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<h3>Job Description</h3>
Job Description
DEPARTMENT: Entertainment Group; LA Office
SCHEDULE/STATUS: Monday – Friday, 9:30AM to 5:30PM, 4 days in office (hybrid), with overtime flexibility, Full-Time/Non-Exempt
SUPERVISOR: Assigned Attorneys and Human Resources
LOCATION: Century City
SALARY: The salary range for this position is $80,000 - $117,000 (salary commensurate with experience), plus overtime.
SUMMARY
Frankfurt Kurnit is one of the premiere law firms for entertainment, media, and the technology, with leading practices spanning film, television, digital media, video gaming, technology, advertising, intellectual property, and litigation. The firm is regularly recognized by Variety, The Hollywood Reporter, The National Law Journal, The Legal 500, and Chambers USA as among the very best in its field. 
Our Los Angeles office, ranked one the city’s “Best Places to Work,” is seeking a proactive Executive Assistant to support the head of the firm’s fast-paced entertainment group. The role also includes serving as Executive Assistant to the Supervising Partner of the LA office, providing support on office management, marketing, and firm initiatives.
This is not a traditional legal assistant position. The role combines the executive function and client-facing responsibilities required of executive assistants at top talent agencies, management companies and studios with the organizational and administrative excellence required of legal assistants at leading law firms. The successful candidate will be motivated, responsive, outgoing, and personable—someone who brings positive energy and professionalism to every interaction while handling the fast-paced demands of high-profile clients, executives, and counsel.
PRIMARY RESPONSIBILITIES
Attorney/Talent Practice Support
<ul>
<li>Manage a demanding calendar of meetings, calls, videoconferences, and events with a wide variety of clients, including talent, producers, and their representatives, as well as studio executives, and counsel both inside and outside the firm. </li>
<li>Anticipate scheduling needs, resolve conflicts, and ensure seamless coordination across multiple time zones.</li>
<li>Track and organize active and inactive client matters, contracts, agreements, and deal documents; retrieve, summarize, and brief attorney as needed.</li>
<li>Serve as a confident first point of contact with clients and their representatives, projecting professionalism and discretion.</li>
<li>Handle confidential correspondence, document preparation, and redlining.</li>
<li>Coordinate execution of multi-part and multi-party agreements.</li>
<li>Prepare client engagement and retainer agreements.</li>
<li>Assist with time entry, billing and expense reporting.</li>
<li>Coordinate domestic and international travel, including agendas and briefing materials.</li>
<li>Perform other related duties as assigned. </li>
</ul>
Supervising Partner Support
<ul>
<li>Assist the Supervising Partner with office-wide responsibilities, including marketing, recruiting, events, attorney support, and administrative initiatives.</li>
<li>Help coordinate Los Angeles office events, industry sponsorships, and speaking engagements.</li>
<li>Support office management functions such as scheduling internal meetings, liaising with New York office leadership, and tracking local projects.</li>
</ul>

QUALIFICATIONS
<ul>
<li>Bachelor’s degree required.</li>
<li>Minimum 3 years of relevant experience as an executive assistant or administrative professional supporting high-level executives, talent agents, managers, or attorneys.</li>
<li>Strong interpersonal skills with a polished and approachable demeanor; able to interact comfortably with high-profile clients and colleagues at all levels.</li>
<li>Proven ability to manage complex scheduling and logistics in a fast-paced, client-driven environment.</li>
<li>Exceptional time management, organizational skills, attention to detail, and ability to anticipate needs and remain unflappable under time constraints and high-pressure situations.</li>
<li>Ability to exercise discretion and maintain strict confidentiality.</li>
<li>Proficiency in Microsoft Word and Outlook; experience with billing and expense systems a plus.</li>
</ul>

BENEFITS
Frankfurt Kurnit Klein &amp; Selz offers eligible employees a comprehensive range of benefits, including medical, dental, vision care, life insurance, disability insurance , commuter benefits, flexible spending and retirement plans.
To apply: Direct applicants may apply to this position by clicking “Apply” below or on the upper right side on this posting. Your submission must include a resume and a cover letter addressed to Oris Diaz, Director of Human Resources. If you have any questions about this position, please send an e-mail to <a href="mailto:staffrecruiting@fkks.com" target="_blank">staffrecruiting@fkks.com</a>.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. The duties and responsibilities may change at any time with or without notice. 
Frankfurt Kurnit Klein &amp; Selz is committed to providing a diverse work environment free from harassment and discrimination, in which all individuals are treated with respect and dignity. The Firm is an equal opportunity employer committed to recruiting the most qualified employees and providing them with equal opportunity for advancement in all aspects of employment. All human resources actions are administered in a manner which will not discriminate against any persons on the basis of age, race, sex, color, creed, religion, national origin, disability, sexual orientation, gender identity, gender expression, marital status, genetic predisposition or carrier status, veteran status, or any other characteristic or trait protected by Federal, State or local law. The Firm prohibits and will not tolerate any such discrimination or harassment. Further, it is our policy to provide reasonable accommodations to people with disabilities who request such accommodation, consistent with the requirements of the Americans with Disabilities Act.

Executive Assistant

<h3>Job Description</h3>
Job Description
Senior Administrative Business Partner to support our dynamic and fast paced
Ophthalmology Team within the Commercial organization. This role is critical to driving
operational excellence and ensuring teams are positioned to achieve key business milestones.
Job Responsibilities
● Expertly manage complex calendars and shared drives using Google Suite
● Navigate Genentech IT systems (e.g., cSuite, collaboration tools) with ease
● Maintain relationships with internal and external stakeholders with a high degree of
confidentiality
● Plan and coordinate mid- to large-scale internal meetings and team offsites
● Support logistics for meetings with external partners, including preparation and
follow-up
● Lead execution of internal events requiring virtual platforms and advanced tech setups
● Contribute to meeting materials, agendas, note-taking, and follow-up actions
● Draft communications on behalf of leaders and manage internal content platforms
(gSites, Spaces, newsletters)
● Oversee logistics of office moves and space planning in collaboration with admin leads
● Support recruiting logistics, including candidate hosting, interview coordination, and
onboarding
● Plan and manage team-building events, workshops, and training coordination
● Handle vendor and speaker engagements, including contracts and payments
● Maintain department org charts and assist in special projects as needed
Functional Responsibilities
● Support contracting processes and ensure timely agreement execution
● Coordinate key meetings and events (e.g., planning sessions, field meetings)
● Assist with planning and logistics for team offsites and network calls
● Support onboarding of new team members
Required Skills &amp; Qualifications
● Familiarity with Genentech is a plus
● 5–7 years of administrative, operations, or project management experience
(pharma/biotech experience preferred)
● Strong track record supporting senior leaders
● Proactive, organized, and able to prioritize and execute tasks independently
● Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
● Detail-oriented with high standards for accuracy
● Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
● Bachelor’s degree or equivalent experience preferred
Company DescriptionAbout BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work. BCforward is an equal opportunity employer. 
<h3>Company Description</h3>
About BCforward:\r\n\r\nFounded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.\r\n\r\nBCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class places to work.\r\n\r\nBCforward is an equal opportunity employer.

<h3>Job Description</h3>
Job Title: Executive Assistant
Reports To: President 
Department: Admin
 
About The Team
At PMMC, our mission is to improve the financial performance of healthcare organizations so they can dedicate more resources to patient care. We provide advanced revenue cycle management solutions to hospitals, health systems, and physician groups across the country. By helping clients recover revenue, streamline workflows, and strengthen margins, we enable them to better serve their communities.
 
With today’s evolving healthcare landscape, including changing reimbursement models, price transparency, and population health, the revenue cycle has never been more critical. PMMC is committed to delivering innovative technology and strategic guidance to help providers successfully navigate these challenges.
 
About The Role
The Executive Assistant will provide high-level administrative support to the President of PMMC as well as senior executives, ensuring seamless coordination of schedules, meetings, communications, and follow-ups. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key partner to the President in maintaining efficiency and follow-through on organizational initiatives.
 
Responsibilities:
<ul>
<li>Manage and maintain the President’s personal and business calendars, as well as senior executives’, including scheduling, coordinating, and confirming appointments, meetings, and events.</li>
<li>Attend meetings with or on behalf of the President; record accurate and detailed notes, minutes, and action items.</li>
<li>Track and follow up on action items from meetings to ensure timely progress and completion.</li>
<li>Take and prepare official minutes for board meetings and other key organizational meetings.</li>
<li>Prepare and distribute weekly reports for the President, including progress updates and follow-up tasks.</li>
<li>Assist in drafting correspondence, presentations, and other materials as needed.</li>
<li>Act as a liaison between the President and internal/external stakeholders, ensuring clear and timely communication.</li>
<li>Handle sensitive and confidential information with discretion and professionalism.</li>
<li>Book and coordinate travel arrangements, including flights, accommodations, transportation, and itineraries.</li>
<li>Provide general administrative support, including document management, travel coordination, and other duties as assigned.</li>
</ul>
 
 
Qualifications &amp; Requirements
<ul>
<li>Bachelor’s degree in Business Administration, Communications, or a related field preferred.</li>
<li>Proven experience (3–5 years) supporting senior-level executives or in a similar role.</li>
<li>Exceptional organizational, time management, and prioritization skills.</li>
<li>Strong written and verbal communication skills, with excellent attention to detail.</li>
<li>Ability to manage sensitive and confidential information with the highest level of integrity.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project/task management tools.</li>
<li>Professional demeanor with the ability to interact effectively across all levels of the organization.</li>
</ul>
Core Competencies:
<ul>
<li>Highly organized and detail-oriented</li>
<li>Strong initiative and follow-through</li>
<li>Excellent interpersonal skills</li>
<li>Adaptability in a fast-paced environment</li>
<li>Proactive problem solver</li>
</ul>
 
Why Join PMMC
PMMC offers a dynamic, growth-focused environment where innovation and teamwork drive success. We are dedicated to innovation, collaboration, and excellence in revenue cycle management. At PMMC, your work drives meaningful results for healthcare systems across the country.
 
Benefits
Discover a wealth of benefits at PMMC, ranging from comprehensive healthcare plans to continuous learning opportunities, ensuring your well-being and professional development. Enjoy a supportive work environment that values your contributions with competitive compensation packages, flexible PTO and perks designed to enhance your overall work-life balance. 
 
Core Values
Join our team at PMMC. We Grow or Die as individuals and as a collective force, Inspiring One Another to reach new heights. We Love to Win, not just for ourselves but for our entire team. We constantly Innovate, finding fresh solutions to complex challenges. We pride ourselves on being Productive &amp; Efficient while always striving to Do the Right Thing in all that we do.
 
If you’re ready to make an impact and grow with us, we invite you to apply today!
 
 
#TeamPMMC
 
PMMC is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, marital or citizenship status or any other status protected by applicable federal, state, or local law.

<h3>Job Description</h3>
Job Description
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!
Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized&nbsp;Executive Assistant&nbsp;to directly support our President so they can focus on driving the business forward.
As an integral member of our team, you’ll enjoy a&nbsp;collaborative, close-knit work environment&nbsp;where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for&nbsp;annual company events, team-building activities, and celebrations&nbsp;that help you feel at home while developing rewarding relationships across the organization.
 
Why You’ll Love It Here:
<ul>
<li>Family-Owned Legacy:&nbsp;Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li>
<li>Collaborative and Supportive Team:&nbsp;Work alongside talented professionals in an energetic, fast-paced office. </li>
<li>Company Activities:&nbsp;From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li>
<li>Opportunities for Impact:&nbsp;Assist the President directly and play a key role in organizational decision-making and outcomes.</li>
</ul>
Responsibilities:
In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:
<ul>
<li>Proactively managing the President’s calendar, meetings, travel, and events.</li>
<li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li>
<li>Drafting, editing, and sending professional communications on behalf of the President.</li>
<li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li>
<li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li>
<li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li>
</ul>
 
What We’re Looking For:
We’re looking for someone who’s ahead of the game, notices the details, and thrives in a fast-paced environment. Our ideal candidate is:
<ul>
<li>Experienced:&nbsp;3+ years in a senior-level administrative support role, preferably for an executive.</li>
<li>Tech-Savvy:&nbsp;Comfortable with Google and Microsoft and willing to learn emerging tools like AI assistants and automation systems.</li>
<li>Organized and Proactive:&nbsp;You excel at managing schedules, following through on tasks, and solving problems before they arise.</li>
<li>Relationship-Oriented:&nbsp;You’re warm, professional, and confident in every interaction, building rapport across all levels of the organization.</li>
<li>Discreet and Trustworthy:&nbsp;Handle sensitive information with emotional intelligence and confidentiality.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
General Position Summary:
The Executive Assistant is an experienced, reliable, intuitive and task-oriented, whose focus is to support the needs of our Senior Leadership Team. This person will work on a variety of projects and assignments and reports to the Director of Growth and Retention. The ideal candidate possesses mature judgement with a bias toward action with minimal direction while maintaining focus and professionalism in their work. 
 
In all aspects of the position, the executive assistant consistently operates in alignment with the company values: Actively Engage, Growth Mindset, Do the Right Thing, &amp; Do What You Say.
 
Responsibilities:
<ul>
<li>Coordinate, arrange, and manage a wide range of executive needs, including communications, calendar management, and meetings with internal and external stakeholders.</li>
<li>Act as a gatekeeper of time and attention by filtering requests, protecting focus blocks, and sequencing priorities.</li>
<li>Arrange travel and itineraries; reconcile and submit expense reports on time with accuracy and efficiency.</li>
<li>Prepare presentations, proposals, reports, and strategic materials as requested, ensuring clarity and alignment with organizational messaging.</li>
<li>Capture meeting notes, track action items, and ensure follow-through on commitments by proactively managing deadlines and closing loops.</li>
<li>Write, edit, and format professional documents such as letters, reports, policies, and instructional materials.</li>
<li>Develop, maintain, and continuously improve efficient systems for documentation, filing, and information flow.</li>
<li>Assist with the organization and planning of leadership meetings, Quarterly planning meetings, retreats, and board meetings, ensuring agendas, logistics, and outcomes are clear</li>
<li>Assist with the organization and planning of company-wide events.</li>
<li>Research, synthesize, and deliver requested information in a concise and actionable format.</li>
<li>Serve as a confidential liaison and trusted proxy for the executive(s), representing them in communications and preliminary meetings as appropriate.</li>
<li>Anticipate needs and proactively remove obstacles before they reach the executive’s desk.</li>
<li>Other duties as assigned in support of executive and organizational effectiveness.</li>
</ul>
Requirements:
Skills and qualifications:
<ul>
<li>Superb verbal and written communications skills</li>
<li>Experience in business writing, editing, and proofreading</li>
<li>Professional and mature demeanor with superior emotional intelligence; ability to work well with a variety of personality types</li>
<li>Strong attention to detail, accuracy and ability to set and meet deadlines</li>
<li>Multi-cultural or cross-cultural experiences are appreciated</li>
<li>Exemplary planning and time management/prioritization skills</li>
<li>Ability to analyze information for the purpose of coordinating and planning activities, and solving problems</li>
<li>Proficiency with MS Office Suite</li>
<li>Passion to learn and contribute</li>
<li>Ability to hold sensitive and confidential information with respect</li>
</ul>
Education and experience:
<ul>
<li>2+ years in work that requires the above listed skills</li>
<li>3+ years supporting multiple executives/senior level leaders simultaneously appreciated and preferred</li>
<li>Lifelong learner and desire to learn the ins and outs of our company and industry</li>
</ul>
Physical Requirements:
While performing the duties of this job, the employee is continuously required to read, talk and hear. The employee is continuously required to walk, sit or stand at a computer workstation, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

<h3>Job Description</h3>
Job DescriptionDescription:
RxSight® is an ophthalmic medical technology corporation headquartered in Aliso Viejo, California that has commercialized the world’s first and only adjustable intraocular lens (IOL) that is customized after cataract surgery. The company’s mission is to revolutionize the premium cataract surgery experience by allowing surgeons to partner with their patients to achieve optimized results for every unique eye.
 
OVERVIEW:
The Executive Assistant provides high-level administrative and organizational support to senior management. This role requires a proactive, resourceful, and detail-oriented professional with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will demonstrate discretion, sound judgment, and professionalism while handling sensitive information and building trusted relationships across all levels of the organization.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
Executive &amp; Administrative Support
<ul>
<li>Provide comprehensive administrative support to executives, including calendar management, correspondence, and document preparation.</li>
<li>Draft, edit, and format reports, presentations, and communications with accuracy and professionalism.</li>
<li>Manage incoming inquiries, ensuring timely responses with discretion and tact.</li>
<li>Anticipate needs of executives and take initiative to address issues before they arise.</li>
<li>Build strong relationships at all levels of the organization and manage a variety of special projects.</li>
<li>Organize office operations, procedures, and other related activities to ensure efficient workflow.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
<li>Plan, schedule, and coordinate meetings (onsite and virtual), ensuring all logistics are managed, including agendas, materials, and follow-up on action items.</li>
<li>Organize company events, meetings, and executive off sites as needed.</li>
<li>Order and setup company’s sponsored meals as requested.</li>
</ul>
Travel &amp; Expense Management
<ul>
<li>Coordinate complex domestic and international travel arrangements, including flights, hotels, and ground transportation.</li>
<li>Prepare and reconcile travel and expense reports in Concur or equivalent systems.</li>
</ul>
Other Responsibilities
<ul>
<li>Handle confidential information with the highest level of integrity.</li>
<li>Support special projects and HR initiatives as assigned.</li>
<li>Represent the executive team with professionalism in all internal and external interactions. </li>
<li>All other duties as assigned or necessary.</li>
</ul>
 
Requirements:
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
<ul>
<li>Excellent interpersonal and verbal/written communication skills are required.</li>
<li>Advanced skills Microsoft Office (Outlook, Word, Power Point) are required</li>
<li>Videoconferencing platforms (Zoom, Teams).</li>
<li>Ability to prioritize assignments, meet critical deadlines, and manage multiple projects in a fast-paced environment.</li>
<li>Ability to maintain confidentiality and exhibit discretion.</li>
<li>Ability to work well with all levels of internal employees.</li>
</ul>
SUPERVISORY RESPONSIBILITIES:
<ul>
<li>None</li>
</ul>
EDUCATION, EXPERIENCE, and TRAINING:
<ul>
<li>Bachelor’s degree preferred.</li>
<li>At least 3 - 5 years of related experience required.</li>
<li>Experience supporting corporate functions (e.g. Finance, HR, Legal, Operations).</li>
<li>Public company experience as an Executive Assistant or Administrative Assistant to the senior management team.</li>
<li>Proven experience arranging heavy domestic and international travel.</li>
<li>Expertise in complex calendar management and meeting coordination across multiple time zones.</li>
<li>Experience working with Boards of Directors.</li>
<li>Training to be completed per the training plan for this position as maintained in the document control system.</li>
<li>The training requirements on TRN-10007 Insider Trading Policy, TRN-10008 Global Anti-Bribery and Anti-Corruption Policy and TRN-10009 Code of Business Conducts and Ethics must be diligently completed within 30 days from the hiring date and on an annual basis.</li>
</ul>
 
CERTIFICATES, LICENSES, REGISTRATIONS:
<ul>
<li>None</li>
</ul>
COMPUTER SKILLS:
<ul>
<li>MS Office (Excel, Word, PowerPoint, Outlook)</li>
</ul>
Notice to Staffing Agencies and Search Firms:
RxSight does not accept unsolicited resumes or candidate submissions from staffing agencies or search firms for any employment opportunities. All agency engagements must be authorized in writing for a specific position by RxSight’s Talent Acquisition department. Any resumes or candidate information submitted without such specific engagement will be considered unsolicited and the property of RxSight. No fees will be paid in the event a candidate is hired under these circumstances.

<h3>Job Description</h3>
Job Description
Firm: The Law Offices of Bello &amp; Morton, LLC
Location: Wareham, Massachusetts (Virtual Role)
Hours: 8:30 AM – 4:30 PM EST, Monday–Friday
Starting Rate: $8/hour (may be higher depending on experience)
 
The Law Offices of Bello &amp; Morton, LLC is seeking a proactive and highly organized Executive Assistant to support our managing attorney, firm operations, and family-related scheduling. This role is fully remote but requires prompt, professional communication and availability during business hours. The ideal candidate is resourceful, detail-oriented, and comfortable balancing business administration with personal support.
 
Key Responsibilities
Calendar &amp; Scheduling
<ul>
<li>Manage and coordinate all calls, Zoom meetings, and appointments with clients, team members, and referral partners.</li>
<li>Schedule workouts, kids’ activities, lessons, and doctor appointments.</li>
<li>Maintain a master calendar for both family and firm, ensuring no conflicts.</li>
<li>Block time for vacations, retreats, and personal recharge.</li>
<li>Track school calendars, sports schedules, and special events.</li>
</ul>
Inbox &amp; Communication
<ul>
<li>Triage daily emails, flag high-priority items, and draft responses for review.</li>
<li>Direct inquiries to the appropriate team members (e.g., estate planning – Jen, real estate – Cheryl).</li>
<li>Follow up with attorneys, CPAs, financial advisors, vendors, and referral partners.</li>
<li>Coordinate communication with event hosts and external partners.</li>
</ul>
Travel &amp; Event Planning
<ul>
<li>Research and book flights, hotels, and accommodations (Airbnb, etc.).</li>
<li>Plan family getaways, conferences, and retreats.</li>
<li>Create detailed trip itineraries (restaurants, tours, kid-friendly activities).</li>
<li>Book tickets for concerts, shows, and family outings.</li>
</ul>
Client &amp; Business Administration
<ul>
<li>Maintain trackers for billing, court dates, and deposition scheduling.</li>
<li>Send invoices and coordinate with the bookkeeper and paralegal.</li>
<li>Update SOPs, calendars, and internal workflows.</li>
<li>Prepare marketing materials including newsletters, presentations, and webinar resources.</li>
</ul>
Family Support (Virtual-Friendly)
<ul>
<li>Book lessons, camps, and sports sign-ups online.</li>
<li>Manage online orders (gifts, flowers, tickets, etc.) and RSVPs.</li>
<li>Coordinate grocery, meal kits, and delivery services (Instacart, Amazon, etc.).</li>
<li>Maintain a “kids’ activities” calendar with local trips, theme weeks, and events.</li>
<li>Coordinate with local sitters for scheduling (already pre-vetted).</li>
</ul>
Special Projects
<ul>
<li>Research enrichment opportunities for children.</li>
<li>Support Beach Bucket Club membership management, invitations, and event logistics.</li>
<li>Track KPIs and keep dashboards current.</li>
</ul>
 
Qualifications
<ul>
<li>3+ years of experience as an Executive Assistant, preferably in a law firm or professional services environment.</li>
<li>Excellent organizational and multitasking skills with strong attention to detail.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Tech-savvy with proficiency in Microsoft Office, Google Suite, Zoom, and project management tools (Asana, Trello, or similar).</li>
<li>Discretion, integrity, and ability to handle sensitive information with confidentiality.</li>
<li>Flexible, solution-oriented, and able to adapt to shifting priorities.</li>
<li>Prompt responses to requests and tasks.</li>
<li>Clear, professional communication at all times.</li>
<li>Willingness to take direction and adjust to feedback.</li>
</ul>
 
Core Values
At The Law Offices of Bello &amp; Morton, LLC, we uphold the following values in every aspect of our work:
<ul>
<li>Transparency</li>
<li>Innovation</li>
<li>Honesty</li>
<li>Kindness</li>
<li>Efficiency</li>
</ul>
 
We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.

<h3>Job Description</h3>
Job Description
We are seeking an Executive Assistant&nbsp;to join our team!&nbsp;You will provide high-level administrative support for an Executive at our company.
Responsibilities:
<ul>
<li>Handle administrative&nbsp;needs of Executive</li>
<li>Arrange&nbsp;conference calls and meetings</li>
<li>Plan work-related travel details</li>
<li>Receive visitors</li>
<li>Train and supervise lower-level clerical staff</li>
<li>Maintain and order supplies</li>
</ul>
​Qualifications:
<ul>
<li>Previous experience as an executive secretary, administrative assistant, or in other related fields</li>
<li>Strong organizational skills</li>
<li>Ability to prioritize and multitask</li>
<li>Strong attention to detail</li>
<li>Mortgage industry experience would be helpful</li>
</ul>
Company DescriptionWe are a Professional Employment Agency for: - Accounting &amp; Finance - Administrative &amp; Clerical - C-Level &amp; Executive - Human Resources - IT &amp; Technology - Management - Marketing - Skilled Trades 
<h3>Company Description</h3>
We are a Professional Employment Agency for:\r\n\r\n- Accounting &amp; Finance\r\n- Administrative &amp; Clerical\r\n- C-Level &amp; Executive\r\n- Human Resources\r\n- IT &amp; Technology\r\n- Management \r\n- Marketing\r\n- Skilled Trades

<h3>Job Description</h3>
Job Description
Job Summary
We are actively seeking an experienced Executive Assistant for a full-time opportunity in Southwest Austin. The successful candidate will be highly organized, detail-oriented, and proactive, with a demonstrated ability to anticipate needs and manage complex priorities. In this role, you will provide critical support to executive leadership by optimizing time, overseeing daily operations, and ensuring that priorities are executed seamlessly. The ideal candidate exercises discretion, maintains professionalism, and consistently drives multiple projects forward with efficiency and precision.
Key Responsibilities:
<ul>
<li>Provide full calendar management, including scheduling, rescheduling, and prioritizing meetings.</li>
<li>Manage executive inboxes, draft professional communications, and flag urgent items.</li>
<li>Prepare agendas, record accurate meeting minutes, and track follow-up action items.</li>
<li>Coordinate travel arrangements, itineraries, and expense reports.</li>
<li>Serve as a liaison between executives and internal/external stakeholders.</li>
<li>Support special projects and administrative tasks to ensure smooth operations.</li>
<li>Maintain confidentiality and always exercise sound judgment.</li>
</ul>
Qualifications:
<ul>
<li>5+ years of experience as an Executive Assistant, ideally supporting senior leadership.</li>
<li>Proven ability to manage complex calendars and prioritize competing demands.</li>
<li>Exceptional written and verbal communication skills.</li>
<li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>Highly organized, detail-oriented, and resourceful problem-solver.</li>
<li>Ability to work independently with minimal supervision.</li>
</ul>

<h3>Job Description</h3>
Job Description
EXECUTIVE ASSISTANT, NEW ZEALAND DEFENCE STAFF WASHINGTON
We’re looking for an Executive Assistant (EA) to join our Business Team Office with the New Zealand Defence Staff in Washington DC, USA.
SECURITY CLEARANCE INFORMATION
Applicants must be able to obtain and maintain the required level of NZ Government security clearance for the position applied for. Please use the following link to check if you are eligible for a security clearance.
<a href="https://www.protectivesecurity.govt.nz/personnel-security/clearances/eligibility-tool/" target="_blank">https://www.protectivesecurity.govt.nz/personnel-security/clearances/el…</a>
Please Note: If you do not meet the minimum Citizenship, Visa, and Security Clearance criteria, we will not be able to accept your application. NZDF will not provide any financial assistance for relocation costs incurred by the successful candidate.
What you will do As the EA you will be responsible for;
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Provision of full senior level administrative support and services including word processing, spread-sheeting, power-point, printing, photocopying and any other document processing duties.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate and prepare all meeting / briefing packs for the Defence Attache’ as required
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Plan and coordinate functions and events, including invitations, facilities and catering.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Processing expense claims and credit cards on behalf of the Defence Attache’.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate and action foreign visit requests from New Zealand for the US NZDF leadership team requesting to visit US DoD sites.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Perform driving tasks and coordinating vehicle maintenance.
What we need An individual who is able to work well within a small team, assimilate information quickly, and adapt to changing situations whilst remaining calm, with a current clean driver's license. The individual must have the ability to learn new processes and procedures and carry out required tasks to a high standard. You must have experience with the Microsoft Office Suite and have the ability to communicate clearly and concisely, verbally and in writing in English. You must be able apply and hold a New Zealand Secret Level Clearance.
Who we are The New Zealand Defence Staff Washington fulfils two important roles on behalf of the New Zealand Government for the benefit of the New Zealand Defence Force (NZDF); firstly, through the offices of the military attachés it manages the bilateral military relationship between the NZDF and US DOD including single services and secondly; procures via commercial or the Foreign Military Sales process equipment and material for the NZDF.
The New Zealand Defence Staff Washington Business Office administers all NZDF personnel posted throughout the USA and Canada. Its mission is to ensure all NZDF personnel it administers are fully supported across all administrative aspects
The EA is responsible for executive assistance to the Head, New Zealand Defence Staff, Washington, enhancing the New Zealand Defence Staff Washington’s and New Zealand Defence Force’s international and national reputation through efficient and effective provision of visits and events to an exemplary standard, and managing the Attache office.
Why Us Be part of an effective team, inspired to go the extra mile to help NZDF succeed, whilst working in a unique environment here in Washington DC. We offer a competitive salary range of US $67K – $82K. We are accepting applications on a rolling basis, so we encourage you to apply early. The position will remain open until filled. ELIGIBILITY TO WORK IN THE UNITED STATES OF AMERICA
This is a permanent, locally employed position with terms and conditions subject to and being set in accordance with US employment law. Ongoing employment will at all times be based on an employee's capacity to lawfully reside and work in the United States.
Accordingly, you must either be a NZ citizen or a permanent resident of NZ and be legally entitled to work in the US therefore be a US lawful permanent resident ("Green Card" holder), or an A-1 or A-2 class visa holder, or have a dependent visa with a valid employment authorization document.
If you do not have legal authority to work in the US under one of the above categories, but are eligible to apply for an A-class visa on the basis of an offer of employment, you will be provided information on applying for the A-class visa after the offer of employment is made. If your visa application is denied by a US consular office or if your work authorization or current visa expires, the offer of employment is void.
You will have to apply for an ‘A’ visa at a US Embassy or Consulate-General outside the US. The successful candidate is responsible for all costs, including travel and accommodation related to visa applications and commencement of employment.
The US Department of State is now limiting A-class visas for locally employed staff to five years and has ceased approving Employment Authorization Documents for dependents of locally engaged staff who hold A-class visas. Applicants who require an ‘A’ visa to take up a locally engaged position should be aware of this when considering applying for vacancies.
Tax Advice
If the successful candidate has worked or lived in New&nbsp;Zealand and are subsequently employed as locally engaged staff in a NZ Government Embassy working for the New Zealand Defence Force, they may, subject to individual circumstances, have NZ Tax Residency obligations. We advise any applicant, who may be in this situation, to discuss their tax residency status with the NZ Inland Revenue (IRD) and determine any potential personal tax obligations to IRD.

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