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<h3>Job Description</h3>
Job Description
We are a busy roofing company looking for a reliable, enthusiastic person to take great care of our customers and perform office duties. We are looking for someone with a great phone voice to offer amazing customer service. Experience in Microsoft Office is a must. We offer health and dental insurance, paid holidays, etc. and offer a fun, laid back environment!
Company DescriptionThe owners, Johnnie and Lori Clark, are the third generation of roofing contractors. The family business started with Johnnie’s grandfather, Earl Clark, in 1963. Grandpa Clark was known for his motto, “There’s only one way, the right way!” When Johnnie’s grandfather told him he was the best roofer he’d ever had, Johnnie knew that he would one day have his own roofing company. So, in 2003, Johnnie and Lori extended the family business and they adopted Grandpa Clark’s motto for their personal moniker in honor of over 40 years of personal commitment and superior workmanship the Clark family has been providing to their customers throughout Arizona. 
<h3>Company Description</h3>
The owners, Johnnie and Lori Clark, are the third generation of roofing contractors. The family business started with Johnnie’s grandfather, Earl Clark, in 1963. Grandpa Clark was known for his motto, “There’s only one way, the right way!” When Johnnie’s grandfather told him he was the best roofer he’d ever had, Johnnie knew that he would one day have his own roofing company. So, in 2003, Johnnie and Lori extended the family business and they adopted Grandpa Clark’s motto for their personal moniker in honor of over 40 years of personal commitment and superior workmanship the Clark family has been providing to their customers throughout Arizona.

Administrative Assistant

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite clients</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Input basic bookkeeping information in accounting system</li>
<li>Enter basic tax information in tax software</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
<li>Foreign language skills a plus, especially Spanish, French or Arabic</li>
</ul>

<h3>Job Description</h3>
Job DescriptionPosition Summary The Administrative Assistant provides essential office and administrative support to ensure the efficient operation of Nexteel Saha’s steel tubular mill. This position supports management, production, safety, and quality teams with clerical, organizational, and communication tasks, helping maintain compliance with company policies, OSHA, and industry standards. Key Responsibilities General Office Support 
<ul>
<li>Perform clerical duties including answering phones, managing correspondence, filing, and document preparation. </li>
<li>Schedule and coordinate meetings, conference calls, and appointments. </li>
<li>Maintain vendor orders. </li>
<li>&nbsp;Support internal communications and employee notices.&nbsp;</li>
</ul>
Production &amp; Operations Support 
<ul>
<li>Prepare, update, and distribute production reports, shift logs, and daily joint counts. </li>
<li>Assist with tracking mill tonnage, downtime, and quality data. </li>
<li>Maintain accurate records for material receipts, shipping documents, and inventory tracking. </li>
</ul>
Maintenance &amp; Engineering Support 
<ul>
<li>Prepare, file, and track preventive maintenance logs, repair requests, and work orders. </li>
<li>Assist engineering and maintenance teams with technical documentation, drawings, and part specifications. </li>
<li>Maintain vendor service reports, calibration records, and inspection logs. </li>
<li>Support the scheduling and follow-up of equipment inspections and regulatory compliance tasks (e.g., cranes, forklifts, pressure systems). </li>
<li>Maintain accurate databases for maintenance KPIs, spare parts, and equipment history files </li>
</ul>
Physical Requirements 
<ul>
<li>Ability to sit, stand, and walk for extended periods. </li>
<li>Ability to lift up to 25 lbs occasionally (files, office supplies). </li>
</ul>

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Assistant&nbsp;to join our team!&nbsp;You will perform&nbsp;clerical and administrative functions&nbsp;in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls and messages</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks including managing projects</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration&nbsp;or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong&nbsp;organizational&nbsp;skills</li>
</ul>
Company DescriptionCertified public accounting firm 
<h3>Company Description</h3>
Certified public accounting firm

<h3>Job Description</h3>
Job Description
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionWe have 2 full time office positions open please apply with a resume. 
<h3>Company Description</h3>
We have 2 full time office positions open please apply with a resume.

<h3>Job Description</h3>
Job DescriptionJob Title: Construction Administrative Assistant
Job Description
We are seeking a detail-oriented Administrative Assistant with a passion for organization and a knack for multitasking. The ideal candidate will have experience in managing administrative tasks, preferably within a construction company, and demonstrate proficiency in various software tools to ensure seamless office operations.
Responsibilities
<ul>
<li>Enter data from facility management into QuickBooks efficiently.</li>
<li>Generate, customize, oversee, and monitor invoices using QuickBooks.</li>
<li>Assist in documenting and tracking invoice submittal statuses using multiple online platforms.</li>
<li>Maintain multiple hard copy files and ensure proper statuses are used.</li>
<li>Perform filing tasks throughout the day to maintain organization.</li>
<li>Follow up on multiple tasks to ensure completion and accuracy.</li>
<li>Understand and meet deadlines to keep projects on track.</li>
<li>Arrange and manage electronic files effectively.</li>
<li>Address and respond promptly to inquiries from various clients.</li>
<li>Communicate effectively within a team environment.</li>
<li>Take notes during meetings and training sessions for future reference.</li>
</ul>
Essential Skills
<ul>
<li>Customer service proficiency.</li>
<li>Computer literacy and tech-savviness.</li>
<li>Experience with filing systems.</li>
<li>Proficiency in Microsoft Suite, including Word, Excel, and Outlook.</li>
<li>Minimum of 1 year of office experience, with a preference for experience in the construction industry.</li>
<li>Strong data entry skills.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>QuickBooks experience is a plus.</li>
<li>Experience in an administrative role, preferably in the construction industry.</li>
<li>Recent high school, college, or vocational school education is acceptable.</li>
</ul>
Work Environment
The work environment is dynamic and requires an individual who can adapt quickly to changing priorities. The role involves a significant amount of computer work, using software such as Microsoft Office and QuickBooks. The dress code is business casual, and the office promotes a collaborative atmosphere where communication and teamwork are highly valued.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Nov 8, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
Administrative Assistant – Electrical Contracting Company
Location: Fort Lauderdale, FL Employment Type: Full-Time
About Us: We are a well-established electrical service company serving South Florida with a reputation for reliability, professionalism, and excellent customer service. Our team is growing, and we’re looking for a detail-oriented and proactive Administrative Assistant to help keep our office running smoothly.
Position Summary: The Administrative Assistant will support day-to-day business operations, assist with scheduling, manage documentation, and provide excellent communication with clients, vendors, and internal staff. This is a hands-on role that requires organization, accuracy, and a positive, team-oriented attitude.
Key Responsibilities:
<ul>
<li>Answer and direct phone calls, emails, and client inquiries.</li>
<li>Prepare, file, and maintain contracts, and work orders.</li>
<li>Assist with timecards and compliance.</li>
<li>Track project deadlines and maintain accurate job notes.</li>
<li>Support management with administrative and clerical tasks as needed.</li>
<li>Ensure smooth day-to-day office operations.</li>
</ul>
Qualifications:
<ul>
<li>Previous administrative or office experience (construction or trade industry preferred).</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, Outlook); QuickBooks experience a plus.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to multitask and work independently in a fast-paced environment.</li>
<li>Professional, dependable, and customer-service oriented.</li>
</ul>
Benefits:
<ul>
<li>Competitive pay (based on experience)</li>
<li>Health and dental insurance options</li>
<li>Paid time off and holidays</li>
</ul>
How to Apply: Please send your resume to <a href="mailto:DawnB@dkwIndustries.com" target="_blank">DawnB@dkwIndustries.com</a> with the subject line: Administrative Assistant Application.
Company Descriptiondkw Industries, Inc. is a well-established, full service commercial electrical company. With a dedicated team of skilled technicians, we pride ourselves on providing exceptional service. 
<h3>Company Description</h3>
dkw Industries, Inc. is a well-established, full service commercial electrical company. With a dedicated team of skilled technicians, we pride ourselves on providing exceptional service.

<h3>Job Description</h3>
Job Description
We are seeking an organized and proactive Administrative Assistant to join our organization. You will support our staff and managements in different offices with clerical duties. We prefer candidates who have some administrative experience, but we are willing to train the right person.&nbsp;Office hours are typically Monday to Friday 9am to 6pm, Some Overtime work maybe required past 6pm or on weekends.
Administrative Assistant Job Duties and Responsibilities includes, but not limited to:
<ul>
<li>
<ul>
<li>Advertising, monitoring Job openings, and supporting team with hiring, and on-boarding process (reviewing resumes, setting up interviews, etc.)</li>
<li>Learning and updating Employment Handbook, and keeping employees updated.</li>
<li>Monitoring office attendance, and remote employees (timesheet, vacation, etc.)</li>
<li>Upkeep employee information (anniversaries, salary, benefits, etc.)</li>
<li>Supporting Invoice Process (Working with internal and external clients, and database)</li>
<li>Preparing time and expense reports for management.</li>
<li>Supporting team and other offices with logistics (travels, hotels, meals, etc.)</li>
</ul>
</li>
</ul>
Administrative Assistant Requirements and Qualifications:
<ul>
<li>
<ul>
<li>High school diploma or GED certificate, college education is a plus.</li>
<li>3+ years of experience as an administrative related role.</li>
<li>Fast, proficient, and accurate typist.</li>
<li>Proficient with Microsoft Suite and common office equipment</li>
<li>Quickbooks Knowledge is a Plus</li>
<li>Excellent customer service and communication skills</li>
<li>Must have a reliable transportation</li>
<li>Self-starter who works well independently.</li>
<li>Professional demeanor.</li>
</ul>
</li>
</ul>
This is a Salaried Position based on experience, Benefits include vacation package, health, Dental and vision insurance reimbursement, 401K and Holiday Pay.

<h3>Job Description</h3>
Job Description
Patenaude &amp; Felix, APC of San Diego, CA is looking to hire a full-time Senior Legal Administrative Assistant to join our firm. Do you want to work for a law firm that offers you growth opportunities? Would you like to be part of a successful team? If so, please read on!
This position earns competitive pay depending on experience. We also offer great benefits, including health, dental, vision, and a 401(k) plan with company match. If this sounds like the right opportunity for you, apply today!
ABOUT PATENAUDE &amp; FELIX, APC
Since 1991, our civil litigation law firm has grown and expanded to maintain offices in Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, and Washington. We serve all seven states by litigating for our Fortune 500 clients. Our firm is proud to have been recognized by numerous financial institutions and Fortune 500 Companies for our professional and ethical representation.
We value our incredible team of hardworking legal professionals and are committed to rewarding their efforts and investing in their futures. Our employees enjoy a comprehensive benefits package as well as our friendly and engaging team environment.
Position Summary:
The Senior Legal Administrative Assistant provides advanced administrative and organizational support to the company's Legal Department. This role supports multiple attorneys and legal professionals by managing complex calendars, preparing legal and business documents, maintaining contract and compliance records, and coordinating departmental operations. The Senior Legal Administrative Assistant serves as a key point of contact between the Legal Department and internal business units, ensuring efficient communication and workflow while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities:
<ul>
<li>Draft, proofread, and finalize complex legal and corporate documents, including contracts, memoranda, resolutions, and correspondence.</li>
<li>Manage and organize legal files, databases, and contract repositories, ensuring accuracy and accessibility.</li>
<li>Coordinate contract review and approval processes, including routing for signatures and maintaining status reports.</li>
<li>Support corporate governance activities, including maintaining subsidiary records, preparing annual filings, and assisting with board and committee materials.</li>
<li>Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory response timelines.</li>
<li>Manage attorney calendars, meetings, and travel logistics; coordinate cross-departmental and executive meetings as needed.</li>
<li>Process invoices, track legal spend, and manage billing matters with outside counsel.</li>
<li>Prepare presentations, reports, and dashboards summarizing departmental activities and metrics.</li>
<li>Assist with compliance, audit, and risk management initiatives.</li>
<li>Maintain discretion in handling sensitive legal and business information.</li>
<li>Provide mentoring or guidance to junior administrative staff within the department.</li>
<li>Monitor leases, licenses, onboarding &amp; off-boarding attorneys. </li>
</ul>
Qualifications:
<ul>
<li>Education: Paralegal Certification, Legal Studies, or related field.</li>
<li>Experience: 4–6 years of progressively responsible administrative experience, with at least 2 years supporting an in-house legal department or law firm.</li>
<li>Skills:</li>
<ul>
<li>Deep understanding of legal terminology, documents, and corporate processes.</li>
<li>Strong written and verbal communication skills.</li>
<li>Exceptional attention to detail and organizational abilities.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with contract management systems, e-billing platforms, or legal document management software.</li>
<li>Ability to prioritize multiple projects and meet tight deadlines.</li>
<li>Discretion, sound judgment, and a high level of professionalism.</li>
</ul>
</ul>
Why Join Us
<ul>
<li>401(k) with employer match</li>
<li>Health, dental, vision, and life insurance</li>
<li>Paid time off and company holidays</li>
<li>Mentorship and on-the-job training from experienced litigation attorneys</li>
<li>Real opportunity for career growth within a well-established multi-state firm</li>
</ul>
Work Schedule
<ul>
<li>Full-time | Monday through Friday</li>
</ul>
READY TO JOIN OUR LEGAL TEAM?
We understand your time is valuable, so we have a very quick and easy application process. If you feel that you would be right for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!
 Pre-Screening Disclaimer
All candidates may be required to complete a pre-screening tests as part of the hiring process.

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
We are seeking a diligent and detail-oriented Administrative Assistant to support our operations by managing and processing manifests, quality checking data, and entering information into our systems, including SharePoint, One Drive, and Google Sheets. The role involves scanning and packaging documents for dispatch to our corporate office, ensuring accuracy and efficiency throughout the process.
Responsibilities
<ul>
<li>Manage and process manifests from start to finish, including quality checking data.</li>
<li>Enter accurate information into systems such as SharePoint, One Drive, and Google Sheets.</li>
<li>Scan and package documents for dispatch to the corporate office.</li>
<li>Attend safety meetings and perform light dispatching duties on Saturdays.</li>
<li>File and organize documents systematically.</li>
<li>Answer drivers' questions and provide customer service via email.</li>
<li>Work from a daily task list to ensure all responsibilities are met.</li>
<li>Handle a workload based on the number of manifests received each day, typically 6-10 manifests.</li>
</ul>
Essential Skills
<ul>
<li>Strong organizational skills and the ability to multitask.</li>
<li>High level of attention to detail and accuracy in data entry.</li>
<li>Proficiency in Google Sheets, Excel, One Drive, and SharePoint.</li>
<li>Experience in administrative support, data entry, and filing.</li>
<li>Excellent communication skills and a self-starter attitude.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Experience in a fast-paced work environment.</li>
<li>Background in trucking or dispatching is a plus.</li>
<li>Experience in retail or office management is beneficial.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
Work Environment
This position primarily involves working in the office, with occasional duties in the lot interacting with drivers. The role requires flexibility, with a typical shift from Monday to Saturday, 6:00 AM to 3:00 PM, totaling 32 hours a week. Some Saturdays may require only a half-day. You will be part of a small, supportive team in a family-oriented, woman-owned company that operates seven days a week, including holidays. The office includes amenities such as bathrooms and a break room.
Job Type &amp; Location
This is a Contract to Hire position based out of Portland, Oregon.
Pay and Benefits
The pay range for this position is $23.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Portland,OR.
Application Deadline
This position is anticipated to close on Nov 7, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

58,256 administrative-assistant Jobs