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<h3>Job Description</h3>
We are seeking a proactive Office Manager/Executive Assistant to manage our Healdsburg office operations and provide high-level support to leadership. This role combines general office administration, executive support, and basic financial tasks. In practice the Office Manager “is the backbone of workplace operations, overseeing the physical environment and administrative functions You will maintain office systems and supplies, greet visitors, coordinate meetings, and assist with financial recordkeeping (using QuickBooks or similar). The ideal candidate is extremely organized, detail-oriented and adaptable, with excellent communication skills and the ability to handle confidential information.
 
Key Responsibilities
<ul>
<li>Office Operations: Oversee daily office functions to ensure a smooth, professional environment. Manage office supplies, equipment, and vendor relationships; handle facilities maintenance, cleanliness and safety protocols. Greet and assist visitors, answer phones, and manage incoming correspondence. Maintain reception and mail protocols to ensure timely distribution.</li>
<li>Scheduling &amp; Events: Coordinate calendars, meetings and conference calls for the team. Arrange meeting logistics (rooms, video conferencing, agendas, materials) and prepare/minute meetings. Assist with planning team events or staff meetings. Support travel planning by arranging accommodations, itineraries and bookings.</li>
<li>Records &amp; Finance: Maintain accurate digital and paper records (files, databases, contact lists, etc.). Process basic bookkeeping tasks: track expenses, process invoices and reimbursements, and help reconcile accounts payable/receivable. Use QuickBooks (or similar) to enter transactions and help update budgets or financial reports. Assist with monthly expense tracking and simple financial reporting (e.g. summarizing budget vs. actual expenses).</li>
<li>Administrative Support: Prepare and format executive correspondence, presentations and reports as requested. Handle internal and external communications on behalf of managers (emails, calls, mail). Assist with HR-related administrative tasks (onboarding new hires, maintaining personnel files and benefits paperwork). Support office policy administration and ensure compliance with company procedures.</li>
<li>Executive Assistance: Provide high-level support to executives by organizing priorities and special projects. Assist in project coordination, data gathering, and creating process documentation as needed. Maintain discretion and confidentiality at all times when handling sensitive information.</li>
</ul>
 
Skills &amp; Qualifications
<ul>
<li>Experience: 3–5 years of progressively responsible administrative experience (office admin, executive assistant or similar). (Research shows most office managers have 6+ years of experience, so 3–5 years with strong admin skills is a reasonable expectation.)</li>
<li>Communication: Exceptional verbal and written English skills. Comfortable drafting letters, reports, and presentations. Able to interact professionally with employees, vendors and visitors. Strong interpersonal skills to build positive relationships across the team.</li>
<li>Organization &amp; Multitasking: Highly organized and detail-oriented – a “Type A” self-starter. Able to prioritize competing tasks and deadlines in a fast-paced environment. Proficient at creating and maintaining filing and tracking systems. Adaptable and resourceful in solving problems and handling surprises.</li>
<li>Technical Skills: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Familiarity with QuickBooks or other accounting software is strongly preferred. Basic financial literacy (understanding of expense reports, budgets and invoices) is required. Comfortable learning new software (CRM, project management tools, etc.) as needed.</li>
<li>Other Skills: Strong time-management and follow-through. Willingness to learn quickly and take initiative. Discretion with confidential information and mature, professional judgment.</li>
</ul>
 
Personal Attributes
<ul>
<li>Professionalism: Reliable, punctual and consistently maintains a positive attitude. Presents a polished, friendly demeanor (front-desk presence when needed).</li>
<li>Integrity: High level of honesty and trustworthiness; holds others to the same standard. Maintains confidentiality and exercises good judgment.</li>
<li>Initiative &amp; Adaptability: Takes initiative on tasks without waiting for direction. Able to pivot smoothly when priorities shift. Creative problem-solver who looks for efficiency improvements.</li>
<li>Team Player: Enjoys collaborating with a small team. Willing to share knowledge, assist coworkers and contribute to a supportive office culture. Flexible to help cover co-workers’ responsibilities as needed.</li>
</ul>

Office Manager

<h3>Job Description</h3>
Job DescriptionWe are looking for an experienced Office Manager to oversee daily operations and ensure the workplace runs efficiently and smoothly. This long-term contract position is based in Atlanta, Georgia, and offers the opportunity to lead office management processes, foster collaboration, and promote organizational success. If you are proactive, detail-oriented, and skilled in administrative coordination, we encourage you to apply. Responsibilities: • Manage day-to-day office operations to ensure a well-organized and functional work environment. • Provide leadership and support to administrative team members, fostering efficiency and teamwork. • Coordinate facilities management by addressing maintenance issues and liaising with vendors. • Organize schedules and manage calendars to facilitate effective communication across departments. • Monitor and manage office budgets while maintaining an adequate inventory of supplies. • Assist with onboarding new employees and ensure accurate and up-to-date employee records. • Promote adherence to office policies and encourage a culture of professionalism and collaboration. • Oversee accounts payable processes to ensure timely and accurate payment handling. • Perform receptionist duties by managing correspondence and welcoming guests.• Proven experience in administrative office management or a related role. • Ability to maintain office supplies inventory and place orders as needed. • Familiarity with accounts payable processes and financial oversight. • Strong organizational skills for managing schedules and coordinating office activities. • Excellent communication and interpersonal skills to interact effectively with team members and vendors. • Proficiency in handling receptionist duties, including managing incoming calls and correspondence. • Detail-oriented approach to maintaining employee records and ensuring compliance with policies. • Capability to foster a collaborative and efficient workplace environment.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Employee discounts</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
</ul>
 The Office Manager is responsible for assisting in staffing, training in tax preparation, and providing excellent customer service. This position requires leadership, time management, and monitoring of the productivity and growth of the office. The Office Manager is the direct support staff to the Area Manager. Responsibilities: 
<ul>
<li>Tax Preparation</li>
<li>Assists in recruiting, interviewing, and training employees</li>
<li>Creates and maintains employee schedules to ensure proper staffing</li>
<li>Assists in ensuring that employees are upholding company policies and procedures</li>
<li>Manages and monitors office for performance and productivity</li>
<li>Resolves customer service issues</li>
<li>Assists the Tax School Instructor (open to the public as well as employees)</li>
<li>Complies with daily accounting procedures</li>
<li>Communicates effectively with staff to ensure they are well-informed regarding products and promotions</li>
<li>Supports and encourages staff to carry out the company mission as well as meet company and personal goals. </li>
</ul>
Position Requirements: 
<ul>
<li>High School Diploma or equivalent</li>
<li>Tax preparation experience preferred</li>
<li>Management experience preferred</li>
<li>Customer service experience</li>
<li>Computer/Technology experience</li>
<li>PTIN certification (can be obtained after the hire date) </li>
</ul>
Benefits: 
<ul>
<li>Environment focused on teamwork</li>
<li>Year-around position</li>
<li>Flexible schedule</li>
<li>Free continuing education </li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for detail-oriented, Part-Time, Office Manager to join our client's team outside of Schenectady, New York. In this long-term, contract to hire position, you will play a vital role in supporting certified payroll functions, assisting in accounts payable and accounts receivable management, and office administrative tasks. This is a great opportunity for an organized individual with hands-on experience in QuickBooks and bookkeeping to contribute to a collaborative work environment. Have experience working in the construction industry would be a huge plus!
 
Responsibilities:
• Maintain accurate financial records by entering data into QuickBooks and ensuring all transactions are properly recorded.
• Assist in accounts payable and accounts receivable processes, ensuring timely and accurate payments and collections.
• Provide payroll support, including processing weekly payroll using systems ADP and QuickBooks to manage certified payroll as required.
• Assist with administrative tasks related to financial and office operations.
• Monitor and verify financial data to ensure compliance with company policies and regulations.
• Collaborate with team members to address and resolve any discrepancies in financial records.
• Produce accurate financial reports and summaries as needed by the management team.
• Maintain organized and up-to-date documentation for all financial transactions.
 
Please reach out to Mary Christman or Gabrielle Maisonet at 518-462-1430 to learn more. We look forward to speaking with you!
• Proven experience in bookkeeping with a strong understanding of financial principles and practices. • Proficiency in QuickBooks for data entry and financial management. • Knowledge of accounts payable (AP) and accounts receivable (AR) processes. • Experience with bank reconciliations to ensure accurate financial records. • Familiarity with payroll systems such as ADP and certified payroll processes. • Strong attention to detail and organizational skills. • Ability to manage multiple tasks and meet deadlines in a fast-paced environment. • Excellent communication and problem-solving abilities.

<h3>Job Description</h3>
A well-known apparel and fashion brand is seeking a Facilities Coordinator to support its headquarters and global facilities. This individual will serve as the primary point of contact for all team members and guests, ensuring smooth day-to-day operations within a 200,000+ square-foot facility housing the brand’s factory, warehouse, studio, and corporate offices.
 
This role offers a great opportunity to learn the inner workings of a leading fashion company, develop administrative and project management skills, and contribute to creating a sustainable, safe, and efficient work environment.
 
Key Responsibilities
 
Facility Operations
<ul>
<li>Oversee the maintenance, functionality, and appearance of the facility, ensuring it meets operational and sustainability standards.</li>
<li>Serve as the main point of contact for all facilities-related requests, including security, site access, custodial, and building systems.</li>
<li>Coordinate with vendors and manage maintenance schedules, service visits, and contracts.</li>
<li>Conduct regular site walkthroughs to ensure compliance with health, safety, and cleanliness standards.</li>
<li>Develop, update, and implement facility policies and procedures to maintain a well-organized workspace.</li>
<li>Review and process invoices and assist with budget tracking and reporting.</li>
</ul>
 
Visitor Experience
<ul>
<li>Maintain an inviting and organized reception area.</li>
<li>Partner with security to ensure a positive and professional visitor experience.</li>
<li>Greet team members, vendors, and guests in a personable and professional manner.</li>
<li>Ensure visitor management systems are functioning smoothly and assist with escalations or notifications as needed.</li>
</ul>
 
Employee Experience
<ul>
<li>Support onboarding by ensuring new hires have access to all facility systems and workspace needs.</li>
<li>Manage kitchen service providers and ensure food, beverage, and supply areas are well-stocked.</li>
<li>Coordinate event setups (e.g., company meetings, trainings, and team gatherings) with cross-functional departments.</li>
<li>Communicate facility updates and information to employees as needed.</li>
<li>Manage office supply orders and incoming mail to ensure timely delivery to team members.</li>
</ul>
 
Retail Facilities Support
<ul>
<li>Provide cross-training and coverage support for retail facilities operations as needed.</li>
</ul>
 
Qualifications
<ul>
<li>1+ year of relevant administrative or facilities coordination experience in a fast-paced, creative environment.</li>
<li>Strong organizational skills with the ability to multitask and manage competing priorities.</li>
<li>Excellent communication and problem-solving skills with a proactive, helpful attitude.</li>
<li>Ability to work onsite full-time, Monday through Friday.</li>
<li>Proficiency in Google Workspace and Microsoft Office Suite.</li>
<li>High attention to detail and a passion for sustainability and operational excellence.</li>
<li>Strong customer service mindset and a collaborative approach.</li>
</ul>

<h3>Job Description</h3>
Job Description
 Front Office Manager
We are hiring an exceptional, polished, and sales-oriented Front Office Manager to serve as the face and operational anchor of our practice. You will be responsible for leading the administrative team and driving the seamless, high-touch experience that our clientele expects. This role is a critical blend of team leadership, high-end customer service, and business management.
Core Responsibilities
1. Luxury Client Experience &amp; Sales
<ul>
<li>Lead the team in providing an impeccable, personalized, five-star welcome and departure for all clients.</li>
<li>Manage a sophisticated client scheduling system, ensuring smooth flow and maximizing provider efficiency while upholding client privacy and discretion.</li>
<li>Serve as the primary point of contact for resolving complex client concerns, ensuring satisfaction and maintaining the spa's upscale reputation.</li>
<li>Actively coordinate with providers to educate clients on our full menu of services and retail products, driving treatment series and retail sales goals.</li>
</ul>
2. Operational Leadership &amp; Administration
<ul>
<li>Recruit, train, and manage all front office staff, including receptionists and client coordinators, emphasizing a luxury service mindset.</li>
<li>Develop and manage staff schedules including call outs, time cards, PTO requests, and internal communication protocols.</li>
<li>Oversee inventory for front-of-house retail products and manage the ordering of essential supplies to maintain presentation standards.</li>
</ul>
3. Compliance &amp; Clinical Coordination
<ul>
<li>Maintain strict compliance with all patient privacy regulations, particularly HIPAA, and manage client records with the utmost confidentiality.</li>
<li>Coordinate effectively with the clinical team (Nurses, Estheticians, Doctors) to ensure patient charts, consent forms, and pre/post-treatment instructions are prepared and handled correctly.</li>
<li>Ensure the reception area, waiting lounge, and retail display areas are flawlessly maintained to reflect the luxury aesthetic of the spa.</li>
</ul>
Required Qualifications and Skills
<ul>
<li>Experience: Minimum of 3 years of management experience in a high-end setting (e.g., luxury hotel, medical spa, high-volume retail, or concierge medical practice).</li>
<li>Education: Bachelor's degree preferred, or equivalent experience in Business, Hospitality, or a related field.</li>
<li>Aesthetic Industry Knowledge: Familiarity with aesthetic procedures (e.g., Botox, fillers, lasers) and medical-grade skincare products is highly preferred.</li>
<li>Sales Acumen: Proven ability to coach teams on upselling, cross-selling, and achieving sales targets.</li>
<li>Personal Presentation: Polished professional appearance and superior written and verbal communication skills.</li>
</ul>
Benefits
<ul>
<li>Competitive Salary plus Performance-Based Bonus opportunities.</li>
<li>Paid Time Off</li>
<li>Comprehensive Health, Dental, 401K benefits package.</li>
<li>A dynamic, collaborative, and beautiful work environment.</li>
</ul>
Schedule
<ul>
<li>Monday- Friday 8:30 to 5 in our Greenville location</li>
<li>1 hour lunch break</li>
<li>Ability to travel to other locations as needed is required</li>
</ul>

OFFICE MANAGER

<h3>Job Description</h3>
Job DescriptionSalary: $45,000-$55,000/year 
Office Manager
 We are seeking a friendly, empathetic, and detail-oriented Office Manager to join our team! You can expect a competitive salary of $40,000 to $55,000 annually, along with a comprehensive benefits package, including medical, dental, vision insurance, and a 401k plan.
 
As an Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our office. You will be responsible for managing administrative tasks, overseeing office processes, and providing support to various teams within the organization. The ideal candidate is a detail-oriented and proactive individual with exceptional organizational and communication skills.
 
Click here to apply!
 
Key Responsibilities:
<ul>
<li>Assist with HR &amp; Recruiting</li>
<li>Scheduling appointments for managers</li>
<li>Maintain an ongoing line of communication between our teams and customers</li>
<li>Answer phones</li>
<li>Dispatching and communicating with Project Managers and Crews</li>
<li>General administrative duties assigned by management</li>
</ul>
 
Qualifications:
<ul>
<li>Strong office and typing skills</li>
<li>Good organizational, time management, and multitasking skills</li>
<li>Eagerness to learn new skills</li>
<li>Positive attitude and ability to work independently and within a team</li>
</ul>
 
If you thrive in a fast-paced and dynamic environment and enjoy supporting the smooth operation of an organization, then we invite you to apply for the Office Manager position at CWF Restoration. We look forward to reviewing your application!

<h3>Job Description</h3>
Job DescriptionSalary: 
About iBusiness Funding 
 
iBusiness Funding is a software and lender service provider specializing in small business lending. Our technology, team, and process enable us to support loans from $10,000 to $25 million for our lending partners. Our technology solutions have been proven to quickly scale our clients portfolios without the need for additional overhead. Our flagship product, LenderAI, features end-to-end lending functionality from sales all the way through servicing 
 
To date, weve processed over $11 billion in small business loans and handle more than 1,000 business loan applications daily. Our team is driven by our core values of innovation, integrity, enjoyment, and family.
 
Join us and be part of a team thats transforming the finance industry and empowering businesses to thrive!
 
Major Areas of Responsibility
 
<ul>
<li>Process purchases of IT equipment and office/kitchen supplies; track spending and maintain inventory</li>
</ul>
<ul>
<li>Receive, open, and accurately direct mail and packages received; send out mail and packages via USPS, FedEx, and other shipping carriers</li>
</ul>
<ul>
<li>Handle in-office administrative tasks related to current business projects as required, including mailing, placing calls as needed, entering information into our CRM, receiving, sorting, scanning, and filing mail, and directing notices to internal team members as necessary</li>
</ul>
<ul>
<li>General office administration tasks including greeting visitors; validating parking; maintaining supplies in the office, kitchen, and conference room; keeping public areas clean and always ready for guests, and submitting building maintenance requests</li>
</ul>
<ul>
<li>Schedule catering for in-office meetings and other events; assist with planning and execution for in-office events</li>
</ul>
<ul>
<li>Support HR with employee recognition programs, milestone celebrations, and culture building initiatives</li>
</ul>
<ul>
<li>Track the admin's credit card spending and provide the accounting team with full details and receipts</li>
</ul>
<ul>
<li>Review and approve office related expenses</li>
</ul>
<ul>
<li>Create remote deposits for checks received in the office</li>
</ul>
<ul>
<li>Work with third-party vendors for office equipment, including copiers, coffee machines, and shredders, to ensure equipment remains in working order</li>
</ul>
<ul>
<li>Collaborating and supporting all departments with administrative tasks as needed, including maintaining organized and up-to-date records of all shared tasks to ensure smooth workflow</li>
</ul>
<ul>
<li>Performing other duties and assisting in other projects that may arise occasionally, as assigned</li>
</ul>
<ul>
<li>Maintaining a positive and professional work environment.</li>
</ul>
 
Required Knowledge, Skills, and Abilities
<ul>
<li>Energetic, Consistent, accurate, thorough, and detail oriented</li>
</ul>
<ul>
<li>Outstanding internal and external communication skills, written and verbal</li>
</ul>
<ul>
<li>Ability to think critically and troubleshoot problems</li>
</ul>
<ul>
<li>Ability to multitask, prioritize, and manage time effectively</li>
</ul>
<ul>
<li>Microsoft Office experience required; tech savvy is a plus</li>
</ul>
<ul>
<li>Ability to work productively on your own and as a team</li>
</ul>
<ul>
<li>Willing and able to work at a fast pace and adjust well to change</li>
</ul>
<ul>
<li>Must be able to come into the office in Fort Lauderdale on a full-time basis, 5 days a week</li>
</ul>
<ul>
<li>Must be able to work with computers and have a good understanding of Microsoft Office software.</li>
</ul>
Conclusion 
This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.
 
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.

<h3>Job Description</h3>
Job DescriptionSalary: $61,536.00 - $66,964.00 per year 
OFFICE MANAGER
L. S. Caldwell &amp; Associates, Inc. (LSC) is a full-service Contracting Employment and Community Awareness Participation Compliance firm in Washington, DC. We are seeking a full-time Office Manager to join us at our corporate office: excellent writing and communication skills and the ability to manage multiple tasks simultaneously and promptly are required. As the first point of contact for clients, customers, and vendors, superb oral and nonverbal communication skills are vital to the role. Must be skilled in Microsoft Office, particularly Microsoft Word, Excel, and PowerPoint. Front Desk and Telephone handling skills are essential. The successful applicant will be responsible, flexible, independent, detail-oriented, able to work under pressure, willing to learn, and willing to do what it takes to complete the job. Must have open availability.
 
The position's tasks and duties may be changed, and miscellaneous responsibilities may be added as needed. This role is an in-office position.
 
MICROSOFT AND WRITING SKILLS WILL BE TESTED.
 
Required Skills
This position requires working independently with minimal supervision and collaborating with other departments such as Executive, Accounting, Information Technology, Compliance, and Human Resources. The primary responsibility of this role is to ensure that all staff have the necessary information and resources to perform their tasks efficiently and effectively, thereby providing the smooth functioning of the office.
 
<ul>
<li>Excellent writing, communication, and critical thinking skills. Must demonstrate ability to answer the phone with accuracy and professionalism. Work independently and simultaneously manage multiple phone lines and tasks to meet tight deadlines.</li>
<li>Ability to deal effectively with vendors, suppliers, contractors, and government officials in person and over the telephone.</li>
<li>Partner with HR to update and maintain office policies as necessary. Assist in the on-boarding process for new hires.</li>
<li>Excellent Attention to detail, especially when answering the phones.</li>
<li>Coordinate with the IT department on all office equipment.</li>
</ul>
 
Minimum Education and Experience
<ul>
<li>An associate's degree is required; a bachelor's is preferred.</li>
<li>Must have Three to Five years of experience as an Office manager, Executive Assistant, or administrative assistant. Proficiency in MS Office is required (especially in MS Word and PowerPoint).</li>
<li>Work-related experience in contract administration, procurement, and construction is a plus. But not required.</li>
</ul>
Preferred Qualifications
 
We are looking for individuals who have demonstrated experience in the following areas:
<ul>
<li>Exceptional oral and written presentation skills. Attention to detail and problem-solving skills.</li>
<li>Strong organizational skills. Professional phone manners and punctuality.</li>
<li>Familiarity with the use of social media.</li>
<li>Familiarity with WordPress website software is required.</li>
</ul>
 
Core Duties
<ul>
<li>Support daily functioning of building/office.</li>
<li>Greet visitors and clients positively and professionally at the office and via phone.</li>
<li>Ensure the professional appearance of the office through organization and supplemental cleaning as needed.</li>
<li>Schedule appointments and meetings as needed. Interview as required and coordinate with facility management and vendors, including cleaning, catering, security services, etc.</li>
<li>Monitor and purchase supplies, along with organizing supplies and office records.</li>
<li>Address employees' queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)</li>
<li>Plan in-house or off-site activities, e.g., parties, celebrations, and conferences.</li>
</ul>
 
Benefits:
 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental Insurance</li>
<li>Employee assistance program</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Parental leave</li>
<li>Professional development assistance</li>
<li>Retirement plan</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li>
</ul>
 
Schedule:
 
<ul>
<li>8-hour shift</li>
<li>Monday to Friday</li>
</ul>
 
Education:
 
<ul>
<li>Bachelor's (Required)</li>
</ul>
 
Experience:
 
<ul>
<li>Microsoft Office: 6 years (Required)</li>
<li>Administrative experience: 6 years (Required)</li>
<li>WordPress: 5 years (Required)</li>
<li>Microsoft Word: 6 years (Required)</li>
<li>Microsoft PowerPoint: 6 years (Required)</li>
<li>Microsoft Excel: 6 years (Required)</li>
</ul>
 
Ability to Commute:
 
<ul>
<li>Washington, DC 20011 (Required)</li>
</ul>
 
Willingness to travel:
 
<ul>
<li>25% (Preferred)</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 
Full Job Description
Innovative Orthopedic Surgery and Sports Medicine practice with multiple locations specializing in the treatment of orthopedic and sports-related injuries is looking for a full-time Medical Office Manager with strong leadership skills to effectively guide and motivate their team. This is a great opportunity for someone who is excited by the prospect of collaborating with the Practice Administrator and Physician Owner to help build a solid team with a bright future.
We are looking for an Office manager to organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Office Manager duties and responsibilities include managing the day-to-day operations of the practice, coordinating with outside vendors, scheduling meetings and appointments, and providing general administrative support to the Practice Administrator. Previous experience as an Office Manager or Office Administrator would be an advantage. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the day-to-day operations run as smoothly as possible.
 
Responsibilities
<ul>
<li>Serve as the point person for the Practice Administrator and Physician Owner.</li>
<li>Assist in the onboarding process for new hires.</li>
<li>Train and regularly evaluate staff performance.</li>
<li>Identify areas for improvement and implementation while incorporating staff ideas for change.</li>
<li>Organizing and managing staff schedules according to business needs.</li>
<li>Organize office policies and procedures as directed by Practice Administrator.</li>
<li>Delegate and supervise office tasks to team members.</li>
<li>Support team members as needed with clerical and administrative tasks, and troubleshooting IT issues.</li>
<li>Maintain the office condition and arrange necessary repairs.</li>
<li>Field patient concerns and questions that cannot otherwise be handled by senior team members.</li>
<li>Fill in where and when needed throughout the practice and possibly cross locations. </li>
<li>Ensure data management and patient privacy are strictly enforced at all times.</li>
<li>Plan in-house or off-site activities, celebrations, and conferences to enhance employee engagement.</li>
</ul>
 
Skills
<ul>
<li>Proven experience as an Office manager, Front office manager, or Administrative assistant.</li>
<li>Emotional intelligence with the capacity to embrace new methods and ideas.</li>
<li>Excellent customer service skills with attention to detail and the ability to problem-solve on the fly.</li>
<li>Knowledge of office administrator and business responsibilities, systems, and procedures.</li>
<li>Proficiency in MS Office (MS Excel and MS Outlook, in particular).</li>
<li>Hands-on experience with office machines (e.g. multi-line phone systems and printers).</li>
<li>Familiarity with email scheduling tools.</li>
<li>Excellent time management skills and ability to multi-task and prioritize work. </li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and planning skills in a fast-paced environment.</li>
<li>A creative mind with an ability to suggest improvements and implement change.</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>401(k)</li>
<li>Health, Vision, and Dental Insurance</li>
<li>Paid time off</li>
</ul>
Medical Specialty:
<ul>
<li>Orthopedic Surgery Sports Medicine</li>
</ul>
Schedule:
<ul>
<li>8-hour shift</li>
</ul>
Ability to commute/relocate:
<ul>
<li>Tinley Park, Il 60477: Reliably commute or planning to relocate before starting work (Required)</li>
</ul>
Experience:
<ul>
<li>Management: 1 year (Required)</li>
<li>EMR experience ECW, and EPIC (Preferred)</li>
<li>Orthopedic experience (Preferred)</li>
<li>Billing and Coding knowledge (Preferred)</li>
</ul>

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