Administrative Assistant

Job Description

Position Details

Position: Admin Assistant

Company: Japanese Manufacture

Salary: 45-50K

Status: Full-time,

Location: on-site role at our Northwest Indianapolis location

Hours: 9:00am–5:00pm schedule with minimal overtime

Benefits

• Medical, Dental, and Vision insurance: 99% company-paid
• Company-paid Life Insurance and Short- and Long-Term Disability
• 401(k) with company match
• Performance-based bonus program
• Paid Time Off (PTO) and paid vacation days

Responsibilities

• Handle external communication including answering phone calls and responding to inquiries
• Update and maintain VTC (virtual time clock software) for payroll
• Manage office supplies, company cell phones, and company vehicle maintenance and records
• Assist with minor accounting tasks (e.g., invoicing, aging report review)
• Manage office building maintenance and repair, and janitorial services
• Lead Emergency Response Team (ERT) activities (e.g., safety training, flu clinic coordination, etc.)
• Support HR tasks (e.g., new hire orientation)
• Other general administrative tasks (e.g., ordering business cards, organizing company events, etc.)
• Perform other duties as assigned by the supervisor or management

Qualifications

• Bachelor’s degree (any major) preferred, or equivalent experience
• Prior administrative or similar experience preferred
• Ability to understand company issues from multiple perspectives and maintain a big-picture view
• Proactive mindset with the ability to identify potential problems in advance
• Strong multi-tasking ability; able to work independently with attention to detail
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Japanese Language is a big plus