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field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionWho we are: We’re not just building a company — we’re building a different way of working. Around here, Customer Empathy leads everything we do. We trust you to make smart decisions with the customer’s needs at heart — because with freedom comes responsibility. Integrity is non-negotiable. We speak with honesty, act with humility, and take ownership — even when it’s hard. Candor is part of how we build trust, not break it. We believe Life &gt; Work. A fulfilling life fuels great work, not the other way around. We encourage our team to embrace experiences, relationships, and passions outside the office — and trust each other to show up fully when it matters most. We believe titles provide clarity, not superiority. Servant Leadership means we lead by lifting others, sharing information openly, and keeping politics and ego out of the equation. Our version of Stewardship is about more than careful management — it’s about honoring the talents, resources, and opportunities entrusted to us by treating them with creativity, accountability, and vision. And because we believe trust is earned daily, Transparency is our operating system. We share early, often, and honestly — making sure no one is ever left guessing. At the heart of it all? High freedom. High responsibility. Radical trust. If you’re energized by ownership, motivated by purpose, and ready to help build a culture where people and ideas thrive — you’re in the right place. Your Strengths: You’re a master of momentum. You keep things moving — with precision, intention, and just the right touch of calm. You see what’s coming before it hits the calendar. Anticipating needs, organizing details, and creating clarity is your default setting. You’re a behind-the-scenes powerhouse. While others may take the spotlight, you're the reason everything runs smoothly. You communicate with care and confidence. Whether it’s an email draft, a meeting recap, or a message on behalf of leadership — you get the tone, the timing, and the importance of every word. You balance humility with execution. You move seamlessly between strategic initiatives and small, in-the-weeds tasks — and treat them both with the same level of ownership. Nothing is too big or too small. What you’ll do: Manage email flow and priorities for the CEO — flagging what matters, responding where appropriate, and helping keep focus where it’s most needed. Coordinate meetings with intention, from scheduling and prep to agenda creation and follow-up. Take and distribute clear, concise, and actionable notes from key leadership and council meetings. Support CEO communications with the broader organization, including helping prep weekly updates and reoccurring company meetings. Provide logistical and admin support for internal groups like our SMAC council and leadership team. Handle booking travel and building itineraries that support productivity and ease. Process and manage CEO expense reports with accuracy and speed. Serve as a key thought partner and steady presence — especially in fast-paced or high-stakes weeks. Project-manage key initiatives in partnership with the CEO — driving follow-through, clarity, and progress across priorities. Bring a high-execution mindset — you’re in the details, making things happen and adjusting as you go. Be willing and available to travel for company retreats, launch events, and other key gatherings throughout the year. What you’ll bring: Experience in executive-level support, ideally within a high-growth or fast-paced environment. Exceptional organizational skills — you thrive in the details and know how to prioritize the important over the merely urgent. Excellent written and verbal communication skills — you’re confident drafting communications and capturing nuanced meeting notes. Discretion, reliability, and sound judgment — you’re trusted with sensitive information and handle it with care. A service-oriented mindset with a sense of ownership — you’re proactive, responsive, and take pride in making things run well. Why you matter: At this stage of growth, our CEO needs a partner — someone who can bring structure to the chaos, clarity to the calendar, and momentum to the mission. You’ll be the force that keeps things on track, supports strategic focus, and helps turn big ideas into real impact. &nbsp;
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Executive Assistant

<h3>Job Description</h3>
Job Description
Join a dynamic member Association and team of 7 who provide stellar leadership, support and networking for diverse women in real estate!&nbsp;
The Women’s Council of REALTORS® (WCR) seeks an experienced Executive Assistant to support its Interim CEO.&nbsp; The ideal candidate will collaborate with WCR’s elected leaders and staff to support its initiatives.&nbsp; This is a hybrid role, with 3 days in the office on Mondays, Wednesdays and Thursdays (days subject to change).
You are an ideal candidate if you are a self-starter, have excellent technical, written and verbal communication skills, initiate and implement processes to manage projects, information, and people with diplomacy and tact.&nbsp; Must possess a comfort level with web-based or innovative productivity tools.
Essential Job Functions Include, but are not limited to:
<ul>
<li>Manages the Interim CEO's schedule including arranging meetings, conference calls, elected leader/member communications and appointments, while prioritizing conflicting commitments and ensuring optimal time management and follow up.</li>
<li>Anticipates the Interim CEO’s needs in advance of meetings, travel, speaking engagements and other commitments, conferences, etc.</li>
<li>Works closely with the Interim CEO, elected leaders and other team members to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.</li>
<li>Serves as the primary point of contact for WCR’s elected leadership.</li>
<li>Draft correspondence on behalf of the Interim CEO as needed.</li>
<li>Supports the executive team with internal and external meetings, including managing logistics such as catering, set-up, equipment, and other coordination.</li>
<li>Attends and prepares minutes for CEO meetings.</li>
<li>Build and maintain positive relationships with key stakeholders, both internally and externally.</li>
<li>Plans, coordinates, and manages travel, including flights, hotel accommodations, registrations, ground transportation, and itineraries for the Interim CEO, elected leaders, facilitators and 6 staff members.</li>
<li>Monitors and manages the Interim CEO’s expense reports, reimbursements, and invoices ensuring compliance with company travel policies and other expense related</li>
<li>Develop positive and strategic relationships at all levels of the organization with tact, diplomacy and respect. Uses discretion, judgment, and knowledge of the organization to facilitate the Interim CEO’s activities and maintain confidentiality.</li>
<li>Assist the Controller as contact for external IT, HR and building management.</li>
</ul>
TRAVEL REQUIRED:&nbsp; Travel and support for WCR’s offsite meetings is required; one week in May and November each year.&nbsp; In addition, provide support for WCR’s 3-4 day local meeting, which requires overnight stay.&nbsp;
TESTING REQUIRED:&nbsp; Interview process will include the applicant drafting a response to an email to gauge level of written communication skills.&nbsp; In addition, the ability to sort and print Excel data will also be tested as required for this position.
Candidate qualifications:
<ul>
<li>Minimum of 4+ years related experience supporting C-Suite executives, required.&nbsp; Previous experience working with elected Association leaders is a plus.</li>
<li>Proven ability to handle confidential information.</li>
<li>Exceptional oral and written communication skills, project management and organizational skills with the ability to manage multiple priorities in a fast-paced environment.</li>
<li>Expertise in Google Suite, calendar, Excel, PowerPoint and Zoom scheduler is required.</li>
</ul>
Job details:
<ul>
<li>Compensation:&nbsp;Offers are commensurate with experience.</li>
<li>Benefits:&nbsp;Medical/dental/vision-premium shared with employer.&nbsp; Life, disability, AD&amp;D, travel insurance and Employee Assistance Program paid by employer.&nbsp; 401(k) match, PTO, sick leave and parental leave also available in addition to 10 paid holidays.</li>
</ul>
The Women’s Council of REALTORS® is an Equal Opportunity Employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our business. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate. Accommodations are available for applicants with disabilities.

<h3>Job Description</h3>
Job Description
An established investment firm is seeking a poised and detail-oriented Executive Assistant to support two partners in their newly established West Palm Beach office. This is a unique opportunity to join a boutique firm known for its thoughtful, long-term approach to investing and its high standard of excellence.
The ideal candidate will bring professionalism, discretion, and a proactive mindset to a dynamic, yet intimate office setting. You will serve as a key point of contact for internal and external stakeholders, including high-net-worth clients and colleagues in the firm's Canadian headquarters.
Key Responsibilities
<ul>
<li>
Executive Support: Manage complex calendars, coordinate travel and meetings, and oversee all day-to-day administrative tasks for two senior executives.
</li>
<li>
Financial Transactions: Assist with wire transfers and the coordination of financial activities with precision and confidentiality.
</li>
<li>
Cross-Border Communication: Liaise with the firms Canadian office on a regular basis; strong verbal and written communication skills are essential.
</li>
<li>
Client Interaction: Handle communications and interactions with high-net-worth clients with the utmost professionalism, tact, and discretion.
</li>
<li>
Office Management: Ensure the smooth operation of the West Palm Beach office, anticipating needs and maintaining a highly organized environment.
</li>
</ul>
Qualifications
<ul>
<li>
Proven experience in an executive assistant, office manager, or high-level administrative support role.
</li>
<li>
Exceptional organizational skills and the ability to juggle multiple priorities in a fast-paced environment.
</li>
<li>
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
</li>
<li>
Demonstrated discretion in handling confidential information.
</li>
<li>
Strong interpersonal skills and a collaborative approach to problem-solving.
</li>
<li>
Ability to work independently and anticipate the needs of busy executives.
</li>
<li>
Notary Public certification is a strong plus.
</li>
</ul>
Cultural Fit
The firm values individuals who are polished yet approachable, confident yet humble. The West Palm Beach office offers a professional and easy-going environment, ideal for someone who thrives in a collaborative setting while being self-motivated and resourceful.

<h3>Job Description</h3>
Job Description
OEM Logistics, LLC was founded in January 2023 by two industry veterans with a proven track record of success identifying outside the box niche opportunities and solutions that address the supply chain challenges within the aerospace industry. Our mission is to manage our customer’s suppliers and sub-tiers, by bringing back discipline, communication, proper tools, and accountability. This will ensure the customer’s end user commitments and revenues are achieved. OEM Logistics, LLC is based in Arizona Summary: We have an exciting opportunity for an Executive Assistant to join our expanding team. This individual will provide critical support to our Executive team and will report directly to the CEO. The ideal candidate will have experience working in a fast-paced, high growth environment, and supporting Executive leaders. Duties &amp; Responsibilities:
<ul>
<li>Provide support to the Executive team and report directly to the CEO</li>
<li>Manage calendars and schedules</li>
<li>Complete a broad variety of administrative tasks</li>
<li>Schedule travel</li>
<li>Screen calls</li>
<li>Support for development of sales presentations and quotes</li>
<li>Facilitate meetings, maintain notes, and monitor action items.</li>
<li>Maintain professionalism and strict confidentiality with all materials.</li>
<li>Maintain office services by organizing office operations and procedures</li>
<li>Proactively identify opportunities to improve operations and processes</li>
<li>Oversee and support administrative duties in the office and ensure the office is operating smoothly</li>
<li>Assist with compiling data for and preparing reports, preparing/editing presentations</li>
<li>Perform other related duties as assigned</li>
<li>Occasional travel</li>
</ul>
 Qualifications:
<ul>
<li>Bachelor's degree in business or related field or equivalent combination of education and related experience</li>
<li>5 plus years of experience in a senior level administrative support role</li>
<li>Strong business knowledge</li>
<li>Excellent interpersonal and customer service skills</li>
<li>Excellent organizational skills and attention to detail</li>
<li>Excellent time management skills with a proven ability to meet deadlines. Ability to support multiple assignments with competing deadlines</li>
<li>Possess the highest standards of work ethic</li>
<li>Strong communication skills, written and verbal.</li>
<li>Exceptional attention to detail.</li>
<li>Self-motivated and highly organized</li>
<li>Supports the organization with a professional and positive approach.</li>
<li>Demonstrate a proven ability to execute core EA functions in a resourceful and confidential manner.</li>
<li>Proficient with Microsoft Office Suite or related software.</li>
<li>US citizenship required</li>
</ul>
 This is an onsite role based in Scottsdale AZ. Remote work will not be considered. OEM Logistics, LLC is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Company DescriptionOEM Logistics, LLC was founded in January 2023 by two industry veterans with a proven track record of success identifying outside the box niche opportunities and solutions that address the supply chain challenges within the aerospace industry. Our mission is to manage our customer’s suppliers and sub-tiers, by bringing back discipline, communication, proper tools, and accountability. This will ensure the customer’s end user commitments and revenues are achieved. OEM Logistics, LLC is based in Arizona. 
<h3>Company Description</h3>
OEM Logistics, LLC was founded in January 2023 by two industry veterans with a proven track record of success identifying outside the box niche opportunities and solutions that address the supply chain challenges within the aerospace industry. Our mission is to manage our customer’s suppliers and sub-tiers, by bringing back discipline, communication, proper tools, and accountability. This will ensure the customer’s end user commitments and revenues are achieved. OEM Logistics, LLC is based in Arizona.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
 Job Title: Executive Assistant (Full-Time, Remote) Location: Preferred Nashville Employment Type: Full-Time Compensation: $45,000-$60,000 About the Role: On behalf of our client, Gym Guru Recruiting is hiring for one of the fastest-growing fitness franchise brands in the nation over 180 locations open and more to come. Our team is expanding, and were seeking a world-class Executive Assistant to provide high-level, strategic support to one of their Executives. We are looking for a highly organized and proactive Executive Assistant to support the Executive Director of Franchise Revenue and Training and Chief Operator of 45 Sports helping the day-to-day operations of two companies, ensuring efficiency and effectiveness in executing various administrative tasks. As an Executive Assistant to the Executive you will play a crucial role in managing the schedules and operations of both companies. You will act as a liaison and provide comprehensive administrative support, enabling the executive to focus on strategic initiatives. Your ability to manage multiple tasks efficiently and communicate effectively will be essential in this role. What Youll Be Doing As the Executive Assistant, you will play a key role in optimizing the Executives efficiency and ensuring nothing slips through the cracks. Responsibilities include but are not limited to: 
<ul>
<li>Input and manage data on Excel spreadsheets, ensuring accuracy and organization.</li>
<li>Read and interpret Profit &amp; Loss statements to assist with financial planning and reporting</li>
<li>Schedule and coordinate travel arrangements, including flights, hotels, and rental cars.</li>
<li>Manage the executive's calendar, prioritizing appointments and meetings effectively.</li>
<li>Draft and send professional emails and letters on behalf of the executive.</li>
<li>Create engaging PowerPoint presentations and Canva designs for meetings and presentations.</li>
<li>Prepare weekly agendas and monthly reports to track progress and outcomes.</li>
<li>Assist in various ad-hoc projects and tasks as needed.</li>
</ul>
What You Bring to the Table 
<ul>
<li>MUST: Proven experience as an Executive Assistant or in a similar administrative role.</li>
<li>MUST: Experience in a fast-paced, high-growth company environment</li>
<li>MUST: Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Canva.</li>
<li>Exceptional organizational skills with the ability to multitask and prioritize effectively.</li>
<li>High level of discretion and confidentiality.</li>
<li>Strong written and verbal communication skills with zero tolerance for typos</li>
<li>Energetic, proactive, and eager to solve problems independently</li>
<li>Able to adapt and pivot priorities quickly while staying composed under pressureHigh integrity, professionalism, and discretion</li>
<li>Bonus if youre familiar with the EOS (Entrepreneurial Operating System)</li>
</ul>
Why Join Us Youll be part of a tight-knit, growth-minded team that is passionate about excellence and driven by impact. We offer: 
<ul>
<li>Flexible work hours and hybrid schedule</li>
<li>A dynamic, entrepreneurial environment where your ideas matter</li>
<li>Opportunities for career growth as we scale nationally</li>
<li>A fast-moving team that works hard, supports each other, and celebrates wins</li>
</ul>
Ready to Apply? This is a long-term, growth opportunity. If you're a highly motivated professional ready to thrive in a fast-paced executive environment - apply today and lets build something great together. Job Type: Full-time Pay: $45,000.00 - $60,000.00 per year Benefits: 
<ul>
<li>Dental insurance</li>
<li>Employee discount</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>
Schedule: 
<ul>
<li>8 hour shift</li>
<li>Day shift</li>
<li>Evening shift</li>
<li>Monday to Friday</li>
<li>Weekends as needed</li>
</ul>
Work Location: Remote 
This is a remote position.

<h3>Job Description</h3>
Job DescriptionSalary: 
Executive Assistant Duties and Responsibilities:
<ul>
<li>Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.</li>
<li>Is a spokesperson for the client on all matters.</li>
<li>Provides administrative support and is willing to learn various roles within the company.</li>
<li>Makes administrative decisions and takes action in the clients absence.</li>
<li>Manages travel schedule, makes reservations, etc.</li>
<li>Conserves clients time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.</li>
<li>Coordinates projects by capturing timelines and strategies and delivering progress updates.</li>
</ul>
Executive Assistant Skills List:
<ul>
<li>Proven ability to manage a flexible schedule</li>
<li>Exemplary planning and time management skills</li>
<li>Outstanding verbal and written communication skills</li>
<li>Ability to interact with high-profile clients and executives</li>
</ul>
Education, Experience, and Licensing Requirements:
<ul>
<li>High school diploma, GED, or equivalent required</li>
<li>Bachelors degree preferred</li>
<li>Client services experience is a plus </li>
</ul>
 
PMI was featured on the Discovery Channel Innovations show. Click here to access the link: <a href="http://info.powermonitors.com/promo-powermonitors-video" target="_blank">http://info.powermonitors.com/promo-powermonitors-video</a>
Power Monitors, Inc. is the leading manufacturer of power quality analyzers and wireless power quality test equipment for residential, commercial, retail, institutional, industrial, and substation applications. We provide a wide range of services including 24/7 Tech Support, industry-leading power quality training, and a robust line of compact, wireless power quality test equipment and software. With a commitment to fantastic customer service, we have been helping electrical utilities and their customers detect, measure, and remediate power quality issues worldwide since 1987. 
Power Monitors, Inc. is growing rapidly and we want YOU to join our team! We are the industry leaders in the design, development, and manufacture of the best power quality tools available to electrical professionals worldwide! We are located in the Shenandoah Valley, just south of Harrisonburg, VA in Mt. Crawford, Virginia. 
Company Benefit Plan includes: 
<ul>
<li> Medical Insurance </li>
<li> Health Savings Account </li>
<li> Dental Insurance </li>
<li> Supplemental Insurance </li>
<li> Employer paid Life Insurance </li>
<li> Paid Leave </li>
<li> 401(k) Retirement plan with Company match </li>
<li> Education Reimbursement </li>
</ul>
Power Monitors, Inc. is an Equal Opportunity Employer

<h3>Job Description</h3>
Job Description
Title: Executive Assistant 

Responsible for more than just administrative duties. CEO is seeking an executive assistant with a law degree or extensive paralegal experience. The Executive Assistant will filter and prioritize meetings or phone calls, manage the schedule, and communicate on behalf of the executive. The CEO prefers you to work from the home office, other times remote work is an option depending on the schedule. 20% of the job will be assisting the CEO’s spouse with errands, returns, shopping and mailing. Status and activity reports are due every Friday to update the CEO on the status of tasks and projects assigned. Other responsibilities include:
<ul>
<li>Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on CEO’s behalf</li>
<li>Maintaining comprehensive and accurate corporate records, documents, and reports.</li>
<li>Performing minor accounting and bookkeeping duties.</li>
<li>Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.</li>
<li>Answering incoming phone calls in a polite and professional manner and accurately taking messages. </li>
<li>Respond to emails and text messages in a timely, professional, discrete manner on behalf of the CEO. </li>
<li>Welcoming visitors (contractors, etc.) and identifying the purpose of their visit. </li>
<li>Direct visitors and household staff to ensure the job is completed to the CEO’s satisfaction.</li>
<li>Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.</li>
<li>Coordinating travel arrangements (both domestic and international) and creating trip itineraries. Some travel may be required.</li>
<li>Using various software, including word processing, Apple and MS Products, spreadsheets, and presentation software to prepare reports and/or special projects.</li>
</ul>
<ul>
<li>Research projects and accompany CEO on daily field trips.</li>
<li>Run errands as needed and shop upon request.</li>
<li>Maintain and take vehicles to repair shop.</li>
<li>Manage housekeeper and contractor schedules. </li>
<li>Facilitate internal communications (e.g., distribute information and schedule team meetings.)</li>
<li>Must be able to handle sensitive information and adhere to NDA.</li>
<li>Coordinate meals with personal chef. Coordinate meals when traveling. </li>
</ul>
Skills and Qualifications
<ul>
<li>Time management and ability to meet deadlines.</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong organizational skills and ability to multitask. </li>
<li>Problem-solving and decision-making skills</li>
<li>Ability to act as gatekeeper and escalate relevant information to executives as needed.</li>
<li>Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines, iPad)</li>
<li>Ability to work effectively with minimal supervision.</li>
<li>Ability to treat confidential information with appropriate discretion.</li>
<li>Exceptional attention to detail &amp; must be technically savvy.</li>
<li>Schedule is 9-6pm but on-call after hours and able to respond promptly and carry business cell phone with 24/7 coverage. </li>
<li>Exercise appropriate discretion in personal social media use to not reflect negatively upon the company or CEO. </li>
<li>Thick skin required.</li>
<li>Must be able to receive text messages after hours. </li>
</ul>
<ul>
<li>20% of job will be as a personal assistant to CEO's wife to include but not limited to errands, returns, shopping, and mailing.</li>
<li> Must be able to handle receiving text messages after hours</li>
<li>Must be able to work in CEO's home and office</li>
</ul>

EXECUTIVE ASSISTANT

<h3>Job Description</h3>
Job Description
Robert Half has partnered with a wonderful non-profit in Denver in search of an Executive Assistant! The Executive Assistant will support the CEO. The Executive Assistant position is paying $55,000-$62,000 and offering a very generous benefits package (free parking, free eco-pass, medical, dental, vision, retirement contributions, etc.)! The Executive Assistant is offering a hybrid work schedule where you are in the office 2 days/week!
 
Responsibilities for the Executive Assistant include:
<ul>
<li>Manage the daily calendar and schedule of the President, including organizing appointments and coordinating meetings.</li>
<li>Prepare and organize materials for meetings and events, ensuring all necessary documents are available in advance.</li>
<li>Assist with drafting correspondence, analyzing information, and maintaining accurate records.</li>
<li>Provide logistical and organizational support for staff meetings, annual events, and retreats.</li>
<li>Offer administrative assistance to various executive team members including the Chief of Staff and Human Resources Director.</li>
<li>Coordinate and schedule board and committee meetings, prepare agendas, and compile necessary materials.</li>
<li>Record and distribute minutes for board and committee meetings, ensuring accuracy and timeliness.</li>
<li>Handle special projects as assigned, ensuring completion within set deadlines.</li>
<li>Maintain confidentiality while managing sensitive information with discretion.</li>
<li>Occasionally provide backup support for front desk operations as needed.</li>
</ul>
Requirements for the Executive Assistant include: 
<ul>
<li>Tech savvy</li>
<li>Heavy Calendar management experience</li>
<li>Previous administrative experience </li>
<li>Very strong in the Microsoft office suite </li>
<li>Strong passion for their mission!&nbsp;</li>
</ul>
If interested in the Executive Assistant position, please click "Apply Now" below! 
Requirements for the Executive Assistant include: 
<ul>
<li>Tech savvy</li>
<li>Heavy Calendar management experience</li>
<li>Previous administrative experience </li>
<li>Very strong in the Microsoft office suite </li>
<li>Strong passion for their mission!&nbsp;</li>
</ul>

<h3>Job Description</h3>
Job Description
At Podium, our mission is to arm every local business with a complete platform and outcome-driven AI employees that convert leads into real, paying customers. Every day, millions of workers use our AI lead conversion and communication platform to help them get more leads and make more money.
Our work and focus on helping local businesses thrive has been recognized across the industry, including Forbes' Next Billion Dollar Startups, Forbes' Cloud 100, the Inc. 5000, and Fast Company's World's Most Innovative Companies.
At Podium, we believe in fostering a culture that thrives on hiring and developing exceptional talent. Our operating principles serve as a compass, guiding daily behavior and decision-making, and ensure we hire people who will thrive at Podium. If you resonate with our operating principles and are energized by our mission, Podium will be a great place for you!
As an Executive Assistant, you will hold a pivotal position providing essential administrative support to our senior leadership in our technology, product and design teams. We place a high value on your commitment to integrity and confidentiality. The ideal candidate should possess exceptional communication skills and be comfortable collaborating with individuals at every level within our organization. In addition, you will excel in a fast-paced, occasionally demanding, and high-pressure environment, demonstrating the ability to prioritize multiple time-sensitive tasks.
This position is based onsite at our headquarters in Lehi, Utah - Monday to Friday.
What you will be doing:
<ul>
<li>Manage general administrative tasks: coordination, communication, organization, and ad-hoc projects</li>
<li>Make contacts of sensitive nature inside and outside of the company</li>
<li>Manage both simple and complex calendars and scheduling logistics</li>
<li>Arrange group or team meetings; may take meeting minutes</li>
<li>Organize group events and meetings both on and off-site</li>
<li>Coordinate a high volume of domestic and international travel arrangements and processes expense reports</li>
<li>Help coordinate and run Podium's town hall meeting and other company wide initiatives</li>
</ul>
What you should have:
<ul>
<li>Must have Executive Assistant experience or strong project management equivalent</li>
<li>Clear communication skills and attention to detail</li>
<li>Collaborative processes while working well under pressure and within deadlines</li>
<li>Independent thinker and worker. Can figure out scheduling problems without needing to have executives weigh in necessarily</li>
<li>Organizational skills &amp; time management in a fast-paced environment</li>
<li>Knowledge of how to comport oneself in a professional, tech environment</li>
<li>Effective planning, problem solving, and follow-up processes</li>
<li>Dependability, focus on getting results </li>
<li>Familiarity with Google for Business, Google Calendar in particular, and Slack</li>
<li>Understanding of tech-based terminology is a plus</li>
<li>Can do attitude; proactive; solutions oriented</li>
</ul>
Benefits
<ul>
<li>Open and transparent culture </li>
<li>Life insurance, long and short-term disability coverage</li>
<li>Paid maternity and paternity leave</li>
<li>Fertility Benefits</li>
<li>Generous vacation time, plus three 4-day summer holiday weekends</li>
<li>Excellent medical, dental, and vision benefits</li>
<li>401k Plan with competitive company matching</li>
<li>Bi-annual swag drops with cool Podium gear and apparel </li>
<li>A stellar HQ (Utah) gym with local professional coaches and classes offered</li>
<li>Onsite HQ (Utah) child care center, subsidized for employees </li>
</ul>

<h3>Job Description</h3>
Job DescriptionMuseum of Contemporary Art San Diego: &nbsp;Executive Assistant Department: &nbsp;Director’s Office Reports to: Director &amp; CEO and CFO/COO Employee Status: Full-time, Exempt Primary Work Location:&nbsp; La Jolla Salary Range:&nbsp; $68,640 - $70,759 Apply By:&nbsp; COB, July 24th, 2025 JOB SUMMARY: &nbsp;Provide administrative and liaison support to the Director &amp; CEO and CFO/COO. Fully understand the goals of the Director &amp; CEO’s Office and assist in achieving them. &nbsp;Exercise discretion and professionalism in all interactions and transactions. &nbsp;Update Director &amp; CEO on the status of projects and other relevant issues.&nbsp; Serve as the primary liaison for the Director &amp; CEO and CFO/COO to the Board of Trustees.&nbsp; Support mission and vision of museum throughout performance of duties.&nbsp;&nbsp; &nbsp; ESSENTIAL FUNCTIONS: &nbsp; &nbsp;
<ul>
<li>Provide administrative assistance to the Director &amp; CEO and CFO/COO, including scheduling meetings and appointments, preparing meeting materials, and drafting agendas and minutes.</li>
<li>Maintain the Director &amp; CEO and CFO/COO calendars.</li>
<li>Maintain Director &amp; CEO’s travel arrangements, itineraries, and expense reports.</li>
<li>Administer the Director’s Office budget, including recording all expenses, processing monthly finances, and drafting annual budget.</li>
<li>Liaison with staff across the institution to facilitate requests of the Director &amp; CEO and advance departmental tasks.</li>
<li>Assist the Director &amp; CEO and the CFO/COO with trustee board meetings logistics and scheduling. &nbsp;Draft notes for Director &amp; CEO’s reports, assist board President with meeting preparations as needed, and compile presentation materials, agendas, and minutes.</li>
<li>Coordinate all Executive and Nominating Committee activities with the Director &amp; CEO. &nbsp;Assist CFO/COO with Budget &amp; Finance, Investment, and Audit Committees’ communications and materials.</li>
<li>Be available to work weekdays, evenings, weekends, and holidays as needed.</li>
<li>Follow policies and procedures to ensure a safe work environment.</li>
<li>Other duties as assigned.</li>
</ul>
 KNOWLEDGE, SKILLS, AND EXPERIENCE: &nbsp;Outstanding organizational skills with the ability to prioritize, innovate, problem-solve, and manage projects. &nbsp;Excellent interpersonal skills and the sensitivity to act with diplomacy and discretion in all matters. &nbsp;Impeccable verbal and written communication skills with the ability to actively listen and clearly communicate. &nbsp;Ability to take initiative and work without direction. &nbsp;Experience interacting with a Board of Trustees and ability to maintain and understand protocol and formality. &nbsp;Experience in a philanthropic and fundraising environment. Strong technical and MS Office skills.&nbsp; Bachelor’s degree and a minimum of 5 years’ recent, relevant, and demonstrated administrative experience in an executive administrative capacity or equivalent education and experience. &nbsp;Experience in a non-profit environment and knowledge of and interest in contemporary art preferred. BACKGROUND CHECKS AND LICENSING:&nbsp; Professional references and criminal background check. OUR WORK CULTURE:&nbsp; MCASD provides employees with a collaborative work culture where they can combine both their love and support of the arts and work in an enriching and diverse environment while further developing their specific professional knowledge, skills, and abilities. ABOUT MCASD:&nbsp; It is an exciting time to join MCASD!&nbsp; Our La Jolla campus re-opened in April 2022 after a five-year expansion effort that doubled the building’s overall size.&nbsp; We are positioned to be a cultural beacon as the region’s foremost forum devoted to the exploration and presentation of the art of our time.&nbsp; From the coastal community of its La Jolla flagship building, MCASD provides an unprecedented variety of exhibition spaces and experiences for the community, showcasing an internationally recognized collection and a dynamic schedule of exhibitions and public programs.&nbsp;&nbsp; EOE STATEMENT:&nbsp; MCASD prohibits discrimination and harassment against individuals based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, reproductive health decisions, medical condition, covered veteran status, or any other characteristic protected by law.
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