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<h3>Job Description</h3>
Job Description
Job Title: Benefits Specialist
Pay Rate:&nbsp;$23/hour-$24/hour
Hours: 30 hours per week, Monday-Thursday 8am-3:30pm and Friday 8am-12pm
Length: Temporary to Hire
Location: Green Bay, WI (on-site)
Job ID:&nbsp;204465
 
About the Role:&nbsp;
You will be&nbsp;responsible for providing a wide variety of advanced customer service, administrative and tactical support for the benefits department.
 
Benefits:&nbsp;
<ul>
<li>Medical, Dental and Vision Insurance, Short &amp; Long Term Disability Insurance, Health and Flexible Spending Accounts, Retirement Plan, Paid Vacations and Holidays, Service Recognition Awards</li>
</ul>
 
What You’ll Do:&nbsp;
<ul>
<li>Answer phones, emails and assist walk-in inquiries needing assistance with benefits administration</li>
<li>Act as the liaison between employees and vendors/carriers</li>
<li>Assemble new hire orientation packets and complete new hire benefits orientation and paperwork with employees</li>
<li>Input and maintain data for benefit plan updates which includes open enrollment, employee benefit election enrollments and employee terminations</li>
<li>Reconcile benefit invoices, unemployment compensation payment logs and data maintenance of benefits in the payroll system</li>
<li>Assist with yearly benefits open enrollment for employees</li>
<li>Provide support with retirement plans, Cobra, unemployment compensation, FMLA/STD claims and any leave of absences</li>
<li>Promote Wellness initiative with Wellness Vendor, organize wellness activities such as flu shots, biometric screenings, and lunch and learning sessions.</li>
<li>Serves as a back-up to the Human Resources Department in other administrative areas</li>
</ul>
 
Requirements:
<ul>
<li>2+ years of Administrative Assistant experience</li>
<li>HR , benefits or health insurance knowledge is a plus</li>
<li>AA degree in business, accounting, HR or related field is a preferred</li>
<li>Knowledge of MS Word and Excel required</li>
<li>Attention to detail and accuracy is key, excellent written and verbal communication skills</li>
<li>Strong time management, prioritization, and organizational skills</li>
</ul>
 
If you are interested, apply online at <a href="http://www.flexstaff.com" target="_blank">www.flexstaff.com</a> or send your resume to <a href="mailto:cpownell@flexstaff.com" target="_blank">cpownell@flexstaff.com</a>.&nbsp;
Already worked for Flex-Staff? Call our office at 920-731-8082 and let's TALK!!
Make sure to send your family and friends our way - we love referrals!
 
Flex-Staff is an Equal Opportunity Employer, which includes providing equal opportunity for protected veterans and individuals with disabilities.
 
#Office
PandoLogic. Keywords: Administrative Assistant, Location: Green Bay, WI - 54305 , PL: 601421629

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionDescription:
POSITION TITLE: Administrative Assistant
DEPARTMENT: Executive
 
POSITION FUNCTION
Under the general supervision of the Chief Executive Officer and President and Chairman of the Board, assists in the administration of the Credit Union’s corporate functions. 
 
ESSENTIAL FUNCTIONS:
<ol>
<li>Research, plan and make reservations for Directors and Management for conferences, seminars, and meetings, as well as related events and travel arrangements, if necessary.</li>
<li>Coordinate Credit Union functions, and assist in preparations for the Annual Meeting.</li>
<li>Type, mail, and maintain files of Directors, Management, and Chief Executive Officer, as requested.</li>
<li>Type, mail and deliver letters and correspondence for the Chief Executive Officer and President and Senior Management, </li>
<li>Type contracts and policies on an as needed basis.</li>
<li>Record and maintain Board and Committee meeting minutes.</li>
<li>Sort and distribute all daily incoming mail for Chief Executive Officer, President, and Board of Directors.</li>
<li>Distribute all Director correspondence.</li>
<li>Assist in the preparation of the monthly Board package.</li>
<li>Assist with sorting and delivering daily mail as assigned.</li>
<li>Prepare and file NCUA annual report of officials.</li>
<li>Coordinate the Credit Union’s scholarship program. </li>
<li>Maintain confidentiality on all Credit Union matters and sensitive information.</li>
<li>Perform additional duties as assigned.</li>
</ol>
 
ADDITIONAL RESPONSIBILITIES
<ul>
<li>Works within procedural limits of position.</li>
<li>Performs related duties as required or assigned.</li>
<li>Maintains own job knowledge and skills level needed to meet the requirements of the position.</li>
<li>Continues to acquire the necessary education to maintain knowledge of federal and state rules and regulations to ensure compliance.</li>
<li>Ensures credit union confidentiality.</li>
</ul>
 
PHYSICAL DEMANDS:
<ol>
<li>Hand dexterity required to operate computer terminal and/or related equipment.</li>
<li>Eye coordination required to operate computer/teller terminal.</li>
<li>Sitting at desk or computer workstation for periods of time.</li>
<li>Travel to Credit Union facilities/locations as required.</li>
<li>Lifts books, ledgers, records, etc.</li>
<li>Move around credit union between levels or floors while performing duties.</li>
<li>Bending and stretching in work area and vault area.</li>
</ol>
 
This position description covers the more prominent duties performed, and is not limited to other work duties that may be assigned.
 
Requirements:

<h3>Job Description</h3>
Job DescriptionDescription:
 
Job Title: Executive Administrative Assistant
Location: Savannah, GA
Reports To: Vice President of Operations
Employment Type: Full Time
Job Summary:
<ul>
<li>The Administrative Assistant will provide essential administrative support to ensure the smooth operation of the office and assist in various day-to-day tasks. The ideal candidate is organized, detail-oriented, and capable of managing multiple tasks efficiently while maintaining a positive and professional demeanor.</li>
</ul>
Key Responsibilities:
Office Management:
<ul>
<li>Manage the day-to-day operations of the office, including organizing and maintaining files, handling incoming and outgoing mail, and managing office supplies.</li>
<li>Answer and direct phone calls, greet visitors, and manage correspondence.</li>
<li>Schedule and coordinate meetings, appointments, and events, including preparing meeting rooms and arranging catering when necessary.</li>
</ul>
Administrative Support:
<ul>
<li>Provide administrative support to team members, including preparing documents, reports, and presentations.</li>
<li>Assist in the preparation and distribution of company communications, newsletters, and memos.</li>
<li>Manage calendars and appointments for management and other staff as needed.</li>
<li>Maintain and update contact lists and databases.</li>
</ul>
Data Entry and Record Keeping:
<ul>
<li>Accurately enter, update, and maintain records and databases, ensuring data integrity and confidentiality.</li>
<li>Organize and maintain physical and electronic filing systems, ensuring easy retrieval of information.</li>
<li>Assist with the preparation of reports by collecting and analyzing data.</li>
</ul>
Project Assistance:
<ul>
<li>Assist with special projects as needed, providing administrative and logistical support.</li>
<li>Conduct research and compile information for reports and presentations.</li>
<li>Assist in planning and organizing company events and activities.</li>
</ul>
Communication and Coordination:
<ul>
<li>Serve as a point of contact for internal and external inquiries, ensuring timely and accurate responses.</li>
<li>Coordinate communication between departments, team members, and external partners.</li>
<li>Assist in managing social media accounts and company website updates as needed.</li>
</ul>
 
Requirements:
Qualifications:
Education:
<ul>
<li>High school diploma or equivalent required.</li>
<li>Associate’s degree in Business Administration or a related field preferred.</li>
</ul>
Experience:
<ul>
<li>Minimum of 2 years of experience in an administrative or office support role.</li>
<li>Experience in a professional office environment preferred.</li>
</ul>
Skills:
<ul>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Strong organizational and time-management abilities.</li>
<li>Attention to detail and accuracy in data entry and document preparation.</li>
<li>Ability to handle confidential information with discretion.</li>
</ul>
Attributes:
<ul>
<li>Professional and courteous demeanor.</li>
<li>Ability to multitask and prioritize tasks in a fast-paced environment.</li>
<li>Strong problem-solving skills and proactive approach to work.</li>
<li>Ability to work independently and collaboratively as part of a team.</li>
</ul>
Working Conditions:
<ul>
<li>This role requires the ability to work in an office environment, with frequent use of computer equipment. Occasional lifting of office supplies or equipment may be required.</li>
</ul>
Compensation:
<ul>
<li>Competitive salary and benefits package commensurate with experience.</li>
</ul>
Application Process:
<ul>
<li>Interested candidates should submit a resume and cover letter outlining their qualifications and experience.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Position Summary: 
Acting as the first point of contact by greeting visitors and maintaining the front desk area to ensure it is welcoming and organized. Perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files. Clerical duties include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing.
 
Primary Responsibilities: 
· Set the tone for the office environment and culture.
· Greet customers, vendors, employees, and other individuals.
· Provide customer service by answering telephones, transferring calls, web inquiries and take messages in a polite and professional manner.
· Maintain and organized office space for team.
· Maintain and update office filing of documents and records.
· Operate office machines, such as photocopiers and scanners, phone and voice mail system, and computers.
· Open, sort, and route incoming mail, and prepare outgoing mail.
· Order office materials and supplies, and maintain stock levels.
· Generate Invoices to customers based on orders and agreements, and send electronically.
· Verifies and records incoming payments/remittance notices, and processes checks via RDC.
· Submit customer warranty documents.
· Verifies and issues preliminary release notices to customers.
· Accurately processes and enters vendor Invoice (bill) details.
· Assist with projects to support Management team.
· Other duties as assigned.
Requirements:
Required Knowledge, Skills &amp; Abilities:
· Superior organizational and problem-solving skills.
· High attention to detail with a commitment to accuracy.
· Customer service skills.
· Excellent verbal and written communication skills.
· Understanding of basic accounting principles, including debits and credits.
· Ability to work in a fast-paced environment, multi-task and prioritize responsibilities effectively.
 
Education and Experience:
· High school diploma or equivalent required.
· At least five (5) years of related experience required.
· Must be a highly experienced technical computer user, proficient with spreadsheets, Outlook and Word.
 
Language Skills:
· Strong communication skills required. The ability to convey (verbal and written) communications to various levels within the organization.
· Effectively present information and respond to questions from managers, customers, and employees.
 
Physical Requirements:
· Must be able to stand/sit for long periods of time, bend, climb, stretch, reach, and lean to perform task.
· Must be able to lift up to 50 pounds at times.
 
Work Style:
· Dependability — Job requires being reliable, responsible, and dependable, and fulfilling obligations.
· Attention to Detail — Job requires being careful about detail and thorough in completing work tasks.
· Initiative — Job requires a willingness to take on responsibilities and challenges.
· Adaptability/Flexibility — Job requires being open to change (positive or negative) and to considerable variety in the workplace.
· Cooperation — Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude.
· Integrity — Job requires being honest and ethical.
· Leadership — Job requires a willingness to lead, take charge, and offer opinions and direction.
· Independence — Job requires developing one's own ways of doing things, guiding oneself with little or no supervision, and depending on oneself to get things done.
· Stress Tolerance — Job requires accepting criticism and dealing calmly and effectively with high-stress situations.
· Self-Control — Job requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations.

<h3>Job Description</h3>
Job Description
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Venice, Florida. In this role, you will provide essential administrative support to the dept, ensuring smooth operations and efficient management of tasks. This position is ideal for someone who thrives in a fast-paced environment and excels at multitasking while maintaining accuracy.
 
Responsibilities:
• Serve as the primary administrative support for the dept, handling a variety of tasks to facilitate departmental efficiency.
• Coordinate and manage multiple calendars by scheduling meetings, appointments, and events.
• Document and distribute meeting minutes, ensuring follow-up on assigned action items.
• Assist with administrative tasks related to training programs, including tracking and organization.
• Ensure compliance with company policies, procedures, and safety regulations while performing duties.
• Participate in performance improvement initiatives and job-related training, such as cGMP.
• Maintain accurate and organized records for departmental use.
• Address inbound calls professionally and provide necessary information or assistance.
• Perform receptionist duties, including greeting visitors and managing inquiries.
• Support data entry tasks to maintain updated and precise documentation.
• A MUST: Scientific background of some sort - education or work experience 
• Proficiency in managing schedules, calendars, and meeting coordination.
• Excellent written and verbal communication skills for documenting and distributing information.
• Familiarity with training and performance improvement processes.
• Knowledge of company policies and regulatory compliance, including safety standards.
• Competence in data entry with a high level of attention to detail.
• Ability to handle inbound calls and receptionist duties with professionalism.
• Strong organizational skills to maintain accurate records and documentation.

<h3>Job Description</h3>
Job DescriptionAbout the Role
We are seeking a detail-oriented and proactive Assistant Branch Administrator to join our team. In this role, you will be instrumental in supporting the daily operations of our branch office, ensuring efficiency and providing outstanding service to both staff and visitors. This is an excellent opportunity to contribute to a leading North American distributor specializing in supply chain management services.
Key Responsibilities
<ul>
<li>Manage and maintain Proof of Deliveries (PODs)</li>
<li>Answer incoming calls and route them appropriately</li>
<li>Greet and assist visitors with professionalism and courtesy</li>
<li>Order and replenish office and kitchen supplies</li>
<li>Accurately fax and scan documents</li>
</ul>
Required Skills &amp; Experience
<ul>
<li>Minimum 2 years of administrative experience </li>
<li>Strong communication and phone etiquette</li>
<li>Proficiency in office administration and data entry</li>
<li>Experience handling PODs</li>
<li>Ability to multitask and prioritize effectively</li>
</ul>
What We Offer
<ul>
<li>A structured and supportive work environment</li>
<li>Opportunity to work with a leading distributor in North America</li>
<li>Professional growth and development</li>
</ul>
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Carteret,NJ.
Application Deadline
This position is anticipated to close on Nov 3, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job DescriptionDescription:
We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis".
We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:
<ul>
<li>U.S. Army Reserve (USAR)</li>
<li>Army National Guard (ARNG)</li>
<li>U.S. Navy Reserve (USNR)</li>
<li>U.S. Marine Forces Reserve (MARFORRES)</li>
<li>U.S. Coast Guard Reserve (USCGR)</li>
<li>Air National Guard (ANG)</li>
<li>U.S. Air Force Reserve (USAFR)</li>
</ul>
Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance.
Requirements:
<ul>
<li>Dental office or administrative experience</li>
<li>Complete necessary training needed for Military events</li>
<li>Possess reliable transportation</li>
<li>Proficient with computer programs including Microsoft Office</li>
<li>Prior experience with Dental - preferred</li>
<li>Able to work in a fast paced environment and adapt to changes quickly</li>
<li>Great verbal and written communication skills</li>
<li>Customer Service experience preferred</li>
<li>Experience in a military setting - preferred</li>
<li>Must have weekend availability</li>
<li>Proficient with computer systems, especially Microsoft Office</li>
</ul>
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we’ve set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
 
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

<h3>Job Description</h3>
Job Description
We are looking for a meticulous Administrative Assistant to join our team in Albany, New York. In this contract position, you will play a vital role in supporting legal processes by forming corporations, obtaining official documents, and ensuring compliance with state regulations. This opportunity is ideal for someone who enjoys working in a fast-paced environment and is eager to contribute to organizational success.
 
Responsibilities:
• Facilitate the formation of corporations and other entities by preparing and filing necessary documents with the Department of State.
• Manage requests for official documents such as Certificates of Incorporation and Good Standing reports from various states.
• Coordinate with clients to gather information and ensure accurate documentation for legal and administrative purposes.
• Conduct research to retrieve missing documentation or verify the status of existing entities.
• Assist in organizing and maintaining records related to corporate filings and compliance.
• Provide administrative support to team members by handling word processing, filing, and other clerical tasks.
• Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.
• Manage calendars and schedules, including meeting coordination and deadline tracking.
• Perform internet-based research to support client needs and organizational projects.
• Strong communication and organizational skills with attention to detail. • Proficiency in using computer applications, including word processing, spreadsheets, presentation software, and database systems. • Experience in administrative assistance, particularly in legal or corporate environments. • Ability to manage calendars effectively and coordinate schedules. • Familiarity with ordering office supplies and maintaining operational efficiency. • Competency in conducting internet research and retrieving accurate information. • Previous experience with administrative tasks such as filing, document preparation, and record keeping. • General understanding of legal processes related to corporate compliance and document requests.

<h3>Job Description</h3>
Job DescriptionDescription:
Decatur Manor, a Specialized Mental Health Rehabilitation Facility in Decatur, IL is seeking a mature, professional Administrative Assistant for a Full-Time position. 
 
Preferably, the ideal candidate will have at least 2 years experience as an Administrative Assistant in a healthcare setting. 
 
RATE: Up to $23 per hour with benefits based on experience and qualifications
 
Responsibilities include but are not limited to:
 
<ul>
<li>Assisting the Executive Director and Hiring Managers with office administrative tasks</li>
<li>Conducting new hire Orientation weekly</li>
<li>Processing payroll and submitting to consulting office on time every two weeks</li>
<li>Scheduling, supervising and training receptionists</li>
<li>Maintaining accurate employee files </li>
<li>Assisting with State Survey requests and Foid reporting</li>
<li>Willingness to work on weekends (both days) every 2 months</li>
</ul>
If you enjoy working in a healthcare environment and have compassion, patience and understanding, specifically with residents with primary diagnoses of Mental Illness and possible co-occurring substance use issues, then we would welcome the opportunity to have you on our team. 
Requirements:
<ul>
<li>Must have excellent computer skills, be well organized and be able to speak fluent English. Spanish a plus. </li>
<li>Experience using payroll software (Paylocity a plus)</li>
<li>Expertise in Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Knowledge of HR rules and regulations would be beneficial</li>
<li>Must pass a detailed background check and be deemed eligible to work in healthcare by IDPH - may require fingerprinting</li>
<li>Must be 21 years of age or older</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for an Administrative Assistant with strong organizational skills to join our team in Portola Valley, California. This position supports the Sales team with essential administrative tasks, ensuring smooth operations and excellent service to residents and prospects. As a Contract-to-long-term opportunity, this role offers valuable experience in senior living and life plan communities, with the potential for growth. Responsibilities: • Coordinate and schedule tours for prospective residents, ensuring all preparations are completed, such as arranging refreshments, preparing spaces, and managing security communications. • Respond to inquiries from the website and phone calls, providing timely and accurate information. • Manage data entry tasks, including inputting prospect information into the organizational system. • Assist with writing agreements and other clerical tasks related to resident move-ins. • Organize and support events, ensuring all logistical details are handled effectively. • Work independently to maintain seamless administrative operations with minimal supervision. • Communicate with prospects and assist them in completing applications. • Provide reliable administrative assistance to a small sales department of two, enabling the team to focus on resident interactions. • Collaborate with staff to ensure the smooth execution of daily operations while maintaining a welcoming environment. • Uphold business casual attire and contribute to a positive and organized workplace culture.• Minimum of one year of experience in administrative assistance or a related field. • Demonstrated ability to work independently and learn new processes quickly. • Strong organizational skills and attention to detail. • Proficiency in data entry and basic clerical tasks. • Excellent communication skills for interacting with prospects and team members. • Ability to manage multiple tasks effectively in a fast-paced environment. • Familiarity with matrix management or healthcare administration is a plus. • Open to new graduates who can showcase strong organizational abilities.

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