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job_organization_name

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<h3>Job Description</h3>
Job DescriptionDescription:
Essential Responsibilities and Duties
<ol>
<li>Greet and sign in all visitors in a friendly and professional manner; issue visitor badges and ensure compliance with site access requirements.</li>
<li>Control access to the administrative building and coordinate visitor notifications with appropriate staff.</li>
<li>Manage calendars, schedule meetings, and coordinate conference room usage.</li>
<li>Assist with planning and coordinating corporate events, meetings, trainings, and employee functions.</li>
<li>Respond to incoming emails and phone calls and route inquiries to appropriate departments.</li>
<li>Perform filing, scanning, document organization, and records management in accordance with company policies.</li>
<li>Assist departments with pulling data, reports, and information as requested.</li>
<li>Support data entry, spreadsheet maintenance, and basic reporting activities.</li>
<li>Maintain professionalism and confidentiality when handling sensitive, proprietary, or personnel-related information.</li>
<li>Provide administrative support to multiple departments including Administration, Operations, Finance, and Commodities.</li>
<li>Sustain frequent and effective communication with internal staff and external visitors.</li>
<li>Other duties as may be assigned to support safe, efficient, and timely administrative operations.</li>
<li>Complete all assigned tasks in a responsible and ethical manner</li>
</ol>
 
 
 
Requirements:
Qualifications
<ol>
<li>Previous administrative, office support, or receptionist experience preferred.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to handle multiple tasks and prioritize work effectively.</li>
<li>Ability to work with all levels of staff, including management and external visitors.</li>
<li>Proficiency with Microsoft Office, including Outlook, Excel, and Word.</li>
<li>Ability to maintain confidentiality and exercise sound judgment.</li>
<li>Exemplify the high standards of professionalism necessary to support the goals of the Company.</li>
</ol>
 
 
Education and Experience
High school diploma or equivalent required.
Associate degree or equivalent administrative experience preferred.
1–3 years of relevant administrative or office experience preferred.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office, and directly supports the functions of other departments. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. 
 
Duties and Responsibilities:
<ul>
<li>Answer and direct phone calls </li>
<li>Greet and assist visitors to the office</li>
<li>Act as the point of contact for internal and external clients</li>
<li>Liaise with other office personnel to handle requests and queries from senior managers</li>
<li>Provide information by answering questions and requests</li>
<li>Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department. </li>
<li>Maintain contact lists</li>
<li>Produce and distribute correspondence memos, letters, faxes, and forms</li>
<li>Assist in the preparation of regularly scheduled reports</li>
<li>Research and creates presentations</li>
<li>Plan meetings and take detailed minutes </li>
<li>Take dictation</li>
<li>Book travel arrangements</li>
<li>Bookkeeping support which may include matching documents, reconciling subledgers to supporting documents, reconciling expense reports, and other accounting related duties.</li>
<li>Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques</li>
<li>Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies</li>
<li>Contribute to team effort by accomplishing related results as needed</li>
<li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li>
<li>Maintain computer and manual filing systems</li>
<li>Handle sensitive information in a confidential manner</li>
<li>Receive, sort, and distribute the mail</li>
<li>Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating employee events/activities, disseminating information, coordinating direct mailings, creating brochures, etc.</li>
<li>Handle multiple projects• </li>
<li>Responsible for all other tasks/duties as assigned or necessary to successfully meet the goals and mission of the organization. </li>
</ul>
Requirements:
Qualifications:
<ul>
<li>Knowledge of office management systems and procedures</li>
<li>Working knowledge of office equipment, like printers and fax machines</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills with the ability to multi-task</li>
</ul>
Education and Experience:
<ul>
<li>Proven experience as an administrative assistant or office administrative assistant.</li>
<li>At least 3 years of experience in the field or in a related area.</li>
<li>Bookkeeping and/or accounting experience preferred.</li>
<li>High School degree: additional qualification as an Administrative Assistant will be a plus</li>
</ul>

<h3>Job Description</h3>
Job Description
Purpose:
Responsible for a variety of office, typing, data entry, filing, and telephone tasks. The candidate must have experience and knowledge of office processes and be very computer knowledgeable. Proficient in the use of MS Office products, office equipment usage. Must be able to answer incoming telephone calls in a friendly and professional manner. Must have a detail-oriented attitude and be capable of performing paperwork processing and filing processes, in both paper and digital formats. Must be willing to learn and customer specific policies, procedures, and work instructions.
Reports to:
President and CEO and Accounting/HR Manager
Direct report staff:
None.
Duties and Responsibilities
· Responsible for answering incoming telephone calls.
· Processes and file production travel documents.
· Process and file shipping and receiving documents.
· Ensures and verifies that all processed records are complete.
· Responsible for correctly and completely scanning required documents into FileMaker (ERP System.)
· Responsible for processing all vendor invoices into Accounting System, Peachtree.
· Responsible for preparing and distributing customer billing invoices.
· Responsible for matching packing slips with the invoices received.
· Responsible for examining all associated documents and records for completeness and accuracy.
· Performs the tasks associated with routing deliveries, ordering supplies, and coordinating staff communications.
· Follows the Policies and Procedures listed in the Quality Assurance Program manual that impact production and quality, data entry, and safety.
· Must dress and act in a neat, clean, and professional manner.
· Adhere to proper PPE plant requirements.
· Must update Filemaker for employee set up, timeclock, and Org Chart with employee changes.
· Maintain vacation and points for employees.
· Recruiting pre-screen potential candidates, schedule interviews, perform orientations for new hires, and distribute benefit information.
· Responsible for updating labor hours for payroll.
· Responsible for coordinating employee uniform needs.
· Maintain online invoices (T-Mobile, Linde, AmeriGas, Nipsco-Griffith, and Hammond, Republic, etc..)
· Assist with inventory counts.
· Assist Purchasing Agent and Accounting/HR Manager as needed.
Skills/Qualifications:
High School Diploma.
Proficient user of MS Office programs; Outlook, Word, Excel, Microsoft Edge, Peachtree, etc.
Good verbal and written communication skills.
Performs all duties in a safe manner that will not cause injury to self or others. Handles pressure, calmly and safely. Gives feedback and maintains a safe and healthy working environment.
Company DescriptionWe are an industrial motor repair company that mainly does repair work on electric engines. 
<h3>Company Description</h3>
We are an industrial motor repair company that mainly does repair work on electric engines.

<h3>Job Description</h3>
Job DescriptionDescription:Join Our Team as an Administrative Assistant! 
Are you organized, detail-oriented, and passionate about supporting a mission-driven organization? At Baptist Senior Family, we’re looking for a professional and dependable Administrative Assistant to support daily operations and help keep our community running smoothly.
 
For more than a century, Baptist Senior Family has provided exceptional care to older adults through independent living, personal care, skilled nursing, and rehabilitation services. Join a team dedicated to uplifting lives and creating meaningful connections in a welcoming and supportive environment.
 
Why You’ll Love This Role
 
As an Administrative Assistant at our Baptist Manor location, you’ll play a vital behind-the-scenes role in supporting leadership, staff, residents, and families. Your organizational skills and attention to detail will help ensure efficient office operations and excellent customer service across the community.
 
This role offers the opportunity to make a meaningful impact every day by supporting our mission and helping create a positive experience for everyone who walks through our doors. You’ll be part of a collaborative team that values your contributions and supports your professional growth.
 
What You’ll Do
<ul>
<li>Provide administrative and clerical support to department leadership and staff.</li>
<li>Answer phones, greet visitors, and respond to inquiries in a professional and courteous manner.</li>
<li>Prepare correspondence, reports, and documents; maintain accurate records and files.</li>
<li>Schedule meetings, coordinate calendars, and assist with department communications.</li>
<li>Support data entry, tracking, and reporting as needed.</li>
<li>Assist with special projects and other administrative duties as assigned.</li>
<li>Maintain confidentiality and follow organizational policies and procedures.</li>
<li>Act as the point of contact for residents </li>
<li>Act as Liaison at Resident meetings </li>
<li>Conduct daily resident check-in and respond to emergency pull cords </li>
<li>Assist Director with HUD procedures, getting forms and updating regulations </li>
<li>Create and maintain monthly calendar </li>
</ul>
 Work Schedule
Part-Time schedule, 1 hour per week. Weekends and holidays only. —perfect for balancing your career with life’s other joys! 
 Why Baptist Senior Family?
<ul>
<li>Named a U.S. News &amp; World Report Elite Facility </li>
<li>A mission-driven organization focused on uplifting lives, one person at a time </li>
<li>A supportive workplace that values teamwork, professionalism, and growth </li>
</ul>
 Ready to Uplift Lives? Apply Today!
 
Contact our Human Resources Department at (412) 489-3511 for accommodation requests or apply online. Don’t miss the opportunity to build a rewarding career with Baptist Senior Family—Pittsburgh’s premier retirement community.
 
 Equal Opportunity Employer
 
Baptist Senior Family (BSF) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. BSF prohibits discrimination based on race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, sexual orientation, and gender identity), age, disability, citizenship, military service, genetic information, or any other protected characteristic.
Requirements:
 
Qualifications You Bring
<ul>
<li>High school diploma or GED required; additional education preferred. </li>
<li>Previous administrative or office support experience preferred. </li>
<li>Strong organizational, communication, and time-management skills. </li>
<li>Proficiency with Microsoft Office and general office equipment. </li>
<li>Ability to follow written and verbal instructions and manage multiple priorities. </li>
<li>Professional demeanor with a customer-service mindset.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionRequirements: * Minimum of 2 years of administrative or office support experience. * Strong working knowledge of QuickBooks; Adobe experience. * Proficient in Google Workspace (Docs, Sheets, Drive, Gmail). * Bilingual Spanish. * Highly organized with strong attention to detail and communication skills. Key Responsibilities: * Answering and routing multi-line phone calls, managing emails, and maintaining organized filing systems. * Performing invoicing and light bookkeeping duties with accuracy. * Preparing, editing, and managing office documents and reports. * Coordinating communication between office staff and field teams. * Assisting with CRM system implementation and onboarding. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: <a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf" target="_blank">https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRi…</a> The pay transparency policy is available here: <a href="https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf" target="_blank">https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_…</a> For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. <a href="https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf" target="_blank">https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Partici…</a> We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. #1031 Company DescriptionThis company offers growth and a great group of people to work with. 
<h3>Company Description</h3>
This company offers growth and a great group of people to work with.

ADMINISTRATIVE ASSISTANT

<h3>Job Description</h3>
Job DescriptionWe are looking for a bilingual Administrative Assistant to join our team in Richmond, Virginia. This is a long-term contract position ideal for someone who values professionalism and thrives in an organized, client-focused environment. The role involves supporting various administrative functions while maintaining confidentiality and ensuring smooth operations. Responsibilities: • Translate documents and communications between English and Spanish to facilitate effective communication. • Handle sensitive client information with discretion and maintain confidentiality at all times. • Provide clerical support to caseworkers and other team members, including managing files and documentation. • Perform accurate data entry to maintain up-to-date records and databases. • Coordinate with different departments to ensure client requests are processed efficiently. • Answer inbound calls professionally and address inquiries or redirect them as needed. • Act as the first point of contact by performing receptionist duties and greeting visitors. • Organize and prioritize tasks to meet deadlines and support daily operations.• Minimum of 2 years of experience in an administrative or clerical role. • Proficiency in both English and Spanish, with strong written and verbal communication skills. • Ability to manage sensitive information with a high degree of professionalism and confidentiality. • Strong organizational skills and attention to detail for accurate data entry and record management. • Experience in answering calls and providing excellent customer service. • Familiarity with office procedures and administrative tasks. • Capable of multitasking and prioritizing responsibilities effectively. • Proficient in using office software, including word processing and spreadsheet applications.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to support legal operations in Louisville, Kentucky. This Contract to permanent position offers an excellent opportunity for individuals with strong organizational and communication skills to assist in managing legal documentation and correspondence. The role requires working onsite from Monday to Friday during regular business hours. Responsibilities: • Organize and distribute daily mail and correspondence effectively. • Provide administrative assistance to ensure smooth legal operations. • Utilize Microsoft Word and Excel for document preparation and data management. • Draft clear and effective business correspondence and legal documentation as required. • Maintain accurate and organized filing systems. • Assist in preparing wills and other legal documents. • Ensure compliance with legal standards and procedural requirements. • Coordinate communication between teams and external parties. • Manage schedules and appointments to support efficient workflow. • Perform general office duties to maintain a well-organized environment.• Proven experience in administrative support, preferably in a legal environment. • Proficiency in Microsoft Word and Excel. • Strong skills in business correspondence and document preparation. • Knowledge of filing systems and organizational methods. • Familiarity with legal documentation, including wills. • Excellent communication and interpersonal abilities. • Detail-oriented with exceptional time management skills. • Ability to work onsite during standard business hours.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Alexandria, Virginia. This role involves a variety of tasks to ensure smooth daily operations and provide excellent support to clients. The ideal candidate will be proactive, organized, and able to handle multiple responsibilities with professionalism. Responsibilities: • Provide timely assistance to client requests by collaborating with remote team members. • Sort and distribute mail for both onsite and virtual clients. • Maintain cleanliness and organization in shared kitchen and lounge areas. • Restock vending machines and ensure supplies are readily available. • Manage coffee supplies and equipment to meet client needs. • Answer inbound calls and address inquiries in a courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Handle receptionist duties, including greeting visitors and managing appointments.• Prior experience in administrative assistance or office support roles. • Strong ability to manage multiple tasks and prioritize effectively. • Familiarity with answering inbound calls and providing excellent customer service. • Proficiency in data entry and maintaining accurate records. • Excellent organizational and time management skills. • Capability to work both independently and collaboratively with a remote team. • Detail-oriented approach and strong communication skills.

<h3>Job Description</h3>
Job Description
HR Administrative Assistant
We are seeking a detail-oriented HR Administrative Assistant to support daily human resources operations for our client. This role requires strong Excel and Microsoft Office skills and the ability to work Monday–Friday, 8:00 AM–5:00 PM&nbsp;and occasional overtime.
Responsibilities:
<ul>
<li>
Assist with HR administrative tasks and employee records
</li>
<li>
Support onboarding, training, and new-hire orientation (preferred experience)
</li>
<li>
Maintain spreadsheets and reports using Excel
</li>
<li>Provide general administrative support to the HR team</li>
</ul>
Qualifications:
<ul>
<li>Proficiency in Microsoft Office and&nbsp;Excel (required)???????</li>
<li>
Prior&nbsp;administrative experience (required)
</li>
<li>
Prior administrative experience in HR (preferred)&nbsp;
</li>
<li>
Experience with onboarding, training, or orientation is a plus
</li>
</ul>
Position Details:
<ul>
<li>
Temp-to-Hire (TTH)
</li>
<li>
$16/hour
</li>
<li>
Full benefits&nbsp;
</li>
</ul>
PandoLogic. Keywords: Administrative Assistant, Location: Ponca City, OK - 74602 , PL: 602174875

<h3>Job Description</h3>
Job DescriptionDescription:
We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis".
We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:
<ul>
<li>U.S. Army Reserve (USAR)</li>
<li>Army National Guard (ARNG)</li>
<li>U.S. Navy Reserve (USNR)</li>
<li>U.S. Marine Forces Reserve (MARFORRES)</li>
<li>U.S. Coast Guard Reserve (USCGR)</li>
<li>Air National Guard (ANG)</li>
<li>U.S. Air Force Reserve (USAFR)</li>
</ul>
Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance.
Requirements:
<ul>
<li>Dental office or administrative experience</li>
<li>Complete necessary training needed for Military events</li>
<li>Possess reliable transportation</li>
<li>Proficient with computer programs including Microsoft Office</li>
<li>Prior experience with Dental - preferred</li>
<li>Able to work in a fast paced environment and adapt to changes quickly</li>
<li>Great verbal and written communication skills</li>
<li>Customer Service experience preferred</li>
<li>Experience in a military setting - preferred</li>
<li>Must have weekend availability</li>
<li>Proficient with computer systems, especially Microsoft Office</li>
</ul>
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we’ve set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
 
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

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