination of education and experience equivalent to a bachelor's degree</li>
<li>Two years experience assisting executives at a large company</li>
<li>Advanced knowledge and proficiency in Microsoft Office Suite/Google Suite</li>
<li>Experience in managing multiple projects and tasks simultaneously is a must.</li>
</ul>
 
Applicants must be authorized to work for any employer in the U.S. This job posting does not qualify to sponsor or take over sponsorship of an employment Visa for those who do not meet the work authorization requirements for employment in the U.S.
Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal-opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

<h3>Job Description</h3>
Job DescriptionSalary: $27-$32/hr 
About Vital Energy
Vital Energy is a dynamic and rapidly growing renewable energy company committed to innovation, sustainability, and operational excellence. Were seeking a proactive, resourceful, and organized Executive Assistant to support our leadership team in a high-energy, fast-paced environment. This role is critical to keeping key initiatives on track by managing day-to-day tasks and streamlining communication and scheduling for executives.
 
Position Summary
The ideal candidate is a highly organized self-starter with excellent communication skills and a strong sense of initiative. Youll act as a key support partner to the leadership team, helping prioritize and execute critical tasks, manage communications, and ensure the team can focus on strategic goals without losing sight of operational needs.
 
Key Responsibilities
<ul>
<li>Inbox &amp; Communication Management 
<ul>
<li>Monitor and manage executive email inboxes; flag, prioritize, and occasionally draft responses.</li>
<li>Act as a gatekeeper, triaging inbound communication and determining urgency.</li>
<li>Set expectations with internal and external contacts about response timelines. </li>
</ul>
</li>
<li>Calendar &amp; Task Coordination 
<ul>
<li>Manage the CEOs calendar, ensuring awareness of priorities and upcoming commitments.</li>
<li>Help redirect urgent but non-essential issues to appropriate team members.</li>
<li>Organize meetings, calls, and events with clear agendas and follow-ups. </li>
</ul>
</li>
<li>Document &amp; Workflow Support 
<ul>
<li>Ensure executives are reviewing and acting on the most current versions of all documents.</li>
<li>Assist in document consolidation and version control across teams.</li>
<li>Familiarity with Google Workspace and Microsoft Office tools is required (Excel, Word, Gmail/Outlook; bonus if proficient in PowerPoint). </li>
</ul>
</li>
<li>Operational Support 
<ul>
<li>Assist with basic administrative errands (dry cleaning, post office, etc.) occasionally, coordinating with other staff where appropriate</li>
<li>Support fleet logistics, including car swaps and emergency fleet needs, using a company vehicle. </li>
</ul>
</li>
<li>Leadership Liaison 
<ul>
<li>Serve as a first point of contact for internal team escalations.</li>
<li>Follow up on outstanding action items and keep leadership informed of progress.</li>
<li>Represent leadership in managing time-sensitive issues and ensuring follow-through. </li>
</ul>
</li>
</ul>
Required Qualifications
<ul>
<li>3+ years of experience in an administrative or executive support role.</li>
<li>Strong written and verbal communication skills. Exceptional organizational and prioritization abilities.</li>
<li>Comfortable operating in a fast-paced, dynamic work environment.</li>
<li>Ability to type quickly and accurately (no "hunt and peck").</li>
<li>Must have a clean driving record; valid driver's license required.</li>
<li>Willingness to work flexible hours on occasion based on executive availability (e.g., shifting to a noon8 PM schedule as needed with notice).</li>
</ul>
 
Preferred Qualifications(similar experience acceptable)
<ul>
<li>Experience with CRM or project/job management software.</li>
<li>Background in a startup or high-growth business environment.</li>
<li>Proven ability to anticipate needs and take initiative without micromanagement.</li>
</ul>
 
Physical Requirements:
<ul>
<li>While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.</li>
<li>Specific vision abilities required by this job include close vision requirements due to computer work.</li>
<li>Ability to operating a vehicle.</li>
</ul>
<ul>
<li>Light to moderate lifting may be required.</li>
</ul>
 
Work Environment &amp; Culture
This is not a traditional desk-bound role. Youll be deeply involved in keeping leadership on track, aligning priorities across departments, and playing a key part in the daily rhythm of the business. Flexibility, responsiveness, and reliability are crucial.

<h3>Job Description</h3>
Job Description
Overview: We are seeking a highly organized, proactive&nbsp;Executive Assistant&nbsp;to support a busy executive in both personal and professional capacities. This role requires someone who can manage complex schedules, facilitate key client interactions, and keep day-to-day operations running smoothly.
Responsibilities:
<ul>
<li>
Manage the executive’s&nbsp;personal and work schedules, ensuring seamless coordination of meetings, appointments, and travel plans
</li>
<li>
Monitor, prioritize, and respond to&nbsp;work emails&nbsp;on behalf of the executive
</li>
<li>
Schedule and coordinate&nbsp;hotel bookings, meetings, and travel arrangements
</li>
<li>
Meet with&nbsp;customers to finalize and obtain contract signatures
</li>
<li>
Collaborate with the&nbsp;CPA&nbsp;and handle&nbsp;billing-related tasks
</li>
<li>
Pull and organize&nbsp;contracts for job-related projects
</li>
<li>
Assist in the&nbsp;vehicle purchasing process, including paperwork, scheduling, and logistics
</li>
<li>
Provide ongoing&nbsp;day-to-day personal support&nbsp;and handle ad hoc requests as needed
</li>
</ul>
Requirements:
<ul>
<li>
Proven experience as an Executive Assistant, Personal Assistant, or similar role
</li>
<li>
Strong organizational and time-management skills
</li>
<li>
Ability to handle confidential information with discretion
</li>
<li>
Proficiency with email platforms, scheduling software, and Microsoft Office Suite
</li>
<li>
Comfortable engaging with clients and managing high-level communications
</li>
<li>
Reliable, resourceful, and solutions-oriented
</li>
</ul>
Preferred:
<ul>
<li>
Prior experience supporting a C-suite executive or entrepreneur
</li>
<li>
Familiarity with contract processes and light accounting/billing coordination
</li>
</ul>
Company DescriptionFamily owned company based in Millington. 4G is short for four generations, as we've handed the company down to our posterity. 
<h3>Company Description</h3>
Family owned company based in Millington. 4G is short for four generations, as we've handed the company down to our posterity.

<h3>Job Description</h3>
Job Description
Overview: We are seeking a highly organized, proactive Executive Assistant to support a busy executive in both personal and professional capacities. This role requires someone who can manage complex schedules, facilitate key client interactions, and keep day-to-day operations running smoothly.
Responsibilities:
<ul>
<li>
Manage the executive’s personal and work schedules, ensuring seamless coordination of meetings, appointments, and travel plans
</li>
<li>
Monitor, prioritize, and respond to work emails on behalf of the executive
</li>
<li>
Schedule and coordinate hotel bookings, meetings, and travel arrangements
</li>
<li>
Meet with customers to finalize and obtain contract signatures
</li>
<li>
Collaborate with the CPA and handle billing-related tasks
</li>
<li>
Pull and organize contracts for job-related projects
</li>
<li>
Assist in the vehicle purchasing process, including paperwork, scheduling, and logistics
</li>
<li>
Provide ongoing day-to-day personal support and handle ad hoc requests as needed
</li>
</ul>
Requirements:
<ul>
<li>
Proven experience as an Executive Assistant, Personal Assistant, or similar role
</li>
<li>
Strong organizational and time-management skills
</li>
<li>
Ability to handle confidential information with discretion
</li>
<li>
Proficiency with email platforms, scheduling software, and Microsoft Office Suite
</li>
<li>
Comfortable engaging with clients and managing high-level communications
</li>
<li>
Reliable, resourceful, and solutions-oriented
</li>
</ul>
Preferred:
<ul>
<li>
Prior experience supporting a C-suite executive or entrepreneur
</li>
<li>
Familiarity with contract processes and light accounting/billing coordination
</li>
</ul>
Company DescriptionFamily owned company based in Millington. 4G is short for four generations, as we've handed the company down to our posterity. 
<h3>Company Description</h3>
Family owned company based in Millington. 4G is short for four generations, as we've handed the company down to our posterity.

<h3>Job Description</h3>
Job DescriptionMUST HAVE PREVIOUS EXPERIENCE SUPPORTING C-SUITE EXECUTIVES&nbsp; We strongly encourage you to research C12 Business Forums before applying. This role is designed for an actively practicing Christian who aligns with the mission and values of the organization. Location: Lake Mary, FL (must be local) Schedule: 15–20 hours/week (hybrid: remote + in-person events) Compensation: $20–$25/hour DOE (W-2) About the Role &amp; Organization Join a mission-driven team helping Christian CEOs build great businesses for a Greater Purpose. C12 Business Forums is a national organization that equips Christian CEOs and Key Leaders through monthly peer advisory groups, accountability, and business coaching centered on advancing the Gospel in the marketplace. This role supports the local Chair of two CEO Forums and one Key Player Forum as he scales to 36 CEOs and 24 Key Leaders. You’ll be the tech-savvy, detail-driven integrator behind the scenes—ensuring smooth operations, timely communication, and consistent excellence. This is a long-term opportunity with potential to grow into a full-time Integrator role. Key Responsibilities Forum &amp; Event Coordination 
<ul>
<li>Support 3–5 in-person Forums each month</li>
<li>Provide prep materials, checklists, and coordinate logistics</li>
<li>Manage pre- and post-event emails, recaps, and documentation</li>
<li>Track deliverables and timelines using Nozbe and Less Annoying CRM</li>
</ul>
Member &amp; Coaching Support 
<ul>
<li>Schedule and support up to 36 monthly one-on-one coaching calls</li>
<li>Record and update action items in the C12 App</li>
<li>Coordinate timelines and resources for member business presentations (CBPs)</li>
</ul>
Administrative &amp; Tech Support 
<ul>
<li>Track receipts, payroll hours, and reconcile invoices</li>
<li>Maintain clean, organized systems across Google Drive, QuickBooks, and LACRM</li>
<li>Use tools like ChatGPT to automate and streamline templates and workflows</li>
<li>Mentor intern and refine SOPs as needed</li>
</ul>
 Qualifications 
<ul>
<li>C-Suite Experience (Required): Must have a proven track record supporting executive leadership</li>
<li>Faith-Driven: Must be an actively practicing Christian aligned with C12’s mission</li>
<li>Local to Lake Mary, FL: Able to attend monthly in-person Forums and meetings</li>
<li>Detail-Oriented &amp; Organized: Loves structure, checklists, and clean systems</li>
<li>Tech-Confident: Quick to adopt tools like QuickBooks, LACRM, Nozbe, Zoom, Google Workspace, etc.</li>
<li>Professional Communicator: Emotionally intelligent and polished; comfortable working with executives</li>
<li>Growth-Oriented: Excited by the potential to grow into a larger, full-time integrator role</li>
<li>Zoom Ready: Professional presence on video</li>
<li>Integrity-Focused: Willing to sign a confidentiality agreement and uphold it</li>
</ul>
 If you’re passionate about operational excellence, love supporting Christian leadership, and thrive in a role where no detail slips through the cracks—we want to hear from you.

<h3>Job Description</h3>
Job Description
We are in search of an Executive Assistant to support 2 Chief Officers at a non-profit firm. The ideal candidate should be a high functioning Executive Assistant who will oversee day-to-day scheduling and coordinate activities. Responsibilities would include assisting in drafting communications, presentations, correspondences, coordinating complex meeting schedules, planning travel logistics, and liaising with project teams/staff.
Additional Responsibilities:
<ul>
<li>Provide Executive Administrative support to Chief Officers, including expense reporting, managing projects/initiatives, coordinate meetings, prepare presentations, and coordinate travel reimbursements, expense reports.</li>
<li>Help manage communications, screen calls, answer inquiries, respond to/distribute mail</li>
<li>Provide ad-hoc, hands-on support for various projects and roles.</li>
</ul>
Qualifications:
<ul>
<li>Bachelor’s Degree</li>
<li>Self-starter, quick learner with proven EA experience (minimum 5 years)</li>
<li>Ability to provide administrative and project management support to senior-level executives in a fast-paced environment</li>
<li>Must possess excellent organization skills with the ability to work proactively and independently.</li>
<li>Excellent research, writing, interpersonal, and project coordination skills are required.</li>
<li>Advanced skills with MS Word, Excel, and PowerPoint</li>
</ul>
Company DescriptionThe Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search. 
<h3>Company Description</h3>
The Bachrach Group LTD. (TBG) has been building better workforces with extraordinary talent based on specific functional experience, one position at a time, for nearly 50 years. Our commitment to sourcing top-notch talent has made us national leaders in both staffing and executive search.

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