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<h3>Job Description</h3>
Job Description
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionWe are a small family mental health practice. We value our employees and are looking to add one additional member to our small yet robust and strong team. 
<h3>Company Description</h3>
We are a small family mental health practice. We value our employees and are looking to add one additional member to our small yet robust and strong team.

Administrative Support Specialist

<h3>Job Description</h3>
Job DescriptionSalary: $24.44 - $29.48 per hour Depending on Experience / Additional Differentials Must Qualify 
Job Title:Crisis Administrative Specialist Department:Analyst Location:Ukiah, CA Status:One (1) Full-Time, Non-Exempt Hours:40 hours per week Salary:$24.44 - $29.48 per hour Depending on Experience / Additional Differentials Must Qualify Open Date:September 11, 2025 Close Date:Open Until Filled
 
Pay Differentials Offered (must qualify through testing or verification):
<ul>
<li>Language Translation - Bi-cultural Spanish: $1.00 per hour</li>
<li>Bimodal Bilingualism - ASL Sign Language: $1.00 per hour</li>
<li>Bimodal Multilingualism - ASL Sign Language: $2.00 per hour</li>
</ul>
Overview: 
The Crisis Administrative Specialist supports the daily operations of assigned programs or departments, ensuring the smooth functioning of the office and related administrative tasks. This role requires strong organizational skills, independent problem-solving, and the ability to manage multiple priorities. The Specialist also assists with program components under supervisors direction.
 
Key Responsibilities
Administrative &amp; Facility Support
<ul>
<li>Oversee front office operations and maintain a clean, organized reception area.</li>
<li>Answer and route phone calls; manage messages and inter-office mail.</li>
<li>Order and track office, kitchen, and bathroom supplies.</li>
<li>Coordinate office moves and update staff nameplates.</li>
<li>Monitor facility maintenance and cleanliness, including kitchen and break areas.</li>
<li>Greeting and assisting walk-in visitors.</li>
<li>Distribute mail and packages; notify staff of deliveries.</li>
</ul>
Client &amp; Program Support
<ul>
<li>Provide building tours and orientation for new staff.</li>
<li>Serve as backup for client transportation if required.</li>
</ul>
Electronic Health Record (EHR) Management
<ul>
<li>Support the maintenance of client charts in our EHR.</li>
<li>Upload documents, verify eligibility, and ensure record accuracy.</li>
<li>Track and obtain required signatures (e.g., consent documents).</li>
<li>Audit charts for completeness and compliance; notify providers of updates.</li>
</ul>
<ul>
<li>Participate in PQI chart audits and implement improvements.</li>
<li>Managing reports and logs for the program.</li>
<li>Collaborates with Program Specialists to support compliance-related tasks and ensure program operations meet regulatory and organizational standards.</li>
<li>Supports agency reporting functions as needed, including ongoing tracking and maintenance of select reports to ensure accuracy and compliance.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or GED required; 13 years of relevant experience preferred.</li>
<li>Bilingual preferred but not required.</li>
<li>Proficient in Microsoft Office, scheduling, and billing software.</li>
</ul>
Conditions of Employment:
<ul>
<li>May work across all agency programs as needed.</li>
<li>Occasional flexible work schedule required to meet individual client needs.</li>
<li>Must possess a valid CA Drivers License, current auto insurance, and a clean DMV printout (no more than 3 points).</li>
<li>Must pass a clear background check with CACI, DOJ &amp; FBI.</li>
<li>CPR and First Aid Certified.</li>
<li>TB Exam and Physical at the time of employment.</li>
</ul>
Driving Requirement: 
<ul>
<li>Driving is a required function of this position. Employees must use a personal vehicle that meet all agency requirements, including maintaining liability insurance that meets or exceeds state requirements.</li>
<li>Employees are responsible for ensuring the timely renewal of their vehicle insurance policies and providing updated documentation to the agency to remain in good standing and compliant with position requirements.</li>
</ul>
Training Provided:
<ul>
<li>Comprehensive onboarding including CPR/First Aid, Crisis Communication/Pro-ACT, Trauma-Informed Care, Motivational Interviewing, and Collaborative Problem Solving.</li>
</ul>
Benefits:
<ul>
<li>Comprehensive benefits package available.</li>
</ul>
To Apply: Please visit our website atRedwood Community Servicesto apply or learn more about our values and services.
 
Redwood Community Services, Inc. is an Equal Opportunity Employer and values diversity at all levels of its workforce.

Crisis Administrative Specialist

<h3>Job Description</h3>
Why Join Kumon?
 
At Kumon, we don’t just help students achieve academic success—we empower them to reach their full potential. As a Administrative Support Specialist, you’ll provide first-class support to Kumon University by helping to coordinate onsite, off-site, and virtual trainings/meetings. You will be responsible for dealing with inquiries via phone, e-mail, and face-to-face. Supplies information regarding the organization to the public and visitors. Forms strong rapport with local vendors. Resolves any issues graciously and expeditiously, while protecting the interests of all parties. Works directly with the facility maintenance and management and provides backup support for the front desk.
 
What We Offer:
- Inspiring Mission: Join a company that’s dedicated to empowering children and creating brighter futures.
- Comprehensive Benefits: Enjoy outstanding health benefits, a desirable retirement savings plan, and 21 paid holidays annually.
- Professional Growth: Receive professional development funds each year to support your growth and leadership in the education sector.
- Flexibility: Work in a role that allows for coming into the office 2x per week and working remotely 3x per week.
 
Requirements
 
<ul>
<li>Bachelor's degree</li>
<li>2-3 years of relevant administrative support experience and/or training</li>
<li>Proficiency with Microsoft Office programs</li>
</ul>
 
Responsibilities
 
Training Coordination
<ul>
<li>Plan and coordinate 25–30 onsite and offsite trainings annually</li>
<li>Communicate with trainees and training teams via email, phone, and in person</li>
<li>Manage training communications, invitations, registrations, attendance, and homework reviews</li>
<li>Utilize Cornerstone LMS to track progress and grade Math/Reading achievement tests</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Coordinate with hotels, transportation, and other travel vendors for training events</li>
</ul>
Facilities &amp; Office Management
<ul>
<li>Serve as point-of-contact for facilities issues and liaise with building management and contractors</li>
<li>Handle incoming mail, packages, and calls; manage visitor check-ins</li>
<li>Order and maintain office supplies and kitchen items</li>
<li>Oversee Office Depot account and coordinate with cleaning services</li>
</ul>
General Administrative Support
<ul>
<li>Provide interdepartmental support regarding training protocols</li>
<li>Perform general administrative tasks to ensure daily office operations</li>
<li>Support miscellaneous projects as assigned</li>
</ul>
 
Location Requirement:
This role is based in the Rutherford, NJ area and requires working in the office 2x per week.
 
Join Us in Making a Difference!
 
If you’re ready to take on a dynamic role apply today to become a Administrative Support Specialist at Kumon North America. Together, we’ll continue to inspire and empower students.
 
*Please be aware that all eligible associates must satisfy the specific waiting period before enrollment. The waiting period varies according to the state benefit plan guidelines.
 
Equal Employment Opportunity:
Kumon’s policies and programs ensure that all hiring, compensation and other employment decisions are based on individual merit and not on any bias towards ethnicity, age, color, race, marital status, religion, disability or military status. We base our employment decisions upon the qualifications and abilities of each individual.
 
DEI Statement of Commitment:
Kumon is committed to creating an inclusive and welcoming workplace where diversity, equity, and inclusion (DEI) are valued and celebrated. We believe that all employees should be treated with respect and dignity, regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic protected by law. Kumon strives to create a workplace culture that fosters respect, fairness, and inclusivity for all. We encourage individuals from diverse backgrounds to apply for our job openings and welcome everyone to join our team.

<h3>Job Description</h3>
Job Description
SPS has an exciting opportunity for a Branch Administrative Specialist!
Position Summary: This position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must be able to multitask, answer phones, send emails, and respond to needs of the office all at the same time.
Essential Duties &amp; Responsibilities:
<ul>
<li>Manage the branch-level HR issues relative to benefits, employee relations issues, general field questions, etc.</li>
<li>Responsible for establishing all human resources records and assuring that they follow government regulations.</li>
<li>Accountable for assuring that all employees have the required documentation for employment including, but not limited to, verifying I-9 information and ensuring each hire has the necessary requirements to adhere to the Federal E-Verify Program.</li>
<li>Responsible for monitoring the recruitment process to include all postings, applicant flow logs, benefits enrollment, schedule drug tests, etc.</li>
<li>Responsible for timely and accurate capture and reporting of branch field payroll, resolving individual issues with supervisors and employees, prior to submitting to home office payroll.</li>
<li>Generate certified payroll reports for all federal jobs.</li>
<li>Responsible for assuring subcontractor payments, obtaining lien waivers.</li>
<li>Investigates issues and problems relative to subcontractors and employees that affect the operation of the branch.</li>
<li>Assist with accounts payable.</li>
<li>Assist with office events as needed (team building, leadership meetings, holiday party).</li>
<li>Other duties as required.</li>
</ul>
Requirements / Experience
<ul>
<li>Education/Experience: Minimum HS degree, prefer additional education or equivalent experience particularly in an accounting background.</li>
<li>Strong interpersonal and communication skills.</li>
<li>Proficient with Microsoft Suite.</li>
<li>Notary.</li>
<li>Must understand Apple products – set up and utilize iPads, help office staff with iPhone issues.</li>
<li>Must understand HR and Benefit related topics.</li>
<li>Bi-lingual is a plus.</li>
</ul>
Benefits:
<ul>
<li>Paid Time Off (PTO)</li>
<li>Retirement Plans
<ul>
<li>401K Savings Plan</li>
<li>Employee Stock Ownership Plan (ESOP)</li>
</ul>
</li>
<li>Health Plan</li>
<li>Dental Plan</li>
<li>Vision Plan</li>
<li>Flexible Expending Account for healthcare</li>
<li>Long and Short Term Disability</li>
<li>Life Insurance</li>
<li>Advancement and growth opportunities</li>
<li>Performance bonuses (Incentive program)</li>
</ul>
100% Employee Owned
As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.
SPS is an Equal Opportunity Employer. We welcome all qualified applicants to apply - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Military Friendly Employer
We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.

Branch Administrative Specialist

<h3>Job Description</h3>
J &amp; J Staffing Resources, one the largest independently owned temporary and direct hire staffing services, has an exciting opportunity for a dynamic Administrative Support Specialist to join our beautiful corporate offices in Cherry Hill, NJ! This is a full time, potential Temp to Hire position.
 
The ideal candidate for this role should possess excellent customer service skills, exceptional communication skills, and time management skills. This role is also responsible for the administrative functions of the office, maintaining positive relations with clients and candidates, and developing new business.
 
Responsibilities Include:
<ul>
<li>Assist in managing a multiline phone system</li>
<li>Handle or direct applicant and client inquiries</li>
<li>Provide assistance with recruiting including onboarding of new applicants</li>
<li>Assist with timecard/payroll organization and all administrative functions for the office</li>
<li>Support company's propriety database of clients and applicants</li>
<li>Contribute to the office's growth through company's strategic marketing plan which includes; new business development, client retention, and recruitment marketing</li>
</ul>
 
Characteristics:
<ul>
<li>A demonstrated commitment to outstanding customer service and the ability to communicate effectively in both oral and written form</li>
<li>Proven ability to work effectively in a team environment and demonstrate ability to build relationships with clients, candidates, team members and cross-functional team members</li>
<li>A reliable, detail oriented, organized individual with an exceptional work ethic</li>
</ul>
 
Extras:
J &amp; J has been in business for over 50 years and provides a good work-life balance for its employees. This position has a competitive base annual salary and is full time, Monday through Friday, 8:30 to 5:00. We offer hybrid, work-from-home Fridays (laptop provided)! When hired permanently, this position includes paid time off, holiday and vacation pay, a full health benefit package including profit sharing. (In addition, there is monthly commission that is paid on top of salary.)

<h3>Job Description</h3>
Job Description
Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format.
Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world's leading life sciences companies, government agencies, and those who deliver and pay for care. 
By joining Datavant today, you're stepping onto a high-performing, values-driven team. Together, we're rising to the challenge of tackling some of healthcare's most complex problems with technology-forward solutions. Datavanters bring a diversity of professional, educational and life experiences to realize our bold vision for healthcare.
This position is responsible for processing all release of information (ROI) specifically medical record requests in a timely and efficient manner ensuring accuracy and providing customers with the highest quality product and customer service. Associate must at all times safeguard and protect the patient's right to privacy by ensuring that only authorized individuals have access to the patient's medical information and that all releases of information are in compliance with the request, authorization, company policy and HIPAA regulations. This is as intermediate level position with at least 1 year related HIM experience. In addition to HIS I Foundation, HIS II is responsible for training HIS I staff and providing reports to manager and/or the facility.
Position Highlights:
<ul>
<li>Full-Time: Monday-Friday 8:00AM-4:30 PM MST</li>
<li>Location: This role will be performed at one location in Herber City, UT</li>
<li>Comfortable working in a high-volume production environment.</li>
<li>Documenting information in multiple platforms using two computer monitors.</li>
<li>Full Benefits: PTO, Health, Vision, and Dental Insurance and 401k Savings Plan and tuition Assistance </li>
</ul>
You will:
<ul>
<li>Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.</li>
<li>Maintain confidentiality and security with all privileged information.</li>
<li>Maintain working knowledge of Company and facility software.</li>
<li>Adhere to the Company's and Customer facilities Code of Conduct and policies.</li>
<li>Inform manager of work, site difficulties, and/or fluctuating volumes.</li>
<li>Assist with additional work duties or responsibilities as evident or required.</li>
<li>Consistent application of medical privacy regulations to guard against unauthorized disclosure.</li>
<li>Responsible for managing patient health records.</li>
<li>Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.</li>
<li>Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.</li>
<li>Ensures medical records are assembled in standard order and are accurate and complete.</li>
<li>Creates digital images of paperwork to be stored in the electronic medical record.</li>
<li>Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.</li>
<li>Answering of inbound/outbound calls.</li>
<li>May assist with patient walk-ins.</li>
<li>May assist with administrative duties such as handling faxes, opening mail, and data entry.</li>
<li>Must meet productivity expectations as outlined at specific site.</li>
<li>May schedules pick-ups.</li>
<li>Other duties as assigned.</li>
</ul>
What you will bring to the table:
<ul>
<li>High School Diploma or GED.</li>
<li>Ability to commute between locations as needed.</li>
<li>Able to work overtime during peak seasons when required.</li>
<li>Basic computer proficiency.</li>
<li>Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.</li>
<li>Professional verbal and written communication skills in the English language.</li>
<li>Detail and quality oriented as it relates to accurate and compliant information for medical records.</li>
<li>Strong data entry skills.</li>
<li>Must be able to work with minimum supervision responding to changing priorities and role needs.</li>
<li>Ability to organize and manage multiple tasks.</li>
<li>Able to respond to requests in a fast-paced environment.</li>
</ul>
Bonus points if:
<ul>
<li>Experience in a healthcare environment.</li>
<li>Previous production/metric-based work experience.</li>
<li>In-person customer service experience.</li>
<li>Ability to build relationships with on-site clients and customers.</li>
<li>Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.</li>
</ul>
We are committed to building a diverse team of Datavanters who are all responsible for stewarding a high-performance culture in which all Datavanters belong and thrive. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges for this position are developed with the support of benchmarks and industry best practices.
To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion. This job is not eligible for employment sponsorship. Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way. Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here. Requests for reasonable accommodations will be reviewed on a case-by-case basis. 
For more information about how we collect and use your data, please review our Privacy Policy.

HEALTH INFORMATION SPECIALIST II

<h3>Job Description</h3>
Job Description
GENERAL PURPOSE
Under the administrative supervision of the Program Director or designee, this at-will direct service position is responsible for providing psychosocial, rehabilitation and recovery-oriented services for Turning Point members. This position also involves advocating for members in all areas of treatment and helping them apply for and receive services. Additional support in the areas of medication management, resource connection (e.g., housing resources, AOD, PCP, OP, etc.), counseling and advocacy will be provided as needed. Involves providing after hours, “on-call” coverage on a rotational basis based on program needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES – (ILLUSTRATIVE ONLY)
The duties listed below are intended only as illustrations of the various types of work that could be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. 
<ul>
<li>In the absence of the Program Director or designee, provides leadership and direction for clients as assigned.</li>
<li>Advocates for clients in all areas of treatment and helps them apply for and receive services; empowers clients in meeting their goals.</li>
<li>Advocates for and assists clients and their families in accessing and receiving mental health treatment, medical care, housing, food, and clothing as indicated.</li>
<li>Supports individual service plans for each client.</li>
<li>Maintains all client records and completes required documentation and data entry according to program standards including progress notes, activity reports, and logs, etc. </li>
<li>Meets regularly with clients at Turning Point sites or in the field, at job sites, homes, board and care facilities, skilled nursing facilities and other appropriate sites.</li>
<li>Consults with or meets regularly with the client’s family, care provider or other significant persons with client’s consent.</li>
<li>Coaches clients in developing age-appropriate social skills, money management, personal hygiene, and job readiness.</li>
<li>Assists in establishing client’s eligibility for Medi-Cal or other benefits and advocates for continuation of benefits when appropriate.</li>
<li>Develops financial management plans for clients who receive Representative Payee Services and authorizes appropriate expenditures.</li>
</ul>
<ul>
<li>Interacts productively within the team in order to provide holistic case management services to an identified group of clients.</li>
<li>Provides “on-the-spot” counseling that is both helpful to the clients and consistent with the philosophy of the program.</li>
<li>Drives on program business using personal vehicle for the purposes of medication outreach, home visits, transporting clients to appointments/activities, community/county meetings/trainings, MH court.</li>
</ul>
<ul>
<li>Attends to the safety, health, and wellbeing of clients.</li>
</ul>
<ul>
<li>Completes paperwork as assigned in a timely manner.</li>
</ul>
QUALIFICATIONS
MINIMUM:
A typical way of obtaining the knowledge, skills and abilities outlined above is through graduation from high school or an accredited GED program and four (4) years of varied experience as a provider of direct mental health services. Relevant higher education may be substituted for up to two (2) years of experience. 
OPTIMUM:
Graduation from a four (4) year university or college with a bachelor’s degree in social work, psychology, or related field and four (4) years varied experience as a provider of direct mental health services or meeting other Mental Health Rehabilitation Specialist qualifications. 
LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:
· California driver’s license &amp; current vehicle insurance/registration
· Reliable means of transportation capable of passing vehicle safety inspection if more than five years old excluding all modes of two-wheeled transport inclusive of bicycles, mopeds, and motorcycles.
Schedule: Monday – Friday, 8:00 am - 4:30 pm
Interested? Join us at our open interviews on Wednesdays from 2-4PM, located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670

Behavioral Health Specialist I -ECM

<h3>Job Description</h3>
Job DescriptionDescription:
Days Off: Saturday, Sunday
Shift: Day 
Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability
Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan
Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW.
 
About DESC:
DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness.
As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness.
 
JOB DEFINITION:
This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. 
 
MAJOR DUTIES AND RESPONSIBILITIES:
Front Desk &amp; Lobby - Client Interactions:
<ul>
<li>Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival.</li>
<li>Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior.</li>
<li>Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors.</li>
<li>Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption.</li>
<li>Provide information about and referral to other services available in the community to homeless people and others in need.</li>
<li>Ensure cleanliness of lobby area, interview/conference rooms and work area.</li>
</ul>
Phones/Mail/Office Supplies:
<ul>
<li>Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone.</li>
<li>Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database.</li>
<li>Order, maintain and dispense office supplies and forms needed by staff.</li>
<li>Schedule routine maintenance of office machines.</li>
</ul>
Paperwork:
<ul>
<li>Assist program staff to update and maintain current resource lists and information manuals.</li>
<li>Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials.</li>
<li>Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed.</li>
<li>Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system.</li>
<li>Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents.</li>
<li>Generate reports from DESC’s database and distribute them to appropriate staff.</li>
</ul>
Non-position specific:
<ul>
<li>Participate in staff meetings and in-service trainings, as appropriate.</li>
<li>Other duties as assigned.</li>
</ul>
Requirements:
MINIMUM QUALIFICATIONS:
<ul>
<li>Excellent typing and keyboard skills and clerical skills/experience.</li>
<li>Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly.</li>
<li>Ability to work independently with a minimum of direct supervision.</li>
<li>Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team.</li>
<li>Initiative and creativity in problem solving and system development.</li>
<li>Careful attention to detail.</li>
<li>Ability to communicate and work effectively with staff from various backgrounds and disciplines.</li>
<li>Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors.</li>
<li>Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients.</li>
</ul>
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
EQUAL OPPORTUNITY EMPLOYER:
DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.

<h3>Job Description</h3>
Job DescriptionDescription:
Schedule: Monday- Friday, 12pm - 8pm
 
The Administrative Support Specialist is the first point of contact for visitors, staff, and participants, providing a professional and welcoming presence for the organization. This role supports daily administrative operations, billing processes, and facility safety by managing controlled access, communication systems, and essential records. The Specialist will also play a key role in reception duties, scheduling, and supporting organizational compliance with workplace safety standards.
 
Reception &amp; Communication
<ul>
<li>Serve as the primary front desk contact, greeting staff, participants, partners, and visitors in a professional, courteous manner.</li>
<li>Manage incoming phone calls via the 3CX phone system, including assigning extensions, maintaining accurate call lists, and updating the All-Staff Extension Sheet.</li>
<li>Respond to general inquiries and direct calls, emails, or visitors to the appropriate department.</li>
<li>Maintain a professional reception area, ensuring it is clean, organized, and welcoming.</li>
</ul>
Facilities Access &amp; Safety
<ul>
<li>Issue and collect staff keys, maintaining accurate records; retrieve keys from the safe for new staff or exchanges and provide status updates to the assigned administrator/</li>
<li>Manage alarm access codes for both facilities, ensuring accurate updates for staff and partners and supporting compliance with security protocols.</li>
<li>Oversee badge access management, including creating and deactivating employee badges and maintaining secure logs of access levels.</li>
<li>Monitor security cameras and access points to ensure participants remain within designated program areas and to support overall facility safety.</li>
<li>Provide minor administrative support organizational compliance with OSHA standards, including maintaining visitor logs, assisting with safety drills, and reporting safety concerns or hazards.</li>
</ul>
Administrative &amp; Billing Support
<ul>
<li>Maintain and update staff contact directories, shared calendars, and facility access lists</li>
<li>Provide clerical support such as filing, scanning, scheduling conference rooms, support inventory management.</li>
<li>Assist with tracking facility maintenance requests and follow-up to ensure completion.</li>
<li>Support administrative processes related to staff onboarding/offboarding, including distribution and collection of equipment, badges, and keys.</li>
<li>Assist with special projects and events as assigned.</li>
<li>Provide entry-level administrative support to the billing department, including data entry, scanning, and uploading billing documentation.</li>
<li>Track and organize participant billing forms, insurance documentation, and related records to ensure compliance with payer and regulatory requirements.</li>
<li>Verify accuracy of attendance records and service logs prior to billing submission.</li>
<li>Assist with preparing billing reports and reconciliation tasks under the supervision of the billing team.</li>
<li>Maintain confidentiality of all billing-related information in compliance with HIPAA and organizational policies.</li>
</ul>
Requirements:
Required
<ul>
<li>High school diploma or equivalent.</li>
<li>1+ years of administrative, receptionist, or front desk experience.</li>
<li>Strong organizational skills with attention to detail and accuracy.</li>
<li>Strong computer skills, including Microsoft Office Suite and data entry.</li>
<li>Excellent interpersonal and communication skills.</li>
<li>Ability to maintain confidentiality and exercise sound judgment.</li>
</ul>
Preferred
<ul>
<li>Associate degree in business administration, or related field.</li>
<li>Prior experience as a billing clerk or other related position.</li>
<li>Basic knowledge of OSHA workplace safety standards or willingness to learn.</li>
<li>Experience in a nonprofit, healthcare, or behavioral health environment.</li>
</ul>
Physical Requirements
<ul>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
<li>Regularly required to talk, hear, and see to interact with staff, visitors, and security cameras.</li>
<li>Ability to lift up to 25 lbs occasionally (supplies, packages, or equipment).</li>
<li>Must be able to bend, reach, and stand as needed to manage keys, alarms, and reception tasks.</li>
</ul>
Working Conditions
<ul>
<li>Office environment with regular front desk coverage responsibilities.</li>
<li>Position requires handling of secure items (keys, alarms, badges, billing documentation) with high accountability.</li>
<li>May involve occasional extended hours during peak billing cycles, safety drills, or special events.</li>
<li>Expected to maintain a professional and welcoming presence for staff, participants, and visitors at all times.</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title:&nbsp;Benefits Specialist
Pay Rate:&nbsp;$23/hour-$24/hour
Hours: Full time, 37.5 hours per week, Monday-Thursday from 7:45am-5pm and Friday 7:45am-12:15pm&nbsp;
Length: Temporary to Hire
Location: Green Bay, WI (on-site)
Job ID:&nbsp;204465
 
About the Role:&nbsp;
You will be&nbsp;responsible for providing a wide variety of advanced customer service, administrative and tactical support for the benefits department.
 
Benefits:&nbsp;
<ul>
<li>Medical, Dental and Vision Insurance, Short &amp; Long Term Disability Insurance, Health and Flexible Spending Accounts, Retirement Plan, Paid Vacations and Holidays, Service Recognition Awards</li>
<li>Closed every year between Christmas and New Years</li>
</ul>
 
What You’ll Do:&nbsp;
<ul>
<li>Answer phones, emails and assist walk-in inquiries needing assistance with benefits administration</li>
<li>Act as the liaison between employees and vendors/carriers</li>
<li>Assemble new hire orientation packets and complete new hire benefits orientation and paperwork with employees</li>
<li>Input and maintain data for benefit plan updates which includes open enrollment, employee benefit election enrollments and employee terminations</li>
<li>Reconcile benefit invoices, unemployment compensation payment logs and data maintenance of benefits in the payroll system</li>
<li>Assist with yearly benefits open enrollment for employees</li>
<li>Provide support with retirement plans, Cobra, unemployment compensation, FMLA/STD claims and any leave of absences</li>
<li>Promote Wellness initiative with Wellness Vendor, organize wellness activities such as flu shots, biometric screenings, and lunch and learning sessions.</li>
<li>Serves as a back-up to the Human Resources Department in other administrative areas</li>
</ul>
 
Requirements:
<ul>
<li>2+ years of Administrative Assistant experience</li>
<li>HR , benefits or health insurance knowledge is a plus</li>
<li>AA degree in business, accounting, HR or related field is a preferred</li>
<li>Knowledge of MS Word and Excel required</li>
<li>Attention to detail and accuracy is key, excellent written and verbal communication skills</li>
<li>Strong time management, prioritization, and organizational skills</li>
</ul>
 
If you are interested, apply online at <a href="http://www.flexstaff.com" target="_blank">www.flexstaff.com</a> or send your resume to <a href="mailto:cpownell@flexstaff.com" target="_blank">cpownell@flexstaff.com</a>.&nbsp;
Already worked for Flex-Staff? Call our office at 920-731-8082 and let's TALK!!
Make sure to send your family and friends our way - we love referrals!
 
Flex-Staff is an Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities.
 
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PandoLogic. Keywords: Administrative Assistant, Location: Green Bay, WI - 54305 , PL: 601421629

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