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<h3>Job Description</h3>
Job Description
Senior Office Manager – Role Summary
Mountain Style Inc operates 7 unique souvenir and apparel stores in Breckenridge, Colorado. We prioritize organized, efficient back-office operations to support our fast-paced retail environment.
The Senior Office Manager will oversee and verify critical back-office processes to prevent costly errors and maintain organization across our stores. This includes supervising the invoice and packing list matching process, credit card reconciliation, employee time record auditing, scheduling, and payroll preparation.
Key Responsibilities
<ul>
<li>
Vendor &amp; Invoice Management
<ul>
<li>
Supervise staff collecting packing lists from 7 stores and matching them to invoices, ensuring correct pricing, quantity, and vendor payment terms.
</li>
<li>
Categorize payments accurately: net terms vs. credit card, avoiding double payments.
</li>
<li>
Maintain digital and physical files for vendor invoices and payment records.
</li>
</ul>
</li>
<li>
Financial Oversight
<ul>
<li>
Review credit card statements, assigning each transaction to the correct store.
</li>
<li>
Prepare weekly reports for vendor payments and credit card reconciliations.
</li>
</ul>
</li>
<li>
Employee Time &amp; Payroll
<ul>
<li>
Audit employee time records weekly, ensuring accurate clock-in/out for breaks.
</li>
<li>
Prepare and submit payroll accurately and on time, coordinating with payroll providers as needed.
</li>
<li>
Manage scheduling for all store staff, ensuring adequate coverage while controlling labor costs.
</li>
</ul>
</li>
<li>
Team Supervision &amp; Communication
<ul>
<li>
Train and oversee office support staff, ensuring accountability and clear processes.
</li>
<li>
Communicate with store managers to collect missing paperwork promptly.
</li>
<li>
Implement efficient systems to streamline back-office tasks.
</li>
</ul>
</li>
</ul>
Qualifications
<ul>
<li>
5+ years in office administration or operations, ideally in retail or multi-location businesses.
</li>
<li>
Excellent organizational skills and attention to detail.
</li>
<li>
Proficiency in Google Sheets/Excel and file management.
</li>
<li>
Familiarity with payroll systems, scheduling tools, payment reconciliation, and vendor management.
</li>
<li>
Comfortable maintaining accountability within a team environment.
</li>
</ul>

Office Manager

<h3>Job Description</h3>
Job Description
Description of the role: The Office Manager at Basney BMW Mazda will be responsible for overseeing administrative duties, managing office operations, and ensuring efficiency and compliance within the office environment.
Responsibilities:
<ul>
<li>Supervise and manage all administrative staff</li>
<li>Overseeing accounting functions like A/P, A/R, payroll, and title work</li>
<li>Perform daily reconciliation of all bank accounts</li>
<li>Ensure accurate and completion of end of month procedures</li>
<li>Submit accurate financial statements to the manufacturers by the 10th of the month</li>
<li>Prepare and submit monthly sales tax and tire tax</li>
<li>Review and maintain accounting&nbsp;schedules on a monthly basis</li>
<li>Develop and implement office policies and procedures</li>
<li>Monitor office supplies and inventory</li>
<li>Manage office budget and expenses</li>
<li>Handle correspondence and communication</li>
<li>Ensure office equipment is maintained and functional</li>
<li>Handle accounting and financials&nbsp;of several subsidiary companies</li>
<li>Submit and review the accuracy of our 401k plan</li>
</ul>
Requirements:
<ul>
<li>Proven work experience as an Office Manager</li>
<li>Proficiency in MS Office</li>
<li>Excellent communication and organizational skills</li>
<li>Attention to detail and problem-solving skills</li>
<li>Ability to multitask and prioritize tasks</li>
</ul>
Benefits:
<ul>
<li>Competitive salary</li>
<li>Health, dental, and vision insurance</li>
<li>401(k) retirement plan</li>
<li>Paid time off and holidays</li>
</ul>
About the Company: Basney BMW Mazda is a leading car dealership in South Bend, IN with a commitment to excellence and customer satisfaction. Our team is dedicated to providing top-notch service and quality vehicles to our customers.

<h3>Job Description</h3>
Job DescriptionIn search of an immediate hire of a hands-on, self-motivated, and multi-task type person for running a small office setup of a newly start up manufacturing plant in Dallas. Strong organizational skills plus knowledge and experience in book keeping and QuickBooks functions are important. Any experience in HR would be a plus. This is a full time position with competitive salary and attractive benefits. Qualified candidates are encouraged to apply.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Employee discounts</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
</ul>
 The Office Manager is responsible for assisting in staffing, training in tax preparation, and providing excellent customer service. This position requires leadership, time management, and monitoring of the productivity and growth of the office. The Office Manager is the direct support staff to the Area Manager. Responsibilities: 
<ul>
<li>Tax Preparation</li>
<li>Assists in recruiting, interviewing, and training employees</li>
<li>Creates and maintains employee schedules to ensure proper staffing</li>
<li>Assists in ensuring that employees are upholding company policies and procedures</li>
<li>Manages and monitors office for performance and productivity</li>
<li>Resolves customer service issues</li>
<li>Assists the Tax School Instructor (open to the public as well as employees)</li>
<li>Complies with daily accounting procedures</li>
<li>Communicates effectively with staff to ensure they are well-informed regarding products and promotions</li>
<li>Supports and encourages staff to carry out the company mission as well as meet company and personal goals. </li>
</ul>
Position Requirements: 
<ul>
<li>High School Diploma or equivalent</li>
<li>Tax preparation experience preferred</li>
<li>Management experience preferred</li>
<li>Customer service experience</li>
<li>Computer/Technology experience</li>
<li>PTIN certification (can be obtained after the hire date) </li>
</ul>
Benefits: 
<ul>
<li>Environment focused on teamwork</li>
<li>Year-around position</li>
<li>Flexible schedule</li>
<li>Free continuing education </li>
</ul>

<h3>Job Description</h3>
Job Description
Office Manager 
5 Star Charleston is a locally-owned HVAC company operating in the Charleston area for the past 8 years. We are expanding our business and are seeking an Office Manager to join our team. 
Who We Are
We keep on growing because we only hire the best, and our customers love us for it; our 4.8-Star rating is no accident! We've been at this since 2017 here in Charleston. We've grown into one of the destination employers within the Charleston area. You've probably seen our trucks and our ads, now we want to see YOU!
Position Summary: Our team is growing and we are looking for a customer focused individual to supervise and guide our office processes, including all service and install jobs, while also spending a significant portion of their time directly assisting customers via phone support. This hybrid role combines leadership and hands-on customer service, ensuring the team meets performance goals, resolves issues efficiently, and maintains high levels of customer satisfaction.
We offer a competitive salary and benefits package, as well as opportunities for growth and advancement within our company.
Benefits of joining the 5 Star Team:
<ul>
<li>Opportunity for Growth of pay and authority</li>
<li>Competitive Pay </li>
<li>Paid holidays, insurance, vacation, sick time and productivity bonuses</li>
<li>Steady Work &amp; Growth Opportunities</li>
<li>Supportive Team &amp; Positive Work Environment</li>
</ul>
Hours: Flexible
Required Qualifications:
<ul>
<li>Strong customer service and/or scheduling background</li>
<li>Prior supervisory experience</li>
<li>Experience with Quickbooks - A/P and A/R</li>
<li>Experience with Service Titan - preferred </li>
<li>Advanced customer service skills</li>
<li>Ability to multitask proficiently</li>
<li>Well organized and acutely detail oriented</li>
<li>Excellent phone presence and communication skills</li>
<li>Must be able to make quick judgement calls regarding the best plan of action</li>
<li>Proofreading and preparing estimates and invoices for processing</li>
<li>Accounting software experience preferred</li>
<li>Geographical knowledge of the greater Charleston area</li>
<li>Advanced level skills with Microsoft Office software</li>
<li>High school diploma or general education degree (GED)</li>
<li>Advanced level knowledge of software technologies</li>
<li>Prior experience in HVAC, plumbing or electrical preferred</li>
</ul>
**NO PHONE CALLS OR IN OFFICE INQUIRIES ABOUT THIS POSITION. ALL CANDIDATES MUST APPLY ONLINE

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>Bonus based on performance</li>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Health insurance</li>
</ul>
 We are looking for a great salesperson with the potential to take charge of an insurance sales organization inside a car dealership. This candidate needs to be highly driven and creative and work well in a highly competitive environment. Must also be able to hire, manage, coach, and teach licensed sales professionals as a team. Bilingual is preferred. Job Responsibilities 
<ul>
<li>Build agency reputation and growth through positive customer relations, marketing programs, and lead acquisition</li>
<li>Create and enforce office policies, standards, and procedures to help the agency run smoothly and profitably</li>
<li>Supervise personnel, create schedules, manage daily operations, and hold staff accountable to their performance goals</li>
</ul>
Job Requirements of an agency office manager 
<ul>
<li>Excellent verbal and written communication/interpersonal skills</li>
<li>Ability to effectively lead and coach a team; management experience is a plus</li>
<li>Highly capable of managing all business operations</li>
<li>Straight-forward communicator, dependable, and strong leadership skills</li>
<li>Must have some working knowledge of insurance and/or financial services experience</li>
<li>Strong organizational skills, attention to detail, and ability to multi-task</li>
<li>Bilingual skills are a plus</li>
<li>Must be willing to obtain insurance licenses; already possessing a license is a plus</li>
</ul>
 Property/Casualty required Life/Health licenses preferred Allstate experience is a plus Salary plus commission/bonus

<h3>Job Description</h3>
Job DescriptionDescription:
United Recovery Project is seeking a professional, organized, and compassionate Office Manager to oversee daily administrative operations at our facility. The ideal candidate will have strong organizational skills, attention to detail, and the ability to maintain efficient office systems while supporting a collaborative, patient-centered environment.
 
At United Recovery Project, we foster a close-knit, family-like atmosphere, where teamwork, professionalism, and compassion come together to create a positive experience for patients and staff alike. We provide opportunities for growth, stability, and professional development in a rewarding behavioral health setting.
 
Learn more about our programs:
URP Behavioral Health &nbsp;
United Recovery Project &nbsp;
Genesis House 
Join a dedicated team that values professionalism, empathy, and excellence. Apply today to become an Office Manager with United Recovery Project Behavioral Health.&nbsp;
 
Perks &amp; Benefits
<ul>
<li>104 hours of PTO annually</li>
<li>Paid holidays</li>
<li>Medical, dental, and vision insurance</li>
<li>Voluntary benefits including short-term disability, accident, and life insurance</li>
<li>Supportive and inclusive work environment focused on teamwork and integrity</li>
<li>Career growth opportunities within a respected behavioral health organization</li>
</ul>
Responsibilities
<ul>
<li>Manage day-to-day administrative and office operations</li>
<li>Answer phones professionally and provide friendly, HIPAA-compliant communication</li>
<li>Greet and assist patients and visitors with courtesy and professionalism</li>
<li>Handle patient accounting functions, including co-pays, account maintenance, and collections</li>
<li>Manage petty cash and financial logs</li>
<li>Order and maintain office and facility supplies, including Amazon and pharmacy orders</li>
<li>Create and manage patient accounts for personal funds during treatment</li>
<li>Maintain accurate documentation and filing systems</li>
<li>Track and log outside visitors and group sign-in sheets</li>
<li>Ensure all financial records are accurate and complete</li>
<li>Collaborate with the Operations team to support smooth facility operations</li>
</ul>
&nbsp;Pay Range $24-$26 hourly
Commensurate with experience.&nbsp;
Requirements:
 
<ul>
<li>High school diploma preferred</li>
<li>2+ years of administrative or office management experience preferred</li>
<li>Strong knowledge of confidentiality laws (HIPAA) and patient rights</li>
<li>Proficiency with Microsoft Office and standard office equipment</li>
<li>Excellent communication, problem-solving, and time management skills</li>
<li>Compassionate, professional, and dependable</li>
</ul>
#PM23
 
PIac4d4ce9acd2-25405-38890188

<h3>Job Description</h3>
Job Description
1. Greet families and lead families through selection process for funeral arrangements including, but not limited to, discussion of plans and pricing, casket selection and burial/cemetery selection. 2. Prepare and process all financial and administrative paperwork associated with funeral and burial; monitor and facilitate financial process until payment is complete. 3. Ensure that all required regulatory documents, i.e death certificate, are received and properly processed. 4. Contact cemetery officials and arrange burial plans. 5. Arrange for adequate support staff and clergy for funeral service and ensure that date, time and transportation information for service is communicated to all relevant parties. 6. Ensure that family requests are fulfilled and respected to the highest degree possible. 7. Provide timely feedback to Funeral Director regarding any issues or concerns that arise. 8. Perform other related duties as needed.
*This position will require periodic on call work for response to telephone calls during non-business hours.
Company DescriptionFuneral Home with three locations in Metro Detroit, with very high demand. 
<h3>Company Description</h3>
Funeral Home with three locations in Metro Detroit, with very high demand.

<h3>Job Description</h3>
Job DescriptionAnswering the phone and emails, directing the customer concern to appropriate department, mastering QuickBooks , Database, customer care, friendly with customers and team workers.&nbsp; Mastering other languages is a significant plus,&nbsp;

<h3>Job Description</h3>
Job DescriptionPosition Summary:
The Office Manager oversees the daily administrative operations of the assisted living facility, ensuring efficient office management, accurate recordkeeping, excellent customer service, and compliance with regulatory requirements. This role serves as the central communication point between residents, families, staff, and external partners, supporting the Administrator and leadership team in maintaining a smooth, organized, and welcoming environment.
Key Responsibilities:
Administrative &amp; Office Operations
<ul>
<li>
Manage day-to-day office functions including phones, mail, filing, supplies, and scheduling.
</li>
<li>
Maintain accurate and confidential resident, employee, and financial records in accordance with HIPAA and state regulations.
</li>
<li>
Prepare correspondence, reports, and presentations for the Executive Director and department heads.
</li>
<li>
Coordinate billing, invoicing, and resident account management in partnership with the business office or accounting team.
</li>
<li>
Oversee office budgets, purchasing, and vendor contracts.
</li>
</ul>
Resident &amp; Family Support
<ul>
<li>
Serve as the first point of contact for residents, families, and visitors—providing professional, compassionate customer service.
</li>
<li>
Assist with resident move-in and move-out documentation, admissions packets, and record updates.
</li>
<li>
Maintain an organized system for tracking resident paperwork, service agreements, and physician documentation.
</li>
</ul>
Human Resources &amp; Payroll Support
<ul>
<li>
Assist with onboarding, personnel file maintenance, and HR compliance documentation.
</li>
<li>
Support payroll processing by verifying timecards, attendance, and employee schedules.
</li>
<li>
Coordinate staff communications, trainings, and meetings.
</li>
</ul>
Regulatory Compliance &amp; Reporting
<ul>
<li>
Ensure all administrative processes meet state and federal assisted living regulations.
</li>
<li>
Prepare and maintain records for audits, inspections, and licensing renewals.
</li>
<li>
Support incident reporting, quality assurance, and risk management documentation.
</li>
</ul>
Qualifications:
<ul>
<li>
2+ years of administrative or office management experience, preferably in healthcare, senior living, or hospitality.
</li>
<li>
Strong organizational, communication, and leadership skills.
</li>
<li>
Proficiency in Microsoft Office Suite and facility management software (e.g., PointClickCare, MatrixCare).
</li>
<li>
Knowledge of HIPAA, state regulations, and senior living industry standards.
</li>
<li>
Compassionate and professional demeanor when interacting with residents, families, and staff.
</li>
</ul>
Work Environment:
<ul>
<li>
Full-time, on-site position.
</li>
<li>
Requires occasional evening or weekend availability during special events or emergencies.
</li>
<li>
Office-based with frequent interaction across departments and with residents.
</li>
</ul>

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