field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.
 
Responsibilities:
• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.
• Maintain confidentiality and discretion while managing sensitive information and communications.
• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **
• Minimum of 3–5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
• Associate’s or bachelor’s degree is preferred but not required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills, ensuring clear and precise interactions.
• Ability to work independently while maintaining collaboration within a team-oriented environment.
• High level of discretion in handling confidential information.
• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **

Executive Assistant

<h3>Job Description</h3>
Job Description
Apply Here: <a href="https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=ZipRecruiter" target="_blank">https://secure.onehcm.com/ta/vinotheque.jobs?ShowJob=788708102&amp;TrackId=…</a>
Job Summary: The Executive Administrative Assistant provides high-level administrative support to the Executive Team, ensuring seamless coordination of schedules, projects, and meetings. This role facilitates executive communications, oversees project follow-ups, and ensures that key business objectives remain on track. The position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
Essential Duties and Responsibilities:
Executive Support:
<ul>
<li>Serve as the primary administrative support for Executive Team members.</li>
<li>Maintain and manage executive calendars, scheduling meetings, appointments, and events in advance.</li>
<li>Anticipate scheduling conflicts and proactively resolve them.</li>
<li>Handle confidential information with discretion and professionalism.</li>
<li>Coordinate travel arrangements for Executives.&nbsp;</li>
</ul>
Meeting Coordination &amp; Follow-Up:
<ul>
<li>Prepare agendas for Executive Team &nbsp;and departmental meetings, ensuring alignment with company goals.</li>
<li>Attend meetings, take detailed notes, and track action items.</li>
<li>Connect with the Executive team members on follow-up action items.&nbsp;</li>
<li>Follow up on projects initiated by executives to ensure effective communication and timely completion.</li>
<li>Distribute meeting minutes and track follow-up responsibilities.</li>
<li>Ensure department managers prepare and adhere to meeting agendas, focusing on KPIs, training activities, and process improvements.</li>
</ul>
Specific Meetings to be scheduled and managed: 
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Weekly Tactical and Strategic Meetings
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Executive Team Monthly Offsite: One full day
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Quarterly Two-Day Offsite: Coordinated with Sandy Reed, based on the review of the previous
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; quarterly meetings and approved action items
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monthly Manager Meetings: Connect with the CEO's Executieve assistant to help create the executive team member agenda and create&nbsp; three department KPIs and any associated action items for continuous improvement. Additionally, review the status of each of the five pending projects, identifying accomplishments, next steps, and proposed completion timelines
Project &amp; Document Management:
<ul>
<li>Assist with project management tasks, including tracking timelines and deliverables.</li>
<li>Prepare reports, presentations, memos, and correspondence as needed.</li>
<li>Compile and analyze data for presentations and executive decision-making.</li>
<li>File and retrieve corporate documents, reports, and records.</li>
</ul>
Executive-Level Communication:
<ul>
<li>Act as a liaison between the CEO's executive assistant and Executive Team and internal/external stakeholders.</li>
<li>Analyze incoming communications (emails, reports, memos) and determine appropriate responses.</li>
<li>Represent executives in meetings when necessary.</li>
<li>Coordinate cross-departmental communications to align strategies and objectives.</li>
</ul>
Administrative &amp; Office Management:
<ul>
<li>Order office supplies and maintain administrative records.</li>
<li>Manage database systems and filing processes to ensure efficiency.</li>
<li>Provide clerical support&nbsp;</li>
</ul>
Qualifications:
<ul>
<li>Education: High School diploma required; Associate’s degree preferred.</li>
<li>Experience: Minimum of 3-5 years in an executive support role or related field.</li>
<li>Skills: Excellent written and verbal communication, organizational, and problem-solving skills.</li>
<li>Technical Proficiency: Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with AccountMate, Salesforce, or other CRM systems is a plus.</li>
<li>Confidentiality: Ability to handle sensitive business information with discretion.</li>
<li>Flexibility: Ability to manage shifting priorities and adapt to fast-paced environments.</li>
</ul>
Work Environment &amp; Physical Demands:
<ul>
<li>Typical office environment with moderate noise levels.</li>
<li>Frequent use of computers, phones, and standard office equipment.</li>
<li>Occasional lifting of up to 25 lbs.</li>
<li>Requires sitting, standing, and walking for extended periods.</li>
</ul>

<h3>Job Description</h3>
About Us
We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates.
 
Our Mission
"Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.
 
The Opportunity
Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We’re seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role.
 
Key Responsibilities:
<ul>
<li>Serve as the Primary point of contact for the CEO—prioritizing requests, managing internal and external communications, and ensuring seamless scheduling.</li>
<li>Manage a dynamic calendar including meetings, events, travel, and personal engagements.</li>
<li>Coordinate travel arrangements, itineraries, and logistics for domestic and international trips.</li>
<li>Travel requirement: Travel is required and varies based on the needs of the business.</li>
<li>Prepare executive-level documents, presentations, meeting agendas, and reports.</li>
<li>Support strategic projects and initiatives as directed by the CEO.</li>
<li>Facilitate communication and follow-ups across departments to drive accountability on action items.</li>
<li>Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality.</li>
<li>Collaboration with the Leadership Team and other executive assistants on projects and events</li>
<li>Keeping the CEO on track daily with meetings, video calls and appointments</li>
<li>Manage confidential and sensitive information with discretion and professionalism.</li>
<li>Represent the CEO with internal staff, board members, partners, and external stakeholders.</li>
<li>Support the CEO’s involvement in philanthropic and brand-related events.</li>
</ul>
 
Qualifications:
<ul>
<li>7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company.</li>
<li>Bachelor’s degree in Business Administration or a related field required.</li>
<li>Exceptional organizational and multitasking skills.</li>
<li>High emotional intelligence and the ability to maintain professionalism under pressure.</li>
<li>Strong analytical and problem-solving skills with meticulous attention to detail</li>
<li>Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.).</li>
<li>Consistently anticipates priorities and prepares accordingly to ensure seamless executive support.</li>
<li>Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels.</li>
<li>Alignment with Altar’d State’s mission and core values.</li>
</ul>
 
Why Altar’d State?
We’re a company where people come to grow. You’ll be challenged, supported, and inspired every day – all while helping to build something meaningful. If you’re ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we’d love to meet you!

<h3>Job Description</h3>
Job Description
Position Summary 
The Executive Assistant (EA) provides comprehensive support to our COO in a fast-paced, global environment. The EA is a proactive, energetic, and confident professional. This role balances detailed day-to-day tasks with enabling impact behind the scenes of global meetings, collaborations, and conferences of various scale and scope. 
Roles and Responsibilities 
<ul>
<li>Manage the COO’s complex calendar, schedule meetings, and coordinate appointments.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming and outgoing communications, including emails and phone calls, with a high level of professionalism and confidentiality.</li>
<li>Coordinate logistics for meetings, including room reservations, catering, and technical setup.</li>
<li>Coordinate logistics for large-scale international events, including venue, travel, and on-site execution</li>
<li>Plan and arrange complex and detailed travel itineraries, including flights, accommodations, and transportation for the CEO and other senior executives as needed.</li>
<li>Prepare travel expense reports and manage reimbursements.</li>
<li>Provide physical and operational support during multi-day conferences (e.g., setup, transitions, VIP handling)</li>
<li>Assist in the planning and execution of special projects and initiatives led by the COO. Track progress and provide regular updates on project status to ensure timely completion.</li>
<li>Maintain and organize files, records, and documentation for easy retrieval.</li>
<li>Ensure proper filing and storage of sensitive and confidential information.</li>
<li>Coordinate office activities and operations to secure efficiency and compliance with company policies.</li>
<li>Support Office Manager with receptionist duties as needed</li>
<li>Any additional duties needed to help demonstrate our core values, drive our vision, and fulfill our mission.</li>
</ul>
Demonstrated Competencies: 
<ul>
<li>Accountability &amp; Integrity</li>
<li>Self-management</li>
<li>Technical proficiency</li>
<li>Business Acumen</li>
<li>Problem solving</li>
<li>Confidentiality</li>
<li>Communication</li>
<li>Adaptability</li>
<li>Digital Fluency</li>
</ul>
Qualifications 
Required: 
<ul>
<li>Bachelor’s degree preferred but not required.</li>
<li>Minimum of 5+ years of experience as an Executive Assistant, preferably supporting C-level executives.</li>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities across multiple lines of business.</li>
<li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
</ul>
<ul>
<li>Experience with travel coordination and expense reporting.</li>
<li>High level of integrity and discretion in handling confidential information.</li>
<li>Ability to work independently and prioritize tasks in a fast-paced environment.</li>
<li>Professional demeanor and strong interpersonal skills. </li>
<li>Results driven, roll-up sleeves mentality</li>
<li>High motor/High energy </li>
</ul>
 Physical Demands and Working Conditions 
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. 
External Posting Language 
This is a full-time position. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
Learn more at BNI.com 
An equal opportunity employer.

<h3>Job Description</h3>
Job Description
Must have Minimum of 5 years C-Suit direct executive administrative experience.
10 Years of executive administrative experience
Polished and Professional also working with the Board of Directors!
Are you an administrative professional looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Flagship Communities and embark on an exciting new opportunity! We are looking for an Executive Assistant to provide administrative support to the C-suite. If you're creative and enjoy working in a cross-functional environment that is results-driven and customer-service oriented, keep reading!
OVERVIEW
As an Executive Assistant, you'll provide support to the C-suite in a one-on-one working relationship by performing advanced, diversified, and confidential administrative duties!
JOB DUTIES
<ol>
<li>Manage C-suite calendars and schedule appointments, meetings, and conference calls with both internal and external parties as directed or independently; prepare meeting agendas, notices, minutes and reports as needed.</li>
<li>Screen incoming calls and correspondence; research, resolve and follow-up on issues and concerns in an appropriate and confidential manner.</li>
<li>Perform general administrative functions such as scheduling meetings and calls, monitoring email, event planning, typing, copying/scanning, filing, and other duties as assigned.</li>
<li>Compose and prepare a wide range of general, confidential and complex correspondence; ensure proper sentence structure and grammar.</li>
<li>Serve as an administrative liaison to the Audit Committee, as well as members of the Board of Directors and other committees. Assist board members with travel arrangements and meal planning as needed.</li>
<li>Ensure office equipment is in operating condition and adequate levels of office supplies for the department.</li>
<li>Backup to Payroll Manager</li>
<li>Other duties and special projects as assigned.</li>
</ol>
REQUIREMENTS
<ul>
<li>High School Diploma or GED; bachelor's degree in business or related field, preferred</li>
<li>Minimum of 10 years administrative experience</li>
<li>Minimum of 5 years direct executive administrative experience</li>
<li>Strong attention to detail, organizational and multitasking skills</li>
<li>Excellent communication and interpersonal skills</li>
<li>Ability to independently as well as a team in a fast-paced, multi-tasked environment</li>
<li>Ability to maintain confidentiality</li>
<li>Advanced computer proficiency with the Microsoft Office Suite, Adobe Acrobat, email, internet, and the ability to provide data entry in a timely and efficient manner</li>
<li>Paralegal background would be great!</li>
</ul>

<h3>Job Description</h3>
Job Description
SUMMARY The Executive Assistant is a highly motivated, exceptionally detail-oriented, and organized professional who provides comprehensive support to the Chief Executive Officer (CEO) and Chief Advancement Officer (CAO) of our dynamic organization, as well as the Director of Corporate &amp; Foundation Relations as it relates to the execution of our government grants and contracts process. This role will be a proactive self-starter, critical thinker, and highly emotionally intelligent professional with the confidence to manage critical tasks independently while maintaining a humble and service-oriented approach. The Executive Assistant position is essential in ensuring that our leaders can focus on strategic priorities by effectively managing their schedules, coordinating key projects, and assisting in the implementation of the organization's strategic plan. 
QUALIFICATIONS 
<ul>
<li>Bachelor’s degree or equivalent experience in business administration, management, or a related field preferred but not required</li>
<li>Minimum of 5 years of experience in an executive assistant or similar role, preferably within a non-profit or mission-driven organization preferred</li>
<li>Proven ability to manage multiple tasks simultaneously with an exceptionally high degree of accuracy and attention to detail</li>
<li>Strong interpersonal skills with the ability to interact effectively with diverse groups of people demonstrating a high level of emotional intelligence, confidentiality, and cultural sensitivity</li>
<li>Excellent written and verbal communication skills, including the ability to draft, edit, and proofread error-free, professional correspondence and documents</li>
<li>High level of proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook)</li>
<li>Ability to work independently, take initiative, and solve problems with minimal supervision using sound judgment and critical thinking</li>
<li>Demonstrated ability to handle confidential information with integrity</li>
<li>Proactive and Self-Motivated: Ability to anticipate needs, think several steps ahead, and take the initiative without requiring constant direction.</li>
<li>Organizational Skills: Strong ability to prioritize tasks, manage time effectively, and maintain a high level of productivity in a fast-paced environment.</li>
<li>Attention to Detail: Exceptionally meticulous in managing complex schedules, coordinating projects, maintaining records, and ensuring the accuracy and consistency of all work.</li>
</ul>
<ul>
<li>Communication: Clear, concise, and professional in all forms of communication, with an emphasis on active listening, diplomacy, and tailoring messages to different audiences.</li>
<li>Adaptability: Flexible and able to pivot in response to changing priorities or unexpected challenges while maintaining composure and professionalism.</li>
<li>Confidence with Humility: Comfortable working with high-level executives and Board members yet approaches the role with a service-oriented mindset, low ego, and a team-first attitude.</li>
<li>Emotional Intelligence: Demonstrated ability to “read the room,” build trust, navigate sensitive situations with discretion and empathy, and maintain strong relationships across the organization</li>
<li>Critical Thinking and Judgment: Able to synthesize information, identify issues or patterns, anticipate implications, and propose well-reasoned options or solutions to leadership.</li>
</ul>
KEY RESPONSIBILITIES 
Schedule Management:
<ul>
<li>Manage and optimize the daily and long-term schedules of the CEO and CAO, ensuring alignment with organizational priorities. Anticipate scheduling conflicts, proactively resolve them, and use strong judgment to prioritize meetings and commitments.</li>
<li>Coordinate meetings, appointments, and events, including preparation of agendas, minutes, and follow-up actions, ensuring materials are accurate, complete, and distributed in a timely manner.</li>
</ul>
Project Coordination:
<ul>
<li>Assist in the planning, coordination, and execution of organizational projects and initiatives, particularly including support for the Board of Directors and the Director of Corporate, Foundation, and Government Relations’ work in governmental grants and contracts.</li>
<li>Track progress of projects, ensuring deadlines are met, dependencies are understood, and stakeholders are kept informed with clear, concise updates.</li>
<li>Prepare reports, presentations, and documentation as required for project updates, applying critical thinking to highlight key issues, risks, and decisions needed.</li>
</ul>
Governmental Grants &amp; Contracts:
<ul>
<li>Support the CEO, CAO, and Director of Corporate, Foundation, and Government Relations in developing, submitting, and tracking grant and contract requests, as well as assisting in the development of all reports on the use of awarded funds.</li>
<li>Collaborate with internal teams to ensure data and narrative are collected, verified, and collated as requested by the Director of Corporate, Foundation, and Government Relations.</li>
<li>Provide analytical support and gather data to inform decision-making as requested, ensuring a high level of accuracy and clarity in all submissions and reports.</li>
</ul>
Communication and Liaison:
<ul>
<li>Serve as a key point of contact between the executive team and internal/external stakeholders, consistently representing the organization with professionalism, discretion, and emotional intelligence.</li>
<li>Serve as a key point of contact to the Chair and Board of Meals on Wheels Central Texas, including collection of Board feedback, maintaining Board files and current records, Board meeting planning and Board Book production and mailing, and keeping accurate and timely Board meeting minutes.</li>
</ul>
<ul>
<li>Draft, edit, and proofread correspondence, presentations, and reports on behalf of the CEO and CAO, ensuring accuracy, clarity, and alignment with organizational tone and messaging.</li>
<li>Independently researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO and CAO, determining appropriate course of action, referral, and/or response, and elevating issues that require executive attention.</li>
<li>Maintain confidentiality and handle sensitive information with discretion at all times </li>
</ul>
Support for the Board of Directors: 
<ul>
<li>Coordinate logistics and administrative support for meetings of the full Board of Directors and key Board committees (e.g., Executive, Advancement, Finance), including scheduling, calendar invites, and meeting notifications.</li>
<li>Prepare, proofread, and distribute Board and committee materials (agendas, Board Books, pre-read materials, presentations) in collaboration with the CEO, CAO, and relevant staff, ensuring timely electronic and/or physical delivery.</li>
<li>Attend full Board and designated committee meetings to provide on-site or virtual support, take clear and accurate minutes, capture action items, and track follow-up tasks.</li>
<li>Ensure meeting spaces (in-person and virtual) are properly set up, including room reservations, technology/AV and videoconference links, name tents, sign-in sheets, and refreshments as needed.</li>
<li>Maintain organized and up-to-date Board and committee records, including minutes, resolutions, rosters, terms of service, and other governance-related documentation.</li>
<li>Serve as a primary administrative point of contact for Board members, responding promptly and professionally to requests for information and directing inquiries to the appropriate staff member when necessary.</li>
</ul>
Administrative Support:
<ul>
<li>Manage travel arrangements, including booking flights, accommodations, and transportation, as requested, and prepare detailed, accurate itineraries and supporting materials. Process expense reports and handle other financial documentation as needed, ensuring accuracy, appropriate coding, and adherence to organizational policies.</li>
<li>Organize and maintain electronic and paper files, ensuring logical structure, version control, and easy access to important documents for the executive team.</li>
<li>Support operations of the Advancement Office as needed, including but not limited to assisting with the opening and processing of mail, particularly gifts, and with the preparation of gift batches and acknowledgements, with a high degree of accuracy and attention to detail.</li>
</ul>
Other:
<ul>
<li>All employees must contribute to meal delivery, meal management, or office support based on their scheduled hours.
<ul>
<li>Full-time employees: Complete 8 shifts per year in one of these areas.</li>
</ul>
</li>
</ul>
WORKPLACE ENVIRONMENT AND PHYSICAL DEMANDS
<ul>
<li>Constantly performs work indoors.</li>
<li>Occasionally walks to perform some work.</li>
<li>Constantly reads information on a computer monitor and in writing.</li>
<li>Frequently presents information to variable audiences.</li>
<li>Constantly moves and uses limbs to perform work; this position requires good manual dexterity and coordination.</li>
<li>Occasionally may work nights, weekends and holidays.</li>
<li>Occasionally travels locally.</li>
<li>Frequently moves about inside the office to access file cabinets, office machinery, and other general office equipment.</li>
<li>Frequently uses abdominal and lower back muscles to provide support over time without fatigue.</li>
<li>Occasionally moves objects up to 20 pounds.</li>
</ul>
 
This full time exempt position is located at 3227 East 5th Street, Austin, Texas 78702. While this position is eligible for hybrid work arrangement, it will initially be based in office. 
Meals on Wheels Central Texas provides equal employment opportunities to all applicants and employees for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws.

<h3>Job Description</h3>
Job Description
Overview
Now Hiring: Executive Assistant
Location: Norristown, PA – Montgomery County Schedule: Full-Time (Hybrid – In-Office &amp; Remote Work) Pay: Starting at $40,750-$55,000 Position Type: Administrative / Executive Support
Why Join Legal Aid of Southeastern Pennsylvania (LASP)?
Legal Aid of Southeastern Pennsylvania (LASP) is a mission-driven public interest law firm dedicated to protecting the rights and meeting the essential needs of low-income individuals and families. Serving communities across Bucks, Chester, Delaware, and Montgomery Counties, LASP focuses on critical civil legal issues such as housing stability, safety from domestic violence, family law matters, consumer rights, and access to income supports.
What We Offer
✅ Excellent Medical Benefits – 100% employer-paid health insurance option ✅ 401(k) Retirement Plan – With generous employer contributions ✅ Paid Time Off – Including vacation, sick leave, personal leave, floating holidays, and parental leave ✅ Mission-Driven Work – Make a direct impact on people and communities ✅ Supportive Work Environment – Hybrid schedule with meaningful professional collaboration
Your Role as Executive Administrative Assistant
As LASP’s Executive Administrative Assistant, you will provide high-level, reliable administrative support to the Executive Director and key members of LASP’s leadership team. 
Key Responsibilities:
Executive &amp; Administrative Support
<ul>
<li>Manage calendars, schedules, correspondence, and internal communications.</li>
<li>Provide general administrative support (copying, scanning, filing, greeting visitors).</li>
<li>Coordinate meetings, interviews, and virtual sessions (Zoom/Teams).</li>
</ul>
Project &amp; Event Support
<ul>
<li>Assist with audits, grant-related tasks, funder requests, and Annual Report updates.</li>
<li>Support planning and logistics for staff meetings, retreats, and fundraising events.</li>
</ul>
Recruitment &amp; HR Coordination
<ul>
<li>Prepare, post, and circulate job announcements.</li>
<li>Assist with new hire onboarding and act as liaison with outsourced HR partner.</li>
</ul>
Board &amp; Leadership Support
<ul>
<li>Prepare Board meeting materials and coordinate related communications.</li>
</ul>
Office &amp; Vendor Management
<ul>
<li>Maintain relationships with vendors (cleaning, IT, office supplies).</li>
<li>Order supplies/equipment and manage incoming/outgoing mail.</li>
</ul>
Surveys &amp; General Support
<ul>
<li>Conduct internal surveys to gather staff and Board feedback.</li>
<li>Perform other duties as assigned to support executive operations.</li>
</ul>
What You Need to Succeed
Qualifications
<ul>
<li>Minimum 5 years of executive assistant experience (nonprofit or for-profit)</li>
<li>Strong written and verbal communication skills</li>
<li>Excellent organizational skills with the ability to multitask and prioritize</li>
<li>High level of professionalism, confidentiality, judgment, and discretion</li>
<li>Strong interpersonal skills and the ability to work with diverse teams</li>
<li>Proficiency in Microsoft Office, Outlook 365, Excel, Zoom, Teams, and similar platforms</li>
<li>Associate degree or higher preferred</li>
<li>Commitment to LASP’s social justice mission</li>
<li>Spanish or multilingual fluency is a plus</li>
</ul>
Equal Opportunity Employer
LASP is an equal opportunity employer and prohibits discrimination based on race, color, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, age, genetic information, and all other protected characteristics. All employment decisions are based on qualifications, merit, and organizational needs.

<h3>Job Description</h3>
Job Description
Job Summary
The Executive Assistant to the CEO provides high-level administrative, project, and logistical support to ensure the CEO's time, priorities, and organizational commitments are managed effectively. This role requires exceptional judgment, professionalism, and communication skills, as well as the ability to anticipate needs, coordinate complex details, and serve as a key liaison to internal staff, external partners, and industry organizations. The Executive Assistant manages the CEO's schedule, travel, correspondence, projects, events, and records while representing the CEO and Valmark with the utmost discretion and accuracy.
Essential Functions and Responsibilities 
1. Executive Schedule &amp; Communication Management
<ul>
<li>Manage the CEO's Outlook calendar, scheduling calls, meetings, events, and travel for optimal efficiency.</li>
<li>Exercise independent judgment to prioritize demands on the CEO's time.</li>
<li>Redirect inquiries and requests to appropriate departments as needed.</li>
<li>Confirm appointments and prepare materials in advance.</li>
<li>Edit and draft correspondence, proofread documents, and assist with articles, white papers, and departmental materials.</li>
</ul>
2. Travel, Event, &amp; Meeting Coordination
<ul>
<li>Coordinate all aspects of the CEO's travel, including flights, accommodations, and transportation.</li>
<li>Manage logistics and catering for CEO-directed events and meetings (Valmark Board, Vistage, staff, local groups).</li>
<li>Support conference participation by ensuring materials are submitted on time, registrations completed, and presentations prepared with the Graphics team.</li>
</ul>
3. Relationship, Board, &amp; Committee Support
<ul>
<li>Coordinate communications and logistics for industry committees chaired by the CEO.</li>
<li>Support the CEO's involvement with university, foundation, and charitable boards.</li>
<li>Initiate preparation for Member Advisory Board and Carrier Partnership calls, including scheduling, invitations, agendas, and surveys.</li>
<li>Serve as liaison to staff, member firms, carrier partners, and the field on behalf of the CEO.</li>
</ul>
4. Project, Gift, &amp; Special Assignment Management
<ul>
<li>Manage special projects for the CEO, working with manufacturers, vendors, and designers.</li>
<li>Coordinate ordering and distribution of gifts and recognition items for members, partners, and staff (holidays, life events, anniversaries, birthdays, designations).</li>
<li>Prepare recipient lists, select items with the CEO, order gifts and packaging materials, and oversee mailing and cost management.</li>
</ul>
5. Financial Administration &amp; Record Management
<ul>
<li>Review and submit invoices for payment on behalf of the CEO.</li>
<li>Complete expense reports and manage credit card statement submissions for both the CEO and EA.</li>
<li>Use judgment in purchasing items needed for CEO-driven requests or projects.</li>
<li>Maintain files for the CEO's insurance policies and trusts and scan documents into VMPC.</li>
<li>Manage continuing education requirements for the CEO's designations and licenses, and maintain industry memberships.</li>
</ul>
6. Professional Representation &amp; Internal Support
<ul>
<li>Represent the CEO with professionalism and discretion in all interactions.</li>
<li>Support communication flow between the CEO and internal staff.</li>
<li>Maintain confidentiality and ensure timely, accurate information sharing on behalf of executive leadership.</li>
</ul>
Core Competencies 
<ul>
<li>Exceptional written, verbal, and interpersonal communication skills</li>
<li>Strong proofreading, editing, and attention to detail</li>
<li>Proven ability to prioritize, organize, and manage multiple deadlines</li>
<li>Exercises sound judgment, discretion, and professionalism</li>
<li>Ability to anticipate needs and address issues proactively</li>
<li>Flexible, adaptable, and effective in a changing environment</li>
<li>Advanced proficiency in Microsoft Office; CRM experience helpful</li>
</ul>
Supervisory Responsibility 
<ul>
<li>Not responsible for supervising employees but should exhibit leadership for other administrative staff. </li>
</ul>
 
Required Education and Experience 
<ul>
<li>Associate degree </li>
<li>At least five years of experience in a professional office setting supporting senior management</li>
</ul>
 
Preferred Education and Experience 
<ul>
<li>Bachelor's degree</li>
<li>Five to ten years' experience in a professional office setting supporting senior management </li>
</ul>
 
Physical Demands
This is a largely sedentary role; however, may occasionally lift up to 25 pounds for products, books or reprints received and stored. 
Position Type and Expected Hours of Work
Days and typical hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. A 40-hour work week is required for full-time status. Any flexibility in hours is subject to discussion. Up to 2 day WFH per week, per policy.
Salary Range : $65,000-70,000 
Actual salary at the time of hire may vary and may be above or below the range based on various factors, including, but not limited to, the candidate's relevant qualifications, skills, and experience.
Valmark reserves the right to modify, interpret, or apply this job description in any way the Company desires. This job description in no way implies this is an all-inclusive list of responsibilities to be performed by the Employee in this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”.

<h3>Job Description</h3>
Job Description
Executive Assistant
 
Location: Springboro, OH (On-Site) Compensation: $85,000 to $105,000 depending on experience 
A growing small manufacturing company in Springboro, OH is seeking a highly skilled Executive Team Assistant to support a four-member leadership team, including the CEO, CFO, CTO, and Director of Manufacturing. This is a high-impact role for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and is energized by helping a leadership team stay organized, aligned, and moving forward.
 
If you excel at executive support, love building structure, and want to make a meaningful difference in the daily operations of a tight-knit organization, this role offers a rare opportunity to do exactly that.
 
About the Role
As the Executive Team Assistant, you will become the central point of coordination for the leadership team. You will manage calendars, oversee communication flow, support light customer intake, organize and track data in Excel, assist with HR and financial administration, and ensure tasks and priorities stay on track. You will also help keep leadership aligned by preparing meeting agendas, documenting action items, and following up on outstanding commitments.
 
This position is ideal for someone who is proactive, highly organized, and comfortable switching between higher-level executive support and hands-on administrative tasks throughout the week.
 
What You’ll Do
 
Executive Support
<ul>
<li>Manage complex calendars and coordinate meetings across the leadership team</li>
<li>Prepare agendas, capture meeting notes, and track follow-up items</li>
<li>Support internal communication through drafting or refining emails and documents</li>
<li>Assist with small projects that help leaders stay organized and efficient</li>
</ul>
 
Excel and Data Support
<ul>
<li>Create and maintain spreadsheets to track projects, tools, hours, or operational data</li>
<li>Use formulas, tables, and pivot tables to organize and troubleshoot data</li>
<li>Support early development of operational and financial KPIs in collaboration with leadership</li>
</ul>
 
Customer Intake Support (Light Volume)
<ul>
<li>Answer the main phone line and route calls professionally</li>
<li>Gather information for customer technical inquiries and coordinate next steps</li>
<li>Ensure customer issues are tracked and move through the appropriate internal workflow</li>
<li>Assist with occasional inquiries from customers or requests from international headquarters</li>
</ul>
 
Finance and HR Administrative Support
<ul>
<li>Assist with payroll input and data preparation for CFO review</li>
<li>Process reimbursements and simple accounts receivable updates</li>
<li>Help with basic benefits or HR administrative tasks when needed</li>
<li>Maintain accuracy and confidentiality at all times</li>
</ul>
 
Operations Support
<ul>
<li>Help the Director of Manufacturing with time tracking, scheduling, and documentation</li>
<li>Enter or maintain simple ERP data</li>
<li>Assist with the development of simple dashboards and production summaries</li>
<li>Support the coordination of small operational projects as needed</li>
</ul>
 
What Makes You a Great Fit
 
Experience
<ul>
<li>Strong background as an Executive Assistant or high-level Administrative Assistant</li>
<li>Experience in manufacturing or a similar industrial environment is strongly preferred</li>
<li>Comfortable supporting multiple leaders with different working styles</li>
</ul>
 
Technical Skills
<ul>
<li>Advanced Excel skills including formulas, tables, and pivot tables</li>
<li>Strong Microsoft Office proficiency</li>
<li>Familiarity with ERP systems or the ability to learn quickly</li>
<li>Basic understanding of HR or payroll administration is a plus</li>
<li>AI tools experience is a bonus, not required. Ability to adopt efficiency tools is valued.</li>
</ul>
 
Core Strengths
<ul>
<li>Highly organized with excellent follow-through</li>
<li>Strong written and verbal communication skills</li>
<li>Discreet, trustworthy, and comfortable handling sensitive information</li>
<li>Proactive problem solver who anticipates needs rather than waiting to be asked</li>
<li>Enjoys working on-site and being hands-on in a small team environment</li>
</ul>
 
Work Environment
<ul>
<li>Full-time</li>
<li>On-site in Springboro, OH</li>
<li>Typical office hours with occasional flexibility</li>
<li>Front-office location with daily interaction across the company</li>
<li>Collaborative, friendly, small-team culture where everyone helps each other</li>
</ul>
 
Compensation and Relocation
<ul>
<li>Base salary: $85,000 to $105,000 based on experience</li>
<li>Local candidates preferred, however there is possible relocation assistance for the right person</li>
</ul>
 
How to Apply
If you are a strong Executive Assistant who loves variety, thrives in a fast-paced environment, and wants to play a central role in helping a leadership team stay aligned and effective, we would love to hear from you. Apply today.

<h3>Job Description</h3>
Role Description
We are seeking a highly organized, proactive, and discreet&nbsp;Executive Assistant&nbsp;to support AZLEE’s owners,&nbsp;Baylee (CEO &amp; Founder)&nbsp;and&nbsp;Patrick (CFO),&nbsp;across both business and personal responsibilities. This is a part-time, on-site role based in Santa Monica, CA, with some work taking place from the owners’ home.
 
The position will begin at&nbsp;2 days per week, with a plan to increase days/hours over time as needed.
The Executive Assistant will help streamline household and business operations, manage schedules, coordinate communication, and support daily workflow so the owners can remain focused on creative direction, leadership, and the ongoing growth of the company. This role requires strong judgment, professionalism, and the ability to anticipate needs and manage details across multiple areas.
 
Responsibilities
Business &amp; Administrative Support
• Manage business and personal calendars, appointments, and weekly schedules
• Coordinate communication with internal team members and external partners
• Prepare agendas, meeting notes, follow-ups, and reminders
• Assist with travel planning, research, and itineraries
• Support inbox organization and priority tracking
• Maintain organized digital documents, shared files, and task lists
• Assist with light vendor communication and project support
• Handle sensitive and confidential information with discretion
 
Household &amp; Personal Support
• Coordinate errands, returns, mail, and deliveries
• Organize household scheduling (service appointments, repairs, installations, cleaners)
• Assist with purchases, pickups, and miscellaneous personal logistics
• Support coordination and communication during the owners’ parental leave
 
Local Errands &amp; Transportation
• Must have a reliable car for errands, returns, pickups, and local travel
• Mileage reimbursed at&nbsp;for work-related driving
 
Qualifications
• Experience supporting executives, owners, principals, or leadership
• Exceptional organization and time-management skills
• Strong written and verbal communication
• Ability to manage multiple priorities calmly and efficiently
• Discreet, trustworthy, and reliable
• Proficient in Google Suite (Docs, Sheets, Calendar)
• Comfortable interacting with vendors, team members, and partners
• Flexible and willing to assist with a variety of personal and business needs
• Experience in luxury, fashion, hospitality, or creative environments is a plus
 
Compensation
<ul>
<li>$28-$35 per hour depending on experience</li>
</ul>

16,382 executive-assistant Jobs