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<h3>Job Description</h3>
Job Description
Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment?
Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best.
You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization.
Compensation &amp; Benefits:
<ul>
<li>Base Salary: $50,000-$55,000</li>
<li>Performance-Based Bonuses</li>
<li>Health Benefits and Designated Company Vehicle</li>
<li>Stable, Long-Term Position</li>
<li>Opportunities for Growth Within the Company</li>
</ul>
 
Compensation:
$50,00 - $55,000 yearly base salary
Responsibilities:
<ul>
<li>Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality</li>
<li>Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through</li>
<li>Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently</li>
<li>Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth</li>
<li>Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving</li>
</ul>
Qualifications:
<ul>
<li>Adaptable, calm under pressure, and able to prioritize in a fast-paced environment</li>
<li>Strong problem-solving skills with a proactive, solution-oriented mindset</li>
<li>Reliable, communicative, and self-motivated with a high level of integrity</li>
<li>Experience supporting or leading teams in service operations or small-business settings</li>
<li>Detail-oriented with a track record in process improvement, scheduling, or operational systems</li>
</ul>
 
About Company 
Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We’re known for combining professionalism with a personal approach that clients trust.
Since 2019, we’ve grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionSalary: DOE 
Join a Mission That Puts Care First
At our community-grown, independent nonprofit, we believe in keeping thecarein healthcare. For over 45 years, our mission has been rooted in compassion, dignity, and service to those at the end of life and those who care for them. We dont answer to shareholders we answer to our community.
We care deeply about our people so they can care deeply for others. Thats why were building a team of dedicated, mission-driven professionals who believe that kindness, respect, and human connection are the foundation of meaningful care.
If youre someone who believes that healthcare should serve people not profits and want to be part of a team where your voice matters and your heart leads the way, wed love to meet you.
Care for the community. Be cared for as a professional. Grow with us.
Scope of Position: The Executive Assistant provides high-level administrative, project, and operational support to the Executive Director of a nonprofit hospice and palliative care organization. This role requires exceptional organization, discretion, and the ability to manage multiple complex projects in a mission-driven, fast-paced environment where priorities may shift daily. The Executive Assistant acts as a confidential liaison between leadership, staff, board members, community partners, and donors, ensuring communications are handled professionally, accurately, and in alignment with the organizations mission and legal obligations regarding privacy and confidentiality.

Qualifications: 
<ol>
<li>Minimum of 3 years of administrative or executive support experience, preferably in a nonprofit or healthcare setting.</li>
<li>Proven ability to manage multiple complex projects with competing deadlines.</li>
<li>Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.</li>
<li>High attention to detail, accuracy, and follow-through.</li>
<li>Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.</li>
<li>Proficiency in Microsoft Office 365</li>
<li>Ability to work independently with minimal supervision while maintaining strong team collaboration.</li>
</ol>
Preferred:
<ol>
<li>Associates or Bachelors degree in Business Administration, Communications, or related field.</li>
<li>Experience in a healthcare or hospice environment.</li>
<li>Familiarity with Oregon employment and nonprofit compliance standards.</li>
</ol>
 
Essential Functions (including but not limited to)
Administrative &amp; Executive Support
<ul>
<li>Provide direct administrative support to the Executive Director, including calendar management, correspondence, document preparation, meeting coordination, and minute-taking.</li>
<li>Handle highly confidential information in compliance with HIPAA, Oregon privacy statutes, and organizational policy.</li>
<li>Prepare, proofread, and maintain accurate records, contracts, and reports with attention to detail and compliance with nonprofit governance standards.</li>
<li>Support the coordination of Board of Directors meetings, including agenda drafting, material distribution, and recordkeeping of official minutes.</li>
</ul>
Project &amp; Operations Management
<ul>
<li>Plan, track, and report on cross-departmental projects, ensuring deliverables, deadlines, and compliance requirements are met.</li>
<li>Anticipate needs of the Executive Director and leadership team to streamline workflow, resolve scheduling conflicts, and maintain operational efficiency.</li>
<li>Assist in the creation, documentation, and continuous improvement of administrative systems, policies, and procedures.</li>
<li>Coordinate organizational initiatives and special projects such as staff events, community engagement activities, and donor communications.</li>
</ul>
Communication &amp; Representation
<ul>
<li>Draft and manage communications on behalf of leadership, including internal memos, external correspondence, and donor acknowledgments.</li>
<li>Serve as a first point of contact for sensitive inquiries, exercising diplomacy, professionalism, and sound judgment.</li>
<li>Ensure consistency and professionalism across all communication channels, including email, written correspondence, and public messaging.</li>
<li>Foster a positive and mission-centered culture through clear, compassionate, and proactive communication.</li>
</ul>
Confidentiality &amp; Compliance
<ul>
<li>Maintain strict confidentiality regarding all personnel, patient, and donor information in accordance with HIPAA, Oregon State laws (ORS 192.553-192.581), and organizational policies.</li>
<li>Handle sensitive matters with discretion, tact, and an understanding of ethical boundaries.</li>
<li>Support leadership in compliance documentation, audits, and board reporting as needed.</li>
</ul>
Core Competencies
<ul>
<li>Project Management: Organizes resources, timelines, and deliverables efficiently; adapts quickly to changing priorities.</li>
<li>Communication: Clear, respectful, and professional across written, verbal, and digital platforms.</li>
<li>Discretion &amp; Integrity: Maintains trust and confidentiality in all matters.</li>
<li>Adaptability: Comfortable managing evolving priorities in a dynamic nonprofit environment.</li>
<li>Initiative: Anticipates needs, identifies solutions, and takes ownership of outcomes.</li>
<li>Mission Alignment: Demonstrates commitment to compassionate, community-based hospice and palliative care.</li>
</ul>
Working conditions and special requirements: 
<ul>
<li>Ability to work in an office setting with occasional off-site meetings or events.</li>
<li>Must be able to sit, stand, and use a computer for extended periods.</li>
<li>Occasional lifting of up to 25 pounds may be required.</li>
</ul>

<h3>Job Description</h3>
Job Description
Position Overview: The Executive Assistant supports the Pastoral office by managing the day-to-day executive affairs and acting as a liaison for administrative and operational functions. Key responsibilities include communication support, calendar management, travel arrangements, administrative detail management and project support. They are the primary liaison for staff pastors, leaders, and organizations. This position provides executive support and management of the pastoral office.
Requirements: 5-10 years progressive experience in Administrative/Executive Assistance related roles. Must demonstrate an Executive Presence and be comfortable working with high end clients and confidential materials. Schedule Tuesday - Friday &amp; Sunday 
<ul>
<li>Character Traits: Loyal &amp; Trustworthy – Respects leadership, submits to oversight, and handles sensitive information with discretion. Detail-Minded &amp; Professional – Maintains accuracy, thoroughness, and a high standard of conduct, appearance, and work ethic. Adaptable &amp; Calm – Flexible and composed under pressure, able to adjust quickly to changing priorities. Warm &amp; Hospitable – Naturally gracious and caring, representing the values and heart of the house. Teachable &amp; Proactive – Open to feedback, committed to growth, and anticipates needs without always being prompted.</li>
</ul>
<ul>
<li>Core Competencies: Task &amp; Project Management – Strong ability to execute details, track tasks, and follow through with consistency; capable of planning and overseeing projects from start to finish. Organizational &amp; Time Management – Skilled at managing multiple calendars, schedules, and priorities efficiently to ensure timely preparation and execution. Communication &amp; Interpersonal Skills – Excellent verbal and written communication abilities; builds positive relationships with diverse groups while representing the heart of the Pastoral Office. Hospitality &amp; Guest Experience – Gifted in creating warm, welcoming environments for guests, staff, and pastors, with meticulous attention to detail in hospitality arrangements. Technical &amp; Administrative Proficiency – Proficient in office software, email systems, and digital organization tools; able to manage correspondence, reports, expense tracking, and digital/physical filing systems.</li>
</ul>
<ul>
<li>Spiritual Responsibilities: Uncompromised commitment to our vision, values, core beliefs and statement of faith. Agree to be an active participant in our ministry. Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures. Understand that in this role, you are a critical part of our mission to help change people's lives with the Gospel so that they can change the world, and that part of your responsibilities as a church employee includes being considered a spiritual leader in the church. Commit to pray for the first family, leadership, and membership.. Lead in generosity to the church through consistent giving of tithe and offerings. Champion, support, and advocate for the vision of the church.</li>
</ul>
<ul>
<li>Essential Functions and Responsibilities: Serve in excellence by being early and prepared for all scheduled meetings. Establish and foster an exemplary relationship with staff/non-staff workers, church membership, and the community at large. ?Demonstrate a servant’s heart by having a willingness to perform other duties as needs may arise.</li>
</ul>
<ul>
<li>Oversight Support Lead, manage, and hold accountable all Pastoral Office personnel (Personal Assistant, Security, Drivers, etc.). Ensure each team member has clear responsibilities and is operating in their lane with excellence. Regularly debrief with the Lead Pastor to stay aligned with vision, priorities, and sensitive matters.</li>
</ul>
<ul>
<li>Administrative &amp; Scheduling Support Manage and organize incoming requests, scheduling needs, and calendar items across church, DDM, and personal calendars. Prepare agendas, itineraries, and materials for weekly and special meetings. Maintain organized digital and physical files, receipts, and travel records. Serve as liaison for communication and executive affairs, including calls, emails, and requests.</li>
</ul>
<ul>
<li>Task &amp; Project Execution Execute delegated tasks and follow-ups from meetings, special projects, and ongoing office needs. Provide support for events, intensives, summits, conferences, and special assignments. Submit purchase requests, manage expense reports, and upload receipts promptly.</li>
</ul>
<ul>
<li>Travel &amp; Calendar Management Coordinate travel arrangements including flights, lodging, ground transportation, and itineraries for the Lead Pastor and guests. Confirm and manage all appointments (church, personal, medical, special occasions). Provide daily itineraries, prepare the Lead Pastor for engagements, and ensure timely logistics.</li>
</ul>
<ul>
<li>Presence &amp; Representation Attend weekly meetings with the Lead Pastor and Executive Director, capturing action items and ensuring follow-through. Serve as a gatekeeper for pastoral access while representing the office with professionalism and warmth. Establish exemplary relationships with staff, Dream Teamers, and the community at large. Perform additional duties as assigned to advance our mission.</li>
<li>Supervisory Responsibilities: Pastoral Assistant Director of Executive Security Driver &amp; Personal Security</li>
</ul>
#ZR #IND2

<h3>Job Description</h3>
Job DescriptionVanguard operates dealerships located in&nbsp;Arlington, Carrollton, Sherman, Austin, and Hughes Springs.&nbsp;We represent the manufacturer brands&nbsp;Kia, GMC, Volkswagen, and Ford. Family-owned and operated, Vanguard promotes an excellent work-life balance culture, flexible schedules, and a shared vision to “WOW” Our Customers, Our Team Members, Our Community, and Our Peers! We invite you to learn more and discover "The Vanguard Family"&nbsp;We are looking for an Executive Assistant to perform a variety of administrative tasks and support the GM for our Vanguard Volkswagen of North Austin dealership.&nbsp;Income: $40,000.00 to $50,000.00 based on experience and duties assigned&nbsp;Responsibilities&nbsp;
<ul>
<li>Act as the point of contact for the General Manager</li>
<li>Work closely with the General Manager and other departments</li>
<li>Ensure strategies and standard operating procedures are effectively communicated and managed between departments.&nbsp;</li>
<li>Format information, memos, emails, and reports</li>
<li>Understand and build Excel Spread sheets</li>
</ul>
Skills
<ul>
<li>Work experience as an Executive Assistant, Personal Assistant or similar role</li>
<li>MS Office and Excel knowledge required</li>
<li>Outstanding analytical, organizational and time management skills</li>
<li>Excellent verbal and written communication abilities</li>
<li>Discretion and confidentiality</li>
<li>High School degree</li>
</ul>
Benefits
<ul>
<li>Paid Health Insurance</li>
<li>Paid Life Insurance</li>
<li>Dental &amp; Vision available</li>
<li>Employee discount</li>
<li>Paid vacation</li>
<li>401(k) Matching</li>
<li>Referral Program</li>
</ul>
Vanguard Auto Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws&nbsp;

<h3>Job Description</h3>
Job Description
Executive Assistant - Paul Davis Restoration Reports to: Executive Leadership Team
Position Summary
The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team. This role ensures seamless communication, organized workflow, and strong alignment with company culture, goals, and strategic priorities. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, people-centered environment.
Daily Responsibilities
Email &amp; Communication Management
<ul>
<li>Monitor, prioritize, and manage executive inboxes with accuracy and discretion.</li>
<li>Draft, proofread, and send professional correspondence on behalf of executives.</li>
</ul>
Calendar &amp; Scheduling
<ul>
<li>Maintain and coordinate calendars for multiple executives.</li>
<li>Schedule meetings, calls, travel, and appointments while resolving scheduling conflicts promptly.</li>
</ul>
Task &amp; Workflow Management
<ul>
<li>Track executive action items and ensure timely follow-up on commitments.</li>
<li>Support daily workflow organization to help executives stay focused on priorities.</li>
</ul>
General Administrative Support
<ul>
<li>Manage and track WebPunch reviews through completion.</li>
<li>Review and update the Executive Assistant checklist to ensure deadlines and tasks remain aligned.</li>
</ul>
Weekly Responsibilities
Executive Meeting Prep &amp; Support
<ul>
<li>Prepare meeting agendas, take minutes, and distribute action items.</li>
<li>Manage Strety for all high-level meetings.</li>
<li>Ensure all necessary reports and documents are prepared and reviewed in advance.</li>
</ul>
Scoreboards &amp; Reporting
<ul>
<li>Update weekly company scoreboards, dashboards, and metrics.</li>
<li>Verify data accuracy and follow up with departments to collect missing information.</li>
<li>Maintain the Culture Index org chart and ensure employee status is current.</li>
</ul>
Project &amp; Operational Support
<ul>
<li>Provide administrative support for company-wide projects and initiatives.</li>
<li>Track deadlines, gather updates, and communicate progress to executives.</li>
<li>Create LinkedIn posts to support the online presence of the executive team.</li>
<li>Coordinate travel logistics for visitors, field techs on distant projects, and executive travel to other offices.</li>
<li>Help maintain a clean, organized, and tour-ready office environment and conference rooms.</li>
</ul>
Monthly Responsibilities
Performance &amp; Reporting
<ul>
<li>Compile and distribute monthly executive performance reports.</li>
<li>Update PM Scoreboard and executive scoreboards for leadership meetings.</li>
</ul>
Process &amp; Efficiency
<ul>
<li>Review recurring processes and recommend improvements for efficiency and clarity.</li>
</ul>
Executive Alignment
<ul>
<li>Conduct monthly alignment meetings with each executive to assess goals, priorities, and support needs.</li>
<li>Identify opportunities to increase support or streamline workflows.</li>
</ul>
Professional Development &amp; Culture Support
<ul>
<li>Attend company events, trainings, and workshops as an EA representative.</li>
<li>Model and reinforce company values through daily interactions.</li>
<li>Collaborate with HR to support initiatives that enhance company culture and employee engagement.</li>
</ul>
Key Skills &amp; Competencies
<ul>
<li>Exceptional organizational, time management, and multitasking abilities.</li>
<li>Strong written and verbal communication skills.</li>
<li>High level of discretion, professionalism, and confidentiality.</li>
<li>Proficiency in Microsoft Office, Google Workspace, and project management platforms.</li>
<li>Ability to work independently while supporting multiple leaders with varying needs.</li>
<li>A culture-driven, people-first mindset with a commitment to fostering a positive workplace environment.</li>
</ul>

<h3>Job Description</h3>
Job Description
About Energy Exemplar
In an era where the world is rapidly advancing towards a cleaner future through decarbonization, Energy Exemplar's mission lies in 'Empowering Transformative Energy Decisions'. Founded in 1999 in Adelaide, Australia, our award-winning software portfolio encompassing the modeling and simulation platform PLEXOS®, Aurora, and Adapt2, is trusted by innovative organizations across the globe. Through our technology and people, we strive to enable stakeholders from across the entire energy value chain to revolutionize the energy ecosystem and to collaboratively plan and execute for a sustainable energy future with unprecedented clarity, speed, and innovation. 
Our impact is global and is being recognized across the industry. Some of our recent accolades include:
<ul>
<li>SaaS Company of the Year (2025) – Global Business Tech Awards.</li>
<li>Environmental Impact Award (2025) – E+E Leaders Awards.</li>
<li>IPPAI (Independent Power Producers Association of India) Power Awards (2025) - Winners</li>
<li>Finalist: Platts Global Energy Awards (2024) – Grid Edge category</li>
<li>Finalist: Reuters Global Energy Transition Awards (2024) – Technologies of Change</li>
<li>Top 50 Marketing Team (2024) – Voted by the public at the ICON Awards.</li>
</ul>
How We Work
Energy Exemplar is growing fast around 30% year on year and, that growth is driven by how we work. We trust our team to deliver great results from wherever they work best, whether that's at home, in the office, or on the move.
We're a global team that values ownership, integrity, and innovation. You'll be supported to balance work and life in a way that works for you, and empowered to take initiative, solve problems, and make an impact, regardless of your background, location, or role.
Our four core values, Customer Success, One Global Team, Integrity &amp; Ownership, and Innovation Excellence aren't just words. They show up in how we collaborate, how we solve, and how we grow together.
Position Overview
The Executive Assistant / Project Manager to the Chief People Officer (CPO) is a trusted strategic partner and critical enabler of the Performance &amp; Culture function's global success. This hybrid role combines high-level executive support, program management, and operational excellence to ensure seamless execution of strategic initiatives across regions, functions, and stakeholders. 
Confidentiality, trust, and professionalism are essential. The successful candidate will demonstrate exceptional judgment, precision, and proactivity — thriving in a fast-paced, global environment that demands agility, structure, and foresight. Operating as the right hand to the CPO, this individual ensures clarity, focus, and follow-through while continuously seeking opportunities to enhance efficiency and impact, including through the thoughtful use of AI and automation. 
Key Responsibilities
Executive Partnership &amp; Support
<ul>
<li>Provide proactive, high-quality support to the Chief People Officer, including complex calendar management across global time zones and multiple stakeholder groups, anticipating conflicts and ensuring strategic prioritization. </li>
</ul>
<ul>
<li>Manage international travel, meeting logistics, and event coordination with accuracy, efficiency, and foresight. </li>
</ul>
<ul>
<li>Prepare, edit, and manage executive-level communications, presentations, and reports that reflect exceptional attention to detail, tone, and accuracy. </li>
</ul>
<ul>
<li>Serve as a trusted confidant, managing sensitive information and conversations with the highest levels of discretion and integrity. </li>
</ul>
<ul>
<li>Anticipate the CPO's needs, acting with initiative and independence to resolve challenges before they arise. </li>
</ul>
Program and Project Leadership 
<ul>
<li>Value Creation Initiatives (VCI): Lead all VCI reporting and planning activities within a PMO framework — tracking deliverables, dependencies, and progress across global Performance &amp; Culture initiatives. </li>
</ul>
<ul>
<li>Inclusivity Program: Drive the global Inclusivity program, coordinating with stakeholders, tracking progress, and ensuring measurable outcomes aligned with organizational priorities. </li>
</ul>
<ul>
<li>Vista Reporting: Collaborate with the Global Performance &amp; Culture Team to prepare and manage all Vista reporting deliverables, ensuring accuracy, completeness, and timely submission. </li>
</ul>
<ul>
<li>Board Reporting: Own and manage the delivery of Performance &amp; Culture content for quarterly Board meetings, ensuring precision, alignment, and delivery against deadlines. </li>
</ul>
<ul>
<li>Lead or support additional strategic projects on behalf of the CPO, ensuring structure, accountability, and consistent execution excellence. </li>
</ul>
Operational Excellence, Continuous Improvement &amp; AI Enablement 
<ul>
<li>Maintain disciplined operating rhythms for the CPO and the Performance &amp; Culture Leadership Team, ensuring transparency, alignment, and progress tracking across time zones. </li>
</ul>
<ul>
<li>Identify and implement continuous improvement opportunities across processes, workflows, and reporting frameworks to enhance team efficiency and clarity. </li>
</ul>
<ul>
<li>Leverage AI tools and emerging technologies to solve complex problems, streamline administrative tasks, improve reporting accuracy, and support data-driven decision-making. </li>
</ul>
<ul>
<li>Create and manage tools, templates, and systems that enhance visibility, communication flow, and operational consistency across the global Performance &amp; Culture function. </li>
</ul>
<ul>
<li>Drive a culture of accountability and excellence by modeling proactive follow-through and results-oriented execution. </li>
</ul>
Key Competencies and Attributes
<ul>
<li>Confidentiality &amp; Trust: Maintains impeccable discretion and integrity at all times. </li>
</ul>
<ul>
<li>Proactivity: Anticipates needs, takes initiative, and identifies improvements before being asked. </li>
</ul>
<ul>
<li>Calendar Mastery: Expertly manages complex, multi-stakeholder global scheduling with foresight and precision. </li>
</ul>
<ul>
<li>Resilience: Performs effectively under pressure, adapting to changing priorities and ambiguity. </li>
</ul>
<ul>
<li>Global Mindset: Navigates international teams and cultural nuances with empathy and understanding. </li>
</ul>
<ul>
<li>Attention to Detail: Produces consistently accurate, polished, and professional deliverables. </li>
</ul>
<ul>
<li>Continuous Improvement: Constantly seeks smarter, more efficient ways to operate and deliver impact. </li>
</ul>
<ul>
<li>AI &amp; Technology Fluency: Comfortable using AI and digital tools to drive efficiency and problem-solving. </li>
</ul>
<ul>
<li>Operational Rigor: Brings structure, process discipline, and accountability to all work. </li>
</ul>
<ul>
<li>Collaboration: Builds strong, trusted relationships across functions, levels, and geographies. </li>
</ul>
<ul>
<li>Follow-Through: Ensures every task and commitment is completed to the highest standard. </li>
</ul>
Qualifications
<ul>
<li>Bachelor's degree or equivalent professional experience. </li>
</ul>
<ul>
<li>Interest in supporting senior executives or managing projects in a global, high-growth, or private equity-backed environment is preferred. </li>
</ul>
<ul>
<li>Experience managing complex global calendars and multi-stakeholder communications. </li>
</ul>
<ul>
<li>Proven ability to maintain confidentiality and exercise sound judgment in sensitive matters. </li>
</ul>
<ul>
<li>Foundational project management skills, with exposure to reporting or structured project workflows (experience in PMO or transformation setting is a plus). </li>
</ul>
<ul>
<li>Proficiency with Microsoft 365, Teams, PowerPoint, Excel, and project management tools. </li>
</ul>
<ul>
<li>Experience using AI and digital productivity tools to improve workflows is highly desirable. </li>
</ul>
<ul>
<li>Exposure to a global Performance &amp; Culture, HR, or business transformation function is an advantage. </li>
</ul>
You must be located in Adelaide, SA, Australia or Salt Lake City, UT to be considered for this position. 
Energy Exemplar is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. We welcome applications from people of all backgrounds, experiences, identities, and abilities. Please let us know if you require accommodations at any stage of the recruitment process—we're here to support you in showcasing your full potential.
Energy Exemplar respects your privacy and is committed to protecting the personal data you share during the recruitment process. This Candidate Privacy Noticeexplains how we collect, use, and protect your personal information when you apply for a role with us.

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership within a dynamic and fast-paced environment. This long-term contract position offers the opportunity to contribute to high-level administrative operations while working closely with executives, clients, and internal teams. The role requires exceptional attention to detail, discretion, and the ability to manage multiple tasks effectively.
 
Responsibilities:
• Manage and coordinate executive calendars, schedule meetings, and ensure all appointments are organized efficiently.
• Arrange travel plans, including booking flights, accommodations, and transportation, while addressing any logistical needs.
• Prepare and review documents, presentations, and correspondence with a focus on accuracy and quality.
• Facilitate internal and external meetings by organizing agendas, taking notes, and ensuring follow-up actions are completed.
• Handle expense reporting and maintain accurate records for reimbursement and budgeting purposes.
• Support onboarding processes for new hires and assist with office operations, including vendor management and supplies.
• Collaborate with HR, Operations, and leadership teams on administrative projects and initiatives.
• Maintain confidentiality and discretion while managing sensitive information and communications.
• Ensure deadlines are met by prioritizing tasks and managing competing priorities effectively.
• Demonstrate a detail-oriented approach when interacting with clients, vendors, and internal stakeholders.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **
• Minimum of 3–5 years of experience as an executive or administrative assistant, preferably in detail-oriented services, accounting, or legal fields.
• Associate’s or bachelor’s degree is preferred but not required.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to handle multiple priorities and deadlines.
• Excellent written and verbal communication skills, ensuring clear and precise interactions.
• Ability to work independently while maintaining collaboration within a team-oriented environment.
• High level of discretion in handling confidential information.
• Proactive and adaptable work style, thriving in a fast-paced and deadline-driven setting.
 
** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00416-0013349849 **

<h3>Job Description</h3>
Job Description
About Monet Bank
Monet Bank is pioneering the future of banking and money movement—faster, cheaper, and crypto-native. The passage of the Genius Act has enabled a future we want to explore where interchange fees and inefficient payment rails may be replaced with a modern, programmable alternative powered by stablecoins.
At our core, we believe Monet Bank is the essential bridge between crypto and traditional finance (TradFi).
As a profitable, well-capitalized Texas state, FDIC-insured bank, Monet sees the fundamental inefficiency of the 2-3% card network payments and seeks to build a strong team to understand and pursue the future of money and banking.
See our open positions below if you want to work on the new frontier of banking projects like a stablecoin-based payment that would empower merchants to reclaim margins, Fintechs to operate cross-border at scale, and tech giants to embed crypto into their platforms without friction.
 
Summary:
The Executive Assistant (EA) to the EVP provides high-level administrative support in a fast-paced, dynamic environment. This role requires exceptional organizational, communication, and problem-solving skills to support the EVP’s day-to-day activities, strategic initiatives, and operational goals. The ideal candidate is proactive, detail-oriented, and capable of managing competing priorities with a high level of discretion and professionalism.
Essential Duties &amp; Responsibilities (include but not limited to):
<ul>
<li>Manage professional and personal scheduling for EVP, including agendas, mail, phone calls, and other company logistics</li>
<li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives</li>
<li>Provide administrative and office support, such as spreadsheet creation and maintenance of filing system and contacts database</li>
<li>Maintain professionalism and strict confidentiality with all materials</li>
<li>Organize team communications and plan events, both internal and off-site</li>
<li>Perform various monthly or weekly duties as assigned, which require Excel spreadsheet, PowerPoint and Word processing skills</li>
</ul>
 
Qualifications (Education, Computer Skills, Certifications, Etc.):
<ul>
<li>Bachelor’s degree or equivalent work experience. </li>
<li>Minimum 5 years of experience supporting C-level executives, preferably in a fast-paced or high-growth environment.</li>
<li>Proven ability to manage multiple priorities while maintaining a high level of attention to detail and accuracy.</li>
<li>Strong verbal and written communication skills.</li>
<li>Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Zoom, Slack, Google Workspace).</li>
<li>Ability to anticipate needs, demonstrate sound judgment, and take initiative.</li>
<li>High level of professionalism and ability to maintain confidentiality.</li>
<li>Experience in a banking or financial company environment is a plus. </li>
</ul>
Benefits options include: 
<ul>
<li>Medical, dental and vision coverage</li>
<li>401K with company match</li>
<li>11 paid holidays </li>
<li>Accrue up to 17 vacation/sick days per year in your first year on a pro rata basis</li>
<li>Applicant may be eligible for annual discretionary bonus</li>
</ul>
No relocation assistance provided.
If you are looking to be a part of a winning team and meet the above requirements, we look forward to hearing from you. 
Monet Bank and it's affiliates are Equal Opportunity Employers. Monet Bank and it's affiliates do not discriminate against any candidate or employee on the basis of race, national origin, color, genetics, sex, marital status, sexual orientation, gender identity, age, disability, pregnancy, religion or religious affiliation, veteran or service member status, or any other characteristic protected by federal, state or local laws.
All applicants have rights under federal employment laws. To view your rights and government notices on the Family Medical Leave Act (FMLA), the Equal Employment Opportunity (EEO) and the Employee Polygraph Projection Act (EPPA), please see the following Department of Labor links: FMLAEEOEPPA
Notice to California Residents: Monet Bank and affiliates may collect personal information about you as part of the job application or employment process. Please see the California Privacy Rights Act Policies at CPRA Policy, CPRA Policy | CLMG Corp, CPRA | CSG Investments CPRA Policy | for details.

<h3>Job Description</h3>
Job Description
We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.
 
Responsibilities:
• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.
• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.
• Organize catering and lunch orders for meetings, and make dining reservations as needed.
• Prepare and submit expense reports, process credit card memos, and handle approvals.
• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.
• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.
• Assist with personal tasks as required.
• Support additional administrative projects and tasks to meet evolving business needs.
• Minimum of 2 years supporting C-level executives or 4 years assisting Directors/VPs in a similar capacity. • Strong ability to anticipate needs and address them proactively. • Exceptional organizational skills, with the ability to prioritize and manage multiple tasks simultaneously. • Proficiency in Google Workspace tools, including Gmail, Google Calendar, and Google Sheets. • Capable of making independent decisions and communicating them effectively. • Detail-oriented approach and ability to maintain confidentiality in all interactions. • Experience working in fast-paced environments and adapting quickly to shifting priorities.

<h3>Job Description</h3>
Job Description
Executive Assistant/HR Administrator
Rocklin, CA Area
 
Monday-Friday - Onsite - Occasional after hours as needed to manage a CEO and COO schedule
Salary: $80,000 - $100,000 DOE with outstanding MDV, life insurance benefits and 401k match
 
We are seeking a sharp, resourceful, and highly organized&nbsp;Executive Assistant/HR Administrator&nbsp;to support our CEO, COO and HR Manager. This is a high-impact, dual-support role for someone who thrives in a fast-paced environment, enjoys solving problems independently, and can confidently support C-level leaders with discretion and professionalism.
 
Construction experience is&nbsp;not required as much as APTITUDE AND ATTITUDE.
 
We are looking for the right&nbsp;mindset: proactive, detail-oriented, fast-learning, and able to figure things out without hand-holding.
 
About the Role
In this position, you’ll split your time between&nbsp;Executive Support (75%)&nbsp;and&nbsp;HR/Office Administration (25%), helping keep multiple business entities running smoothly. You’ll manage CEO and COO calendars, coordinate travel, support projects, assist with HR processes, maintain documentation, handle research assignments, and help streamline systems and procedures.
This is an ideal role for someone who enjoys variety, can pivot quickly, and likes being the person who “makes things happen” for busy executives.
 
What You’ll Do
Executive &amp; Administrative Support:
<ul>
<li>Manage complex calendars, scheduling, and travel for the CEO and COO</li>
<li>Act as a professional gatekeeper for calls, emails, and correspondence</li>
<li>Support executive-led projects: fiscal reviews, surveys, research tasks</li>
<li>Prepare confidential documents, reports, and organized electronic files</li>
<li>Record meeting minutes, support event/meeting coordination</li>
<li>Conduct research for multiple entities (real estate, licensing, permits, taxes, etc.)</li>
<li>Help implement new processes, systems, and workflows</li>
</ul>
 
HR &amp; Office Administration:
<ul>
<li>Assist with onboarding and new-hire setup</li>
<li>Track employee certifications, medical renewals, and compliance items</li>
<li>Coordinate company-wide training sessions</li>
<li>Support safety processes, OSHA documentation, and incident tracking</li>
<li>Set up new jobs, vendors, and subcontractors in internal systems</li>
<li>Help plan company events</li>
</ul>
 
What We’re Looking For:
We’re not checking boxes—we’re looking for the person who will&nbsp;thrive&nbsp;here. Ideal candidates bring:
<ul>
<li>3-5+ years of customer service, office administration, or EA support experience</li>
<li>Strong organizational skills with excellent follow-through</li>
<li>High professionalism, excellent judgment, and a diplomatic approach</li>
<li>A self-starter mindset with the ability to research, learn, and solve problems independently</li>
<li>Ability to juggle multiple priorities with urgency and accuracy</li>
<li>Clear and confident written and verbal communication skills</li>
<li>Strong technical proficiency (Microsoft Office required)</li>
<li>HR experience, safety/OSHA familiarity, or experience supporting executives across multiple businesses</li>
</ul>
 
If you’re the kind of person who enjoys taking ownership, staying ten steps ahead, and keeping leaders and teams running smoothly, you’ll excel here.
Company DescriptionIf You’re Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries. We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups. The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service. With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We’re Excited To Help You Find The Job You’ve Been Looking For. Pay Transparency: Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations. We Are Committed To Communicating Pay Clearly Throughout The Employment Process. California Fair Chance Act And Beyond: Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations. We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act. Temporary Associate Benefits Offered: Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&amp;D, STD, Commuter FSA, + State Mandated Benefits. EEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law. 
<h3>Company Description</h3>
If You’re Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries. We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups. The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service. With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We’re Excited To Help You Find The Job You’ve Been Looking For.\r\n\r\nPay Transparency: Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations. We Are Committed To Communicating Pay Clearly Throughout The Employment Process.\r\n\r\nCalifornia Fair Chance Act And Beyond: Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations. We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act.\r\n\r\nTemporary Associate Benefits Offered: Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&amp;D, STD, Commuter FSA, + State Mandated Benefits.\r\n\r\nEEO Statement: Nelson Connects is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other classification protected by law.

17,660 executive-assistant Jobs