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<h3>Job Description</h3>
Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the owner of a small but growing group of companies. This individual will play a critical role in managing communication, driving accountability, and keeping operations running smoothly.
 
The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and takes initiative to ensure projects, tasks, and deadlines are met— while constantly looking for ways to make systems and processes more efficient.
Compensation:
$60,000 - $80,000 yearly
Responsibilities:
Administrative &amp; Executive Support
<ul>
<li>Manage and prioritize the owner’s calendar, appointments, and email communications.</li>
<li>Act as the first point of contact for clients, vendors, and partners—ensuring timely, professional communication.</li>
<li>Prepare daily, weekly, and monthly reports as requested.</li>
</ul>
 
Project &amp; Task Management
<ul>
<li>Serve as the “driver” for key projects—ensuring assigned tasks are completed on schedule.</li>
<li>Follow up with team members, vendors, and stakeholders to ensure deadlines are met.</li>
<li>Track open action items and escalate issues when necessary.</li>
</ul>
 
Reporting &amp; Data Management
<ul>
<li>Maintain and update financial tracking documents, including: T12 (Trailing 12) reports for rental properties, REO (Real Estate Owned) sheets, and other property management reporting tools.</li>
<li>Create and maintain additional spreadsheets, summaries, and dashboards as needed for decision-making.</li>
</ul>
 
System Implementation &amp; Process Improvement
<ul>
<li>Implement programs and tools designed to improve efficiency, such as ServiceTitan or other CRM/project management systems.</li>
<li>Develop and refine workflows, templates, and reporting systems to reduce errors and save time.</li>
<li>Be a champion of efficiency and organization, seeking opportunities to streamline operations and improve communication flow.</li>
</ul>
 
Client &amp; Team Communication
<ul>
<li>Professionally communicate updates, timelines, and expectations with clients.</li>
<li>Draft, send, and follow up on emails, proposals, and reminders.</li>
<li>Document meeting notes and ensure follow-through on action items.</li>
</ul>
Qualifications:
Experience:
<ul>
<li>3+ years in an Executive Assistant, Operations Coordinator, or similar. role.</li>
</ul>
Skills:
<ul>
<li>Excellent written and verbal communication.</li>
<li>Strong organizational and time management skills.</li>
<li>Comfort with technology and implementing new tools (experience with ServiceTitan a plus).</li>
<li>Ability to follow through and hold others accountable.</li>
<li>Proficiency with spreadsheets (Excel/Google Sheets), task/project management tools, and CRM systems.</li>
</ul>
 
Traits:
<ul>
<li>Self-starter who thrives in a small-business, multi-company environment.</li>
<li>Comfortable working independently and making decisions with minimal supervision.</li>
<li>Process-driven and loves efficiency, systems, and continuous improvement.</li>
<li>High level of confidentiality and professionalism.</li>
</ul>
About Company 
BF Maintenance LLC is a trusted, full-service construction company specializing in residential remodels and property maintenance for a wide range of single-family homes and multi-family communities.

Executive Assistant

<h3>Job Description</h3>
Job Description
At TensorWave, we’re leading the charge in AI compute, building a versatile cloud platform that’s driving the next generation of AI innovation. We’re focused on creating a foundation that empowers cutting-edge advancements in intelligent computing, pushing the boundaries of what’s possible in the AI landscape.
About the Role:
We’re looking for a proactive, highly organized Executive Assistant to support our executive team. This is a critical role at the center of a fast-moving startup helping the team stay focused, organized, and effective.
Responsibilities:
<ul>
<li>
Manage calendars, meetings, travel, and priorities for the CEO and executive team
</li>
<li>
Coordinate high-impact internal and external meetings (investors, partners, customers)
</li>
<li>
Draft emails, prepare briefing materials, and handle follow-ups
</li>
<li>
Help keep the leadership team organized and on top of key initiatives
</li>
<li>
Handle confidential information with discretion and professionalism
</li>
<li>
Support planning for company-wide events and offsites
</li>
</ul>
Essential Skills &amp; Qualifications:
<ul>
<li>
3+ years of experience in an EA or chief-of-staff–style role, ideally in a startup or tech environment
</li>
<li>
Strong organizational and communication skills — written, verbal, and interpersonal
</li>
<li>
Ability to multitask, prioritize, and stay calm under pressure
</li>
<li>
Discretion and good judgment when handling sensitive information
</li>
<li>
A "no job too small" attitude and eagerness to help where needed
</li>
<li>
Comfort in a fast-paced, sometimes ambiguous environment
</li>
</ul>
We’re looking for resilient, adaptable people to join our team—folks who enjoy collaborating and tackling tough challenges. We’re all about offering real opportunities for growth, letting you dive into complex problems and make a meaningful impact through creative solutions. If you're a driven contributor, we encourage you to explore opportunities to make an impact at TensorWave. Join us as we redefine the possibilities of intelligent computing.
What We Bring:
In addition to a competitive salary, we offer a variety of benefits to support your needs, including:
<ul>
<li>
Stock Options
</li>
<li>
100% paid Medical, Dental, and Vision insurance
</li>
<li>
Life and Voluntary Supplemental Insurance
</li>
<li>
Short Term Disability Insurance
</li>
<li>
Flexible Spending Account
</li>
<li>
401(k)
</li>
<li>
Flexible PTO
</li>
<li>
Paid Holidays
</li>
<li>
Parental Leave
</li>
<li>
Mental Health Benefits through Spring Health
</li>
</ul>

<h3>Job Description</h3>
Job Description
In today's dynamic worksites, seamless collaboration between people and machines is essential. FORT's platform ensures safe, secure, and dynamic control that surpasses legacy systems and next-generation AI capabilities.
While autonomous machines offer significant advantages, they also introduce new safety challenges. FORT addresses these concerns by providing solutions such as the Wireless E-Stop, which allows operators to instantly stop any machine from a safe distance, enhancing safety during emergencies.
Additionally, FORT's Safe Remote Control enables operators to manage heavy machinery remotely, reducing the risk of accidents and improving visibility.
By ensuring communications integrity across any network, FORT empowers customers to protect their most valuable assets—people, data, and machines—ensuring they remain safe and secure.
We're seeking a proactive and highly organized Executive Assistant to support our leadership team and help drive operational excellence in a fast-paced startup environment. This full-time, onsite role is ideal for someone local to Philadelphia who thrives in dynamic settings, has experience supporting senior executives, and brings project management know-how (especially with tools like Monday.com), and HR administration experience is a plus.
You'll be at the center of coordination across our executive leadership team—anticipating needs, managing logistics, and keeping key projects and priorities on track. You'll help ensure smooth day-to-day operations while contributing to the long-term effectiveness of our leadership team.
Key Responsibilities
<ul>
<li>Manage complex calendars, scheduling, travel arrangements, and meeting logistics for the CEO and executive team </li>
<li>Prepare executive materials, including presentations, reports, and internal communications </li>
<li>Support project management initiatives—track tasks and timelines in Monday.com and follow up on action items across teams </li>
<li>Coordinate leadership meetings, document agendas, take notes, and ensure timely follow-up</li>
<li>Coordinate company-wide meetings such as all-hands, quarterly business reviews, goal review meetings, document and distribute agendas, and ensure timely follow-up </li>
<li>Handle confidential information and internal communication with professionalism and discretion </li>
<li>Manage expense reports, office supplies, vendor coordination, and day-to-day administrative support </li>
<li>Provide occasional HR administrative support (onboarding tasks, scheduling interviews, organizing HR documents, etc.) </li>
<li>Serve as a liaison between internal teams and external stakeholders (partners, clients, vendors) </li>
<li>Stay one step ahead—anticipating the needs of the executives and resolving issues before they arise </li>
</ul>
What We're Looking For
<ul>
<li>3–5 years of experience supporting executives in a fast-paced startup or growth-stage company </li>
<li>Based in Philadelphia, PA </li>
<li>Demonstrated project management experience—familiarity with Monday.com strongly preferred </li>
<li>Strong organizational skills and the ability to manage multiple priorities at once </li>
<li>Excellent written and verbal communication skills </li>
<li>Detail-oriented, resourceful, and thrives under minimal supervision </li>
<li>Experience handling sensitive information with a high degree of confidentiality </li>
<li>Tech-savvy with proficiency in Slack, Google Workspace, and virtual communication tools </li>
<li>Experience with basic HR tasks or coordination is a plus</li>
</ul>
<ul>
<li>Previous experience supporting a CEO or executive team </li>
<li>Background in operations or people-related functions </li>
<li>Passion for creating structure and improving workflows in fast-moving environments</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Essential Functions
<ul>
<li>Supports the Executive Director (ED) in meeting duties and responsibilities, and managing the Executive office</li>
<li>Works collaboratively with all members of the management team in meeting the mission and vision of the organization</li>
<li>Serves as a leader in the organization and positively contributes to the workplace climate</li>
<li>Screen and prioritize emails, phone calls, and other communications on behalf of the ED or governing bodies, ensuring timely follow-through</li>
<li>Draft, proofread, and edit correspondence, reports, and other documents</li>
<li>Receives the ED 's telephone calls, and arranges meetings</li>
<li>Maintains ED’s calendar, scheduling meetings, coordinating events and making appointments</li>
<li>Assists with grant writing and preparation of grant applications as needed</li>
<li>Reads, records and routes incoming mail</li>
<li>Organizes and maintains file system, and files correspondence and other records</li>
<li>Arranges and coordinates travel schedules and reservations of the ED</li>
<li>Arranges meetings and sends correspondence on behalf of ED</li>
<li>Prepares outgoing mail, memos and correspondence</li>
<li>Works with management in supply orders, and arranges for equipment maintenance</li>
<li>Participates in program strategic planning and self-assessment processes</li>
<li>Coordinates and arranges meetings and staff events, including developing agendas, reserves and prepares facilities, and records and transcribes minutes of meetings</li>
<li>Attends Board of Directors and Policy Committee meetings monthly and other special scheduled meetings (after hours)</li>
<li>Works with the Board of Directors as needed, including preparing meeting minutes, collecting votes and scheduling meetings</li>
<li>Maintain confidential files and records with discretion and accuracy</li>
<li>Monitor deadlines, follow up on assigned tasks, and ensure timely completion of projects</li>
<li>Assists in special projects on behalf the the ED</li>
<li>May be required to support virtual or offsite events</li>
<li>Communicates with staff and the public in the areas of program updates, policies, and procedure changes with internal software services, the internet and social media</li>
<li>May serve as a liaison between program agency, board, grantee, policy groups, community agencies, and private sector</li>
<li>Develops and coordinates an administrative organization plan which delegates staff tasks, maintains line of authority and provide for channels of communication</li>
<li>Receives and maintains contracts, partnership agreements, and interagency agreements</li>
<li>Researches and prepare reports and materials for presentations</li>
<li>Develops and maintains documents filing and retrieval system for organizational correspondences and records; Maintains company documents and keeps them up to date</li>
<li>Prepare, review and process documents, agreements and procurement bids requested by the ED</li>
<li>Works with the fiscal department to maintain fiscal internal controls for checks and invoices</li>
<li>Assists in the development of annual report</li>
<li>Reviews and adheres to all program regulations, including the Head Start Performance Standards and childcare licensing requirements</li>
<li>Additional responsibilities as required</li>
</ul>
 
Requirements:
Required Education, Experience &amp; Skills
<ul>
<li>Bachelor’s Degree in communication or related field</li>
<li>Experience working in an office setting. Minimum of 7 years</li>
<li>Experience working directly for a Supervisor, Manager or Director. Minimum of 5 years</li>
<li>Proficiency in Google and Microsoft software applications, and other commonly used software</li>
<li>Knowledge of and ability to effectively utilize the internet and social media platforms</li>
<li>Ability to take initiative, prioritize, multi-task and manage multiple projects simultaneously</li>
<li>Experience in non-profits preferred</li>
</ul>

<h3>Job Description</h3>
Job DescriptionReports to: CEO Position Overview: The Executive Administrative Assistant is responsible for coordinating meetings and providing correspondence and reports for the CEO. Job Duties &amp; Responsibilities:
<ul>
<li>&nbsp;Review, plan, and organize the CEO’s schedule, including calendar management; interact with internal and external representatives to coordinate meetings and appointments; and independently handle outside inquiries, meeting requests, and arrangements for conference rooms and audio/visual requirements as necessary.</li>
<li>Manage CEO’s incoming mail; draft, edit, proofread, and send responses/forwards to staff as appropriate. Draft/manage routine correspondence as well as proofs and drafts.</li>
<li>Handle confidential information with absolute discretion.</li>
<li>Answer and evaluate all incoming phone calls to the CEO.</li>
<li>Conduct research, edit, proofread, and prepare background information and PowerPoint presentation materials for the CEO prior to meetings and public events.</li>
<li>Prepare CEO expense reports, credit card purchases and mileage reimbursements.</li>
<li>Book travel arrangements, including flights, hotels and rental cars as necessary.</li>
<li>Maintain CEO contact list and the list of Board member contacts and committees.</li>
<li>Schedule meetings with Board members, potential donors, and sponsors, and prepare materials such as donor packets and materials for review.</li>
<li>Set up and maintain an annual schedule for Board of Directors, board committees, and other committees as needed.</li>
<li>Arrange logistics for Board and Board Committees and ensure members have relevant correspondence.</li>
<li>Maintain Board documents in an organized fashion.</li>
<li>Maintain Board of Director’s online portal with pertinent information, including Board Packet, Bylaws and other general forms.</li>
<li>Take and prepare minutes for Board meetings and other meetings as needed.</li>
<li>Deliver special projects as assigned by the CEO.</li>
<li>Other duties as assigned.</li>
</ul>
 Job Requirements &amp; Qualifications:
<ul>
<li>2-5 years relevant experience</li>
<li>HS diploma, some college preferred</li>
<li>Knowledge of and passion for the LGBTQIA+ &amp; HIV communities</li>
<li>Knowledge of office practices and procedures</li>
<li>Ability to follow instructions, both written and verbal</li>
<li>Ability to deal with the public, requiring courtesy and tact</li>
<li>Ability to communicate with a wide variety of people, giving and receiving information, and answering questions</li>
<li>Ability to handle confidential information with absolute discretion</li>
<li>Effective oral and written communication skills</li>
<li>Ability to work in a fast-paced and changing environment</li>
<li>Ability to efficiently manage multiple tasks and meet monthly deadlines</li>
<li>Above average knowledge and skill working with Microsoft Office Suite and Adobe Acrobat</li>
</ul>
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<h3>Job Description</h3>
Job Description
About IHI
At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families.
What You Will Do
As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. 
The Opportunity
<ul>
<li>Organize and maintain files and records.</li>
<li>Plan and schedule meetings and appointments.</li>
<li>Manage physician and management calendars. </li>
<li>Organize materials for meetings.</li>
<li>Organize and support on and offsite functions including rooms, meals and logistics.</li>
<li>Prepare and edit correspondence, reports, forms, and presentations.</li>
<li>Assist with room set up for meetings.</li>
<li>Order and maintain supplies and organize supply rooms.</li>
<li>Assist with expense reporting and reconciliation.</li>
<li>Arrange travel for staff and visitors including transportation, lodging, and itineraries.</li>
<li>Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists.</li>
<li>Manage large mailings, e.g. patient newsletters.</li>
<li>Complete conference registrations on behalf of staff.</li>
<li>Handle general correspondence on behalf of physicians and management staff.</li>
<li>Access professional medical publication sites to provide manuscripts and articles for physicians.</li>
<li>Provide IHI Board meetings support.</li>
</ul>
Performance Requirements:
Knowledge:
<ol>
<li>Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint).</li>
</ol>
Skills:
<ol>
<li>Strong attention to detail.</li>
<li>Effective written communication skills including drafting and editing documents.</li>
<li>Skill in customer service.</li>
<li>Skill in problem solving.</li>
</ol>
Abilities:
<ol>
<li>Ability to establish/maintain effective relationships with staff at all levels.</li>
<li>Ability to project positive and professional image.</li>
</ol>
Requirements
<ul>
<li>Minimum high school diploma; associates or bachelor’s degree preferred.</li>
<li>Minimum 5 years of related experience required. </li>
<li>All IHI employees are expected to enable multi-factor authentication via their personal smartphone or smart device to access IHI systems as a requirement of their role. </li>
</ul>
Benefits
Why join our team?
IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package.
IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics.
IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services.
IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more.
Innovative Hematology, Inc. is an Equal Opportunity Employer.

<h3>Job Description</h3>
Job DescriptionFull-Time Executive Assistant to CEO
Industry: Financial Planning
Compensation: $50,000 + commensurate with experience
Location: Tallahassee, FL
Summary of Mandatory Qualifications: 
<ul>
<li>Bachelor's Degree (extensive experience may be considered in lieu of a degree)</li>
<li>At least two (2) years of professional experience as an administrative assistant or an executive admin assistant</li>
<li>Ability to work full-time Monday – Friday, 8:00am – 5:00 pm, in our Tallahassee, FL office</li>
<li>Ability to pass both a background check and drug test</li>
</ul>
Who we are:
At Southern Wealth, we’re built on trust, not transactions. We take the time to listen and get to know our clients and what is most important to them. We spend our days developing strategies, tailored to help our clients achieve their goals and optimize their wealth, by offering comprehensive services and solutions. Our approach is rooted in Southern hospitality: we care about family, do what we say, and go the extra mile. It’s that simple. 
We are a small, boutique firm backed by the resources of the Fortune 500 ranked Northwestern Mutual. In 2025, Southern Wealth was ranked Forbes Best-In-State Wealth Management Teams and our founder, Ben Gantt, was ranked Top Financial Security Professional Best-In-State. If this sounds like the type of firm you would like to work with, read on...
About the opening:
Southern Wealth, a Northwestern Private Client Group, is seeking an experienced, full time Executive Assistant for our CEO. This role encompasses a variety of functions to facilitate an exceptional client experience and to support the operations of our firm. Overall, this role requires a combination of exceptional communication and interpersonal skills, attention to detail, initiative, and the ability to handle multiple tasks quickly and efficiently. You will play a critical role in ensuring client satisfaction, advancing marketing efforts, maintaining operational effectiveness, and supporting the advisors and executives in their day-to-day activities.
Requirements
Customer Service
<ul>
<li>Excellent interpersonal and communication skills.</li>
<li>Phoning new referrals to set initial meetings.</li>
<li>Provide prompt and professional assistance.</li>
</ul>
<ul>
<li>Ability to empathize with clients, actively listen to their concerns, and provide appropriate guidance.</li>
</ul>
<ul>
<li>Strong problem-solving skills to address administrative and operational challenges.</li>
</ul>
Administrative Abilities:
<ul>
<li>Proficient organizational skills to handle multiple tasks, prioritize workload, and meet deadlines.</li>
<li>Attention to detail when managing multiple requests and maintaining accurate records.</li>
<li>Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and CRM software. </li>
</ul>
Ethics and Confidentiality:
<ul>
<li>Upholding ethical standards and maintaining client confidentiality.</li>
<li>Understanding the importance of safeguarding sensitive financial and personal information.</li>
</ul>
Teamwork and Collaboration:
<ul>
<li>Ability to work effectively in a team environment, collaborating with colleagues from various departments.</li>
<li>Willingness to share knowledge, assist teammates, and contribute to a positive work culture.</li>
</ul>
Adaptability and Stress Management:
<ul>
<li>Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.</li>
<li>Resilience to handle challenging client situations or demanding workloads.</li>
</ul>
Professionalism:
<ul>
<li>Strong work ethic, reliability, and a commitment to delivering high-quality service.</li>
</ul>
<ul>
<li>Professional demeanor, including effective written and verbal communication skills.</li>
</ul>
Additional Qualities (Not Necessary, But a Plus)
<ul>
<li>Experience with marketing.</li>
<li>Financial Services background.</li>
</ul>
Benefits
<ul>
<li>Group Disability Insurance Short and long term paid for by the firm.</li>
<li>Optional Dental, Vision, Aflac At their expense, but it’s at a discounted rate.</li>
<li>401K (eligible 1st of the month after 30 calendar days). Matching 100% up to 3%, 50% up to 5%.</li>
<li>Subsidy for Medical Insurance (eligible 1st of the month after 30 calendar days). </li>
<li>PTO: 10 days per year, prorated based on hiring date.</li>
<li>Nine (9) paid major holidays, including two days for Christmas and two days for Thanksgiving.</li>
<li>Frequent, off-site team building activities and celebrations.</li>
<li>Compensation $50,000 +, based on experience.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking an Executive Assistant to join our team at Independent Living Systems (ILS). ILS, along with its affiliated health plans known as Florida Community Care and Florida Complete Care, is committed to promoting a higher quality of life and maximizing independence for all vulnerable populations.
About the Role:
The Executive Assistant in the Health Care Services industry plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing complex calendars, coordinating travel arrangements, and facilitating communication between executives and internal or external stakeholders. The Executive Assistant acts as a gatekeeper, prioritizing and organizing meetings and correspondence to optimize the executive’s time and productivity. Additionally, this role supports the preparation of presentations and reports, often utilizing Microsoft Office tools to deliver polished and professional materials. Ultimately, the Executive Assistant contributes to the overall effectiveness of the leadership team by providing comprehensive administrative support and anticipating the needs of the executives they serve.
Minimum Qualifications:
<ul>
<li>Associate degree in business administration, or related field</li>
<li>Proven experience as an Executive Assistant or in a similar administrative role.</li>
<li>Proficiency in Microsoft Office Suite, including Word and PowerPoint.</li>
<li>Strong organizational and time management skills with the ability to manage multiple priorities.</li>
<li>Ability to handle confidential information with discretion and professionalism.</li>
<li>Relevant experience may substitute for the educational requirement on a year-for-year basis.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Bachelor's degree in business administration, or related field.</li>
<li>Experience working in the Health Care Services industry or a related field.</li>
<li>Familiarity with specialized scheduling and travel management software.</li>
<li>Experience with Microsoft Excel or other data management tools.</li>
<li>Demonstrated ability to work effectively in a fast-paced, dynamic environment.</li>
</ul>
Responsibilities:
<ul>
<li>Manage and maintain executives’ calendars, scheduling appointments, meetings, and events with attention to detail and priority.</li>
<li>Coordinate complex travel arrangements including flights, accommodations, and transportation to ensure seamless itineraries.</li>
<li>Prepare, edit, and format presentations and documents using Microsoft PowerPoint and Word to support executive communications.</li>
<li>Arrange and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.</li>
<li>Provide general administrative assistance such as handling correspondence, managing files, and supporting special projects as needed.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionExecutive Assistant
 
Provide high-level administrative support for up to 4 different Vice-President’s at the company’s worldwide headquarters in Orlando, FL. This will be a shared reporting position and will require excellent organization and communication skills. Duties will include conducting research, creating presentations, preparing reports, handling information requests, and performing functions such as preparing correspondence, arranging conference calls, scheduling meetings, and booking both domestic and international travel.
Requirements for this position include:
<ul>
<li>Excellent computer skills,</li>
<li>Proficient in Microsoft Office products, especially Outlook, Excel and PowerPoint</li>
<li>Ability to multi-task and prioritize a variety of projects,</li>
<li>Experienced in creating presentations using PowerPoint and Canva, including video, photo and text elements</li>
<li>Ability to work independently and with others,</li>
<li>Confidentiality and professionalism is key,</li>
<li>Excellent communication and organizational skills,</li>
<li>File &amp; retrieve organizational document records and reports,</li>
<li>Set up and coordinate meetings</li>
<li>Assist in special events and meetings.</li>
</ul>
PLEASE SUBMIT BOTH YOUR SALARY HISTORY AND RESUME.

<h3>Job Description</h3>
Job Description
Join the Media Real Estate Team! Position: Executive Assistant (Full-Time) Location: Media, PA
Are you an organized, proactive professional with a passion for commercial real estate? Media Real Estate is hiring an Executive Assistant to join our dynamic office team. 
Why Choose Media Real Estate?
We don't just offer a job-we offer a long-term career with benefits designed to support your professional and personal well-being.
<ul>
<li>Comprehensive Medical &amp; Dental Insurance</li>
<li>401(k) with Employer Match</li>
<li>Generous Paid Time Off &amp; Paid Holidays</li>
<li>Supplemental Benefits (including accident and disability coverage)</li>
<li>Supportive, team-oriented workplace culture</li>
</ul>
What You'll Do
As a key member of our team, you'll be the bridge between tenants, property managers, and our corporate office-keeping everything running smoothly and professionally. Responsibilities include:
<ul>
<li>Support the Commercial Property Manager</li>
<li>Complete general administrative task for leadership</li>
<li>Acting as the first point of contact for tenants and visitors-managing phone inquiries, scheduling, and correspondence</li>
<li>Supporting on-site personnel and ensuring timely communication across teams</li>
<li>Coordinating lease renewals, notices, rent collection, security deposit refunds, and legal processes</li>
<li>Maintaining accurate tenant records, files, and financial data in MRI property management software</li>
<li>Assisting with tenant move-ins, inspections, and fit-outs</li>
<li>Collaborating with tenants and management to resolve issues and deliver top-tier customer service</li>
<li>Supporting property technologies including surveillance, call box, and directory systems</li>
<li>Traveling occasionally to local properties for signage, inspections, and tenant meetings</li>
</ul>
What You Bring to the Table
<ul>
<li>Prior experience in commercial property manager preferred</li>
<li>Proficiency in Microsoft Office Suite and general tech savvy</li>
<li>Excellent communication and customer service skills</li>
<li>Strong attention to detail and ability to multitask effectively</li>
<li>Financial acumen-comfortable calculating percentages, interest, and commissions</li>
<li>Team player attitude with flexibility and professionalism</li>
</ul>
Who We Are
Media Real Estate is a respected commercial property management firm with decades of experience serving the Greater Media area. We pride ourselves on delivering personalized service and long-term value to our tenants and partners.
We are an Equal Opportunity Employer and are committed to building a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, disability status, or any other protected class.
Ready to take the next step in your career? Apply today and join a team that values your growth, ideas, and commitment to excellence.

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