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<h3>Job Description</h3>
Job DescriptionWe are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Orange, California. This is a Contract to permanent opportunity, offering the chance to grow within the organization while contributing to a dynamic and collaborative office environment. The ideal candidate will be tech-savvy, familiar with QuickBooks Desktop, and capable of managing various administrative and bookkeeping tasks effectively. Responsibilities: • Manage scheduling and calendar activities to ensure smooth daily operations. • Oversee general office management tasks, including maintaining supplies and organizing workflows. • Process invoices, write checks, and handle occasional banking errands. • Perform light bookkeeping and accounting duties to support financial operations. • Provide administrative support by answering calls, managing data entry, and assisting with receptionist duties. • Utilize QuickBooks Desktop for financial record-keeping and related tasks. • Collaborate with the team to ensure efficient property management. • Maintain an organized workspace, adhering to business casual dress code.• Minimum of 2 years of experience in an administrative or office assistant role. • Proficiency in QuickBooks Desktop and general technical aptitude. • Strong organizational skills with the ability to multitask efficiently. • Experience in handling invoices, checks, and basic bookkeeping responsibilities. • Excellent communication skills for answering calls and interacting with clients. • Familiarity with property management tasks is a plus. • Ability to work onsite in Orange, California. • Demonstrated professionalism and attention to detail in all aspects of work.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Position Summary
The Administrative Assistant provides essential support to the Contracts and Compliance team, ensuring accurate documentation, timely processing, and adherence to regulatory requirements. This role involves managing subcontractor paperwork, tracking and reconciling invoices, and maintaining organized filing systems. The ideal candidate is detail-oriented, proactive, and able to handle multiple administrative tasks in a fast-paced environment.
 
Key Responsibilities:
<ul>
<li>Assist with contract administration, including subcontractor documentation.</li>
<li>Track trucking tickets and hours; reconcile trucking invoices.</li>
<li>Monitor and reconcile force account records.</li>
<li>Verify compliance documentation and follow up as needed.</li>
<li>Maintain both physical and digital filing systems.</li>
<li>Confirm insurance coverage and prevailing wage compliance.</li>
<li>Scan, copy, and archive documents.</li>
<li>Provide general support to Contracts &amp; Compliance team as required.</li>
</ul>
Job Requirements:
<ul>
<li>Experience: Minimum 5 years of office experience in a similar administrative role.</li>
<li>Industry Knowledge: Public works experience highly preferred.</li>
<li>Technical Skills:</li>
<li>Familiarity with certified payroll processes and public works reporting systems.</li>
<li>Proficient in Microsoft Office Suite, especially Excel and Word.</li>
<li>Ability to use a ten-key by touch.</li>
<li>Performance: Demonstrated ability to complete tasks accurately and on time.</li>
<li>Communication: Excellent written and verbal communication skills.</li>
<li>Integrity: Trustworthy in handling confidential and sensitive information.</li>
<li>Professionalism: Ability to manage challenging situations with tact and professionalism.</li>
<li>Organizational Skills: Superior organizational abilities with strong attention to detail and follow-through.</li>
<li>Teamwork: Must be a collaborative team player.</li>
<li>Reliability: Dependable and consistent in attendance and performance.</li>
<li>Adaptability: Skilled at multitasking and thriving in a fast-paced, ever-changing environment.</li>
<li>Attitude: Positive, “can-do” mindset.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Windsor, Connecticut. In this role, you will support fund development activities for a non-profit organization, ensuring smooth operations and effective communication with donors and sponsors. This position offers the opportunity to contribute to meaningful fundraising initiatives in a focused and collaborative environment. Responsibilities: • Draft and send thank-you notes to donors and sponsors in a timely manner. • Track and manage sponsor information, including benefits and follow-up activities. • Maintain accurate records related to fundraising activities and donor interactions. • Assist in coordinating communication with potential donors and sponsors. • Leverage social media platforms such as Instagram, Facebook, and LinkedIn to support outreach efforts. • Provide administrative support to fund development projects and initiatives. • Respond to inbound calls and inquiries professionally and efficiently. • Ensure a high level of attention to detail when managing data entry tasks. • Collaborate with team members to enhance fundraising strategies and donor engagement. • Uphold high standards in all interactions and communications.• Proficiency in using social media platforms, including Instagram, Facebook, and LinkedIn. • Strong technical skills and ability to learn new software quickly. • Excellent attention to detail and organizational abilities. • Strong communication skills, both written and verbal. • Experience in administrative assistance or related roles. • Ability to work independently and manage multiple tasks effectively. • Familiarity with fundraising or non-profit environments is a plus. • Reliable and consistent in meeting deadlines and maintaining accuracy.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Palm Beach Gardens, Florida. This is a Contract position offering a dynamic opportunity to support property management operations and assist homeowners with various inquiries. Ideal candidates will possess strong organizational skills and the ability to handle multiple administrative tasks efficiently. Responsibilities: • Respond to homeowner inquiries and provide accurate information related to property management functions. • Perform word processing and data entry tasks to maintain organized records. • Prepare, edit, and distribute correspondence with attention to detail as required. • Operate a multi-line phone system to manage incoming calls and direct them appropriately. • Scan and organize documents to ensure easy access and secure storage. • Assist with additional administrative duties as assigned to support the team.• Proficiency in handling switchboard operations with 1-10 phone lines. • Experience in document scanning and organization. • Strong written and verbal communication skills. • Excellent attention to detail and ability to prioritize tasks effectively. • Competency in word processing and data entry software. • Ability to work independently and collaboratively within a team. • Previous experience in administrative roles is preferred.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Downers Grove, Illinois. This role is ideal for a proactive individual who excels in organization, communication, and multitasking. You will play a crucial role in maintaining databases, supporting client service efforts, and assisting with marketing-related tasks. Responsibilities: • Generate and maintain various reports while tracking leads from events. • Ensure the accuracy and organization of database records, including clean-up tasks. • Handle paperwork and provide support for both new and existing clients. • Prepare and organize materials for classes and presentations. • Publish reports and updates to the company website. • Manage inbound and outbound calls to provide exceptional customer service. • Coordinate schedules and appointments efficiently. • Assist with email correspondence and marketing campaigns. • Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete administrative tasks. • Support consumer engagement and marketing initiatives.• Proven experience in administrative support roles, including customer service and data entry. • Proficiency in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word. • Strong organizational skills with attention to detail. • Ability to manage multiple tasks and meet deadlines effectively. • Excellent verbal and written communication skills. • Familiarity with email marketing platforms and engagement strategies. • Experience in consumer or content marketing is a plus. • Ability to handle inbound and outbound calls professionally. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance.&nbsp;Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan.&nbsp;Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

<h3>Job Description</h3>
Job Description
Why Work for Daniels Family Funerals &amp; Cremations - Wyoming?
Service
<ul>
<li>At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual.</li>
<li>Work with leading experts in the funeral and cemetery profession.</li>
</ul>
Benefits
<ul>
<li>Financial assistant programs encouraging employees through education and development in industry related subjects.</li>
<li>Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges.</li>
<li>Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match.</li>
<li>Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team.</li>
<li>Employee Discounts on services, merchandise, and property to help our team members in their time of need.</li>
</ul>
Culture
<ul>
<li>We value honesty, courage, integrity, ethical behavior and the development of personal growth.</li>
<li>We are rooted in the communities to provide a personal touch to every family we serve.</li>
<li>We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families.</li>
</ul>
Summary/Objective 
This position is the primary administrative role in most of Park Lawn’s individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded.
Essential Functions
<ul>
<li>Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.</li>
<li>Greets and escorts all visitors and their guests.</li>
<li>Performs all accounting (AP/AR), inventory, and account reconciliation for the business.</li>
<li>Updates Timekeeping system as employees fill out missed punch log.</li>
<li>Prepares daily deposit reports and reconciliations</li>
<li>Processes and codes all business invoices for payment. </li>
<li>Researches invoices and resolve any issues or discrepancies.</li>
<li>Receives and records payments from client families.</li>
<li>Schedules appointments for the business.</li>
<li>Composes and types correspondence as needed.</li>
<li>Compiles and reports on statistical data as required by the business.</li>
<li>Inputs data into operating system accurately, completely, and timely.</li>
<li>Assists client families with processing necessary paperwork and scheduling appointments.</li>
<li>Scans, copies and prints as needed.</li>
<li>Updates and maintains files and related systems for the business.</li>
<li>Serves as business timekeeper and maintains local employee files.</li>
<li>Coordinates and maintains office supplies and equipment.</li>
<li>Serves as a backup in other administrative functions as needs dictate.</li>
<li>Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling.</li>
<li>Special projects and other duties as assigned.</li>
</ul>
 Competencies
<ul>
<li>Communication Proficiency.</li>
<li>Teamwork Orientation.</li>
<li>Detail Orientation.</li>
<li>Customer Service Orientation.</li>
<li>Time Management.</li>
</ul>
Required Education, Experience, Certifications and Licensure
<ul>
<li>High school diploma or equivalent combination of education and experience preferred.</li>
<li>Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks.</li>
<li>Valid state issued driver’s license in good standing and acceptable driving record.</li>
</ul>
 Additional Eligibility Qualifications
<ul>
<li>Ability to read, write, and speak English fluently. Bilingual is a plus.</li>
<li>High degree of overall computer proficiency.</li>
<li>High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure).</li>
<li>High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>Proficiency with multi-line phone systems and general office equipment.</li>
<li>Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner.</li>
<li>Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations.</li>
<li>Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication.</li>
<li>Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment.</li>
<li>Attention to detail and follow-through.</li>
</ul>
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
<ul>
<li>The duties associated with this position are generally performed in an indoor office setting.</li>
<li>Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle.</li>
<li>Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds.</li>
<li>This position may also require reaching, pushing, and pulling.</li>
<li>Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low </li>
<li>Overtime is sometimes necessary or required.</li>
</ul>
Travel
<ul>
<li>This position may require up to 10 percent out of area and overnight travel.</li>
<li>Travel is primarily local occurring during the business day only.</li>
</ul>
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

<h3>Job Description</h3>
Job DescriptionAbout Us:
Capital Tower &amp; Communications, Inc. is a leading provider of wireless communication infrastructure solutions. With over 30 years of experience, we specialize in tower construction, maintenance, and upgrades to ensure seamless connectivity for our clients. Our commitment to excellence and innovation has earned us a reputation for delivering high-quality services in the industry.
Join our team as an Administrative Assistant in Waverly, NE!
Are you an organized and detail-oriented individual with a passion for providing administrative support in a fast-paced environment? Do you thrive in a role where your contributions directly impact the success of the team? If so, we have an exciting opportunity for you at Capital Tower &amp; Communications, Inc.
Pay Range: $18-$20/ hourKey Responsibilities:
<ul>
<li>Provide administrative support to the management team and staff</li>
<li>Manage calendars, schedule appointments, and coordinate meetings</li>
<li>Handle incoming calls, emails, and correspondence</li>
<li>Maintain office supplies and equipment</li>
<li>Assist with document preparation, filing, and record-keeping</li>
<li>Perform data entry and generate reports as needed</li>
<li>Coordinate travel arrangements and accommodations</li>
<li>Assist with special projects and events as assigned</li>
<li>Ensure confidentiality and data integrity in all tasks</li>
<li>Reconciling bank and credit card statements. </li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent</li>
<li>Proven experience as an administrative assistant or similar role</li>
<li>Proficient in Microsoft Office suite (Word, Excel, Outlook)</li>
<li>Strong organizational and time management skills</li>
<li>Excellent communication and interpersonal abilities</li>
<li>Ability to work independently and as part of a team</li>
<li>Attention to detail and accuracy in all tasks</li>
<li>Discretion and professionalism in handling sensitive information</li>
<li>Experience in the telecommunications industry is a plus</li>
</ul>
Why Join Us?
At Capital Tower &amp; Communications, Inc., we value our employees and invest in their professional growth and development. As an Administrative Assistant, you will have the opportunity to work in a collaborative environment where your skills are recognized and rewarded. We offer competitive benefits and a supportive team culture that encourages creativity and innovation.
If you are looking to take the next step in your career and make a meaningful impact in the telecommunications industry, apply now to join our team at Capital Tower &amp; Communications, Inc.
 #hc169766

<h3>Job Description</h3>
Job Description
Administrative Assistant
In this vital contract role, you will act as the welcoming face of the office, ensuring smooth daily operations, supporting executive needs, and fostering a professional environment that reflects the brand’s commitment to quality and personal touch. This is an exciting opportunity for someone eager to grow within the fashion industry and contribute to a dynamic team dedicated to craftsmanship and excellent service.
Compensation: $20-$25/hour* *Potential offers vary based on experience level, qualifications Applicants must be local and willing to commute to the Natick&nbsp;area, as this role is onsite 5 days a week. &nbsp;If you are interested in this position and would like to be considered, please submit a copy of your resume today! &nbsp;
Responsibilities:
<ul>
<li>Serve as the primary point of contact for visitors and callers, projecting a polished and welcoming presence.</li>
<li>Coordinate vendor relationships and assist with supply management.</li>
<li>Support event planning and catering arrangements to enhance office functions.</li>
<li>Manage shipping of samples and inventory tracking for ongoing projects.</li>
<li>Perform general administrative tasks such as filing, document preparation, and calendar management.</li>
<li>Assist with lighter office duties including kitchen organization and supplies replenishment.</li>
<li>Contribute to special projects and provide flexible support across various team needs.</li>
</ul>
Requirements:
<ul>
<li>Proven experience in an administrative or receptionist role, ideally within a fast-paced environment.</li>
<li>Excellent interpersonal and communication skills—both written and verbal.</li>
<li>Strong proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic familiarity with design software like InDesign is a plus.</li>
<li>Tech-savvy with the capacity to adapt to new tools and procedures swiftly.</li>
<li>Highly organized with meticulous attention to detail and the ability to prioritize tasks effectively.</li>
<li>Professional, polished demeanor with a genuine enthusiasm for the fashion industry.</li>
<li>Relevant education or background in business or related fields preferred.</li>
</ul>
Our Commitment to Inclusion &amp; Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position. #HGP #LI-RK1
Pandologic. Keywords: Administrative Assistant, Location: Natick, MA - 01760 , PL: 602449534

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
</ul>
 Well-established Delray Beach Construction Company is looking for FULL TIME Entry Level Office Assistant Candidate must be willing to learn, be able to multitask, adapt to constant changes in construction field, fast paced environment and high volume calls. - Strong organizational and data entry skills, including filing and scanning documents - Detail oriented - Strong communication skills - Must be able to pass background screening Daily duties include but are not limited to: - Answering the phones - Data entry - Filing paperwork - Permitting Assistance

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

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