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city

state

<h3>Job Description</h3>
Job Description
NorthStar Memorial Group is seeking a Clerical &amp; Admin Specialist at Fort Myers Memorial Gardens. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Responsibilities
<ul>
<li>Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)</li>
<li>Operate a telephone system handling a large call volume</li>
<li>Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department</li>
<li>Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.</li>
</ul>
Qualifications 
<ul>
<li>1+ years of administrative support experience</li>
<li>Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)</li>
<li>Ability to work well in a team-based environment</li>
<li>Ability to learn new software and conduct new tasks</li>
<li>Professional communication and organizational skills</li>
<li>Valid driver's license</li>
<li>High School Diploma or equivalent</li>
<li>AP/ Accounting / Reception background with high attention to detail skills.</li>
</ul>
Compensation
<ul>
<li>$18.00-$22.00/hr.</li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Health Savings Account (HSA)</li>
<li>Life Insurance</li>
<li>401(k) with Employer Matching</li>
</ul>
We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Clerical and Administrative Specialist

<h3>Job Description</h3>
Job Description
Founded in 2003, Lydecker is a growing AV-rated full-service law firm with over 140 attorneys in thirteen offices throughout Florida, New York, New Jersey, Pennsylvania, California, Texas, Oklahoma, and Georgia. We currently have an opening for an detail-oriented Appeals Specialists to join our team.
The ideal candidate will have at least one year of experience in an administrative role within an organization, preferably a law firm. They should be highly proficient with computers, including familiarity with legal billing software and Microsoft Office Suite.
This is a hybrid position. Must work in the Melville, NY office 3 times a week.
Key Responsibilities:
<ul>
<li>Assist in the execution of the firm’s appeals process.</li>
<li>Scan and distribute incoming office mail.</li>
<li>Assist attorneys in entering monthly billing and assist with monthly prebill edits.</li>
<li>Perform general bookkeeping tasks, maintain records, and support documents related to appeals.</li>
<li>Communicate with clients regarding appeals inquiries and issues through various channels.</li>
<li>Research and respond to internal and external requests related to appeals.</li>
<li>Produce standardized and ad-hoc reports as requested by management.</li>
<li>Coordinate with the Records Manager to close client files and maintain confidentiality.</li>
<li>Perform other related duties as assigned.</li>
<li>Review and Analyze deductions to firm’s invoices: and evaluate the potential for a successful appeal.</li>
<li>Prepare and Submit Appeals: Draft written appeals to insurance companies, including gathering necessary documentation and evidence to support the appeal.</li>
<li>Communicate with attorneys and insurance representatives to collect additional information or clarification needed for appeals.</li>
<li>Monitor Appeal Status: Track the status of submitted appeals, ensuring timely follow-up and resolution.</li>
<li>Interpret Guidelines: Apply current insurance carrier’s regulations and policies, to ensure compliance in the appeals process.</li>
<li>Analyze Appeal Outcomes: Identify trends, patterns, or issues in denials and recommend process improvements to minimize future denials or reductions.</li>
</ul>
Qualifications:
<ul>
<li>Minimum of 1 year of experience in an legal billing role is a plus.</li>
<li>Proficient in Microsoft Office Suite, with skills in Excel.</li>
<li>Excellent communication skills and attention to detail.</li>
<li>Ability to work independently and prioritize tasks in a fast-paced environment.</li>
<li>High school diploma or equivalent; Associate’s degree preferred.</li>
</ul>
What We Offer:
<ul>
<li>Hourly rate depending on depth and years of experience </li>
<li>Annual performance reviews with potential for sizeable increase in salary</li>
<li>Hybrid or remote work environment</li>
<li>Flexible work hours</li>
<li>Medical Insurance – Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays</li>
<li>Optional Dental &amp; Vision Insurance</li>
<li>Optional Voluntary Life and Disability Insurance</li>
<li>Optional Voluntary Accident Insurance</li>
<li>Optional Critical Illness Insurance</li>
<li>Optional Cancer Insurance</li>
<li>Optional Hospitalization Insurance</li>
<li>Optional Health Savings Account</li>
<li>Optional Flexible Spending Account</li>
<li>401k after one calendar year of employment</li>
<li>Paid time off (PTO) to support your overall well-being</li>
</ul>
Pay Rate: $20hr-$24hr
Come join our office in New York!
Vision: Our vision at Lydecker is to be a trusted partner that redefines excellence in legal services. We envision a future where our innovative approach to client service sets new standards in the legal industry. With a relentless commitment to integrity, collaboration, and excellence, we aspire to be the first choice for clients seeking unparalleled solutions and results. Together, we will shape the future of legal practice, empowering individuals, and clients to thrive in an ever-evolving world.
Mission Statement: At Lydecker, our mission is simple: to exceed client expectations with efficient, strategic, and collaborative service. We're dedicated to long-term success for our clients, attorneys, and staff, fostering a culture of excellence and teamwork.
Company Values:
1. Excellence: At Lydecker, we are committed to excellence in all that we do. We strive for the highest standards of quality, professionalism, and innovation in delivering legal services. Our dedication to excellence drives us to continually improve, adapt, and exceed expectations.
2. Integrity: Integrity is the cornerstone of our relationships, both internally and with our clients. We conduct ourselves with honesty, transparency, and ethical behavior always. Trust is paramount, and we uphold the highest standards of integrity in every interaction, decision, and action we take.
3. Collaboration: We believe in the power of collaboration to achieve greater success. At Lydecker, we foster a culture of teamwork, respect, and support among our attorneys and staff. By working together seamlessly, leveraging diverse perspectives, and sharing knowledge, we maximize our collective talents to deliver exceptional results for our clients.
4. Care: We take care of our people because we genuinely care about each one of them, and we believe that by fostering a culture of care, we can create a more resilient, supportive, and successful organization for all. We show that we care about our employees through employee well-being, professional growth and development, work-life balance, diversity and inclusion, and community engagement
Interested candidates may reply to this posting or contact <a href="mailto:careers@lydecker.com" target="_blank">careers@lydecker.com</a> for immediate and confidential consideration.
To learn more about Lydecker LLP, please visit our website at <a href="http://www.Lydecker.com" target="_blank">www.Lydecker.com</a> or visit LinkedIn #LydeckerCareers #LydeckerLife.
Lydecker LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual status in any group or class protected by applicable federal, state, or local law.
PLEASE NO AGENCIES!

Administrative Assistant - Appeals Specialist

<h3>Job Description</h3>
Job Description
Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format.
Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world's leading life sciences companies, government agencies, and those who deliver and pay for care. 
By joining Datavant today, you're stepping onto a high-performing, values-driven team. Together, we're rising to the challenge of tackling some of healthcare's most complex problems with technology-forward solutions. Datavanters bring a diversity of professional, educational and life experiences to realize our bold vision for healthcare.
Position Highlights: 
<ul>
<li>Full-Time: Monday-Friday 8:30-5:00 PM OR 8:00-4:30pm </li>
<li>Location: This role will be performed at one location Lodi, California </li>
<li>Processing medical records along with by taking calls from patients, insurance companies, and attorneys to provide medical records status</li>
<li>Documenting information on multiple platforms using two computer monitors.</li>
<li>Preferred Customer Service and Data Entry and Release of Information experience</li>
<li>Full Benefits: PTO, Health, Vision, and Dental Insurance and 401k Savings Plan with matching contributions &amp; Tuition Reimbursement </li>
</ul>
You will:
<ul>
<li>Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.</li>
<li>Maintain confidentiality and security with all privileged information.</li>
<li>Maintain working knowledge of Company and facility software.</li>
<li>Adhere to the Company's and Customer facilities Code of Conduct and policies.</li>
<li>Inform manager of work, site difficulties, and/or fluctuating volumes.</li>
<li>Assist with additional work duties or responsibilities as evident or required.</li>
<li>Consistent application of medical privacy regulations to guard against unauthorized disclosure.</li>
<li>Responsible for managing patient health records.</li>
<li>Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.</li>
<li>Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.</li>
<li>Ensures medical records are assembled in standard order and are accurate and complete.</li>
<li>Creates digital images of paperwork to be stored in the electronic medical record.</li>
<li>Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.</li>
<li>Answering of inbound/outbound calls.</li>
<li>May assist with patient walk-ins.</li>
<li>May assist with administrative duties such as handling faxes, opening mail, and data entry.</li>
<li>Must meet productivity expectations as outlined at specific site.</li>
<li>May schedules pick-ups.</li>
<li>Other duties as assigned.</li>
</ul>
What you will bring to the table: 
<ul>
<li>High School Diploma or GED</li>
<li>Must be at least 18 years old.</li>
<li>Ability to commute between locations as needed.</li>
<li>Able to work overtime during peak seasons when required.</li>
<li>Basic computer proficiency.</li>
<li>Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.</li>
<li>Professional verbal and written communication skills in the English language.</li>
</ul>
Bonus points if:
<ul>
<li>Experience in a healthcare environment.</li>
<li>Previous production/metric-based work experience.</li>
<li>In-person customer service experience.</li>
<li>Ability to build relationships with on-site clients and customers.</li>
<li>Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.</li>
</ul>
To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion. This job is not eligible for employment sponsorship. Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here. Know Your Rights, explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way. Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here. Requests for reasonable accommodations will be reviewed on a case-by-case basis. 
For more information about how we collect and use your data, please review our Privacy Policy.

Health Information Specialist I

<h3>Job Description</h3>
Job DescriptionAdministrative Specialist - Oregon Manufactured Homes Replacement Program
Energy Infrastructure Partners LLC <a href="http://www.energyinfrapartners.com" target="_blank">www.energyinfrapartners.com</a>
EIP Office: Portland (hybrid). Oregon Residency Preferred.
Anticipated start date: January 2026
Please note: EIP does not sponsor Visa candidates. 
ABOUT EIP 
Energy Infrastructure Partners LLC (EIP) is a minority-owned business specializing in energy efficiency, decarbonization, and demand-side management programs. With offices in New York, Illinois, California, Oregon, and Washington, EIP provides national reach while delivering local impact. Our work fosters sustainable energy solutions, supports economic development, and emphasizes benefits for disadvantaged communities. As a leader in clean energy programs, we are proud of our role in advancing environmental and economic goals through innovative and impactful projects. 
Position Description 
Energy Infrastructure Partners (EIP) is actively seeking a passionate Administrative Specialist to amplify our mission and cultivate partnerships within local communities. In this role, you will play a pivotal part in advancing our energy efficiency programs by fostering relationships with community organizations, government agencies, stakeholders, and utility commercial and industrial customers. The Administrative Specialist will be instrumental in expanding our reach and fostering collaborations that resonate with our client’s values and goals.
Objectives
Reporting to the Program Manager, the Administrative Specialist will have a key role in maintaining efficient administrative processes that contribute to EIP's mission and supports Manufactured Homes programs.
Key objectives include:
<ul>
<li>Office Management: Maintain smooth day-to-day office operations including supplies, equipment, vendor coordination, and facility needs.</li>
<li>Calendar, Meeting &amp; Event Coordination: Coordinate schedules, organize meetings, manage logistics for internal and external stakeholders, prepare meeting materials, take accurate minutes, track follow-up action items, plan and coordinate events including logistics, content preparation, and attendee support.</li>
<li>Data &amp; Incentive Processing Management: Maintain accurate records of program-related data, process financial incentive submissions using CRM and project management tools ensuring timely and error-free fulfillment, perform data entry and quality control to uphold accuracy, generate data files for reporting and analysis.</li>
<li>Document Management: Organize, update, and maintain accessible digital and physical documents, records, and files.</li>
<li>Project &amp; Program Support: Provide administrative support to ongoing projects, help refine processes, develop SOPs, track project milestones, prepare project-related documents, support clients, homeowners, retailers, and contractors by providing clear professional program information and resolving incentive-processing concerns.</li>
<li>Correspondence &amp; Communication: Manage CRM communications and email inquiries, ensuring timely, clear, and professional responses.</li>
<li>Research &amp; Reporting: Conduct research, compile summaries, and prepare client reports.</li>
<li>Collaboration &amp; Problem-Solving: Work closely with teammates, supervisors, and clients to address issues, evaluate options, and maintain efficient program operations, complete assigned special projects with accuracy and adherence to established processes.</li>
</ul>
Daily Responsibilities:
<ul>
<li>Office &amp; Operations Support: Monitor office supply levels, maintain equipment functionality, address operational needs as they arise, coordinate with vendors and support general office upkeep.</li>
<li>Scheduling &amp; Meeting Support: Manage calendars for staff and clients, schedule and confirm meetings, prepare agendas, materials, and logistics for meetings, document minutes, and distribute follow-up action items.</li>
<li>Event Coordination: Organize logistics for training, workshops, and program events, prepare event materials, coordinate attendee communications, support event execution.</li>
<li>Data Entry, QC &amp; Incentive Processing: Perform daily data entry and routine quality control checks to ensure accuracy of program records, process incentive applications and supporting documentation in CRM and project management systems, maintain up-to-date databases, prepare data files for internal and client reporting, assist with monthly or recurring reporting cycles by compiling necessary data.</li>
<li>Document &amp; File Maintenance: Update and maintain organized digital systems, archive and manage documents according to organizational procedures.</li>
<li>Project Administrative Support: Support project scheduling, maintain project trackers, assist with preparing and editing project documentation, update SOPs and process documents as workflows evolve, track project milestones and ensure records remain current.</li>
<li>Correspondence &amp; Customer Interaction: Respond to incoming CRM messages and emails, routing inquiries appropriately and providing timely support, communicating with clients, participants, contractors, homeowners, and retailers regarding documentation or incentive-related needs.</li>
<li>Research &amp; Information Gathering: Conduct research for assigned topics, prepare summaries to support program initiatives or decision-making.</li>
<li>Reporting Duties: Compile information and prepare recurring client reports, support internal teams with data extraction and formatting needs.</li>
<li>Team Collaboration &amp; Problem Resolution: Work with teammates to resolve administrative or process issues, assist with special projects applying attention to detail and following documented procedures, maintain comprehensive records, and support the smooth operation of all active programs</li>
</ul>
Requirements
Required Qualifications
<ul>
<li>Education: Bachelor’s degree in a relevant field such as marketing, communications, or environmental studies.</li>
<li>2–4 years of relevant administrative or program support exprience</li>
<li>Communication Skills: Excellent written and verbal communication skills, with the ability to convey complex concepts clearly and concisely.</li>
<li>Proficiency with Microsoft Suite; strong Excel skills (pivot tables, data analytics, formulas) strongly preferred. </li>
<li>Experience with databases and tracking systems.</li>
<li>Strong attention to detail with well-established organizational and task management skills.</li>
<li>Knowledge of current energy efficiency industry trends.</li>
<li>1–2 years of project management experience a plus.</li>
<li>Ability to maintain comprehensive project tracking and facilitate communication with customers and contractors.</li>
<li>Ability to work independently while managing multiple priorities and collaborating effectively with team members.</li>
<li>Passion: A genuine passion for sustainable practices, environmental justice, and community engagement.</li>
</ul>
Preferred Qualifications
<ul>
<li>Utility or Energy Efficiency Industry Knowledge: Familiarity with the utility industry, commercial and industrial customers, energy management programs, and trade ally dynamics.</li>
<li>Manufactured Homes: Knowledge of or experience in the manufactured homes market.</li>
<li>Local Network: Familiarity with local communities, organizations, government agencies, and trade ally networks is a plus.</li>
<li>Event Planning: Experience organizing and executing events, workshops, or educational programs.</li>
<li>Trade Ally Engagement: Experience identifying, recruiting, and collaborating with trade allies or service providers, such as mechanical, electrical, and plumbing contractors.</li>
<li>Social Media: Proficiency leveraging social media platforms for outreach and engagement.</li>
</ul>
Benefits
WE OFFER 
<ul>
<li>A dynamic and inclusive work environment that encourages collaboration and professional growth. </li>
</ul>
<ul>
<li>Exposure to cutting-edge projects and technologies in the energy sector. </li>
</ul>
<ul>
<li>$65,000-$80,000 annual salary commensurate with experience and qualifications </li>
</ul>
<ul>
<li>Performance bonus dependent on company and personal performance. </li>
</ul>
<ul>
<li>Paid vacation and sick time. </li>
</ul>
<ul>
<li>Comprehensive health, life, dental, vision, and disability insurance options. </li>
</ul>
<ul>
<li>Employee assistance program for well-being support. </li>
</ul>
<ul>
<li>401k retirement savings plan with employer matching. </li>
</ul>
Join us! 
Become an integral part of Energy Infrastructure Partners (EIP) as an Administrative Specialist, leveraging your passion for community engagement, networking, marketing, and sustainable to drive positive change. With a focus on resource efficiency, renewable energy, and environmental justice, you will contribute significantly to expanding our reach and fostering meaningful partnerships. Together, let's craft a sustainable future that benefits everyone.
Energy Infrastructure Partners is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. 
Explore more opportunities on our website or add your resume to our Talent Pool. <a href="https://www.energyinfrapartners.com/careers" target="_blank">https://www.energyinfrapartners.com/careers</a>

Administrative Specialist Sustainability Programs

<h3>Job Description</h3>
Job Description
NorthStar Memorial Group is seeking an Administrative Specialist II at Fort Myers Memorial Gardens. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Responsibilities
<ul>
<li>Obtain Death Certificates and Burial Permits, and Burial Permit Refiles</li>
<li>Process Pre-Need and At-Need Funeral and Cemetery Contracts</li>
<li>Prepare periodic reports and/or simple financial analysis</li>
<li>Provide problem resolution to client families with past-due accounts</li>
<li>Review and process orders for markers, including assisting with design, reviewing orders for compliance with cemetery rules and regulations, obtaining bids, coordinating with vendors, verifying invoices, and receiving deliveries</li>
</ul>
Qualifications
<ul>
<li>Valid driver’s license</li>
<li>High School Diploma or equivalent</li>
<li>Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)</li>
<li>2+ years of administrative support experience</li>
</ul>
Compensation
<ul>
<li>$18-$22/hr. </li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>Health Savings Account (HSA)</li>
<li>Life Insurance</li>
<li>401(k) with Employer Matching</li>
</ul>
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Administrative Specialist (Bilingual)

<h3>Job Description</h3>
Job Description
Who are we? 
Since we opened our first dealership in 1970, we've steadily grown to one of the Nation’s best dealerships, regardless of brand! Over the past few years, we've continued to build our loyal customer base, which speaks to how enthusiastic we are for the future! Today, we have 12 dealerships and growing, located in Florida, Alabama, and Washington. Our team enjoys training programs, a fantastic culture, and opportunities for advancement. We're interested in helping you reach your career goals because we know that happy employees lead to happier customers! 
Administrative &amp; Financial Support Specialist – Full Time 
Mullinax Ford is looking for a personable, hard-working team member who is self-motivated and effectively prioritizes tasks to join our multi-store enterprise. This role is designed for someone who enjoys administrative work and financial paperwork but also wants to grow in your career while learning dealership financial operations. 
<ul>
<li>Support the financial analyst team with administrative, financial, and special project tasks while gaining hands-on exposure to dealership operations.</li>
<li>Manage and organize financial and administrative paperwork, ensuring accuracy and accessibility.</li>
<li>Perform data entry, reconciliations, and clerical support for financial and operational processes.</li>
<li>Assist with monthly reporting and help develop processes to support strategic initiatives.</li>
<li>Partner with management to track efficiency and productivity initiatives.</li>
<li>Maintain confidentiality when handling sensitive financial and personnel information.</li>
<li>Communicate effectively with managers and internal staff to provide accurate and timely support.</li>
</ul>
What are we looking for? 
<ul>
<li>Strong organizational skills with excellent attention to detail.</li>
<li>Proficiency with Microsoft Office (Excel experience is required).</li>
<li>Actively pursuing or currently holding a degree in Accounting, Finance, or a related field strongly preferred.</li>
<li>Franchise retail automotive dealership experience a plus.</li>
<li>Working knowledge of CDK DMS Software and Microsoft Office applications a plus.</li>
<li>Prior office, administrative, or accounting experience preferred (dealership experience a bonus but not required).</li>
<li>Self-motivated with the ability to prioritize tasks in a fast-paced environment.</li>
<li>Eager to learn financial processes and grow into advanced roles.</li>
</ul>
What do we offer? 
<ul>
<li>Full Time Position</li>
<li>Competitive salaries</li>
<li>Location: In office</li>
<li>Comprehensive Benefits Package: Health, Dental, Vision, 401(k) plus matching, Paid time off, etc.</li>
<li>Training opportunities</li>
</ul>

ADMINISTRATIVE & FINANCIAL SPECIALIST

<h3>Job Description</h3>
Job Description
Fred Astaire Dance Studios – Arizona/Nevada, the regional HQ is expanding, and we are seeking a detail-oriented Administrative Support Specialist to support our Operations Department (Franchising, Compliance &amp; Events). This role blends administrative support, customer communication, and event logistics. You’ll work remotely most of the time, but you will also be an integral part of our on-site event team which will require attendance at 13-14 events per year which includes weekends.
This opportunity is ideal for a team-oriented individual who thrives in a collaborative environment, demonstrating a strong sense of responsibility and a servant-hearted approach to work. This person excels in focusing on the specifics, ensuring the accuracy, correctness, and thorough completion of each task. With a respect for rules and structure, they value order and are committed to delivering results with precision and clarity.
Factual and analytical by nature, the ideal candidate makes decisions based on knowledge and data, approaching every challenge with a methodical, logical mindset. They are self-disciplined and take pride in maintaining consistency and reliability, drawing confidence from their expertise and their ability to execute with care and attention to detail.
A true team player, they appreciate the power of collective collaboration and are driven by a strong desire to contribute to the success of the group. Their ability to focus on clarity of expectations and their commitment to continuous learning ensure that they are always refining their skills and contributing meaningfully to the success of the organization. If you are someone who thrives in a structured environment, values teamwork, and brings an analytical approach to problem-solving, we would love to have you join us.
Excited to make a significant impact and advance your career with us? Begin your journey here at PBM Group. <a href="https://go.cultureindex.com/p/07mdbs4ELV8Gnx9" target="_blank">https://go.cultureindex.com/p/07mdbs4ELV8Gnx9</a>
Key Responsibilities:
Administrative Support
<ul>
<li>Manage emails, files, databases, and compliance records.</li>
<li>Handle event registrations, tracking forms, invoices, and reports.</li>
<li>Prepare event materials (seating charts, vouchers, awards, signage).</li>
<li>Assist with scheduling, reminders, and vendor coordination.</li>
<li>Order office &amp; event supplies.</li>
<li>Process compliance documents and send warnings and notices of non-compliance.</li>
</ul>
Event Assistance
<ul>
<li>Provide on-site event support (~13-14 events/year), including registration, logistics, setup, and teardown.</li>
<li>Facilitate check-ins, resolve issues, and maintain supply inventory.</li>
<li>Support the Annual Awards Gala and marketing-related event tasks.</li>
</ul>
Requirements
Required Skills &amp; Qualifications:
<ul>
<li>3+ years of administrative experience (preferably in events or operations).</li>
<li>Strong Microsoft Office &amp; Adobe Acrobat skills (Excel, Word, Outlook, Teams).</li>
<li>Exceptional organization, accuracy, and time management.</li>
<li>Ability to multi-task, prioritize, and follow structured processes.</li>
<li>Comfortable with lifting up to 50 lbs and working flexible hours, including some evenings/weekends.</li>
<li>Must be Phoenix/Scottsdale-based for in-person events &amp; meetings.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience in event planning, franchising, or compliance. </li>
<li>Familiarity with DocuSign, Dropbox, Asana, or project management tools.</li>
</ul>
Benefits
<ul>
<li>·Hybrid work (80-90% remote)</li>
<li>Paid Time Off </li>
<li>Health, Dental &amp; Vision Insurance</li>
<li>401(k) with Company Match</li>
<li>Life &amp; Disability Insurance</li>
<li>Flexible Spending Account</li>
<li>Company Equipment Provided</li>
</ul>

Administrative Support Specialist

<h3>Job Description</h3>
Job Description
Position Summary: The Healthcare Administrative Specialist serves as a key liaison between patients and the healthcare team, ensuring efficient administrative operations in a medical setting. This role is responsible for patient communication and involves managing a high volume of incoming calls, appointment scheduling, insurance verification, and maintaining accurate medical records. The ideal candidate is detail-oriented, professional, and committed to delivering excellent customer service in a fast-paced environment.
 Key Responsibilities:
<ul>
<li>Answering Calls: Respond to incoming calls from patients, healthcare providers, and other stakeholders efficiently and professionally</li>
<li>Appointment Scheduling: Schedule, reschedule, and cancel patient appointments using the clinic’s electronic health record (EHR) system.</li>
<li>Patient Inquiries: Address patient questions and concerns, providing information on services, procedures, and appointment details.</li>
<li>Message Taking: Accurately document and relay messages to appropriate healthcare providers or departments.</li>
<li>Insurance Verification: Assist in verifying patient insurance coverage and eligibility prior to appointments.</li>
<li>Patient Registration: Update and maintain patient records in the EHR, including demographics, insurance information, and contact details.</li>
<li>Problem Resolution: Address patient complaints or issues promptly and escalate them to the appropriate personnel when necessary.</li>
</ul>
Qualifications:
<ul>
<li>Ability to work Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–2:30 PM; and one Saturday per month from 8:00 AM–12:00 PM.</li>
<li>High school diploma or equivalent required. Additional certification in medical office administration or related fields is a plus.</li>
<li>Minimum of 3-5 years of experience in a medical office or similar administrative role.</li>
<li>Proficiency in EMR systems.</li>
<li>Strong understanding of medical terminology, insurance processes, and HIPAA regulations.</li>
<li>Excellent organizational skills, communication skills, and ability to multitask and handle a fast-paced work environment.</li>
<li>Bilingual skills (preferred but not required).</li>
</ul>
Salary Range: $18.00 Hours: Monday–Thursday, 8:00 AM–5:00 PM; Friday, 8:00 AM–2:30 PM; and one Saturday per month, 8:00 AM–12:00 PM.

Healthcare Administrative Specialist

<h3>Job Description</h3>
Job Description
We are a growing business in the wholesale/manufacturing industry seeking an accounting/admin specialist&nbsp;to perform various accounting responsibilities, as well some administrative and customer service duties. The ideal candidate for this position has a strong accounting/bookkeeping background and is a self-motivated team player with a positive attitude and great interpersonal skills.
Job Responsibilities:
- Accounts receivable
- Accounts payable
- Reconciliations
- Collections
- Sales tax
- Journal Entries
- Bank package
- Year-end
- Communicate and correct pricing changes/issues
- Issue credit for warranties, advertising, returns and trade shows
- Invoice
- Assist with phones
- Other administrative duties as assigned
Qualifications:
- MUST have experience in accounting/bookkeeping
- Experience with accounting software, Quickbooks a plus
- Proactive
- Strong problem solving skills
- Comfortable working to meet deadlines
- Meticulous, consistent attention to detail in all aspects of work
- Ability to organize and prioritize tasks
- Excellent written and oral communication skills with the highest degree of courtesy and professionalism
- Proficient with Microsoft Office including Excel
- Ability to work independently and as part of a team
- Follow direction well and openly accept feedback
Attributes of a successful candidate include:
- Multitasking
- Positive, compassionate, can-do attitude
- Willingness to be flexible and help whenever/wherever needed
- Organized
- Personable and professional
- Quick learner
- Enjoy working with others
Benefits:
- PTO
- 401k, profit sharing after 1 year
- Pension after 3 years
- Paid holidays
- Health insurance
- Sick time
- Dental, vision, &amp; chiropractic plan
- Work/life balance
Monday through Friday, 8am-5pm
Company DescriptionWe manufacture security products and hitches for trailer and tow and other products for power sports, farm and ranch and the outdoor and marine industries. The company was founded in '89 and the owner has designed and patented many of our products and is still very active in the company. We sell to Lowe's, Bass Pro, Cabela's, Sportsman's Warehouse, Murdoch's, Jax, Big R, Tractor Supply, and several local trailer/parts dealers and hardware stores as well as many other retailers across the country and Canada as well. 
<h3>Company Description</h3>
We manufacture security products and hitches for trailer and tow and other products for power sports, farm and ranch and the outdoor and marine industries. The company was founded in '89 and the owner has designed and patented many of our products and is still very active in the company. We sell to Lowe's, Bass Pro, Cabela's, Sportsman's Warehouse, Murdoch's, Jax, Big R, Tractor Supply, and several local trailer/parts dealers and hardware stores as well as many other retailers across the country and Canada as well.

Accounting/Administrative Specialist

<h3>Job Description</h3>
Job Description
We are seeking an Administrative Support Specialist to join our team! You will perform clerical and administrative functions in order to drive company success.
Responsibilities:
<ul>
<li>Draft correspondences and other formal documents</li>
<li>Plan and schedule appointments and events</li>
<li>Greet and assist onsite guests</li>
<li>Answer inbound telephone calls</li>
<li>Develop and implement organized filing systems</li>
<li>Perform all other office tasks</li>
</ul>
Qualifications:
<ul>
<li>Previous experience in office administration or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong attention to detail</li>
<li>​Strong organizational skills</li>
</ul>
Company DescriptionWe are a small family mental health practice. We value our employees and are looking to add one additional member to our small yet robust and strong team. 
<h3>Company Description</h3>
We are a small family mental health practice. We value our employees and are looking to add one additional member to our small yet robust and strong team.

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