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<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. This role involves supporting daily operations by handling administrative tasks with precision and a high level of attention to detail. The ideal candidate will have excellent organizational skills and the ability to manage multiple responsibilities in a dynamic environment. Responsibilities: • Provide comprehensive administrative support to ensure smooth office operations. • Answer and manage inbound calls, directing inquiries and messages appropriately. • Perform accurate data entry tasks to maintain and update records. • Assist with receptionist duties, including welcoming guests and managing front desk activities. • Organize and maintain office documents, files, and supplies. • Coordinate schedules and meetings, including booking conference rooms. • Handle correspondence and communication with internal and external stakeholders. • Support team members with ad-hoc administrative tasks as needed. • Monitor and order office supplies to ensure availability. • Maintain an environment that is organized and welcoming.• Proven experience in administrative assistance or a similar role. • Strong proficiency in data entry and record management. • Excellent communication skills, both verbal and written. • Ability to handle high volumes of inbound calls with professionalism. • Familiarity with receptionist duties and front desk management. • Skill in organizing and maintaining office documents and supplies. • Proficiency in using office software, such as Microsoft Office Suite. • High attention to detail and ability to multitask effectively.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $32-$36/hour DOE 
Administrative Assistant
Rebellyous Foods is a leading, plant-based meat start-up working to make our products available and affordable for everyone by revolutionizing the production of plant-based meats. We are looking for a full time Administrative Assistant who can manage and organize office operations and procedures. Duties include executive level scheduling, supporting all departments with a wide variety of tasks and projects with varying levels of difficulty, and independent problem solving. This position requires considerable coordination with other team members and outside notables. We are a team of 10 and work very closely together. We are looking for a mission-focused individual who is excited to work collaboratively in a fast-paced start-up environment. This position reports directly to the Chief Business Officer.
 
Responsibilities:
<ul>
<li>Work closely with the CEO to coordinate daily scheduling, manage meetings, logistics and travel arrangements for conferences and speaking engagements.</li>
<li>Set up agendas for regular and ad hoc team meetings, run meetings, take meeting minutes, and follow-up on key tasks when necessary.</li>
<li>Coordinate tours, visits, and tasting events for outside partners and investors.</li>
<li>Research projects related to the industry of plant-based and animal-based meat to support critical decision making with respect to funding, policy, strategy, and more.</li>
<li>Support the Chief Business Officer and CEO with investor relations, documentation coordination, and other duties as assigned.</li>
<li>Write first drafts of proposals, emails, and other correspondence, when necessary.</li>
<li>Create presentations and policies and train staff accordingly.</li>
<li>Create and track confidentiality agreements and other formal documents using Adobesign.</li>
<li>Request and manage insurance information, NDAs, credit checks and other documents are requested and for expiration.</li>
<li>Maintain, monitor and update a variety of databases, documents, certifications etc.</li>
<li>HR duties such as scheduling, correspondence, document and computer preparation, and other duties as assigned.</li>
<li>Assist the Controller with various financial tasks such as collections, payroll, audit requests, demand letters, data entry, filing, reconciliations, and other duties as assigned.</li>
<li>Assist the sales team with trade show event coordination, order and track swag, send samples, update target lists and CRM, assist with bid completion, monitor incoming company web inquiries.</li>
<li>Support sales team at trade shows (this travel is a not a requirement of the position, but a plus)</li>
<li>Serve as a project manager for projects with longer term milestones and coordination.</li>
<li>Chair and lead committees as required.</li>
<li>Monitor daily schedules and vacation tracking for all staff.</li>
<li>Order office supplies, open, sort, scan, file, and distribute mail.</li>
<li>Run company errands as necessary. (mileage paid for)</li>
<li>Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, landlord requests, or getting the door for deliveries, etc.</li>
<li>Miscellaneous duties as assigned.</li>
<li> </li>
</ul>
Qualifications: Candidates should have all of the following credentials:
<ul>
<li>2+ years experience as an administrative assistant, office manager, or the like.</li>
<li>Proficiency in all standard G-Suite applications as well as MS Word, Excel &amp; Powerpoint.</li>
<li>Highly organized and independent approach to follow-up tasks. Ability to prioritize projects and strong problem solving skills.</li>
<li>Desire to work in a fast-paced, demanding food production, startup environment.</li>
<li>Ability to be flexible and willing to take on new tasks to support the CEO and team.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Basic accounting skills such as bill pay, spreadsheet management or similar.</li>
<li>Ensure confidentiality related to sensitive company and/or employee information.</li>
<li>Exceptional experience completing tasks to a high standard of professionalism and attention to detail.</li>
<li>A passion to make the plant-based meat industry succeed.</li>
<li> </li>
</ul>
Physical Demands: Ability to stand for long periods of time, stoop, kneel, and reach regularly. Ability to lift, push, pull up to 35 pounds. Ability to travel by all means of transportation.
 
Location: This is a fully in-person position, located in Tukwila. Applicants seeking to work remotely are not being considered at this time.
 
Salary &amp; Benefits: The salary range for this position is $32/hr - $36/hr depending on experience. Medical, dental, vision, and supplemental benefits. Paid time off and company holidays.

Non-Discrimination and Anti-Harassment Policy: At Rebellyous Foods, we aim to attract the most qualified and creative problem-solvers to the mission of providing sustainable, affordable meat alternatives. In achieving that goal, Rebellyous Foods does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our operations. Women, minorities, people of color, and those with non-traditional educational and experiential backgrounds are encouraged to apply. Further, we are committed to providing an inclusive and welcoming environment for all members of our staff, subcontractors, vendors, and clients. Discrimination or harassment in any form or based on any of the above factors is prohibited, as is retaliation against a person who has made a complaint or given information regarding possible violations of our policy.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California. This role is perfect for someone who thrives in a dynamic office setting and enjoys supporting a variety of administrative tasks. The position involves document management, mail processing, and general office support, making it a key contributor to daily operations. Responsibilities: • Digitize documents through scanning and ensure proper storage in designated systems. • Process incoming and outgoing mail, including sorting and delivering items internally. • Organize and distribute office materials to support departmental needs. • Perform copying tasks and assist with document preparation as requested. • Maintain accurate certified mail logs and ensure compliance with tracking procedures. • Set up and clear food for meetings and events to facilitate smooth operations. • Assist with special office projects and provide general administrative support. • Respond to inbound calls and manage receptionist duties to ensure effective communication. • Complete data entry tasks with precision and efficiency.• Proven experience in administrative assistance or a similar role. • Proficiency in document scanning and data entry processes. • Familiarity with mail handling and office material distribution. • Ability to manage receptionist duties, including answering inbound calls. • Strong organizational skills and attention to detail. • Comfortable working with document storage systems such as DocuWare. • Ability to multitask and prioritize in a fast-paced environment. • Excellent communication and interpersonal skills.

<h3>Job Description</h3>
Job DescriptionWe are looking for a skilled Administrative Assistant to join our team in Newport Beach, California. This contract-to-permanent position offers a dynamic mix of remote work and occasional onsite tasks, including event support. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a detail-oriented environment. Responsibilities: • Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports or presentations. • Coordinate communication efforts, both internally and with clients, ensuring accuracy and effective communication. • Assist with planning and executing events, including logistics and onsite support. • Maintain organized records and data management systems using digital platforms. • Handle confidential information with a high level of discretion and care. • Support workflow automation initiatives and contribute to improving operational processes. • Collaborate with team members to ensure smooth daily operations and resolve challenges effectively. • Assist during speaking engagements by providing logistical and administrative support. • Utilize Microsoft Office Suite tools proficiently for various administrative tasks.• Minimum of 3 years of experience in an administrative role, preferably in financial or detail-oriented services. • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. • Strong organizational and multitasking skills with attention to detail. • Excellent written and verbal communication abilities. • Ability to work independently and manage time effectively. • Experience with data entry and maintaining accurate records. • Comfortable working remotely with occasional onsite requirements. • Ability to support events and speaking engagements as needed.

<h3>Job Description</h3>
Job DescriptionDescription:
Position Summary
The Administrative Assistant is responsible for overseeing the day-to-day operations of the office environment while providing cross-functional administrative, facilities, and systems support to internal teams. This role ensures that offices operate efficiently, employees are supported with the tools and resources they need, and vendors, facilities, and office systems are effectively managed.
 
In a fast-paced staffing environment, the Administrative Assistant serves as a central point of coordination across People Operations, Operations, and Production, supporting internal employees through onboarding, offboarding, events, and daily office needs.
 
Key Responsibilities
Office Operations &amp; Facilities Management
<ul>
<li>Oversee daily office operations across multiple location, ensuring a professional, organized, and fully stocked work environment</li>
<li>Manage office supply ordering, inventory tracking, and distribution (including groceries and shared supplies)</li>
<li>Coordinate office services such as cleaning, maintenance, security systems, and building access</li>
<li>Serve as the primary point of contact for office-related issues, repairs, and emergencies</li>
<li>Maintain office seating plans, desk assignments, and workspace readiness</li>
<li>Track and manage office keys, badges, fobs, and access cards</li>
</ul>
Front Desk, Communication &amp; Mail Management
<ul>
<li>Monitor and manage the main office phone line and shared inboxes</li>
<li>Greet visitors, candidates, and vendors as needed</li>
<li>Receive, distribute, and track incoming mail and packages</li>
<li>Coordinate outgoing shipments and deliveries (UPS, FedEx, etc.)</li>
<li>Maintain conference room scheduling, readiness, and supplies</li>
</ul>
IT, Devices &amp; Systems Support (Light IT)
<ul>
<li>Manage company device inventory, including laptops, phones, and any other leased equipment</li>
<li>Coordinate device setup, swaps, returns, and shipping</li>
<li>Wipe, reset, and reassign devices during onboarding and offboarding</li>
<li>Maintain device and asset tracking spreadsheets</li>
<li>Support basic troubleshooting and user access issues for internal systems</li>
<li>Coordinate with external vendors for escalated IT issues</li>
<li>Track and manage software access and licenses (e.g., LinkedIn, ZipRecruiter, Dice, ZoomInfo, Bullhorn, ZoomInfo, Zoom)</li>
<li>Maintain standard checklists for device setup, returns, and loaner equipment</li>
</ul>
Onboarding &amp; Offboarding Support
<ul>
<li>Support internal employee onboarding by:</li>
<li>Setting up devices (Microsoft 365, Apple Business, Jamf Pro)</li>
<li>Adding employees to required software platforms per manager direction</li>
<li>Coordinating building access, parking access, and desk setup</li>
<li>Ordering business cards and office supplies</li>
<li>Support internal employee offboarding by:</li>
<li>Removing access from systems and software</li>
<li>Collecting and documenting returned equipment</li>
<li>Coordinating shipment of devices when necessary</li>
<li>Updating internal tracking documentation</li>
</ul>
Vendor &amp; Contract Management
<ul>
<li>Serve as liaison with office-related vendors, including cleaners, security providers, maintenance vendors, and building management</li>
<li>Maintain vendor contact lists, contracts, renewal dates, W-9s, and Certificates of Insurance (COIs)</li>
<li>Request insurance certificates from brokers as needed</li>
<li>Review vendor invoices for accuracy and submit for payment</li>
<li>Assist with vendor comparisons, renewals, and cost-saving initiatives</li>
</ul>
Event Planning &amp; Employee Engagement
<ul>
<li>Plan and execute internal events, including holiday parties, team lunches, celebrations, and employee recognition initiatives</li>
<li>Coordinate all aspects of events including venue selection, vendor communication, food, decorations, raffles, setup, and breakdown</li>
<li>Manage company swag and promotional inventory</li>
<li>Support People Operations with employee anniversary and recognition programs, including gift coordination</li>
</ul>
Ad Hoc &amp; Cross-Functional Support
<ul>
<li>Support recruiting and sales teams during periods of high internal activity</li>
<li>Assist with office expansions, relocations, or new office setup</li>
<li>Coordinate workspace needs for visiting employees or leadership</li>
<li>Act as a liaison across People Operations, Accounting, and Production</li>
</ul>
Qualifications
<ul>
<li>2–5+ years of experience in office management, operations, or administrative support</li>
<li>Experience in a staffing, recruiting, or fast-paced professional services environment preferred</li>
<li>Strong organizational skills with the ability to manage competing priorities</li>
<li>High attention to detail and follow-through</li>
<li>Comfortable supporting technology, devices, and software platforms</li>
<li>Strong communication and interpersonal skills</li>
<li>Ability to handle sensitive information with discretion</li>
<li>Proficiency in Microsoft Office and administrative systems</li>
</ul>
Key Competencies
<ul>
<li>Organization &amp; Time Management</li>
<li>Problem Solving &amp; Initiative</li>
<li>Vendor &amp; Relationship Management</li>
<li>Cross-Functional Collaboration</li>
<li>Process Improvement</li>
<li>Customer &amp; Employee Service Mindset</li>
</ul>
Role Scope &amp; Expectations
This role partners closely with People Operations, IT vendors, and Operations leadership. While the Administrative Assistant supports onboarding, systems access, and devices, this role does not replace Human Resources or IT functions but serves as a key operational connector across teams.
Requirements:

<h3>Job Description</h3>
Job Description
Seeking a reliable and detail oriented ADMINISTRATIVE ASSISTANT&nbsp;to provide support to our sales &amp; credit team. Must be organized, professional, and able to handle a wide range of tasks with effieciency. 8-5 Mon-Fri. Excellent benefits!

ADMINISTRATIVE ASSISTANT

<h3>Job Description</h3>
Job Description
Mission Hills, CA is seeking a full-time Administrative Assistant to join our office team. If you're organized, tech-savvy, and love making things happen behind the scenes, apply today!
As our Administrative Assistant, you'll earn $25–$30 per hour, depending on experience. We're also proud to offer excellent company-wide benefits, including:
<ul>
<li>Health</li>
</ul>
<ul>
<li>Dental</li>
</ul>
<ul>
<li>Vision</li>
</ul>
<ul>
<li>PTO</li>
</ul>
<ul>
<li>Life insurance</li>
</ul>
<ul>
<li>Sales opportunities</li>
</ul>
<ul>
<li>Commissions</li>
</ul>
 
ECOLA SERVICES, INC.: OUR MISSION
At Ecola Services, Inc., we believe success is a team effort, where we build the plan and work it together. As a leader in both non-chemical and traditional pest control solutions, we never walk away from a challenge because we have every tool in the toolbox to get the job done right. 
Our culture is all about growth and opportunity: we encourage our team members to go as far and be as much as they can, without limits. When you join Ecola, you're not just getting a job; you're stepping into a company that values your potential and rewards your hard work with competitive pay, excellent benefits, and a supportive environment where you can thrive.
 
YOUR DAY
As our full-time Administrative Assistant, you'll manage the president's Outlook calendar, coordinate meetings, and organize events like annual company meetings and home shows. You'll assist with Christian Radio Show scheduling using BibleGateway, handle HR onboarding, order supplies, prepare memos, manage property spreadsheets, and even help calculate commissions. From greeting visitors to leveraging AI tools and CRM systems like Maximizer, your day will be full of variety and impact.
 
REQUIREMENTS
<ul>
<li>High school diploma or equivalent</li>
</ul>
<ul>
<li>Excellent interpersonal and communication skills</li>
</ul>
<ul>
<li>Strong reading skills</li>
</ul>
<ul>
<li>Great customer service and diplomatic skills</li>
</ul>
<ul>
<li>Professional in appearance and demeanor</li>
</ul>
<ul>
<li>Solid math skills</li>
</ul>
<ul>
<li>Ability to multitask and prioritize effectively</li>
</ul>
<ul>
<li>Proficient with computers and office equipment</li>
</ul>
Prior administrative experience is helpful.
 
ARE YOU READY FOR THIS EXCITING OPPORTUNITY?
Join an office team that values your skills, supports your growth, and gives you the chance to make a real impact every day. Apply now and take the first step toward a rewarding career with Ecola Services, Inc.! Our initial application process is fast, simple, and mobile-friendly, so you can apply anytime, anywhere.

<h3>Job Description</h3>
Job Description
Looking for a capable &amp; self-motivated administrative assistant for a local Outpatient Mental Health Clinic.
Key Duties &amp; Responsibilities (but not limited to)
Front Desk &amp; Patient Support
<ul>
<li>
Greet and check in patients in a welcoming, professional manner
</li>
<li>
Answer phone calls, respond to messages, and schedule/reschedule appointments
</li>
<li>
Collect co-pays, and process payments
</li>
<li>
Assist patients with completing intake paperwork and ensure forms are accurate and complete
</li>
<li>
Maintain confidentiality and compliance with HIPAA at all times
</li>
</ul>
Scheduling &amp; Coordination
<ul>
<li>
Manage clinician calendars, coordinate patient appointments, and handle cancellations/no-shows
</li>
<li>
Send appointment reminders and follow up with patients when needed
</li>
<li>
Coordinate with clinical staff for referrals, follow-up care, or outside providers
</li>
</ul>
Documentation &amp; Records Management
<ul>
<li>
Maintain accurate patient records in the electronic health record (EHR) system
</li>
<li>
Scan, upload, and organize documents, referrals, and treatment plans
</li>
<li>
Prepare charts and ensure proper documentation is available for clinicians
</li>
<li>
Track and update patient information, insurance authorizations, and billing codes
</li>
</ul>
Office &amp; Administrative Operations
<ul>
<li>
Order and organize office/clinical supplies, Filing
</li>
<li>
Prepare correspondence, reports, and clinic communications
</li>
</ul>
Michigan Modern Psychology is looking for someone who can be flexible with their hours and potentially change based off the traffic trend of the clinic(s). Currently looking to fill part time. Schedule TBD.&nbsp;

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Schedule: Monday – Friday, 8:00 AM – 5:00 PM Pay: $19–$20/hr Location: Fort Worth, TX 76140 Must be Bilingual (English/Spanish) Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support logistics and daily operations. This role will coordinate order flow, equipment movement, tracking, and communication across departments. The company specializes in receiving, evaluating, and repairing oxygen concentrators, including stationary and portable units, CPAPs, BiPAPs, ventilators, and related respiratory equipment. This position will work closely with and assist the VP of Operations daily. Key Responsibilities:
<ul>
<li>Support logistics functions including shipment coordination and tracking</li>
<li>Process inbound and outbound oxygen concentrator equipment</li>
<li>Maintain accurate inventory records, logs, and repair status reports</li>
<li>Communicate with vendors, technicians, customers, and internal teams</li>
<li>Schedule pickups, deliveries, and courier services</li>
<li>Assist the VP Manager with administrative tasks and daily operational needs</li>
<li>Prepare labels, documentation, spreadsheets, and work orders</li>
<li>Handle phone calls, emails, and walk-in inquiries in English and Spanish</li>
<li>Update customer files and internal systems</li>
<li>Ensure all equipment is documented for repair, service, or return</li>
<li>Maintain a clean, organized, and efficient work area</li>
</ul>
Qualifications:
<ul>
<li>Must be bilingual (English/Spanish) – required</li>
<li>Experience in logistics, warehouse support, or administrative office work preferred</li>
<li>Strong computer, data entry, and documentation skills</li>
<li>Ability to multitask, prioritize, and work independently</li>
<li>Strong communication and problem-solving skills</li>
<li>Reliable, punctual, and attentive to detail</li>
</ul>
How to Apply:
<ul>
<li>Online: Apply at <a href="http://www.applyregal.com" target="_blank">www.applyregal.com</a> and select Arlington Staffing Office as your branch.</li>
<li>Phone: For questions, call 817-622-0962.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Dubuque, IA | Full-Time | On-Site 
About Kunkel &amp; Associates 
Kunkel &amp; Associates is a growing commercial insurance brokerage built on relationships, teamwork, and long-term success. We believe in investing in our people, supporting one another, and creating an environment where employees can grow, contribute, and build meaningful careers. 
Our Administrative team plays a critical role in keeping our office running smoothly and making a strong first impression for clients, visitors, and teammates alike. 
? 
Position Overview 
The Administrative Assistant serves as the front door of the organization, providing essential administrative and office support while delivering a warm, professional experience to everyone who interacts with Kunkel &amp; Associates. 
This role is ideal for someone who is organized, dependable, team-oriented, and comfortable managing multiple priorities in a fast-paced office environment. 
? 
What You’ll Do 
Front Desk &amp; Office Support •Answer and route incoming calls professionally and efficiently •Greet clients, visitors, and vendors with a welcoming, positive presence •Manage incoming and outgoing mail, packages, and deliveries 
Administrative &amp; Team Support •Create, update, and format documents using Microsoft Office •Prepare and distribute certificates of insurance, auto ID cards, and policy documents •Support sales and service teams with printing, binding, scanning, and filing •Assist with renewal preparation, questionnaires, and loss run requests •Run motor vehicle records and submit to insurance carriers as needed •Process cancellations and assist with day-end close functions 
Organization &amp; Communication •Maintain accurate contact information in Microsoft Outlook •Monitor electronic mail and faxes daily •Communicate clearly with internal teams and escalate items to the appropriate department when needed 
? 
What We’re Looking For •1–3 years of administrative, office, or customer-facing experience •Strong attention to detail and ability to stay organized in a busy environment •Professional communication skills—both written and verbal •Comfortable handling multiple tasks and shifting priorities •Proficiency in Microsoft Outlook, Word, and Excel •Dependable, team-oriented, and willing to step in where needed •Ability to type at least 60 WPM 
? 
Work Environment &amp; Expectations •On-site position (this role requires a consistent office presence) •Monday–Friday, 8:00 AM–5:00 PM •Lunch breaks coordinated with front desk coverage needs •Fast-paced, collaborative office with a supportive training process 
? 
Why Join Kunkel &amp; Associates? •Stable, growing company with long-term career opportunities •Supportive team culture—no “sink or swim” mentality •Clear paths for growth into client service and account support roles •Structured training and onboarding •A workplace that values professionalism, teamwork, and people-first leadership 
? 
Ready to Apply? 
If you enjoy being the go-to person in the office, thrive on organization, and take pride in creating a positive experience for others, we’d love to hear from you. 
Apply here: <a href="https://recruiting.paylocity.com/recruiting/jobs/All/30240858-8a1e-4ef0-b9c9-83bd28e4fe70/Kunkel-Associates" target="_blank">https://recruiting.paylocity.com/recruiting/jobs/All/30240858-8a1e-4ef0…</a>
Requirements:
Job Requirements •Associate’s degree or applicable administrative/office experience •1–3 years of experience in an administrative, office support, or customer-facing role •Strong verbal and written communication skills with a professional, welcoming demeanor •Excellent organizational skills and attention to detail •Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment •Proficiency in Microsoft Outlook, Word, and Excel •Ability to work independently while also collaborating as part of a team •Strong problem-solving skills and sound judgment •Minimum typing speed of 60 WPM •Dependable, punctual, and committed to being a consistent on-site team member 
? 
Work Schedule &amp; Location •Monday through Friday, 8:00 AM – 5:00 PM •This is an in-office position and is not remote •As employees grow in their role, demonstrate reliability, and develop within Kunkel &amp; Associates, there may be opportunities for increased flexibility and limited hybrid work, dependent on role responsibilities, performance, and business needs

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