Job Description
Job Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team in North Miami, Florida. This is a contract position within a luxury property, where you will play a key role in supporting daily operations, ensuring smooth administrative processes, and maintaining high-quality service standards.
The ideal candidate will have previous experience in leasing or property management and bring strong multitasking abilities with a proactive approach to office tasks.
Responsibilities:
• Manage and maintain accurate records through efficient data entry and file organization
• Respond promptly to inbound calls, providing attentive assistance and routing inquiries to the appropriate departments
• Support day-to-day office operations, including scheduling, correspondence, and general administrative tasks
• Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming environment
• Assist with property walkthroughs and support leasing activities, including showing units to prospective residents
• Coordinate and assist with the preparation of documents, reports, and presentations
• Monitor and order office supplies to ensure smooth operations
• Maintain confidentiality and handle sensitive information with discretion
• Collaborate with team members to streamline processes and improve overall efficiency
Requirements:
• Previous experience in leasing, property management, or a similar administrative role within real estate
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Professional demeanor with the ability to interact with residents, guests, and team members in a luxury environment
• Ability to multitask and manage priorities in a fast-paced setting
• Comfortable assisting with property walkthroughs and showing units to prospective residents
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems
• Reliable, proactive, and team-oriented mindset