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<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rocklin, California. This part-time role requires 4-5 hours per week remote, focusing on providing excellent administrative support and ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and are self-motivated, this position may be a great fit for you.
 
Responsibilities:
• Respond promptly and professionally to incoming customer calls.
• Coordinate and schedule appointments for installations.
• Communicate effectively with vendors to address inquiries and resolve issues.
• Perform general office tasks to maintain an organized and efficient workspace.
• Accurately enter data and maintain records in company systems.
• Provide receptionist duties, including welcoming visitors and managing correspondence.
• Support the team by handling administrative tasks with minimal supervision.
• Proven experience in administrative support or a similar role. • Strong communication skills, both verbal and written. • Ability to manage multiple tasks and prioritize effectively. • Proficiency in data entry and maintaining accurate records. • Comfortable working independently and demonstrating self-motivation. • Familiarity with scheduling and coordinating appointments. • Strong organizational skills and attention to detail.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Monday-Thursday, 5 hours a day. Start and end times of the day are flexible.
Provides administrative support to a department or individual.
Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Administrative Assistant I

<h3>Job Description</h3>
Job Description
We are looking for an organized and proactive Administrative Assistant to join our detail-oriented services team in Dayton, Ohio. This is a contract position, offering an excellent opportunity to contribute to administrative operations and support attorneys in a fast-paced environment. The role requires someone who thrives on collaboration, is detail-oriented, and can effectively manage multiple priorities.
 
Responsibilities:
<ul>
<li>Perform routine tasks such as copying, faxing, scanning, and filing documents.</li>
<li>Oversee front desk coverage on a rotational basis, ensuring seamless operations.</li>
<li>Act as the local administrative contact for supporting other office locations when assistance is needed.</li>
<li>Accurately enter data and manage the opening and closing of cases within the system.</li>
<li>Collaborate with other administrative staff to ensure smooth workflow and meet deadlines efficiently.</li>
<li>Prepare and format internal correspondence, spreadsheets and basic reports with attention to accuracy and proofreading.</li>
<li>Address inquiries and inbound calls with courtesy and excellent customer service.</li>
<li>Uphold confidentiality and manage sensitive legal files with care.</li>
</ul>
For immediate consideration, call 937.224.8326.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work efficiently under deadlines and respond quickly to urgent needs.
• Strong teamwork skills and willingness to collaborate with other administrative staff.
• Experience in scheduling appointments and managing calendars.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills.

<h3>Job Description</h3>
Job Description
HR Administrative Assistant
We are seeking a detail-oriented HR Administrative Assistant to support daily human resources operations for our client. This role requires strong Excel and Microsoft Office skills and the ability to work Monday–Friday, 8:00 AM–5:00 PM&nbsp;and occasional overtime.
Responsibilities:
<ul>
<li>
Assist with HR administrative tasks and employee records
</li>
<li>
Support onboarding, training, and new-hire orientation (preferred experience)
</li>
<li>
Maintain spreadsheets and reports using Excel
</li>
<li>Provide general administrative support to the HR team</li>
</ul>
Qualifications:
<ul>
<li>Proficiency in Microsoft Office and&nbsp;Excel (required)???????</li>
<li>
Prior&nbsp;administrative experience (required)
</li>
<li>
Prior administrative experience in HR (preferred)&nbsp;
</li>
<li>
Experience with onboarding, training, or orientation is a plus
</li>
</ul>
Position Details:
<ul>
<li>
Temp-to-Hire (TTH)
</li>
<li>
$16/hour
</li>
<li>
Full benefits&nbsp;
</li>
</ul>
PandoLogic. Keywords: Administrative Assistant, Location: Newkirk, OK - 74647 , PL: 602235595

<h3>Job Description</h3>
Job Description
As the key employee liaisons between the client and KWPM services &amp; internal support staff, the Administrative Assistant must perform the job duties with a view toward projecting a professional and competent image: Service to the customer in a friendly and outgoing manner is essential, while timeliness and professional appearance are key. The position is fundamental to the administrative and operational functions of the Company/Property and as such requires established organizational skills, with attention to detail and solid time management, and good interpersonal skills.
Duties and Essential Functions 
As a team member of KW PROPERTY MANAGEMENT &amp; CONSULTING, you are expected to understand and support the mission statement of the company and practice our GREAT values every day. These values include but are not limited to greeting and smiling; showing respect with name recognition and eye contact; accepting the empowerment to exceed everyone's expectations and showing enthusiasm for your position and duties; being accountable to show a positive attitude and accountable for your actions; and be trustworthy in your duties and transparent in everything you do. These are our GREAT values and part of your work practices and expected as part of your daily activities while working at KW Property Management and Consulting.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul>
<li>Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.</li>
<li>Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required. </li>
<li>Maintain, update, type, and coordinate account information in computer database. </li>
<li>Research any owner discrepancies regarding payment to accounts.</li>
<li>Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.</li>
<li>Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner. </li>
<li>Ensure that emails are responded to within 24 hours.</li>
<li>Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily. </li>
<li>Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.</li>
<li>Reservation &amp; coordination of conference room events.</li>
<li>Special projects as instructed. </li>
</ul>
Work Environment
This position will be located indoors and in an office setting.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push and pull items weighing 20 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.
Position Type/Expected Hours of Work 
This is a full-time non-exempt (hourly) position. Days and hours of work will be determine based on the business needs of the property. This schedule may change to accommodate the business needs of the property.
Travel
Minimal travel will be required for this position. Travel will be to attend meetings and trainings at an off-site location, generally within the city limits of the job site.
<ul>
<li>Prior experience in a related position; a minimum of 1-year experience.</li>
<li>Working knowledge of computer and associated programs; MS Office Suite.</li>
<li>Ability to multi-task, set, and manage priorities.</li>
<li>Excellent communication and listening skills in order to interact with a diverse and multi culture population. </li>
<li>Keyboarding ability with accuracy at 45-50 words per minute.</li>
<li>Must function in team organized environment.</li>
</ul>
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

<h3>Job Description</h3>
Job DescriptionSalary: 
Job Title: Administrative Assistant FLSA: Non-Exempt 
Reports To: Program Coordinator Status: Full-Time 
Last Update: 8/20/2024 
 
Company Summary: Crossroads is an Arizona Department of Health Services licensed substance abuse treatment provider with proven expertise in serving men, women, and Veterans with Substance Use Disorder through the provision of high quality, successful, and affordable residential and outpatient recovery programs.
 
Due to federal contracts the following items are prohibited: Medical/Recreational marijuana, current parole, or probation.
 
Job Summary: The Administrative Assistant supports facility staff in front office, day-to-day functions, and other duties, as necessary.
 
Supervisory Responsibilities: 
<ul>
<li>None</li>
</ul>
 
Essential Functions:
<ul>
<li>Field telephone calls and provide accurate program and service information.</li>
<li>Greet guests and provide facility tours.</li>
<li>Assist clients with requests and inquires.</li>
<li>Maintain proper stocking levels and front office supplies.</li>
<li>Perform other duties, as required.</li>
</ul>
 
Qualifications: 
<ul>
<li>Current CPR/First Aid/Narcan training.</li>
<li>Current and annual negative TB Test.</li>
<li>Current and valid Fingerprint Clearance Card, preferred.</li>
<li>Clean Motor Vehicle Record (MVR) check performed annually and upon hire, preferred.</li>
<li>Successfully pass a background check and an Arizona Department of Health Services Adult Protective Services check.</li>
</ul>
Knowledge, Skills, and Abilities:
<ul>
<li>Working knowledge of program guidelines and requirements.</li>
<li>Demonstrated organizational and data entry skills.</li>
<li>Ability to communicate effectively at multiple levels, both verbal and written.</li>
<li>Ability to work independently and as a member of a team.</li>
</ul>
 
Education &amp; Experience: 
<ul>
<li>Minimum of High School Diploma or GED required.</li>
<li>1+ year related experience, and/or training or equivalent combination of education and experience.</li>
<li>Must be proficient in computer applications and Microsoft Office Suite.</li>
</ul>
 
Work Environment: 
<ul>
<li>Fast paced behavioral health residential setting.</li>
<li>Primarily indoors, however, some outdoor work may be requested.</li>
</ul>
 
Physical Demands: 
<ul>
<li>While performing job duties, the employee is regularly required to sit and speak or hear. The employee is occasionally required to stand, walk, use hands to handle or feel, reach hands and arms, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds and seldom lift and/or move &gt;100 pounds. Specific vision abilities required by this job include color vision, depth perception, and ability to adjust focus.</li>
</ul>
 
Shift Requirements: 
<ul>
<li>Days, nights, weekends, and holidays.</li>
</ul>
 
Travel: 
<ul>
<li>Valid AZ Drivers License.</li>
<li>May include travel between sites and other locations.</li>
<li>Local and statewide travel when requested or required.</li>
</ul>
 
EEO: 
<ul>
<li>Crossroads is committed to providing a workplace free from harassment and discrimination. We believe all applicants and employees should be treated equally without regard to an individuals race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.</li>
</ul>
 
ADA Acknowledgement:
<ul>
<li>To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.</li>
</ul>
 
Benefits:
401(k) with matching of up to 4%
Company paid premiums for the full-time employee for Medical, Dental, Vision and Life Insurance
Supplemental Life Insurance and short-term disability
Paid time off
Tuition Reimbursement
If you require alternative methods of application or screening, you must approach the employer directly to request this.
This posting will remain open until filled and for a minimum of 7 days.

<h3>Job Description</h3>
Job Description 
Join Our Legacy of Impact – Make a Real Difference Every Day!
At Lutheran Family and Children’s Services (LFCS), we have a 157-year history of empowering children and families to overcome life’s toughest challenges. When you join our team, you’re becoming a part of a mission that transforms lives and builds brighter futures—now and for generations to come.
Why LFCS?
<ul>
<li>Meaningful Work: Your efforts will directly help shape a better world for those who need it most.</li>
<li>Impactful Mission: Join a team dedicated to creating safety and stability for kids across Missouri.</li>
<li>A Legacy of Change: Be part of an organization that creates a lasting impact in the communities we serve. </li>
</ul>
Your Role:
<ul>
<li>Perform secretarial and administrative duties necessary for the Parenting program and its staff. </li>
<li>Maintain closed file storage ensuring all files are correctly logged on the spreadsheet and boxed correctly.</li>
<li>Responsible for routine file maintenance, including scanning documents and uploading them to Apricot for direct staff as needed.</li>
<li>Attend all STL office specific and Parenting program meetings. Take minutes at meetings.</li>
<li>Provide support to front desk team in greeting &amp; supporting guests </li>
</ul>
What We’re Looking For:
<ul>
<li>High school diploma or equivalent with 2 years relevant experience.</li>
<li>Associates degree in a business, or secretarial field preferred. </li>
<li>Practical knowledge of office computer programs, including Word &amp; Excel.</li>
<li>A mission driven individual, who fully embraces and models LFCS values and can forge a mutually respectful partnership with team members.</li>
<li>Organized, independent, team player, proactive &amp; takes initiative </li>
</ul>
We are an equal opportunity employer. All Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, ancestry, sexual orientation, pregnancy, creed, genetic information, gender identity, status as protected veteran, status as a qualified individual with disability or any other characteristic protected by law. In addition to federal law requirements, LFCS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

<h3>Job Description</h3>
Job DescriptionAbout Us Founded in 2013, Oliva Gibbs is a client-focused law firm that specializes in serving oil and gas companies nationwide.&nbsp; With offices strategically&nbsp;located&nbsp;in&nbsp;Houston, Columbus, Lafayette, Midland,&nbsp;Oklahoma City&nbsp;and San Antonio, we&nbsp;advise&nbsp;a&nbsp;diverse&nbsp;range of clients – from Fortune 500, integrated oil and gas companies to private equity backed startups and mineral rights companies.&nbsp;Committed to excellence, we have ambitious goals and are actively seeking a highly motivated and detailed oriented Administrative Assistant to join our team in Oklahoma City, OK. We Need Your Drive and Precision Are you a detail-oriented, service-minded professional with strong organizational skills? As our ideal candidate, you possess a strong skillset in office management, administrative support, project intake, and data management. You will thrive in a dynamic, small office environment where you will be part of a mid-size energy law firm positioning you for growth and development opportunities. If you are passionate about providing a team of attorneys with invaluable support while ensuring the delivery of exceptional service to both internal and external clients – we want to hear from you! Key Responsibilities Administrative Support
<ul>
<li>Present a cheerful, helpful first impression of the Firm for staff and guests.</li>
<li>Provide onsite office and facilities management from 9AM-5PM. </li>
<li>Handle project intake and data management.</li>
<li>Coordinate the planning and execution of the December 2026 office move from Edmond to Oklahoma City.</li>
<li>Order and maintain office supplies within budget.</li>
<li>Coordinate weekly office lunches and team building events.</li>
<li>Maintain accurate and timely HubSpot data entry and tracking.</li>
<li>Support and assist with legal projects.</li>
<li>Provide general administrative support based on firm needs.</li>
<li>Coordinate with the IT and Human Resources teams on new hire workspace preparation, onboarding logistics, and technology.</li>
<li>Other duties as assigned by team lead and Director of Administration.</li>
</ul>
Position Requirements
<ul>
<li>Minimum 2 years of experience in an administrative support role in a law firm or professional services environment.</li>
<li>Self-motivated to work independently and proactively identify needs.</li>
<li>Strong self-management skills with the ability to prioritize tasks and meet deadlines.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Experience drafting, proofreading and formatting documents.</li>
<li>Proven track record of adapting to new software technologies. </li>
<li>Excellent interpersonal communication skills.</li>
<li>Strong organizational skills with proven ability to multi-task, prioritize, analyze, organize, attend to detail, and follow through.</li>
<li>Demonstrated leadership experience with a proven ability to take initiative and drive results.</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
</ul>
 Software Application Experience
<ul>
<li>High level of proficiency in Microsoft Word, Excel and the full Microsoft Office Suite.</li>
<li>Experience with a CRM platform (HubSpot experience is a plus).</li>
</ul>
 What We Bring
<ul>
<li>Excellent benefits including healthcare (health, dental, vision and more) and additional insurance options, flex holidays and 401K match program.</li>
<li>Team-based bonus system.</li>
<li>A commitment to employee satisfaction and a culture that values our employees’ lives inside and outside of the office with a progressive PTO policy.</li>
</ul>
 Core Values Our core values include an unparalleled client experience, a passion for learning and a culture of collaboration. Each value is embraced and built on as a team and for individuals. Our team members take pride in our core values and are tasked with upholding them. We feel these values encompass what we strive to be as a firm for our clients and employees. Oliva Gibbs PLLC is committed to providing a work environment free from discrimination and harassment. It is our policy to comply with all applicable federal, state, and local laws prohibiting employment discrimination. All employment decisions are based on business needs, job requirements, and individual qualifications without regard for race, color, religion, sex, sexual orientation (including gender identity and/or expression), pregnancy, national origin, age, disability, veteran status or any other factors protected by the laws or regulations in the states where we operate. We are committed to supporting a variety of recruiting initiatives to continue building a diverse and inclusive law firm and legal profession. &nbsp;
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<h3>Job Description</h3>
Job Description
JSG is hiring an Administrative Assistant for the Conveyance &amp; Distribution group in Los Angeles, CA. This is a 4/10 with every Friday off.&nbsp; The Administrative Assistant I responsibilities will include various job tasks to support Conveyance &amp; Distribution Group Team which includes the Western Region Unit within the Conveyance &amp; Distribution Section. &nbsp; Job Duties:
<ul>
<li>Provide administrative support to the Business Support Team, Western Region Unit employees and managers, as well as internal and external customers.</li>
<li>Preparing documents, including&nbsp;answering phones, transmit messages, backup for training coordination, process invoices for contracts &amp; procure materials and supplies to support the day-to-day operations.</li>
<li>Carrying out clerical accounting duties, such as receiving, auditing, and ensuring invoices are correct for payment.</li>
<li>Managing records input, filing, and maintaining accurate records.</li>
<li>Orders, receives, and maintains office supplies.</li>
<li>Performs other related Administrative Assistant job duties as required.</li>
<li>The hiring manager is asking for someone professional who has 5years experience using MSOffice.&nbsp;</li>
<li>A high school diploma or general education development test (GED) and four years of relevant experience; or associate’s degree from an accredited college or university in a related field and two years of relevant experience; or bachelor’s degree from an accredited college or university in a related field.</li>
<li>Administrative procedures and systems; methods and techniques of data collection and report preparation; and current office technology and equipment.</li>
<li>Make arithmetic computations with speed and accuracy; and apply business policies and procedures; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work independently and in a team environment; and operate current office equipment including computers and supporting applications.</li>
<li>Personable, Team Player, Flexible, Multitask and handles pressure well.</li>
<li>Detail orient, Organized, Strong Written and Verbal Communication skills a must.</li>
</ul>
Company DescriptionOur people and culture make JSG a great place to work. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals. Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG! We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs. We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. 
<h3>Company Description</h3>
Our people and culture make JSG a great place to work. JSG’s mission is to empower people, help our clients reach their goals, and hire motivated individuals.\r\n\r\nJohnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with 40 years of experience investing in people and companies. We are always looking for great people to join our team—we want to see your success here at JSG! We can be found locally in more than 30 offices throughout the United States and Canada. JSG continues to work diligently to offer our clients and candidates world-class service and diversified offerings to fit their evolving needs.\r\n\r\nWe offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.\r\n\r\nJohnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

<h3>Job Description</h3>
Job DescriptionJob DescriptionJob Overview
As an Administrative Assistant, you will be responsible for recording shipping and receiving information, supporting customer-facing interactions, and performing hands-on inventory control tasks in a fast-paced environment. This role is ideal for someone who thrives on organization, accuracy, and keeping multiple plates spinning without breaking a sweat.
Ready to put your skills to work for a rapidly growing company? Join our dynamic team and build a career with real momentum.
How You Will Make an Impact
<ul>
<li>
Enter customer part numbers, supplier information, and inventory data into customer inventory management systems with 100% accuracy
</li>
<li>
Perform data entry and administrative functions using established computer programs
</li>
<li>
Process shipping and receiving documents and input information from bills of lading
</li>
<li>
Dispatch orders and provide tags for customer part selection
</li>
<li>
Provide customer service support, responding to inquiries professionally and efficiently
</li>
<li>
Process claims for misdirected parts and update claim information within customer systems
</li>
<li>
Conduct quality control checks to ensure supplier compliance
</li>
<li>
Multitask effectively while meeting deadlines in a high-volume, time-sensitive environment
</li>
</ul>
 
You’re a Great Fit if You:
<ul>
<li>
Have strong customer service experience and communicate clearly and professionally
</li>
<li>
Are bilingual in Spanish and English (preferred, not required)
</li>
<li>
Can multitask and work well under pressure without losing attention to detail
</li>
<li>
Are comfortable working a flexible schedule, including planned and unplanned overtime (may include weekends)
</li>
<li>
Have experience with Microsoft Office
</li>
<li>
Have clerical or data entry experience
</li>
<li>
Can walk and/or stand for extended periods of time
</li>
</ul>
What We Offer
<ul>
<li>
Medical, Dental, and Vision Insurance
</li>
<li>
Paid holidays
</li>
<li>
Paid time off (PTO)
</li>
<li>
401(k)
</li>
<li>
Competitive base salary
</li>
<li>
Career growth opportunities
</li>
<li>
A collaborative, committed team environment
</li>
</ul>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a qualified individual with a disability, or protected veteran status.

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