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<h3>Job Description</h3>
Job Description
Senior Administrative Business Partner to support our dynamic and fast paced
Ophthalmology Team within the Commercial organization. This role is critical to driving
operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
● Expertly manage complex calendars and shared drives using Google Suite
● Navigate Genentech IT systems (e.g., cSuite, collaboration tools) with ease
● Maintain relationships with internal and external stakeholders with a high degree of
confidentiality
● Plan and coordinate mid- to large-scale internal meetings and team offsites
● Support logistics for meetings with external partners, including preparation and
follow-up
● Lead execution of internal events requiring virtual platforms and advanced tech setups
● Contribute to meeting materials, agendas, note-taking, and follow-up actions
● Draft communications on behalf of leaders and manage internal content platforms
(gSites, Spaces, newsletters)
● Oversee logistics of office moves and space planning in collaboration with admin leads
● Support recruiting logistics, including candidate hosting, interview coordination, and
onboarding
● Plan and manage team-building events, workshops, and training coordination
● Handle vendor and speaker engagements, including contracts and payments
● Maintain department org charts and assist in special projects as needed
Functional Responsibilities
● Support contracting processes and ensure timely agreement execution
● Coordinate key meetings and events (e.g., planning sessions, field meetings)
● Assist with planning and logistics for team offsites and network calls
● Support onboarding of new team members
Required Skills &amp; Qualifications
● Familiarity with Genentech is a plus
● 5–7 years of administrative, operations, or project management experience
(pharma/biotech experience preferred)
● Strong track record supporting senior leaders
● Proactive, organized, and able to prioritize and execute tasks independently
● Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
● Detail-oriented with high standards for accuracy
● Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
● Bachelor’s degree or equivalent experience preferred
Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer. 
<h3>Company Description</h3>
About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

Executive Assistant

<h3>Job Description</h3>
Job Title: Executive Assistant
Reports To: President 
Department: Admin
 
About The Team
At PMMC, our mission is to improve the financial performance of healthcare organizations so they can dedicate more resources to patient care. We provide advanced revenue cycle management solutions to hospitals, health systems, and physician groups across the country. By helping clients recover revenue, streamline workflows, and strengthen margins, we enable them to better serve their communities.
 
With today’s evolving healthcare landscape, including changing reimbursement models, price transparency, and population health, the revenue cycle has never been more critical. PMMC is committed to delivering innovative technology and strategic guidance to help providers successfully navigate these challenges.
 
About The Role
The Executive Assistant will provide high-level administrative support to the President of PMMC as well as senior executives, ensuring seamless coordination of schedules, meetings, communications, and follow-ups. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key partner to the President in maintaining efficiency and follow-through on organizational initiatives.
 
Responsibilities:
<ul>
<li>Manage and maintain the President’s personal and business calendars, as well as senior executives’, including scheduling, coordinating, and confirming appointments, meetings, and events.</li>
<li>Attend meetings with or on behalf of the President; record accurate and detailed notes, minutes, and action items.</li>
<li>Track and follow up on action items from meetings to ensure timely progress and completion.</li>
<li>Take and prepare official minutes for board meetings and other key organizational meetings.</li>
<li>Prepare and distribute weekly reports for the President, including progress updates and follow-up tasks.</li>
<li>Assist in drafting correspondence, presentations, and other materials as needed.</li>
<li>Act as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Book and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.</li>
<li>Provide general administrative support, including document management, travel coordination, and other duties as assigned.</li>
</ul>
 
 
Qualifications &amp; Requirements
<ul>
<li>Bachelor’s degree in Business Administration, Communications, or a related field preferred.</li>
<li>Proven experience (3–5 years) supporting senior-level executives or in a similar role.</li>
<li>Exceptional organizational, time management, and prioritization skills.</li>
<li>Strong written and verbal communication skills, with excellent attention to detail.</li>
<li>Ability to manage sensitive and confidential information with the highest level of integrity.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project/task management tools.</li>
<li>Professional demeanor with the ability to interact effectively across all levels of the organization.</li>
</ul>
Core Competencies:
<ul>
<li>Highly organized and detail-oriented</li>
<li>Strong initiative and follow-through</li>
<li>Excellent interpersonal skills</li>
<li>Adaptability in a fast-paced environment</li>
<li>Proactive problem solver</li>
</ul>
 
Why Join PMMC
PMMC offers a dynamic, growth-focused environment where innovation and teamwork drive success. We are dedicated to innovation, collaboration, and excellence in revenue cycle management. At PMMC, your work drives meaningful results for healthcare systems across the country.
 
Benefits
Discover a wealth of benefits at PMMC, ranging from comprehensive healthcare plans to continuous learning opportunities, ensuring your well-being and professional development. Enjoy a supportive work environment that values your contributions with competitive compensation packages, flexible PTO and perks designed to enhance your overall work-life balance. 
 
Core Values
Join our team at PMMC. We Grow or Die as individuals and as a collective force, Inspiring One Another to reach new heights. We Love to Win, not just for ourselves but for our entire team. We constantly Innovate, finding fresh solutions to complex challenges. We pride ourselves on being Productive &amp; Efficient while always striving to Do the Right Thing in all that we do.
 
If you’re ready to make an impact and grow with us, we invite you to apply today!
 
 
#TeamPMMC
 
PMMC is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, marital or citizenship status or any other status protected by applicable federal, state, or local law.

<h3>Job Description</h3>
Job Description
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!
Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized&nbsp;Executive Assistant&nbsp;to directly support our President so they can focus on driving the business forward.
As an integral member of our team, you’ll enjoy a&nbsp;collaborative, close-knit work environment&nbsp;where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for&nbsp;annual company events, team-building activities, and celebrations&nbsp;that help you feel at home while developing rewarding relationships across the organization.
 
Why You’ll Love It Here:
<ul>
<li>Family-Owned Legacy:&nbsp;Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li>
<li>Collaborative and Supportive Team:&nbsp;Work alongside talented professionals in an energetic, fast-paced office. </li>
<li>Company Activities:&nbsp;From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li>
<li>Opportunities for Impact:&nbsp;Assist the President directly and play a key role in organizational decision-making and outcomes.</li>
</ul>
Responsibilities:
In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:
<ul>
<li>Proactively managing the President’s calendar, meetings, travel, and events.</li>
<li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li>
<li>Drafting, editing, and sending professional communications on behalf of the President.</li>
<li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li>
<li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li>
<li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li>
</ul>
 
What We’re Looking For:
We’re looking for someone who’s ahead of the game, notices the details, and thrives in a fast-paced environment. Our ideal candidate is:
<ul>
<li>Experienced:&nbsp;3+ years in a senior-level administrative support role, preferably for an executive.</li>
<li>Tech-Savvy:&nbsp;Comfortable with Google and Microsoft and willing to learn emerging tools like AI assistants and automation systems.</li>
<li>Organized and Proactive:&nbsp;You excel at managing schedules, following through on tasks, and solving problems before they arise.</li>
<li>Relationship-Oriented:&nbsp;You’re warm, professional, and confident in every interaction, building rapport across all levels of the organization.</li>
<li>Discreet and Trustworthy:&nbsp;Handle sensitive information with emotional intelligence and confidentiality.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
General Position Summary:
The Executive Assistant is an experienced, reliable, intuitive and task-oriented, whose focus is to support the needs of our Senior Leadership Team. This person will work on a variety of projects and assignments and reports to the Director of Growth and Retention. The ideal candidate possesses mature judgement with a bias toward action with minimal direction while maintaining focus and professionalism in their work. 
 
In all aspects of the position, the executive assistant consistently operates in alignment with the company values: Actively Engage, Growth Mindset, Do the Right Thing, &amp; Do What You Say.
 
Responsibilities:
<ul>
<li>Coordinate, arrange, and manage a wide range of executive needs, including communications, calendar management, and meetings with internal and external stakeholders.</li>
<li>Act as a gatekeeper of time and attention by filtering requests, protecting focus blocks, and sequencing priorities.</li>
<li>Arrange travel and itineraries; reconcile and submit expense reports on time with accuracy and efficiency.</li>
<li>Prepare presentations, proposals, reports, and strategic materials as requested, ensuring clarity and alignment with organizational messaging.</li>
<li>Capture meeting notes, track action items, and ensure follow-through on commitments by proactively managing deadlines and closing loops.</li>
<li>Write, edit, and format professional documents such as letters, reports, policies, and instructional materials.</li>
<li>Develop, maintain, and continuously improve efficient systems for documentation, filing, and information flow.</li>
<li>Assist with the organization and planning of leadership meetings, Quarterly planning meetings, retreats, and board meetings, ensuring agendas, logistics, and outcomes are clear</li>
<li>Assist with the organization and planning of company-wide events.</li>
<li>Research, synthesize, and deliver requested information in a concise and actionable format.</li>
<li>Serve as a confidential liaison and trusted proxy for the executive(s), representing them in communications and preliminary meetings as appropriate.</li>
<li>Anticipate needs and proactively remove obstacles before they reach the executive’s desk.</li>
<li>Other duties as assigned in support of executive and organizational effectiveness.</li>
</ul>
Requirements:
Skills and qualifications:
<ul>
<li>Superb verbal and written communications skills</li>
<li>Experience in business writing, editing, and proofreading</li>
<li>Professional and mature demeanor with superior emotional intelligence; ability to work well with a variety of personality types</li>
<li>Strong attention to detail, accuracy and ability to set and meet deadlines</li>
<li>Multi-cultural or cross-cultural experiences are appreciated</li>
<li>Exemplary planning and time management/prioritization skills</li>
<li>Ability to analyze information for the purpose of coordinating and planning activities, and solving problems</li>
<li>Proficiency with MS Office Suite</li>
<li>Passion to learn and contribute</li>
<li>Ability to hold sensitive and confidential information with respect</li>
</ul>
Education and experience:
<ul>
<li>2+ years in work that requires the above listed skills</li>
<li>3+ years supporting multiple executives/senior level leaders simultaneously appreciated and preferred</li>
<li>Lifelong learner and desire to learn the ins and outs of our company and industry</li>
</ul>
Physical Requirements:
While performing the duties of this job, the employee is continuously required to read, talk and hear. The employee is continuously required to walk, sit or stand at a computer workstation, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

<h3>Job Description</h3>
Job DescriptionDescription:
RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.
 
OVERVIEW:
The Executive Assistant provides high-level administrative and organizational support to senior management. This role requires a proactive, resourceful, and detail-oriented professional with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will demonstrate discretion, sound judgment, and professionalism while handling sensitive information and building trusted relationships across all levels of the organization.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
Executive &amp; Administrative Support
<ul>
<li>Provide comprehensive administrative support to executives, including calendar management, correspondence, and document preparation.</li>
<li>Draft, edit, and format reports, presentations, and communications with accuracy and professionalism.</li>
<li>Manage incoming inquiries, ensuring timely responses with discretion and tact.</li>
<li>Anticipate needs of executives and take initiative to address issues before they arise.</li>
<li>Build strong relationships at all levels of the organization and manage a variety of special projects.</li>
<li>Organize office operations, procedures, and other related activities to ensure efficient workflow.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
<li>Plan, schedule, and coordinate meetings (onsite and virtual), ensuring all logistics are managed, including agendas, materials, and follow-up on action items.</li>
<li>Organize company events, meetings, and executive off sites as needed.</li>
<li>Order and setup company’s sponsored meals as requested.</li>
</ul>
Travel &amp; Expense Management
<ul>
<li>Coordinate complex domestic and international travel arrangements, including flights, hotels, and ground transportation.</li>
<li>Prepare and reconcile travel and expense reports in Concur or equivalent systems.</li>
</ul>
Other Responsibilities
<ul>
<li>Handle confidential information with the highest level of integrity.</li>
<li>Support special projects and HR initiatives as assigned.</li>
<li>Represent the executive team with professionalism in all internal and external interactions. </li>
<li>All other duties as assigned or necessary.</li>
</ul>
 
Requirements:
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
<ul>
<li>Excellent interpersonal and verbal/written communication skills are required.</li>
<li>Advanced skills Microsoft Office (Outlook, Word, Power Point) are required</li>
<li>Videoconferencing platforms (Zoom, Teams).</li>
<li>Ability to prioritize assignments, meet critical deadlines, and manage multiple projects in a fast-paced environment.</li>
<li>Ability to maintain confidentiality and exhibit discretion.</li>
<li>Ability to work well with all levels of internal employees.</li>
</ul>
SUPERVISORY RESPONSIBILITIES:
<ul>
<li>None</li>
</ul>
EDUCATION, EXPERIENCE, and TRAINING:
<ul>
<li>Bachelor’s degree preferred.</li>
<li>At least 3 - 5 years of related experience required.</li>
<li>Experience supporting corporate functions (e.g. Finance, HR, Legal, Operations).</li>
<li>Public company experience as an Executive Assistant or Administrative Assistant to the senior management team.</li>
<li>Proven experience arranging heavy domestic and international travel.</li>
<li>Expertise in complex calendar management and meeting coordination across multiple time zones.</li>
<li>Experience working with Boards of Directors.</li>
<li>Training to be completed per the training plan for this position as maintained in the document control system.</li>
<li>The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis.</li>
</ul>
 
CERTIFICATES, LICENSES, REGISTRATIONS:
<ul>
<li>None</li>
</ul>
COMPUTER SKILLS:
<ul>
<li>MS Office (Excel, Word, PowerPoint, Outlook)</li>
</ul>
Notice to Staffing Agencies and Search Firms:
RxSight does not accept unsolicited resumes or candidate submissions from staffing agencies or search firms for any employment opportunities. All agency engagements must be authorized in writing for a specific position by RxSight’s Talent Acquisition department. Any resumes or candidate information submitted without such specific engagement will be considered unsolicited and the property of RxSight. No fees will be paid in the event a candidate is hired under these circumstances.

<h3>Job Description</h3>
Job Description
Firm: The Law Offices of Bello &amp; Morton, LLC
Location: Wareham, Massachusetts (Virtual Role)
Hours: 8:30 AM – 4:30 PM EST, Monday–Friday
Starting Rate: $8/hour (may be higher depending on experience)
 
The Law Offices of Bello &amp; Morton, LLC is seeking a proactive and highly organized Executive Assistant to support our managing attorney, firm operations, and family-related scheduling. This role is fully remote but requires prompt, professional communication and availability during business hours. The ideal candidate is resourceful, detail-oriented, and comfortable balancing business administration with personal support.
 
Key Responsibilities
Calendar &amp; Scheduling
<ul>
<li>Manage and coordinate all calls, Zoom meetings, and appointments with clients, team members, and referral partners.</li>
<li>Schedule workouts, kids’ activities, lessons, and doctor appointments.</li>
<li>Maintain a master calendar for both family and firm, ensuring no conflicts.</li>
<li>Block time for vacations, retreats, and personal recharge.</li>
<li>Track school calendars, sports schedules, and special events.</li>
</ul>
Inbox &amp; Communication
<ul>
<li>Triage daily emails, flag high-priority items, and draft responses for review.</li>
<li>Direct inquiries to the appropriate team members (e.g., estate planning – Jen, real estate – Cheryl).</li>
<li>Follow up with attorneys, CPAs, financial advisors, vendors, and referral partners.</li>
<li>Coordinate communication with event hosts and external partners.</li>
</ul>
Travel &amp; Event Planning
<ul>
<li>Research and book flights, hotels, and accommodations (Airbnb, etc.).</li>
<li>Plan family getaways, conferences, and retreats.</li>
<li>Create detailed trip itineraries (restaurants, tours, kid-friendly activities).</li>
<li>Book tickets for concerts, shows, and family outings.</li>
</ul>
Client &amp; Business Administration
<ul>
<li>Maintain trackers for billing, court dates, and deposition scheduling.</li>
<li>Send invoices and coordinate with the bookkeeper and paralegal.</li>
<li>Update SOPs, calendars, and internal workflows.</li>
<li>Prepare marketing materials including newsletters, presentations, and webinar resources.</li>
</ul>
Family Support (Virtual-Friendly)
<ul>
<li>Book lessons, camps, and sports sign-ups online.</li>
<li>Manage online orders (gifts, flowers, tickets, etc.) and RSVPs.</li>
<li>Coordinate grocery, meal kits, and delivery services (Instacart, Amazon, etc.).</li>
<li>Maintain a “kids’ activities” calendar with local trips, theme weeks, and events.</li>
<li>Coordinate with local sitters for scheduling (already pre-vetted).</li>
</ul>
Special Projects
<ul>
<li>Research enrichment opportunities for children.</li>
<li>Support Beach Bucket Club membership management, invitations, and event logistics.</li>
<li>Track KPIs and keep dashboards current.</li>
</ul>
 
Qualifications
<ul>
<li>3+ years of experience as an Executive Assistant, preferably in a law firm or professional services environment.</li>
<li>Excellent organizational and multitasking skills with strong attention to detail.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Tech-savvy with proficiency in Microsoft Office, Google Suite, Zoom, and project management tools (Asana, Trello, or similar).</li>
<li>Discretion, integrity, and ability to handle sensitive information with confidentiality.</li>
<li>Flexible, solution-oriented, and able to adapt to shifting priorities.</li>
<li>Prompt responses to requests and tasks.</li>
<li>Clear, professional communication at all times.</li>
<li>Willingness to take direction and adjust to feedback.</li>
</ul>
 
Core Values
At The Law Offices of Bello &amp; Morton, LLC, we uphold the following values in every aspect of our work:
<ul>
<li>Transparency</li>
<li>Innovation</li>
<li>Honesty</li>
<li>Kindness</li>
<li>Efficiency</li>
</ul>
 
We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.

<h3>Job Description</h3>
Our client, a leading media and entertainment company, is seeking a Senior Executive Assistant to support the EVP, Head of TV Strategy &amp; Operations within the Entertainment Television department.
Key Responsibilities
<ul>
<li>Provide primary administrative support to the EVP, as well as additional support to senior executives within the team.</li>
<li>Manage complex and dynamic calendars, schedule meetings, and coordinate business travel arrangements.</li>
<li>Process and track expense reports, invoices, and other administrative transactions.</li>
<li>Serve as the main point of contact for internal departments and external partners on behalf of the EVP.</li>
<li>Coordinate logistics for on-site and off-site events, meetings, and team activities.</li>
<li>Provide general office management support, including ordering supplies and working with facilities as needed.</li>
<li>Handle sensitive and confidential information with the highest level of discretion.</li>
<li>Draft correspondence, compile research, and prepare materials to support decision-making and presentations.</li>
<li>Partner with Strategy &amp; Operations team members to ensure progress and alignment across initiatives.</li>
<li>Build and maintain strong working relationships across departments, including with senior executives.</li>
</ul>
Qualifications
<ul>
<li>Minimum 2 years of experience in an administrative role; prior support to C-suite or senior executives strongly preferred.</li>
<li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), SAP, Concur, and AI productivity tools.</li>
<li>Strong organizational and prioritization skills with proven attention to detail.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong interpersonal skills with the ability to build trust and partnerships across all levels of the organization.</li>
<li>Ability to manage competing priorities and adapt quickly within a complex, fast-paced environment.</li>
<li>Proactive, resourceful problem solver with sound judgment and the ability to work independently.</li>
<li>High integrity and discretion when managing confidential or sensitive information.</li>
<li>Strong business acumen and ability to anticipate needs in alignment with organizational priorities.</li>
</ul>
Key Highlights
<ul>
<li>Work directly with the EVP, Head of TV Strategy &amp; Operations.</li>
<li>Opportunity to support senior executives within a leading entertainment company.</li>
<li>Highly visible role with cross-functional interaction across departments and leadership.</li>
<li>Dynamic, fast-paced environment offering growth and development opportunities.</li>
</ul>

<h3>Job Description</h3>
Job Description
???? Join the Rafi Law Group Team! ???? Are you a dynamic, organized professional with a passion for helping others succeed? Rafi Law Group is seeking an Executive Assistant to support our fast-growing legal team and executive leadership! If you're ready to thrive in a high-energy environment where your voice matters and your impact is real — this is your opportunity to shine!
???? A Role That Keeps You at the Center of It All As Executive Assistant at Rafi Law Group, you’ll play a critical role in helping our leadership team stay focused, prepared, and one step ahead. Your organization, intuition, and communication skills will help drive success behind the scenes—while keeping our people connected and our mission moving forward.
You will: • Manage executive schedules and communication with efficiency and professionalism • Prioritize emails, phone calls, and daily agendas • Gather and organize documentation in preparation for meetings • Coordinate travel arrangements and help plan internal events • Assist with legal, marketing, and personal tasks • Run occasional errands and provide day-to-day executive support
???? What We’re Looking For • Minimum 2 years of experience as an Executive Assistant or Legal Assistant • Ability to stay organized and plan ahead in a fast-paced environment • Calm under pressure—with great time management and follow-through • A proactive problem-solver who doesn’t wait to be asked • Exceptional written and verbal communication skills • A reliable, positive presence—someone who’s always one step ahead
???? Why Rafi Law Group? • We’re Arizona’s fastest-growing personal injury law firm—and we’re just getting started • Our newly renovated office is built for collaboration, innovation, and energy • You’ll be surrounded by ambitious, caring professionals who push each other to grow • We believe in giving back—to our clients, our coworkers, and our community • Every day is different—and your role is key to keeping the momentum strong
Are you ready to be part of something bigger? Step into a career where your work matters, your ideas are valued, and your growth is unstoppable. Join Rafi Law Group—and let’s build something incredible together.
#ExecutiveSupport #JoinOurTeam #RafiLawGroup #OrganizedAndOnIt #LegalCareers #LeadershipSupport #MakeItHappen

<h3>Job Description</h3>
<ul>
<li>Title: Executive Assistant III</li>
<li>Location: Onsite – Santa Clara, CA (minimum 4 days/week)</li>
<li>Duration: 3 Months </li>
<li>Experience: 5–9 years supporting C-level executives</li>
</ul>
 
Highlights of the Role:
<ul>
<li>Strategic calendar management across multiple time zones</li>
<li>Organizing travel, meetings, and events (both in-person and virtual)</li>
<li>Preparing presentations, agendas, and supporting executive communications</li>
<li>Serving as a liaison with stakeholders while handling sensitive information with discretion</li>
</ul>
This role is best suited for someone with strong executive support experience, excellent communication and organizational skills, and a proactive mindset.

<h3>Job Description</h3>
Job DescriptionDescription:
Who is FranConnect?
 
FranConnect is the leading franchise and multi-unit management software provider. For 20 years, the FranConnect platform has served as the sales, operations, and marketing backbone for over 1,500 brands worldwide. Nine of the Franchise Times Top 10 Fastest-Growing franchise businesses rely on FranConnect to drive growth, improve profitability, and streamline operational performance. FranConnect customers span all sizes, growth phases, and industries and they grow 44% faster on average than the broader franchising market. Backed by private-equity investor Serent Capital, FranConnect is headquartered in Herndon, Virginia, with global offices in Australia, India, Colombia and Canada. For more information on FranConnect, visit <a href="http://www.franconnect.com" target="_blank">www.franconnect.com</a>.
 
Why Join Us
 
At FranConnect, we believe that great companies are built on great cultures. Our team is passionate, collaborative, and driven by a shared mission: to empower franchise and multi-location businesses with the tools they need to thrive. We foster an environment where innovation, transparency, and continuous learning are at the core of everything we do. Employee growth and well-being matter to us, and we take pride in cultivating a workplace where every voice is heard, ideas are valued, and contributions make a real impact. 
 
Joining FranConnect means being part of a company that not only values its people but also plays a crucial role in shaping the future of franchising and multi-location businesses. If you’re looking for a place where you can grow, contribute meaningfully, and be part of something bigger, we’d love to have you on our team!
 
About the Role
 
We are seeking a highly organized, proactive, and trustworthy Executive Assistant to support our Chief Executive Officer (CEO) and other C-Level executives. This role goes beyond traditional executive support and includes leading day-to-day office operations, facilities management, and acting as a liaison with our Investors, Board of Directors and other critical external partners. This role requires the ability to operate effectively in a fast-paced environment, demonstrate a high level of discretion, and apply a service-oriented approach in supporting executive leadership and overall company operations. 
 
This role is based out of our Herndon, VA HQ office. For consideration, you MUST be local and willing to be in the office 3 days per week - Tuesday, Wednesday, and Thursday, and flexibility to come in other days if needed to support the CEO (rare).
 
Executive Support
<ul>
<li>Provide high-level administrative support to the CEO, including extensive calendar management, travel coordination, meeting preparation, expense reporting, and other needs as requested.</li>
<li>Support other C-suite executives as needed with scheduling and logistics; ensuring all parties are aware of important dates and clear expectations are communicated.</li>
<li>Assist in preparing board presentations, reports, and communications on behalf of the CEO and executive team.</li>
<li>Manage sensitive and confidential information with the utmost discretion.</li>
</ul>
Board and Stakeholder Liaison
<ul>
<li>Coordinate logistics for all board meetings, in partnership with investor representatives, to include advanced scheduling of annual meetings, oversee material input from executive team, assist with deck formatting, etc.</li>
<li>Serve as a point of contact between the company and board members, external consultants, and vendors.</li>
<li>Facilitate communication between the CEO and key external stakeholders.</li>
</ul>
Office &amp; Facility Management
<ul>
<li>Oversee daily operations of office facilities, including office supplies, vendor management, safety protocols, and building maintenance needs.</li>
<li>Manage relationships with landlords, contractors, and service providers.</li>
<li>Ensure a professional, welcoming, and functional office environment that reflects our company culture and supports employee productivity.</li>
<li>Answer the main phone line, screen calls, and route to appropriate internal stakeholder.</li>
<li>Responsible for ordering and setting up of internal weekly food delivery for staff.</li>
<li>Manage employee badge process and vendor relationship, including setup, distribution, and deactivation of office suite access fobs/badges.</li>
<li>Main point of contact for company travel management solution; manages the vendor relationship, all administrative needs associated with supporting staff with booking company travel; approving “out of policy” bookings, etc.</li>
</ul>
Operations and Special Projects
<ul>
<li>Support the execution of company events, including company-wide meetings, executive offsites, holiday party, IFA convention and other internal events.</li>
<li>Drive special projects and initiatives on behalf of the CEO and executive team.</li>
<li>May assist in the coordination and purchase of employee gifts and holiday gifts that are sent to top 50 customers. </li>
<li>Assist with internal communications and the planning of leadership engagements.</li>
</ul>
Requirements:
What You'll Need (Qualifications)
<ul>
<li>5+ years of experience as an Executive Assistant supporting C-level executives; prior experience supporting a CEO is required.</li>
<li>Proven experience in facilities or office management roles.</li>
<li>Strong organizational, project management, and multitasking skills.</li>
<li>Collaborative and approachable team player.</li>
<li>Excellent communication skills, both written and verbal.</li>
<li>Discretion in handling sensitive company and personnel information.</li>
<li>Proficiency with Microsoft Office Suite, Zoom, and collaboration tools like Slack or Teams.</li>
<li>Ability to work independently with a proactive and resourceful mindset.</li>
</ul>
Preferred Attributes
<ul>
<li>High emotional intelligence and professional presence.</li>
<li>Ability to anticipate needs and pivot quickly as priorities change.</li>
<li>Previous experience supporting or interacting with a Board of Directors.</li>
</ul>

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