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<h3>Job Description</h3>
Job Description
We are looking for a dedicated and detail-oriented Administrative Assistant to join our team in Miami, Florida. This position offers the potential for long-term employment and is ideal for someone who is fluent in both English and Spanish, highly organized, and skilled in QuickBooks and Excel. The role combines administrative support with customer relations, ensuring smooth daily operations and excellent service delivery.
 
Responsibilities:
• Manage and input invoices, sales orders, and customer documentation using QuickBooks.
• Communicate with customers to confirm orders, follow up on pending sales, and address inquiries with professionalism.
• Provide daily administrative support to the sales team to streamline operations.
• Maintain detailed and organized records of transactions and customer interactions.
• Identify and resolve issues independently using strong critical thinking skills.
• Collaborate across departments to enhance customer satisfaction and operational efficiency.
• Uphold reliability and trustworthiness by consistently meeting deadlines and handling confidential information responsibly.
 
Please send your resume to Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072
• Previous experience in administrative support, customer service, or sales support roles. • Fluency in both English and Spanish, with strong verbal and written communication skills. • Proficient in QuickBooks and Microsoft Excel. • Exceptional organizational skills and attention to detail. • Ability to work independently as well as collaboratively within a team. • Demonstrated reliability and a high level of trustworthiness. • Motivated to perform in a dynamic and fast-paced work environment.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>SEP IRA Matching</li>
<li>Paid Vacation</li>
<li>Paid Holidays (6)</li>
<li>Training &amp; development</li>
</ul>
 About the Role: Join Culligan Water as an Administrative Assistant, where you'll play a crucial role in supporting our team and enhancing our customer service experience. This position offers a dynamic work environment in Star Junction, PA, where your organizational skills will shine and make a difference. If your are interested in this position, PLEASE CALL 724-240-3200 Responsibilities: 
<ul>
<li>Manage daily office operations and ensure a smooth workflow.</li>
<li>Assist in scheduling appointments and coordinating meetings for staff.</li>
<li>Handle customer inquiries and provide exceptional service via phone and email.</li>
<li>Maintain accurate records and manage filing systems efficiently.</li>
<li>Prepare and process documents, reports, and correspondence.</li>
<li>Support bookkeeping and invoicing tasks as needed.</li>
<li>Collaborate with team members to improve office processes.</li>
<li>Perform additional administrative duties as assigned.</li>
</ul>
Requirements: 
<ul>
<li>High school diploma or equivalent; additional education is a plus.</li>
<li>Proven experience as an administrative assistant or in a similar role.</li>
<li>Strong proficiency in Microsoft Office Suite and office management software.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Detail-oriented with strong organizational abilities.</li>
<li>Ability to multitask and prioritize effectively in a fast-paced environment.</li>
<li>Positive attitude and a willingness to learn and grow.</li>
<li>Knowledge of basic bookkeeping is a plus.</li>
</ul>
About Us: Culligan Water has been a trusted provider of water solutions for over 80 years, delivering quality products and exceptional customer service. Our commitment to innovation and sustainability has made us a favorite among customers, while our supportive work culture fosters employee growth and satisfaction.

<h3>Job Description</h3>
Job DescriptionDescription:
Administrative Assistant
Denver Wellness is growing! The administrative assistant position is one of the most important roles for our company as it is the face of the company! This role will not only gather information, but also provide a patient welcome experience and let our patients know they will be well cared for with one of our excellent providers.
 
Job Duties
<ul>
<li>Conducts business in a service-oriented manner that is attentive, cooperative, sensitive, respectful and kind with all patients, visitors, the public and all colleagues</li>
<li>Verifying patient’s medical benefits</li>
<li>Accepting payments from patients and families as well as posting payments in the EMR</li>
<li>Proficient in understanding insurance plans to relay cost benefits to patients such as copays, deductibles, co-insurance and out-of-pocket</li>
<li>Scheduling and canceling appointments from multiple sources i.e. online scheduling, via text, phone calls and any other form of appointment request</li>
<li>Verification that all necessary requirements are met prior to patient’s scheduled appointment</li>
<li>Clerical duties such as answering telephones, check-in, checkout and record processing as requested, appointment scheduling and patient intake, data verification, office communications</li>
<li>Attends staff meetings as required</li>
<li>Ensuring that all patient communication is replied to in a reasonable time frame from patient portals, emails, voicemails etc.</li>
<li>Follow up on all patient requests for example request to speak with providers, requests for information, medication questions and concerns</li>
<li>Review patient request and ensure timely transfer of information to other departments as needed</li>
<li>Ensure labs and other clinical data is secured in the patient’s medical record</li>
<li>All other duties as assigned</li>
</ul>
Requirements:
Preferred Qualifications
<ul>
<li>Clinic or office experience preferred</li>
<li>EMR knowledge</li>
<li>Excel and/or strong computer skills</li>
<li>Communication and customer service</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant
Location: Oklahoma City, Oklahoma
Industry: Professional Services
Pay: $18–$20/hour
 
About Our Client:
Addison Group is partnering with our client to hire an on-site Administrative Assistant. This position is perfect for someone who is detail-oriented, dependable, and thrives in a structured office environment providing daily administrative support to multiple departments.
 
Job Description:
The Administrative Assistant will be responsible for organizing internal communications, maintaining accurate documentation, and supporting departmental operations. This role involves handling routine office tasks, coordinating information flow, and assisting in improving administrative processes.
 
Key Responsibilities:
<ul>
<li>Sort and route incoming mail and email to the appropriate departments.</li>
<li>Maintain up-to-date records, reports, and filing systems.</li>
<li>Assist with document preparation, data entry, and internal correspondence.</li>
<li>Support team operations by coordinating tasks and following up on action items.</li>
<li>Collaborate with staff to improve administrative efficiency.</li>
</ul>
Qualifications:
<ul>
<li>2–5 years of administrative or office support experience.</li>
<li>Strong organizational and communication skills.</li>
<li>Proficiency in Microsoft Office (Word, Outlook, Excel).</li>
<li>Ability to manage multiple tasks and meet deadlines.</li>
<li>Experience supporting cross-functional teams.</li>
<li>Background in a professional services environment is a plus.</li>
</ul>
Additional Details:
<ul>
<li>Full-time, Monday–Friday</li>
<li>100% on-site position</li>
<li>Long-term opportunity with potential for growth</li>
<li>Dental, Vision, Medical, 401(k)</li>
</ul>
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
 
#Admin4

<h3>Job Description</h3>
Job DescriptionDescription:
Join our Team! Leland Management is seeking an Administrative Assistant for one of our communities in the Melbourne, FL area. Join our team to learn why the Orlando Business Journal has named us one of Central Florida’s Best Places to Work for 15 consecutive years, including winning first place in our category for 2021! The position is part-time with competitive pay.
 
Position Summary:
The Administrative Assistant supports the Community Association Manager by handling clerical tasks, communications, and documentation to ensure smooth community operations.
 
Primary Responsibilities:
Administrative Support:
<ul>
<li>Manage calendars, appointments, and schedule meetings for staff.</li>
<li>Handle incoming calls, emails, and inquiries from residents and vendors.</li>
<li>Prepare and distribute correspondence, notices, and newsletters.</li>
<li>Help reorganize or set up furniture after an event or for an event.</li>
</ul>
Document Management:
<ul>
<li>Maintain organized filing systems and resident databases.</li>
<li>Assist in preparing and distributing meeting agendas, minutes, and other documents.</li>
</ul>
Meeting Coordination:
<ul>
<li>Organize and prepare materials for board meetings, committee meetings, and resident gatherings.</li>
<li>Arrange meeting venues, equipment, and catering as necessary.</li>
<li>Record and distribute meeting minutes and follow up on action items as directed.</li>
</ul>
Community Relations:
<ul>
<li>Serve as a point of contact for residents, vendors, and visitors, providing assistance as needed.</li>
<li>Coordinate community events, activities, and communications to promote resident engagement.</li>
<li>Maintain a professional and courteous demeanor in all interactions to enhance resident satisfaction.</li>
</ul>
Compliance and Enforcement:
<ul>
<li>Support the CAM in enforcing community rules, regulations, and bylaws.</li>
<li>Assist in documenting and tracking violations, warnings, and enforcement actions.</li>
<li>Communicate with residents regarding compliance issues, notices, and follow-up actions.</li>
</ul>
Requirements:
Qualifications:
<ul>
<li>Strong administrative, organizational, and multitasking skills.</li>
<li>Excellent verbal and written communication abilities.</li>
<li>Proficiency in Microsoft Office Suite.</li>
<li>Prior experience in an administrative support role preferred.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Job Summary:
The Administrative Assistant performs a variety of administrative and clerical tasks. This position is customer service-focused with additional responsibilities providing support to managers/employees, assisting in daily office needs, and managing our company’s general administrative activities.
Primary Job Duties:
<ul>
<li>Adhere to the company’s Vision and Core Values.</li>
<li>Adhere and comply with the company’s handbook and company policies.</li>
<li>Greet visitors, answer, and direct phone calls.</li>
<li>Assist managers with organizing meetings.</li>
<li>Send and respond to emails and distribute mail. </li>
<li>Provide Accounts Receivable and accounting support; process Credit Card transactions and reconcile expense reports.</li>
<li>Prepare and deposit checks.</li>
<li>Respond to customer inquiries.</li>
<li>Provide Sales Support (Orders, Customer Delivery Books, Overall Prep of Sales)</li>
<li>Accounts Payable oversight</li>
<li>Prepare and run reports.</li>
<li>Develop and maintain an organized filing system.</li>
<li>Update and maintain office policies and procedures.</li>
<li>Order office supplies and research new deals and suppliers.</li>
<li>Maintain contact lists.</li>
<li>Arrange or assist with travel arrangements.</li>
<li>Submit and reconcile expense reports.</li>
<li>Act as the point of contact for internal and external customers.</li>
<li>Other duties as assigned.</li>
</ul>
 
Requirements:
Qualifications/Preference:
Education:
<ul>
<li>HS diploma or equivalent required.</li>
</ul>
Experience:
<ul>
<li>Two years of experience providing administrative support in a manufacturing environment.</li>
<li>Ability to interact at all levels of the company, professionally maintaining effective communication, both written and spoken.</li>
<li>Proficiency in MS Office (MS Word, Excel, PowerPoint, and Outlook)</li>
</ul>
Certificate, Licenses, Registrations:
<ul>
<li>Current Driver’s License required</li>
</ul>
Knowledge, Skills and/or Abilities:
<ul>
<li>Excellent time management skills and the ability to prioritize work.</li>
<li>Attention to detail and possess problem-solving skills.</li>
<li>Adaptable, flexible, and able to handle multiple projects and reprioritize as needed.</li>
<li>Knowledge of office management systems and procedures.</li>
<li>Working knowledge of office equipment; printers and fax machines</li>
<li>Positive and enthusiastic attitude.</li>
</ul>
Work Environment:
Duties are performed in an office environment that routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this Job, the employee may be exposed to moving mechanical parts, petroleum fumes and/or airborne particles. The noise level in the work environment is usually moderate.

<h3>Job Description</h3>
Job DescriptionCreative Global Consulting is seeking to fill the position in Bensalem, PA. We strive to provide the next generation of cutting-edge technologies. Our growth means exciting career opportunities for talented professionals in engineering, software development, and other key areas. 
<ul>
<li>Position: Administrative Assistant</li>
<li>Location: Bensalem, PA</li>
<li>Position Type: Contract</li>
<li>Work Authorization: USC/Green Card/Student Visa</li>
</ul>
Position summary: Administrative Assistant performs data entry duties in a busy office setting. This role will maintain both electronic and hard copy files, enter employees hours and assist with general administrative tasks. Responsibilities: 
<ul>
<li>Uploading documents weekly to electronic filing systems and maintaining physical copies</li>
<li>Organize and maintain electronic files and physical documentation to ensure accurate recordkeeping</li>
<li>Track and record employees leave</li>
<li>Perform weekly audits of electronic files and physical copies to ensure data accuracy remains 100%</li>
</ul>
Qualifications: 
<ul>
<li>High School Diploma</li>
<li>Data entry experience</li>
<li>Attention to detail and organizational skills</li>
<li>Computer skills including proficiency with Microsoft Office Suite and ability to learn new systems quickly</li>
</ul>
If you are interested in this position, please send me a copy of your latest resume <a href="mailto:atZarka@creativegc.com" target="_blank">atZarka@creativegc.com</a> with the information requested below. Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position, or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you! 
<ul>
<li>Availability to start a new job</li>
<li>Best Rates</li>
<li>Contact</li>
</ul>
Please dont hesitate to contact me for any question (s) you may have. All employment is decided on the basis of qualifications, merit, and business need. Regards, Zarka Ismail Recruitment Professional Creative Global Consulting Cleared Recruitment <a href="mailto:Zarka@creativegc.com" target="_blank">Zarka@creativegc.com</a> Main: (703) 662-0508 x 554 Follow us on: LinkedIn, Twitter, Facebook, Instagram Creative Global Consulting is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity, disability status, protected veteran status or, any other characteristic protected by law

<h3>Job Description</h3>
Job DescriptionAdministrative Assistant- Contract to hire
<ul>
<li>True contract to hire role (excellent benefits when converted)</li>
<li>Professional environment</li>
<li>Positive environment</li>
<li>Work life balance (Monday-Friday; 8AM-5PM)</li>
<li>Onsite- Office business casual attire</li>
</ul>
Dynamic company seeking a highly organized and efficient Administrative Assistant to join the team. Ideal candidate is someone who thrives in a fast-paced environment, has excellent multitasking abilities, and possesses strong proficiency in Microsoft Excel and other administrative tools.
Job Overview
As an Administrative Assistant, you will play a crucial role in supporting the assigned department daily. You will be responsible for managing various administrative tasks, coordinating schedules, and ensuring smooth communication between different departments. This position requires a detail-oriented individual with exceptional organizational skills and the ability to prioritize tasks effectively.
Key Responsibilities
<ul>
<li>General Administrative Support:
<ul>
<li>Answer and direct phone calls, take messages, and respond to emails</li>
<li>Greet and assist visitors, clients, and guests</li>
<li>Maintain a clean and organized office environment</li>
<li>Manage office supplies inventory and place orders as needed</li>
<li>Handle incoming and outgoing mail and packages</li>
<li>Prepare and distribute memos, letters, and other documents</li>
</ul>
</li>
<li>Calendar Management:
<ul>
<li>Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members</li>
<li>Manage and update multiple calendars, ensuring no conflicts or overlaps</li>
<li>Send reminders and follow-ups for scheduled events</li>
</ul>
</li>
<li>Data Management and Reporting:
<ul>
<li>Create, update, and maintain various databases and spreadsheets using Microsoft Excel</li>
<li>Generate reports, presentations, and other documents as requested</li>
<li>Assist in data entry and ensure accuracy of information</li>
<li>Develop and implement efficient filing systems for both digital and physical documents</li>
</ul>
</li>
</ul>
Required Qualifications
<ul>
<li>Must have recent office administrative support experience. </li>
<li>Minimum of 3 years recent clerical support experience.</li>
<li>Enjoy a professional, busy department. </li>
<li>Proficient with Microsoft office- Word/Excel/Outlook/PowerPoint</li>
<li>Professional communication skill set</li>
</ul>

<h3>Job Description</h3>
Job Description
Bekins Moving Solutions, Inc., one of America’s largest and most respected moving and storage companies, is seeking a talented, resourceful and committed Administrative Assistant to join our Goldsboro, NC&nbsp;location.
The Administrative Assistant must be energetic and enthusiastic, with multi-tasking capabilities and the desire to learn more about customer care, sales support and operations in a rapidly growing and changing environment.
The successful candidate will be responsible for managing the front desk, answering the phones, greeting visitors, filing, minor accounting, order supplies, maintenance of office equipment, sort and distribute mail, data entry. This position provides an excellent opportunity for growth within the organization and provides a balance of job responsibilities.
Our dynamic work environment offers a competitive compensation package and excellent career opportunities.

<h3>Job Description</h3>
Job Description
All About Hamilton Health Center 
Hamilton Health Center (Hamilton), established in 1969, is a Federally Qualified Health Center (FQHC) located in Harrisburg, PA. The center continues to grow by taking a holistic and comprehensive approach to patient-centered care. Our mission is to improve the health of Central Pennsylvania’s residents by delivering high-quality, respectful, and patient-centered health and related social services that promote access, treatment, education, and prevention, regardless of health, economic, or insurance status. Our vision is to be the premier community health clinic of the underinsured and uninsured to include medical, dental, social, and related services and to become a healthcare provider of choice for the Greater Harrisburg area residents. For over 50 years, we have been true to these words. As part of our team, you will work alongside dedicated professionals who care deeply about the individuals we serve.
Benefits Offered: In addition to your base salary, you are also eligible to receive: 
<ul>
<li>Generous paid time off</li>
<li>Birthday holiday and 7 paid holidays</li>
<li>Medical, Dental &amp; Vision Coverage</li>
<li>Company-paid life insurance.</li>
<li>Retirement Plan with matching opportunity</li>
<li>Employee Assistance Program</li>
</ul>
Job Summary: 
The Administrative Assistant will support the daily operations of the Healthy Start program. This position is responsible for registering patients in accordance with departmental protocols to ensure a smooth flow of patients and enhance both customer and provider satisfaction. The role includes checking out patients after their appointments with a case manager, verifying the accuracy of their information in the Electronic Medical Record (EMR), and scheduling follow-up appointments according to the specific protocols of each department and in compliance with regulatory requirements, such as the Health Insurance Portability and Accountability Act (HIPAA). Additionally, the Administrative Assistant provides administrative support to assist the team with daily operations. 
 
Essential Duties and Responsibilities:
The Administrative Assistant performs a wide range of duties, including, but not limited to, the following:
<ul>
<li>The Administrative Assistant is responsible for supporting the day-to-day operations of the Healthy Start program. </li>
<li>Act as the first point of contact and greeter for all Healthy Start participants and visitors in person and via telephone.</li>
<li>Assist with program referral management by logging all incoming referrals in the database and tracker, verifying insurance, scheduling intakes for the Enrollment Specialist, and providing resources to ineligible referrals. </li>
<li>Manage the program’s partnership with Healthy Steps Diaper Bank. This includes submitting bi-weekly diaper orders, picking up the orders from Healthy Steps, distributing them to the case management team, and monitoring the program’s compliance with the order limit. </li>
<li>Monitor, maintain, and organize all program supplies as well as ensure the front desk and lobby area are presentable. </li>
<li>Assist with department ordering at the discretion of the Director.</li>
<li>Maintain professional boundaries and ethical conduct in all interactions.</li>
<li>Attend all necessary department and team meetings.</li>
<li>Participate in department events and outreach activities as able. </li>
<li>Ensure compliance with policies and procedures as required by program funding organizations and other regulatory agencies.</li>
<li>Enter all required documentation electronically into the appropriate database accurately and efficiently.</li>
<li>Complete and keep track of continuing education credits as required by program regulations.</li>
</ul>
 
Requirements:
<ul>
<li>Administrative and Organizational Skills: Proficiency in time management, organization, attention to detail, customer service, communication, and problem-solving is essential for this role. </li>
<li>Tech-Savvy: Proficiency in basic data entry computer skills and the ability to learn new software or databases specific to the role.</li>
<li>Strong Interpersonal Skills: Ability to communicate courteously and effectively with individuals from diverse backgrounds.</li>
<li>Team Player: An industrious and cooperative nature to foster harmonious working relationships with colleagues, leadership, community partners, and community members.</li>
<li>Education Background: A high school diploma or equivalent is required.</li>
<li>Valid Driver’s License: Ability to travel throughout the service area.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Two (2) years of working experience as an administrative assistant or equivalent role.</li>
<li>Prior experience working in a health care or non-profit setting.</li>
<li>Knowledge of community resources in Dauphin County and surrounding areas.</li>
<li>Bilingual in Spanish is preferred</li>
</ul>
 
This job description is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.
 
EOE

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