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<h3>Job Description</h3>
Job Description
About the Role:
The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office within the Oil and Gas Extraction and Mining industry. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and coordination among team members. The successful candidate will manage schedules, organize travel arrangements, and maintain records, contributing to the overall efficiency of the organization. By handling clerical tasks and utilizing software products, the Administrative Assistant will help streamline processes and improve productivity. Ultimately, this role is vital in supporting the team to achieve its goals and maintain a high standard of operational excellence.
Minimum Qualifications:
<ul>
<li>High school diploma or equivalent.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience with ADP Workforce or similar HR software.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Associate's degree in Business Administration or a related field.</li>
<li>Previous experience in an administrative role within the Oil and Gas or Mining industry.</li>
<li>Familiarity with records management systems.</li>
</ul>
Responsibilities:
<ul>
<li>Manage and maintain calendars for team members, scheduling meetings and appointments as necessary.</li>
<li>Coordinate travel arrangements, including booking flights, accommodations, and transportation for staff.</li>
<li>Handle multi-line phone systems, directing calls and taking messages to ensure effective communication.</li>
<li>Perform general clerical duties such as filing, data entry, and maintaining organized records.</li>
<li>Utilize ADP Workforce and Microsoft Office products to assist in various administrative tasks and reporting.</li>
</ul>
Skills:
The required skills are essential for the daily operations of the Administrative Assistant role. Proficiency in Microsoft Office allows the candidate to create documents, manage spreadsheets, and communicate effectively via email. Experience with ADP Workforce is crucial for managing employee records and payroll processes. Strong organizational skills are necessary for maintaining calendars and coordinating travel, ensuring that all arrangements are handled efficiently. Additionally, effective communication skills are vital for managing multi-line phone systems and facilitating interactions among team members.

Administrative Assistant

<h3>Job Description</h3>
Job Description
SUMMARY 
Central Environmental Inc. is currently seeking a qualified Administrative Assistant for Office Personnel at the Fairbanks Location. We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will provide essential support to our operations and management staff, ensuring that all administrative tasks are handled efficiently and effectively. In this role you will be responsible for assisting with project documentation, maintaining schedules, and facilitating communication between various departments. As the face of our office, you will be expected to interact with clients, subcontractors and vendors, always presenting a professional demeanor. You will play a vital role in the smooth functioning of our office, contributing to the overall success of our projects. Your ability to multitask, prioritize responsibilities, and adapt to a fast-paced environment will be crucial. We are looking for someone who is detail-oriented and enjoys working in a collaborative team atmosphere.
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. 
<ul>
<li>Perform general office duties such as answering phones, managing correspondence, ordering supplies.</li>
<li>Communicate with subcontractors, vendors, and clients to provide updates and information as needed.</li>
<li>Maintain organized filing systems for both physical and digital documents.</li>
<li>Support the preparation of reports and project plans as required.</li>
<li>Assist in tracking and maintaining training records, maintenance of Training Database</li>
<li>Scheduling of Physicals and Drug Testing</li>
<li>Open, sort and distribute mail</li>
<li>Assist with Bid/Proposal Preparation and Submission</li>
<li>Filing/Scanning of Project Documentation</li>
<li>Invoicing</li>
<li>Must be proficient in MSOffice Suite able to create and maintain spreadsheets</li>
</ul>

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
Required (Minimum Necessary) Qualifications 
<ul>
<li>High School Diploma/ GED equivalent – preferred</li>
<li>Relevant skills and some experience</li>
<li>Valid Drivers License</li>
</ul>
Knowledge, Skills, Abilities, and Other Characteristics 
<ul>
<li>Proficiency in Microsoft Office Suite</li>
<li>Attention to detail</li>
<li>Strong organizational skills</li>
<li>Excellent communication skills</li>
<li>Ability to multitask</li>
<li>Problem-solving capabilities</li>
<li>Adaptability to different situations</li>
<li>Effective time management</li>
<li>Ability to work independently</li>
</ul>
Preferred 
<ul>
<li>Knowledge of office procedures</li>
<li>Leadership Potential</li>
<li>Construction Experience Preferred</li>
</ul>
NECESSARY PHYSICAL REQUIREMENTS
The essential physical requirements for an administrative assistant role include prolonged sitting, proficient use of a keyboard and mouse, occasional movement, and the ability to lift light items, generally up to 20 pounds.
DOT COVERED/SAFETY-SENSITIVE ROLE REQUIREMENTS
<ul>
<li>This position is not subject to federal requirements regarding Department of Transportation “safety-sensitive” functions.</li>
</ul>
WORK ENVIRONMENT
The job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. 
SUPERVISORY RESPONSIBILITIES 
<ul>
<li>Able to work independently and/ or minimal oversite</li>
</ul>
ADDITIONAL QUALIFYING FACTORS 
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations. Along with a pre-employment drug screen. 
Shareholder Preference 
BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

<h3>Job Description</h3>
Job DescriptionLHH Recruitment Solutions is partnering with a company based in Boise, Idaho, to find a dedicated Project Administrator. This role provides crucial administrative support to the Project Manager (PM) and Assistant Project Manager (APM) on a water treatment plant construction project, ensuring smooth daily operations on site. Previous construction experience is a strong plus for this role. Location: Boise, Idaho Duration: 3 months - Temp-to-Perm Hours/Schedule: Monday-Friday, 7:00 AM - 4:00 PM Compensation: $26.00 - $27.00 per hour Responsibilities:
<ul>
<li>Support the Project Manager and Assistant Project Manager with daily administrative tasks</li>
<li>Track daily paperwork, timecards, and field daily reports</li>
<li>Manage and maintain various project forms using Microsoft Excel and other Microsoft programs</li>
<li>Assist with general project documentation and reporting</li>
<li>Serve as a point of contact for project-related administrative inquiries</li>
</ul>
Qualifications:
<ul>
<li>Previous construction experience is highly desirable</li>
<li>Strong proficiency in Microsoft Excel and other Microsoft Office programs</li>
<li>Excellent organizational and communication skills</li>
<li>Detail-oriented and able to manage multiple tasks in a fast-paced environment</li>
<li>Ability to work on-site in a jobsite trailer</li>
</ul>
Pay Details: $26.00 to $27.00 per hour Search managed by: Jake Anderson Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www-uat.lhh.com/us/en/candidate-privacy" target="_blank">https://www-uat.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

<h3>Job Description</h3>
Job DescriptionAdministrative Assistant needed for 2-3 month Contract role. Onsite role in Sherman Oaks This Jobot Consulting Job is hosted by: James Moon Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume. Salary: $22 - $27 per hour 
A bit about us:
 We are a mid-sized distributor of fashion products, looking to hire a contract employee to support our anticipated busy Q1. 
Why join us?
 Great work culture and team Opportunity for benefits and 401k Fast-moving company that can give you great experience 
Job Details
 Job Details: We are currently looking for a dynamic and detail-oriented individual to join our team as an Administrative Assistant.. This role is an essential part of our team, supporting our group as we deliver high-quality products to our clients. The successful candidate will have the opportunity to work in a fast-paced and challenging environment, where each day brings new opportunities and challenges. If you have a passion for numbers, a keen eye for detail, and a knack for organization, then this could be the perfect role for you. Responsibilities: 1. Provide administrative support to the consulting team, ensuring efficient operation of the office. 2. Coordinate with team members on project timelines, deliverables, and resources. 3. Process order entries from logistics, maintenance, warehouse, QC and projects. 4. Liaise with clients and handle their inquiries and concerns professionally. 5. Maintain an organized filing system of paper and electronic documents. 6. Perform data entry tasks, ensuring accuracy and integrity of data. 7. Pack and prepare documents, materials, and equipment necessary for meetings and presentations. 8. Perform other administrative duties as assigned. Qualifications: 1. A minimum of 1 year of experience in an administrative role. 2. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). 3. Excellent time management skills and the ability to prioritize work. 4. Strong organizational skills with the ability to multitask. 5. Exceptional attention to detail and problem-solving skills. 6. Experience in packing contents for meetings and presentations. 7. Excellent written and verbal communication skills. 8. Strong interpersonal skills with the ability to work well in a team. 9. Ability to handle sensitive information with the highest degree of integrity and confidentiality. 10. Knowledge of office management systems and procedures. If you meet the above qualifications and are ready to take on a new challenge, we would love to hear from you! Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policyCompany DescriptionJobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values. Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA). Ready to find a good job? Create your profile today at Jobot.com. 
<h3>Company Description</h3>
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.

<h3>Job Description</h3>
Job Description
Adeptus, is hiring! Adeptus is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. Join a rapidly growing organization with a strategic vision and dynamic plan
We are seeking an Administrative Assistantto join our team. 
We are committed to fostering a supportive and inclusive workplace where every team member can thrive. Apply today to be part of a company that values its people and their contributions!
Adeptus Partners, LLC, a growing full-service CPA firm, with offices in New York City, New Jersey, Long Island, Maryland, California and White Plains is seeking a full-time Administrative Assistant for our office located in White Plains, NY.
Duties and responsibilities include but are not limited to:
<ul>
<li>
Providing support to all office staff
</li>
<li>
Greeting clients, answering telephones
</li>
<li>
Preparing and collating client materials and assembling tax returns
</li>
<li>
Billing and cash receipts processing and reporting
</li>
<li>
Document management
</li>
<li>
Maintaining and ordering supplies
</li>
<li>
Other general office duties
</li>
</ul>
Job Requirements:
<ul>
<li>
Prior Administrative assistant experience needed
</li>
<li>
Computer literate and proficient with Microsoft Office software
</li>
<li>
Ability to multitask while staying organized
</li>
<li>
Excellent interpersonal and communication skills.
</li>
<li>
Must be friendly, a team player, easy to get along with
</li>
<li>
Bookkeeping experience a plus
</li>
</ul>
What Our Firm Offers:
<ul>
<li>
Competitive compensation
</li>
<li>
Generous benefits package including health, dental, 401(k), and paid vacation
</li>
<li>
Friday afternoons off during the summer
</li>
<li>
Firm involvement activities
</li>
</ul>
“Adeptus”, an independent member of the Crete Professionals Alliance, is the brand name under which Adeptus Partners, LLC and Adeptus Advisors LLC and its subsidiary entities provide professional services. Adeptus Partners, LLC and Adeptus Advisors LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. Adeptus Partners LLC is a licensed independent CPA firm that provides attest services to its clients, and Adeptus Advisors LLC, and its subsidiary entities provide tax and business consulting services to their clients. Adeptus Advisors, LLC its subsidiary entities, and Crete Professionals Alliance are not licensed CPA firms. The entities falling under the Adeptus brand are independently owned and are not liable for the services provided by any other entity providing the services under the Adeptus brand. Our use of the terms “our firm” and “we” and “us” and terms of similar import, denote the alternative practice structure conducted Adeptus Partners, LLC and Adeptus Advisors LLC.
Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.
#LI-JL1

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant - Funeral Home Location: Linglestown Road, Harrisburg PA Schedule: Full-time, Monday–Friday, 8:00 AM – 4:30 PM Compensation: $20–$25 per hour
Job Summary: We are seeking a professional and organized Administrative Assistant to join our funeral home team. This role includes answering phones, filing certificate paperwork, and performing general office duties. The ideal candidate is detail-oriented, compassionate, and able to handle sensitive information with discretion.
Key Responsibilities:
· Answer and direct incoming phone calls courteously and professionally.
· Prepare, file, and track death certificate paperwork accurately.
· Maintain organized office files and records.
· Assist funeral directors and staff with administrative tasks as needed.
· Handle confidential information with care and professionalism.
Qualifications:
· Previous administrative or office experience preferred.
· Strong organizational and multitasking skills.
· Excellent verbal and written communication skills.
· Proficient in Microsoft Office and basic computer applications.
· Ability to maintain confidentiality in a sensitive work environment.
Working Conditions:
· Full-time position, Monday–Friday, 8:00 AM – 4:30 PM.
· Hourly pay: $20–$25 per hour, based on experience.
· Located on Linglestown Road.
Company DescriptionA trusted family-owned company since 1969, we are one of Central Pennsylvania's oldest and most respected recruitment firms. Based in Harrisburg, we offer flexible staffing, placement, and recruitment services across diverse industries. Our personalized approach ensures the best match for both clients and candidates. Working with our staffing firm means you’ll enjoy several benefits: our services are completely free for candidates, and you gain access to exclusive opportunities that may not be publicly advertised. Our experienced recruiters work directly with hiring managers, ensuring your qualifications are seen by decision-makers. We also provide personalized resume recommendations, helping you stand out and showcase your skills effectively. From interview preparation to offer negotiations, we guide you through every step of the hiring process, saving you time and effort. We are proud to be an equal opportunity employer, committed to providing fair and inclusive employment opportunities for all. This policy covers every aspect of employment, from recruitment and hiring to training and advancement, ensuring a workplace that values diversity and equity. Let us help you find your next great opportunity—start your journey with us today! 
<h3>Company Description</h3>
A trusted family-owned company since 1969, we are one of Central Pennsylvania's oldest and most respected recruitment firms. Based in Harrisburg, we offer flexible staffing, placement, and recruitment services across diverse industries. Our personalized approach ensures the best match for both clients and candidates.\r\n\r\nWorking with our staffing firm means you’ll enjoy several benefits: our services are completely free for candidates, and you gain access to exclusive opportunities that may not be publicly advertised. Our experienced recruiters work directly with hiring managers, ensuring your qualifications are seen by decision-makers. We also provide personalized resume recommendations, helping you stand out and showcase your skills effectively. From interview preparation to offer negotiations, we guide you through every step of the hiring process, saving you time and effort.\r\n\r\nWe are proud to be an equal opportunity employer, committed to providing fair and inclusive employment opportunities for all. This policy covers every aspect of employment, from recruitment and hiring to training and advancement, ensuring a workplace that values diversity and equity. Let us help you find your next great opportunity—start your journey with us today!

<h3>Job Description</h3>
Job Description
JOB DESCRIPTION:&nbsp;
Allied Technologies and Consulting (ATC) is seeking an experienced Administrative Assistant to support the National Institutes of Health (NIH). The candidate will provide advanced administrative and operational support to senior executive staff, supporting the overall objectives and ongoing programmatic needs of the NIH. This position is primarily located in Bethesda, MD. Telework/remote work may be authorized as needed.
DUTIES AND RESPONSIBILITIES:&nbsp;
The successful candidate will be an organized, detail-oriented, proactive, and personable Administrative Assistant who will support NIH’s mission by performing the following duties:
<ul>
<li>Manage complex calendars and schedules for senior executive staff in a fast-paced environment with competing priorities.</li>
<li>Coordinate meeting logistics, compile and distribute meeting materials in advance, and ensure timely staff participation.</li>
<li>&nbsp; Prepare, transmit, and maintain agendas, meeting minutes, and related correspondence.</li>
<li>Draft, proofread, edit, and format a wide variety of documents, including official memoranda, letters, reports, presentations, and standard operating procedures (SOPs).</li>
<li> Coordinate routing, approval, and dissemination of policies, correspondence, memoranda, and related documentation.</li>
<li>Coordinate and process office supply and equipment requests; oversee procurement tracking using systems such as POTS and NIH Business System (NBS)</li>
<li>Act as alternate property custodian; maintain inventory controls, issue personal property passes, and ensure compliance with NIH and HHS property policies and regulations.</li>
<li>Prepare and process travel requests and authorizations using NIH travel systems; assist with official duty memoranda and invited guest procedures.</li>
<li> Coordinate documentation and approvals for personnel actions including recruitment, appointments, reassignments, pay adjustments, extensions, separations, and training requests.</li>
<li>Develop, maintain, and update detailed tracking and reporting databases for personnel actions, budget, travel, project metrics, performance management, awards, and other office-wide functions.</li>
<li>Assemble and analyze sensitive information, background data, and materials to support decisions and respond to inquiries.</li>
<li>Organize and schedule meetings, workshops, seminars, ceremonies, and courses; reserve rooms, manage audiovisual/virtual connections (Zoom, WebEx), and coordinate communication with all participants.</li>
<li> Prepare and distribute presentations and read-ahead materials; provide logistical planning and support for special events and staff responses to data calls.</li>
<li>Maintain and review SOPs and internal guidance documents; interpret and disseminate relevant federal and NIH-wide policy information.</li>
<li>&nbsp; Serve as a key resource to staff for policies, procedures, property management, and travel guidelines, keeping abreast of new developments.</li>
<li>&nbsp; Use of NIH or federal records management systems to ensure proper filing, retention, and retrieval of official records.</li>
<li> Evaluate office and program operations, anticipate and identify issues, and recommend/implement process improvements.</li>
<li>Collaborate with executive and divisional leadership to manage special crosscutting initiatives and task force groups, ensuring all administrative aspects are tracked and completed.Prepare summaries, action item lists, letters, and presentations for special projects, and independently conduct supporting research as needed.</li>
<li> Act as focal point and initial contact for the Office; facilitate communication among staff to ensure efficient flow of critical information.</li>
<li> Fully comply with federal guidelines, including safeguarding Privacy Act-protected and procurement-sensitive information, and ensuring compliance with Homeland Security and NIH procedures.</li>
</ul>
EDUCATION, SKILLS AND EXPERIENCE REQUIRED:&nbsp;
<ul>
<li>Bachelor’s Degree in Business Administration, Management, or a related field and four (4) years of relevant administrative experience; OR</li>
<li>High school diploma or GED and eight (8) years of relevant administrative experience.</li>
<li> Advanced computer and internet research skills; proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), Adobe PDF, and Office 365.</li>
<li>Demonstrated experience supporting executive and senior management in a federal or large organizational setting.</li>
<li> Excellent written and verbal communication skills, with proven ability to prepare, review, and edit professional documents for a variety of audiences.</li>
<li> Proven ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality with sensitive and time-sensitive information.</li>
<li> Skilled in developing and maintaining administrative databases and file tracking systems.</li>
<li> Experience with government records management systems (e.g., NIH Business System/Sunflower Property System, POTS) and government travel systems preferred.</li>
<li> Strong knowledge of and compliance with federal, HHS, and NIH administrative and property policies, procedures, and regulations.</li>
<li> Prior experience working in a scientific research, healthcare, or federal agency environment is highly desirable.</li>
<li>&nbsp; Non Sensitive (Requires Suitability Determination with a National Agency Check and Inquiry Investigation (NACI)). Contractor employees assigned to a Level 1 position are subject to a NACI.</li>
<li>&nbsp; US Citizen</li>
<li> Must be able to pass background check and drug testing</li>
<li>THIS IS A FEDERAL CONTRACT</li>
</ul>
About Allied Technologies and Consulting&nbsp;
Allied Technologies and Consulting, LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.&nbsp;
Equal Opportunity is the Law&nbsp; <a href="https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf" target="_blank">https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf</a>&nbsp;
Equal Opportunity is the Law Supplement&nbsp; <a href="https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf" target="_blank">https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplem…</a>&nbsp;
Pay Transparency Nondiscrimination Provision&nbsp; <a href="https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf" target="_blank">https://www.dol.gov/ofccp/pdf/pay-transp_unformattedESQA508c.pdf</a>&nbsp;

<h3>Job Description</h3>
Job Description
Let’s Connect!
Are you ready to embark on a new career endeavor?
The Doe Fund is a leading New York City non-profit organization that operates the enormously visible Ready, Willing &amp; Able (RWA) program, whose participants clean over 115 miles of streets and sidewalks every day. With an $80 million budget, 500+ staff members, and 46,000 individual donors, The Doe Fund is nationally acclaimed as a work-based model for solving homelessness and criminal recidivism. We empower people to break the cycles of homelessness, welfare dependency, substance abuse, and incarceration through innovative work and housing programs.
The Administrative Assistant will be responsible for the clerical and administrative duties at the facility. The successful candidate will have good communication, organizational, and computer skills, as well as an understanding of working with special needs populations. 
We offer a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid retirement plan participation, paid sick, personal and vacation time, paid holidays, discounted gym memberships, and more.
Key Responsibilities: 
<ul>
<li>Provide general administrative and clerical support, including mailing, scanning, faxing, and copying for the staff</li>
<li>Monitor and order office supplies </li>
<li>Submit and track work orders through an internal ticketing system</li>
<li>Develop and distribute a monthly calendar of events</li>
<li>Assist with the planning and execution of special events</li>
<li>Work closely with other departments at The Doe Fund as it relates to specific tasks</li>
<li>Perform other duties as assigned</li>
</ul>
The Ideal Candidate:
<ul>
<li>High School Diploma or GED</li>
<li>Solid computer skills – internet and Microsoft Office </li>
<li>Must be personable and have excellent communication skills</li>
<li>Superior organizational skills and dedication to completing projects promptly</li>
</ul>
Interested?
Submit your application for review.
Before you go, we want to assure you that we are committed to building a diverse and inclusive workplace reflective of individuals who share our mission and who want to join us in working on the cutting-edge of important social issues.
We are an equal opportunity employer and we highly encourage applications from candidates regardless of race, color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, veteran or reservist status, or any other category protected by federal, state, or local law.

<h3>Job Description</h3>
Job DescriptionEnergetic candidate with excellent communication skills. Responsible for writing job orders and proposals Following up on proposals and maintenance contracts. Planning and organizing daily work schedules. Managing Inbound and Outbound calls Weekly client outreach Communication with current and new clients. Excellent client service skills. Contribution to team effort by accomplishing different projects as needed Preparing various reports Clerical work as needed Contribute to different office projects. Paid Vacations, overtime, holidays, bonuses, 401K, life insurance

<h3>Job Description</h3>
Are you an Administrative professional who has a passion for planning, organization, and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule?
 
Our client location in the northern suburbs (Northbrook area) is looking to add a strong administrative assistant that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously.
 
About the company:
Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as a Project Manager/ Administrative Assistant. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors.
 
Key Responsibilities:
<ul>
<li>Assist in the planning and coordination of conferences, from inception to completion.</li>
<li>Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.</li>
<li>Communicate with sponsors and venue to ensure timely delivery of event requirements.</li>
<li>Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.</li>
<li>Ensure compliance with event policies and timelines</li>
<li>Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.</li>
<li>Provide administrative support to the company president</li>
<li>Create and update conference webpages</li>
<li>Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.)</li>
<li>Update and maintain forms in Wufoo</li>
<li>Communicate day of conferences with sponsors and attendees</li>
</ul>
 
 
Qualifications:
<ul>
<li>Proven experience in project management, conference coordination, and related administrative roles.</li>
<li>Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work well under pressure and in a fast-paced environment.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo</li>
<li>Ability to work independently in small office environment</li>
<li>Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am – 5:30pm)</li>
<li>Professional presentation and demeanor</li>
<li>Bachelor's degree or equivalent experience</li>
</ul>
 
If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

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