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<h3>Job Description</h3>
Job DescriptionDescription:
 
Job Title: Executive Administrative Assistant
Location: Savannah, GA
Reports To: Vice President of Operations
Employment Type: Full Time
Job Summary:
<ul>
<li>The Administrative Assistant will provide essential administrative support to ensure the smooth operation of the office and assist in various day-to-day tasks. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks efficiently while maintaining a positive and professional demeanor.</li>
</ul>
Key Responsibilities:
Office Management:
<ul>
<li>Manage the day-to-day operations of the office, including organizing and maintaining files, handling incoming and outgoing mail, and managing office supplies.</li>
<li>Answer and direct phone calls, greet visitors, and manage correspondence.</li>
<li>Schedule and coordinate meetings, appointments, and events, including preparing meeting rooms and arranging catering when necessary.</li>
</ul>
Administrative Support:
<ul>
<li>Provide administrative support to team members, including preparing documents, reports, and presentations.</li>
<li>Assist in the preparation and distribution of company communications, newsletters, and memos.</li>
<li>Manage calendars and appointments for management and other staff as needed.</li>
<li>Maintain and update contact lists and databases.</li>
</ul>
Data Entry and Record Keeping:
<ul>
<li>Accurately enter, update, and maintain records and databases, ensuring data integrity and confidentiality.</li>
<li>Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.</li>
<li>Assist with the preparation of reports by collecting and analyzing data.</li>
</ul>
Project Assistance:
<ul>
<li>Assist with special projects as needed, providing administrative and logistical support.</li>
<li>Conduct research and compile information for reports and presentations.</li>
<li>Assist in planning and organizing company events and activities.</li>
</ul>
Communication and Coordination:
<ul>
<li>Serve as a point of contact for internal and external inquiries, ensuring timely and accurate responses.</li>
<li>Coordinate communication between departments, team members, and external partners.</li>
<li>Assist in managing social media accounts and company website updates as needed.</li>
</ul>
 
Requirements:
Qualifications:
Education:
<ul>
<li>High school diploma or equivalent required.</li>
<li>Associate’s degree in Business Administration or a related field preferred.</li>
</ul>
Experience:
<ul>
<li>Minimum of 2 years of experience in an administrative or office support role.</li>
<li>Experience in a professional office environment preferred.</li>
</ul>
Skills:
<ul>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational and time-management abilities.</li>
<li>Attention to detail and accuracy in data entry and document preparation.</li>
<li>Ability to handle confidential information with discretion.</li>
</ul>
Attributes:
<ul>
<li>Professional and courteous demeanor.</li>
<li>Ability to multitask and prioritize tasks in a fast-paced environment.</li>
<li>Strong problem-solving skills and proactive approach to work.</li>
<li>Ability to work independently and collaboratively as part of a team.</li>
</ul>
Working Conditions:
<ul>
<li>This role requires the ability to work in an office environment, with frequent use of computer equipment. Occasional lifting of office supplies or equipment may be required.</li>
</ul>
Compensation:
<ul>
<li>Competitive salary and benefits package commensurate with experience.</li>
</ul>
Application Process:
<ul>
<li>Interested candidates should submit a resume and cover letter outlining their qualifications and experience.</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Position Summary: 
Acting as the first point of contact by greeting visitors and maintaining the front desk area to ensure it is welcoming and organized. Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files. Clerical duties include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.
 
Primary Responsibilities: 
· Set the tone for the office environment and culture.
· Greet customers, vendors, employees, and other individuals.
· Provide customer service by answering telephones, transferring calls, web inquiries and take messages in a polite and professional manner.
· Maintain and organized office space for team.
· Maintain and update office filing of documents and records.
· Operate office machines, such as photocopiers and scanners, phone and voice mail system, and computers.
· Open, sort, and route incoming mail, and prepare outgoing mail.
· Order office materials and supplies, and maintain stock levels.
· Generate Invoices to customers based on orders and agreements, and send electronically.
· Verifies and records incoming payments/remittance notices, and processes checks via RDC.
· Submit customer warranty documents.
· Verifies and issues preliminary release notices to customers.
· Accurately processes and enters vendor Invoice (bill) details.
· Assist with projects to support Management team.
· Other duties as assigned.
Requirements:
Required Knowledge, Skills &amp; Abilities:
· Superior organizational and problem-solving skills.
· High attention to detail with a commitment to accuracy.
· Customer service skills.
· Excellent verbal and written communication skills.
· Understanding of basic accounting principles, including debits and credits.
· Ability to work in a fast-paced environment, multi-task and prioritize responsibilities effectively.
 
Education and Experience:
· High school diploma or equivalent required.
· At least five (5) years of related experience required.
· Must be a highly experienced technical computer user, proficient with spreadsheets, Outlook and Word.
 
Language Skills:
· Strong communication skills required. The ability to convey (verbal and written) communications to various levels within the organization.
· Effectively present information and respond to questions from managers, customers, and employees.
 
Physical Requirements:
· Must be able to stand/sit for long periods of time, bend, climb, stretch, reach, and lean to perform task.
· Must be able to lift up to 50 pounds at times.
 
Work Style:
· Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
· Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
· Initiative — Job requires a willingness to take on responsibilities and challenges.
· Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
· Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
· Integrity — Job requires being honest and ethical.
· Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
· Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
· Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
· Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

<h3>Job Description</h3>
Job Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Venice, Florida. In this role, you will provide essential administrative support to the dept, ensuring smooth operations and efficient management of tasks. This position is ideal for someone who thrives in a fast-paced environment and excels at multitasking while maintaining accuracy.
 
Responsibilities:
• Serve as the primary administrative support for the dept, handling a variety of tasks to facilitate departmental efficiency.
• Coordinate and manage multiple calendars by scheduling meetings, appointments, and events.
• Document and distribute meeting minutes, ensuring follow-up on assigned action items.
• Assist with administrative tasks related to training programs, including tracking and organization.
• Ensure compliance with company policies, procedures, and safety regulations while performing duties.
• Participate in performance improvement initiatives and job-related training, such as cGMP.
• Maintain accurate and organized records for departmental use.
• Address inbound calls professionally and provide necessary information or assistance.
• Perform receptionist duties, including greeting visitors and managing inquiries.
• Support data entry tasks to maintain updated and precise documentation.
• A MUST: Scientific background of some sort - education or work experience 
• Proficiency in managing schedules, calendars, and meeting coordination.
• Excellent written and verbal communication skills for documenting and distributing information.
• Familiarity with training and performance improvement processes.
• Knowledge of company policies and regulatory compliance, including safety standards.
• Competence in data entry with a high level of attention to detail.
• Ability to handle inbound calls and receptionist duties with professionalism.
• Strong organizational skills to maintain accurate records and documentation.

<h3>Job Description</h3>
Job Description
We are looking for a meticulous Administrative Assistant to join our team in Albany, New York. In this contract position, you will play a vital role in supporting legal processes by forming corporations, obtaining official documents, and ensuring compliance with state regulations. This opportunity is ideal for someone who enjoys working in a fast-paced environment and is eager to contribute to organizational success.
 
Responsibilities:
• Facilitate the formation of corporations and other entities by preparing and filing necessary documents with the Department of State.
• Manage requests for official documents such as Certificates of Incorporation and Good Standing reports from various states.
• Coordinate with clients to gather information and ensure accurate documentation for legal and administrative purposes.
• Conduct research to retrieve missing documentation or verify the status of existing entities.
• Assist in organizing and maintaining records related to corporate filings and compliance.
• Provide administrative support to team members by handling word processing, filing, and other clerical tasks.
• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.
• Manage calendars and schedules, including meeting coordination and deadline tracking.
• Perform internet-based research to support client needs and organizational projects.
• Strong communication and organizational skills with attention to detail. • Proficiency in using computer applications, including word processing, spreadsheets, presentation software, and database systems. • Experience in administrative assistance, particularly in legal or corporate environments. • Ability to manage calendars effectively and coordinate schedules. • Familiarity with ordering office supplies and maintaining operational efficiency. • Competency in conducting internet research and retrieving accurate information. • Previous experience with administrative tasks such as filing, document preparation, and record keeping. • General understanding of legal processes related to corporate compliance and document requests.

<h3>Job Description</h3>
Job DescriptionDescription:
Decatur Manor, a Specialized Mental Health Rehabilitation Facility in Decatur, IL is seeking a mature, professional Administrative Assistant for a Full-Time position. 
 
Preferably, the ideal candidate will have at least 2 years experience as an Administrative Assistant in a healthcare setting. 
 
RATE: Up to $23 per hour with benefits based on experience and qualifications
 
Responsibilities include but are not limited to:
 
<ul>
<li>Assisting the Executive Director and Hiring Managers with office administrative tasks</li>
<li>Conducting new hire Orientation weekly</li>
<li>Processing payroll and submitting to consulting office on time every two weeks</li>
<li>Scheduling, supervising and training receptionists</li>
<li>Maintaining accurate employee files </li>
<li>Assisting with State Survey requests and Foid reporting</li>
<li>Willingness to work on weekends (both days) every 2 months</li>
</ul>
If you enjoy working in a healthcare environment and have compassion, patience and understanding, specifically with residents with primary diagnoses of Mental Illness and possible co-occurring substance use issues, then we would welcome the opportunity to have you on our team. 
Requirements:
<ul>
<li>Must have excellent computer skills, be well organized and be able to speak fluent English. Spanish a plus. </li>
<li>Experience using payroll software (Paylocity a plus)</li>
<li>Expertise in Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Knowledge of HR rules and regulations would be beneficial</li>
<li>Must pass a detailed background check and be deemed eligible to work in healthcare by IDPH - may require fingerprinting</li>
<li>Must be 21 years of age or older</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant with a passion for excellence in document creation and management. This role involves working closely with Subject Matter Experts to gather information, analyze it, and produce high-quality documentation. You will play a crucial role in ensuring that all current documentation standards are adhered to and continuously improved.
Responsibilities
<ul>
<li>Work collaboratively with Subject Matter Experts to gather necessary information.</li>
<li>Analyze information to produce high-quality documentation.</li>
<li>Ensure adherence to current documentation standards.</li>
<li>Collaborate with other writers to enhance documentation standards.</li>
<li>Gather and incorporate customer feedback to improve content and usability.</li>
<li>Edit documentation to maintain consistency and accuracy.</li>
<li>Adjust responsibilities, time, and objectives to meet changing priorities.</li>
<li>Promote a safe culture for yourself and those around you.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in technical writing.</li>
<li>Administrative support experience.</li>
<li>Data entry skills.</li>
<li>Document control expertise.</li>
<li>Experience with SharePoint.</li>
<li>Strong written and verbal communication skills.</li>
<li>Attention to detail in planning, writing, proofing, and approval processes.</li>
<li>Ability to work in a production environment and meet deadlines.</li>
<li>Strong sense of ownership and follow-through.</li>
<li>Excellent problem-solving and critical thinking skills.</li>
<li>Ability to utilize resources to find answers.</li>
<li>Desire to improve current processes.</li>
<li>Experience writing procedural documents.</li>
<li>Proficiency with MS Office.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Opportunities for raises and additional benefits.</li>
<li>Experience in a similar administrative role is advantageous.</li>
</ul>
Work Environment
The work environment is an office located within an industrial manufacturing plant. Standard day shift hours apply. Employees are treated as core members of the team, with benefits such as paid holidays, accrued vacation hours, and sick time.
Job Type &amp; Location
This is a Contract position based out of Albany, OR.
Pay and Benefits
The pay range for this position is $27.50 - $27.50/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Albany,OR.
Application Deadline
This position is anticipated to close on Nov 8, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionDescription:
The Caleb Group, a nonprofit affordable housing organization, is looking for a strong and capable Administrative Assistant to join our team. This position is full time and will be based out of our site office in Lowell, MA. Spanish speaking is a plus.
 
We are seeking a talented individual who can work in a fast paced and multi-faceted environment. Candidate must possess solid telephone, verbal and written communication skills, ethical professionalism, and have a working knowledge of Microsoft Office. Ideal candidate will have strong organizational and multitasking skills, be able to work independently, prioritize effectively and exercise good judgment.
 
Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist management, screening and recertifying tenants, rent collections, and processing payables and receivables. Preferred qualifications include property management and Section 8/LIHTC experience, along with a familiarity with Yardi software but we are willing to train the right candidate if willing to learn.
 
Pay commensurate with experience. Please include a resume with all inquiries.
Requirements:
<ul>
<li>Valid Drivers License</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant to join our team. This role is crucial in ensuring the smooth operation of our office and supporting our team in various administrative tasks. You'll have the opportunity to work in a family-oriented environment where you can learn and grow within the company.
Responsibilities
<ul>
<li>Monitor and buzz in truckers, which will be the majority of your responsibilities.</li>
<li>Input customer and company information into Excel and the company system.</li>
<li>Manually file all documentation and reorganize the filing system alphabetically.</li>
<li>Review tickets for billing and visit the post office to get checks posted.</li>
<li>Handle tickets from incoming trucks.</li>
<li>Assist with inventory on gallons in and out.</li>
<li>Perform ad hoc work as needed.</li>
</ul>
Essential Skills
<ul>
<li>Minimum 1 year of administrative experience, including internships.</li>
<li>Proficiency in Microsoft Office, particularly Excel and Outlook.</li>
<li>Strong verbal and written communication skills.</li>
<li>Ability to use a calculator and perform basic arithmetic for invoice and billing purposes.</li>
<li>Comfortable with filing and maintaining organized company information.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Outgoing and personable demeanor.</li>
<li>Ability to quickly learn and adapt to new tasks.</li>
<li>Willingness to support the team with all hands-on tasks.</li>
</ul>
Work Environment
Work in a small office with about 3 employees. Technicians, totaling 13, are mostly on the road but frequently visit the office, along with some customers. The work hours are from 8am to 5pm, with flexibility for certain days and a half-hour lunch break. The dress code is casual.
Job Type &amp; Location
This is a Contract position based out of Clifton, New Jersey.
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.
Pay and Benefits
The pay range for this position is $18.00 - $20.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Clifton,NJ.
Application Deadline
This position is anticipated to close on Nov 4, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Hackensack, New Jersey. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys supporting operations through effective communication, organization, and multitasking. The role involves providing administrative and clerical support to ensure smooth day-to-day functioning of legal and office processes. Responsibilities: • Manage client communication and intake, including sending questionnaires, explaining consultation procedures, and following up with potential clients. • Prepare and assemble retainer agreements and assist with setting up matters effectively. • Monitor incoming calls, log daily calls into attorney time sheets, and return client calls to schedule appointments or provide necessary information. • Maintain legal calendars by tracking court dates, mail deadlines, and ensuring compliance with scheduling commitments. • Coordinate daily schedules for attorneys, ensuring they are informed of meetings, deadlines, and required actions. • Process incoming mail by date stamping, scanning, and distributing it to the appropriate recipients. • Scan assigned documents with attention to detail, ensuring proper settings for double-sided and multi-page files. • Prepare outgoing mail, including daily mail drop-offs, obtaining date stamps, and using postage machines accurately. • Track legal deadlines and ensure all case requirements are met in a timely manner. • Support office operations by ordering supplies, managing logistics, and coordinating lunch deliveries when needed.• Previous experience in a legal or organized office environment is preferred. • Strong ability to organize tasks and maintain attention to detail. • Excellent verbal and written communication skills. • Demonstrated ability to handle sensitive and confidential information with discretion. • Reliable and punctual, with the ability to manage multiple tasks effectively. • Proficiency in administrative tasks such as data entry, document scanning, and client intake. • Experience in case management and scheduling appointments. • Knowledge of receptionist duties and phone etiquette.

<h3>Job Description</h3>
Job Description
We are looking for an administrative assistant to help us with a small long term rental property business in Central Florida as well as serve as a personal assistant as needed. Responsibilities would include things such as
- Calling, pricing, and coordinating contractors (Plumbers, Cleaners, Electricians, Lawncare, etc)
- Coordinating with tenants
- Posting rental ads
- Researching potential opportunities
- Booking travel (as needed)
- Managing calendars
- Meeting contractors / prospective tenants at properties
- General organization tasks
- Making appointments
This is partial remote / partial in-person work (In person, at the rental properties located in Orange, Seminole and Brevard County)
An ideal candidate is a self-starter, organized, good communicator, and can multi-task well.
No specific experience required, but having experience with real estate, rehab/construction projects, etc. is a plus
Must be comfortable with technology. Laptop provided. Mileage is reimbursed.

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