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<h3>Job Description</h3>
Job Description
We are seeking a highly organized, proactive Administrative Assistant to provide comprehensive support across both professional and personal tasks. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and takes pride in keeping operations running smoothly, this is on-site 5 days a week in their Patchogue and Calverton office locations.
Key Responsibilities:
<ul>
<li>Prepare and process payroll, track hours, and maintain accurate records</li>
<li>Manage complex calendars, appointments, and scheduling across multiple priorities</li>
<li>Coordinate and prepare for meetings, including agendas, materials, and follow-ups</li>
<li>Handle administrative tasks such as filing, document preparation, and correspondence</li>
<li>Run personal and professional errands as needed (e.g., scheduling services, coordinating deliveries, reservations)</li>
<li>Act as a gatekeeper—prioritizing requests, managing communications, and maintaining discretion</li>
<li>Support special projects and ad-hoc tasks with efficiency and attention to detail</li>
</ul>
Qualifications
<ul>
<li>Proven experience as an Administrative Assistant, or similar role</li>
<li>Strong organizational and time-management skills with the ability to multitask</li>
<li>Experience with payroll preparation is preferred but not required</li>
<li>Excellent written and verbal communication skills</li>
<li>High level of discretion, reliability, and professionalism</li>
<li>Proficiency with Google Workspace and/or Microsoft Office</li>
<li>Self-starter who can work independently and problem-solve proactively</li>
</ul>
What We Offer
<ul>
<li>A trusted, impactful role with variety and autonomy</li>
<li>Competitive compensation based on experience</li>
<li>Supportive, respectful working environment</li>
<li>Opportunity for long-term growth and expanded responsibilities</li>
</ul>
If you are detail-oriented, dependable, and enjoy being the person who makes everything run seamlessly, we’d love to hear from you.
Must have a clean driver's license

Administrative Assistant

<h3>Job Description</h3>
Job Description
&nbsp;SUMMARY OF POSITION
This position is responsible for performing one or more routine administrative duties and clerical tasks including providing support to our senior management team, assisting in daily office needs and managing our company’s general administrative activities.&nbsp; The administrative assistant responsibilities include making meeting arrangements, preparing reports, assisting with collection of data and maintaining appropriate filing systems.&nbsp; The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tool such as MS Office Suite and office equipment.&nbsp; Ultimately, the administrative assistant should ensure the efficient and smooth day to day operations of our office.
DUTIES AND RESPONSIBILITIES
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer and direct phone calls
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Organize and schedule appointments
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Plan meetings and take detailed minutes
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Write and distribute email, correspondence memos, letters, faxes and forms
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assist in the preparation of regularly scheduled reports
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Develop and maintain a filing system
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Update and maintain office policies and procedures
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Order office supplies and research new deals and suppliers
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain contact lists
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Book travel arrangements
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Submit and reconcile expense reports
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provide general support to visitors
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Act as the point of contact for internal and external clients
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
QUALIFICATIONS
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of office management systems and procedures
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Working knowledge of office equipment, such as printers and copiers
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent time management skills and the ability to prioritize work
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Attention to detail and problem-solving skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent written and verbal communication skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong organizational skills with the ability to multi-task
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
This job description includes the essential responsibilities of the position, but is not intended to cover every contingency, task or duty that may be required to perform the job. ProSource reserves the right to make changes without prior notice and include other duties to be assigned or removed as necessitated by the business.
Company DescriptionProSource Consulting, LLC is a dynamic quickly growing government contractor located in Washington, DC and Northern Virginia. Founded on the core values of leadership, teamwork, knowledge, imagination, integrity, and collaboration, we nurture a culture of excellence for our clients and for our staff. ProSource recruits personnel who are not only experienced in their chosen fields but who are also passionate, loyal, and highly committed to providing the best professional solutions for today's business challenges. 
<h3>Company Description</h3>
ProSource Consulting, LLC is a dynamic quickly growing government contractor located in Washington, DC and Northern Virginia. Founded on the core values of leadership, teamwork, knowledge, imagination, integrity, and collaboration, we nurture a culture of excellence for our clients and for our staff. ProSource recruits personnel who are not only experienced in their chosen fields but who are also passionate, loyal, and highly committed to providing the best professional solutions for today's business challenges.

<h3>Job Description</h3>
Job Description
The First Congregational Church of Wallingford is seeking a part-time administrative assistant who will be the welcoming face and voice of the congregation for members, guests and the community. This person will also be responsible for a wide range of administrative services in support of the church leadership and the congregation. The ability to keep confidences is a critical part of this position. The First Congregational Church of Wallingford is a progressive and welcoming congregation of the United Church of Christ. We welcome people of all races, cultures, sexual identities, stages of faith and conditions of life.
Qualifications:
· Experience in an office management or support position
· Excellent interpersonal skills, ability to solve problems and manage daily tasks in courteous, confidential, and calm manner
· Excellent communication skills (written and oral)
· Excellent organizational, project management and time management skills
· Bookkeeping skills preferred (PowerChurch, Quickbooks or other)
· Proven computer skills: Microsoft Office programs, Publisher, social media, web site content management
· Accomplished skills in electronic calendaring, email and voicemail
· High school diploma required; College degree preferred
· Background check and references required
Salary Range: $20.00-$25.00 per hour depending upon experience.
Holidays: Seven paid holidays
Time Off: Up to five paid and five unpaid days off per year for personal time.
Schedule: Begin at 16 hours per week, may expand to 20 hours per week. A few times a year (e.g., Holy Week, Annual Meeting, Week before Christmas, etc.) up to five additional hours maybe needed. Four four-hour days per week (Tues-Friday) may shift to (Mon-Thurs.)
Company DescriptionThe Church's mission is to foster spiritual growth, loving communication, and mutual care, thereby empowering us to confront issues that impact our community and the world including poverty, isolation, and exclusion. 
<h3>Company Description</h3>
The Church's mission is to foster spiritual growth, loving communication, and mutual care, thereby empowering us to confront issues that impact our community and the world including poverty, isolation, and exclusion.

<h3>Job Description</h3>
Job Description
Are you organized, driven, and energized by keeping things running smoothly behind the scenes? Do you thrive in a fast-paced environment where no two days are the same? If you love building structures, creating efficient systems, and making sure every detail is handled, this could be the perfect fit for you. We’re looking for someone who takes pride in their work, enjoys helping others succeed, and finds satisfaction in getting things done.
The Marcee McMullen Team in West Chester, PA, is seeking a talented Administrative Assistant to provide essential support to their growing business. This role will allow the agent to focus on clients and sales while you handle the daily operations that keep everything moving.
We’re looking for a proactive, detail-oriented team player who takes initiative and enjoys improving processes. A background in real estate is a plus, but not required. What matters most is your ability to organize, prioritize, and deliver results with excellence! As you grow in the role, you’ll have the opportunity to take on more responsibility and leadership within the team.
Compensation:
<ul>
<li>Salary Range: $40,000 - $50,000</li>
<li>Paid Time Off (PTO)</li>
<li>Stipend Benefits Available</li>
<li>Bonuses - Considered after a 60-day period</li>
<li>Rapid growth potential</li>
</ul>
Compensation:
$40,000 - $50,000 annual salary
Responsibilities:
<ul>
<li>Provide daily administrative and operational support to the team</li>
<li>Maintain and update databases, files, and client records</li>
<li>Prepare and process real estate documents, contracts, and correspondence</li>
<li>Coordinate meetings, appointments, and property showings</li>
<li>Handle incoming calls, emails, and client inquiries professionally</li>
<li>Assist with transaction management from contract to close</li>
<li>Support listing preparation, including coordination with photographers, stagers, and vendors</li>
<li>Manage office supplies, systems, and general organization</li>
<li>Help with marketing tasks such as posting listings and updating social media</li>
<li>Track expenses and assist with budget organization</li>
<li>Support team events and client appreciation activities</li>
</ul>
Qualifications:
<ul>
<li>Previous administrative experience (real estate experience is a plus but not required)</li>
<li>Exceptional attention to detail and follow-through</li>
<li>Excellent organizational and time management skills</li>
<li>Strong communication skills – both written and verbal</li>
<li>Comfortable working in a fast-paced, team-oriented environment</li>
<li>Tech-savvy and able to learn new systems quickly (CRM experience preferred)</li>
<li>Positive, proactive attitude with a focus on solutions and service</li>
<li>Ability to handle sensitive information with professionalism and discretion</li>
<li>Flexible schedule; occasional evening or weekend work may be required</li>
</ul>
About Company 
The Marcee McMullen Team, powered by Real, is a high-performing real estate group built on integrity, collaboration, and exceptional client service. Led by Marcee McMullen, our team is passionate about helping people find home while creating a supportive and growth-minded environment for every team member.
We combine strong local market expertise with modern systems and innovative tools to deliver an unmatched experience for clients. At our core, we value hard work, accountability, and teamwork, and we believe that success comes from serving others at the highest level.

<h3>Job Description</h3>
Job Description
About the Role:
The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office within the Oil and Gas Extraction and Mining industry. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and coordination among team members. The successful candidate will manage schedules, organize travel arrangements, and maintain records, contributing to the overall efficiency of the organization. By handling clerical tasks and utilizing software products, the Administrative Assistant will help streamline processes and improve productivity. Ultimately, this role is vital in supporting the team to achieve its goals and maintain a high standard of operational excellence.
Minimum Qualifications:
<ul>
<li>High school diploma or equivalent.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ADP Workforce or similar HR software.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Associate's degree in Business Administration or a related field.</li>
<li>Previous experience in an administrative role within the Oil and Gas or Mining industry.</li>
<li>Familiarity with records management systems.</li>
</ul>
Responsibilities:
<ul>
<li>Manage and maintain calendars for team members, scheduling meetings and appointments as necessary.</li>
<li>Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff.</li>
<li>Handle multi-line phone systems, directing calls and taking messages to ensure effective communication.</li>
<li>Perform general clerical duties such as filing, data entry, and maintaining organized records.</li>
<li>Utilize ADP Workforce and Microsoft Office products to assist in various administrative tasks and reporting.</li>
</ul>
Skills:
The required skills are essential for the daily operations of the Administrative Assistant role. Proficiency in Microsoft Office allows the candidate to create documents, manage spreadsheets, and communicate effectively via email. Experience with ADP Workforce is crucial for managing employee records and payroll processes. Strong organizational skills are necessary for maintaining calendars and coordinating travel, ensuring that all arrangements are handled efficiently. Additionally, effective communication skills are vital for managing multi-line phone systems and facilitating interactions among team members.

<h3>Job Description</h3>
Job Description
SUMMARY 
Central Environmental Inc. is currently seeking a qualified Administrative Assistant for Office Personnel at the Fairbanks Location. We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will provide essential support to our operations and management staff, ensuring that all administrative tasks are handled efficiently and effectively. In this role you will be responsible for assisting with project documentation, maintaining schedules, and facilitating communication between various departments. As the face of our office, you will be expected to interact with clients, subcontractors and vendors, always presenting a professional demeanor. You will play a vital role in the smooth functioning of our office, contributing to the overall success of our projects. Your ability to multitask, prioritize responsibilities, and adapt to a fast-paced environment will be crucial. We are looking for someone who is detail-oriented and enjoys working in a collaborative team atmosphere.
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. 
<ul>
<li>Perform general office duties such as answering phones, managing correspondence, ordering supplies.</li>
<li>Communicate with subcontractors, vendors, and clients to provide updates and information as needed.</li>
<li>Maintain organized filing systems for both physical and digital documents.</li>
<li>Support the preparation of reports and project plans as required.</li>
<li>Assist in tracking and maintaining training records, maintenance of Training Database</li>
<li>Scheduling of Physicals and Drug Testing</li>
<li>Open, sort and distribute mail</li>
<li>Assist with Bid/Proposal Preparation and Submission</li>
<li>Filing/Scanning of Project Documentation</li>
<li>Invoicing</li>
<li>Must be proficient in MSOffice Suite able to create and maintain spreadsheets</li>
</ul>

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Required (Minimum Necessary) Qualifications 
<ul>
<li>High School Diploma/ GED equivalent – preferred</li>
<li>Relevant skills and some experience</li>
<li>Valid Drivers License</li>
</ul>
Knowledge, Skills, Abilities, and Other Characteristics 
<ul>
<li>Proficiency in Microsoft Office Suite</li>
<li>Attention to detail</li>
<li>Strong organizational skills</li>
<li>Excellent communication skills</li>
<li>Ability to multitask</li>
<li>Problem-solving capabilities</li>
<li>Adaptability to different situations</li>
<li>Effective time management</li>
<li>Ability to work independently</li>
</ul>
Preferred 
<ul>
<li>Knowledge of office procedures</li>
<li>Leadership Potential</li>
<li>Construction Experience Preferred</li>
</ul>
NECESSARY PHYSICAL REQUIREMENTS
The essential physical requirements for an administrative assistant role include prolonged sitting, proficient use of a keyboard and mouse, occasional movement, and the ability to lift light items, generally up to 20 pounds.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
<ul>
<li>This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.</li>
</ul>
WORK ENVIRONMENT
The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. 
SUPERVISORY RESPONSIBILITIES 
<ul>
<li>Able to work independently and/ or minimal oversite</li>
</ul>
ADDITIONAL QUALIFYING FACTORS 
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations. Along with a pre-employment drug screen. 
Shareholder Preference 
BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

<h3>Job Description</h3>
Job DescriptionLHH Recruitment Solutions is partnering with a company based in Boise, Idaho, to find a dedicated Project Administrator. This role provides crucial administrative support to the Project Manager (PM) and Assistant Project Manager (APM) on a water treatment plant construction project, ensuring smooth daily operations on site. Previous construction experience is a strong plus for this role. Location: Boise, Idaho Duration: 3 months - Temp-to-Perm Hours/Schedule: Monday-Friday, 7:00 AM - 4:00 PM Compensation: $26.00 - $27.00 per hour Responsibilities:
<ul>
<li>Support the Project Manager and Assistant Project Manager with daily administrative tasks</li>
<li>Track daily paperwork, timecards, and field daily reports</li>
<li>Manage and maintain various project forms using Microsoft Excel and other Microsoft programs</li>
<li>Assist with general project documentation and reporting</li>
<li>Serve as a point of contact for project-related administrative inquiries</li>
</ul>
Qualifications:
<ul>
<li>Previous construction experience is highly desirable</li>
<li>Strong proficiency in Microsoft Excel and other Microsoft Office programs</li>
<li>Excellent organizational and communication skills</li>
<li>Detail-oriented and able to manage multiple tasks in a fast-paced environment</li>
<li>Ability to work on-site in a jobsite trailer</li>
</ul>
Pay Details: $26.00 to $27.00 per hour Search managed by: Jake Anderson Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job Description
Adeptus, is hiring! Adeptus is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. Join a rapidly growing organization with a strategic vision and dynamic plan
We are seeking an Administrative Assistantto join our team. 
We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!
Adeptus Partners, LLC, a growing full-service CPA firm, with offices in New York City, New Jersey, Long Island, Maryland, California and White Plains is seeking a full-time Administrative Assistant for our office located in White Plains, NY.
Duties and responsibilities include but are not limited to:
<ul>
<li>
Providing support to all office staff
</li>
<li>
Greeting clients, answering telephones
</li>
<li>
Preparing and collating client materials and assembling tax returns
</li>
<li>
Billing and cash receipts processing and reporting
</li>
<li>
Document management
</li>
<li>
Maintaining and ordering supplies
</li>
<li>
Other general office duties
</li>
</ul>
Job Requirements:
<ul>
<li>
Prior Administrative assistant experience needed
</li>
<li>
Computer literate and proficient with Microsoft Office software
</li>
<li>
Ability to multitask while staying organized
</li>
<li>
Excellent interpersonal and communication skills.
</li>
<li>
Must be friendly, a team player, easy to get along with
</li>
<li>
Bookkeeping experience a plus
</li>
</ul>
What Our Firm Offers:
<ul>
<li>
Competitive compensation
</li>
<li>
Generous benefits package including health, dental, 401(k), and paid vacation
</li>
<li>
Friday afternoons off during the summer
</li>
<li>
Firm involvement activities
</li>
</ul>
“Adeptus”, an independent member of the Crete Professionals Alliance, is the brand name under which Adeptus Partners, LLC and Adeptus Advisors LLC and its subsidiary entities provide professional services. Adeptus Partners, LLC and Adeptus Advisors LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. Adeptus Partners LLC is a licensed independent CPA firm that provides attest services to its clients, and Adeptus Advisors LLC, and its subsidiary entities provide tax and business consulting services to their clients. Adeptus Advisors, LLC its subsidiary entities, and Crete Professionals Alliance are not licensed CPA firms. The entities falling under the Adeptus brand are independently owned and are not liable for the services provided by any other entity providing the services under the Adeptus brand. Our use of the terms “our firm” and “we” and “us” and terms of similar import, denote the alternative practice structure conducted Adeptus Partners, LLC and Adeptus Advisors LLC.
Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.
#LI-JL1

<h3>Job Description</h3>
Job Description
JOB DESCRIPTION:&nbsp;
Allied Technologies and Consulting (ATC) is seeking an experienced Administrative Assistant to support the National Institutes of Health (NIH). The candidate will provide advanced administrative and operational support to senior executive staff, supporting the overall objectives and ongoing programmatic needs of the NIH. This position is primarily located in Bethesda, MD. Telework/remote work may be authorized as needed.
DUTIES AND RESPONSIBILITIES:&nbsp;
The successful candidate will be an organized, detail-oriented, proactive, and personable Administrative Assistant who will support NIH’s mission by performing the following duties:
<ul>
<li>Manage complex calendars and schedules for senior executive staff in a fast-paced environment with competing priorities.</li>
<li>Coordinate meeting logistics, compile and distribute meeting materials in advance, and ensure timely staff participation.</li>
<li>&nbsp; Prepare, transmit, and maintain agendas, meeting minutes, and related correspondence.</li>
<li>Draft, proofread, edit, and format a wide variety of documents, including official memoranda, letters, reports, presentations, and standard operating procedures (SOPs).</li>
<li> Coordinate routing, approval, and dissemination of policies, correspondence, memoranda, and related documentation.</li>
<li>Coordinate and process office supply and equipment requests; oversee procurement tracking using systems such as POTS and NIH Business System (NBS)</li>
<li>Act as alternate property custodian; maintain inventory controls, issue personal property passes, and ensure compliance with NIH and HHS property policies and regulations.</li>
<li>Prepare and process travel requests and authorizations using NIH travel systems; assist with official duty memoranda and invited guest procedures.</li>
<li> Coordinate documentation and approvals for personnel actions including recruitment, appointments, reassignments, pay adjustments, extensions, separations, and training requests.</li>
<li>Develop, maintain, and update detailed tracking and reporting databases for personnel actions, budget, travel, project metrics, performance management, awards, and other office-wide functions.</li>
<li>Assemble and analyze sensitive information, background data, and materials to support decisions and respond to inquiries.</li>
<li>Organize and schedule meetings, workshops, seminars, ceremonies, and courses; reserve rooms, manage audiovisual/virtual connections (Zoom, WebEx), and coordinate communication with all participants.</li>
<li> Prepare and distribute presentations and read-ahead materials; provide logistical planning and support for special events and staff responses to data calls.</li>
<li>Maintain and review SOPs and internal guidance documents; interpret and disseminate relevant federal and NIH-wide policy information.</li>
<li>&nbsp; Serve as a key resource to staff for policies, procedures, property management, and travel guidelines, keeping abreast of new developments.</li>
<li>&nbsp; Use of NIH or federal records management systems to ensure proper filing, retention, and retrieval of official records.</li>
<li> Evaluate office and program operations, anticipate and identify issues, and recommend/implement process improvements.</li>
<li>Collaborate with executive and divisional leadership to manage special crosscutting initiatives and task force groups, ensuring all administrative aspects are tracked and completed.Prepare summaries, action item lists, letters, and presentations for special projects, and independently conduct supporting research as needed.</li>
<li> Act as focal point and initial contact for the Office; facilitate communication among staff to ensure efficient flow of critical information.</li>
<li> Fully comply with federal guidelines, including safeguarding Privacy Act-protected and procurement-sensitive information, and ensuring compliance with Homeland Security and NIH procedures.</li>
</ul>
EDUCATION, SKILLS AND EXPERIENCE REQUIRED:&nbsp;
<ul>
<li>Bachelor’s Degree in Business Administration, Management, or a related field and four (4) years of relevant administrative experience; OR</li>
<li>High school diploma or GED and eight (8) years of relevant administrative experience.</li>
<li> Advanced computer and internet research skills; proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Adobe PDF, and Office 365.</li>
<li>Demonstrated experience supporting executive and senior management in a federal or large organizational setting.</li>
<li> Excellent written and verbal communication skills, with proven ability to prepare, review, and edit professional documents for a variety of audiences.</li>
<li> Proven ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality with sensitive and time-sensitive information.</li>
<li> Skilled in developing and maintaining administrative databases and file tracking systems.</li>
<li> Experience with government records management systems (e.g., NIH Business System/Sunflower Property System, POTS) and government travel systems preferred.</li>
<li> Strong knowledge of and compliance with federal, HHS, and NIH administrative and property policies, procedures, and regulations.</li>
<li> Prior experience working in a scientific research, healthcare, or federal agency environment is highly desirable.</li>
<li>&nbsp; Non Sensitive (Requires Suitability Determination with a National Agency Check and Inquiry Investigation (NACI)). Contractor employees assigned to a Level 1 position are subject to a NACI.</li>
<li>&nbsp; US Citizen</li>
<li> Must be able to pass background check and drug testing</li>
<li>THIS IS A FEDERAL CONTRACT</li>
</ul>
About Allied Technologies and Consulting&nbsp;
Allied Technologies and Consulting, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.&nbsp;
Equal Opportunity is the Law&nbsp; <a href="https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf" target="_blank">https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf</a>&nbsp;
Equal Opportunity is the Law Supplement&nbsp; <a href="https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf" target="_blank">https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplem…</a>&nbsp;
Pay Transparency Nondiscrimination Provision&nbsp; <a href="https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf" target="_blank">https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf</a>&nbsp;

<h3>Job Description</h3>
Job Description
Let’s Connect!
Are you ready to embark on a new career endeavor?
The Doe Fund is a leading New York City non-profit organization that operates the enormously visible Ready, Willing &amp; Able (RWA) program, whose participants clean over 115 miles of streets and sidewalks every day. With an $80 million budget, 500+ staff members, and 46,000 individual donors, The Doe Fund is nationally acclaimed as a work-based model for solving homelessness and criminal recidivism. We empower people to break the cycles of homelessness, welfare dependency, substance abuse, and incarceration through innovative work and housing programs.
The Administrative Assistant will be responsible for the clerical and administrative duties at the facility. The successful candidate will have good communication, organizational, and computer skills, as well as an understanding of working with special needs populations. 
We offer a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid retirement plan participation, paid sick, personal and vacation time, paid holidays, discounted gym memberships, and more.
Key Responsibilities: 
<ul>
<li>Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff</li>
<li>Monitor and order office supplies </li>
<li>Submit and track work orders through an internal ticketing system</li>
<li>Develop and distribute a monthly calendar of events</li>
<li>Assist with the planning and execution of special events</li>
<li>Work closely with other departments at The Doe Fund as it relates to specific tasks</li>
<li>Perform other duties as assigned</li>
</ul>
The Ideal Candidate:
<ul>
<li>High School Diploma or GED</li>
<li>Solid computer skills – internet and Microsoft Office </li>
<li>Must be personable and have excellent communication skills</li>
<li>Superior organizational skills and dedication to completing projects promptly</li>
</ul>
Interested?
Submit your application for review.
Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting-edge of important social issues.
We are an equal opportunity employer and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

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