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<h3>Job Description</h3>
Job Description
Overview: We are seeking a highly organized, proactive Executive Assistant to support a busy executive in both personal and professional capacities. This role requires someone who can manage complex schedules, facilitate key client interactions, and keep day-to-day operations running smoothly.
Responsibilities:
<ul>
<li>
Manage the executive’s personal and work schedules, ensuring seamless coordination of meetings, appointments, and travel plans
</li>
<li>
Monitor, prioritize, and respond to work emails on behalf of the executive
</li>
<li>
Schedule and coordinate hotel bookings, meetings, and travel arrangements
</li>
<li>
Meet with customers to finalize and obtain contract signatures
</li>
<li>
Collaborate with the CPA and handle billing-related tasks
</li>
<li>
Pull and organize contracts for job-related projects
</li>
<li>
Assist in the vehicle purchasing process, including paperwork, scheduling, and logistics
</li>
<li>
Provide ongoing day-to-day personal support and handle ad hoc requests as needed
</li>
</ul>
Requirements:
<ul>
<li>
Proven experience as an Executive Assistant, Personal Assistant, or similar role
</li>
<li>
Strong organizational and time-management skills
</li>
<li>
Ability to handle confidential information with discretion
</li>
<li>
Proficiency with email platforms, scheduling software, and Microsoft Office Suite
</li>
<li>
Comfortable engaging with clients and managing high-level communications
</li>
<li>
Reliable, resourceful, and solutions-oriented
</li>
</ul>
Preferred:
<ul>
<li>
Prior experience supporting a C-suite executive or entrepreneur
</li>
<li>
Familiarity with contract processes and light accounting/billing coordination
</li>
</ul>
Company DescriptionFamily owned company based in Millington. 4G is short for four generations, as we've handed the company down to our posterity. 
<h3>Company Description</h3>
Family owned company based in Millington. 4G is short for four generations, as we've handed the company down to our posterity.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $27-$32/hr 
About Vital Energy
Vital Energy is a dynamic and rapidly growing renewable energy company committed to innovation, sustainability, and operational excellence. Were seeking a proactive, resourceful, and organized Executive Assistant to support our leadership team in a high-energy, fast-paced environment. This role is critical to keeping key initiatives on track by managing day-to-day tasks and streamlining communication and scheduling for executives.
 
Position Summary
The ideal candidate is a highly organized self-starter with excellent communication skills and a strong sense of initiative. Youll act as a key support partner to the leadership team, helping prioritize and execute critical tasks, manage communications, and ensure the team can focus on strategic goals without losing sight of operational needs.
 
Key Responsibilities
<ul>
<li>Inbox &amp; Communication Management 
<ul>
<li>Monitor and manage executive email inboxes; flag, prioritize, and occasionally draft responses.</li>
<li>Act as a gatekeeper, triaging inbound communication and determining urgency.</li>
<li>Set expectations with internal and external contacts about response timelines. </li>
</ul>
</li>
<li>Calendar &amp; Task Coordination 
<ul>
<li>Manage the CEOs calendar, ensuring awareness of priorities and upcoming commitments.</li>
<li>Help redirect urgent but non-essential issues to appropriate team members.</li>
<li>Organize meetings, calls, and events with clear agendas and follow-ups. </li>
</ul>
</li>
<li>Document &amp; Workflow Support 
<ul>
<li>Ensure executives are reviewing and acting on the most current versions of all documents.</li>
<li>Assist in document consolidation and version control across teams.</li>
<li>Familiarity with Google Workspace and Microsoft Office tools is required (Excel, Word, Gmail/Outlook; bonus if proficient in PowerPoint). </li>
</ul>
</li>
<li>Operational Support 
<ul>
<li>Assist with basic administrative errands (dry cleaning, post office, etc.) occasionally, coordinating with other staff where appropriate</li>
<li>Support fleet logistics, including car swaps and emergency fleet needs, using a company vehicle. </li>
</ul>
</li>
<li>Leadership Liaison 
<ul>
<li>Serve as a first point of contact for internal team escalations.</li>
<li>Follow up on outstanding action items and keep leadership informed of progress.</li>
<li>Represent leadership in managing time-sensitive issues and ensuring follow-through. </li>
</ul>
</li>
</ul>
Required Qualifications
<ul>
<li>3+ years of experience in an administrative or executive support role.</li>
<li>Strong written and verbal communication skills. Exceptional organizational and prioritization abilities.</li>
<li>Comfortable operating in a fast-paced, dynamic work environment.</li>
<li>Ability to type quickly and accurately (no "hunt and peck").</li>
<li>Must have a clean driving record; valid driver's license required.</li>
<li>Willingness to work flexible hours on occasion based on executive availability (e.g., shifting to a noon8 PM schedule as needed with notice).</li>
</ul>
 
Preferred Qualifications(similar experience acceptable)
<ul>
<li>Experience with CRM or project/job management software.</li>
<li>Background in a startup or high-growth business environment.</li>
<li>Proven ability to anticipate needs and take initiative without micromanagement.</li>
</ul>
 
Physical Requirements:
<ul>
<li>While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.</li>
<li>Specific vision abilities required by this job include close vision requirements due to computer work.</li>
<li>Ability to operating a vehicle.</li>
</ul>
<ul>
<li>Light to moderate lifting may be required.</li>
</ul>
 
Work Environment &amp; Culture
This is not a traditional desk-bound role. Youll be deeply involved in keeping leadership on track, aligning priorities across departments, and playing a key part in the daily rhythm of the business. Flexibility, responsiveness, and reliability are crucial.

<h3>Job Description</h3>
Job Description
Position Title: Executive Assistant 
Reports to: COO
Position Status: Permanent – Full Time
FLSA Status: Non- Exempt 
Location: In Office – Pasadena, Texas
Work Schedule: Standard schedule is Monday through Friday, with flexibility for occasional after-hours support as needed. Flexibility on Fridays for remote work.
Purpose: The Executive Assistant provides high-level administrative support to executive leadership. This role goes beyond typical administrative tasks, requiring critical thinking, problem-solving, and proactive involvement in executive projects and initiatives. The Executive Assistant serves as a trusted partner, ensuring efficient operations and enabling the executive team to focus on high-priority activities.
Core Job Responsibilities
<ul>
<li>Serve as the primary liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality.</li>
<li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements, with an emphasis on prioritizing conflicting demands.</li>
<li>Assist in the preparation of presentations, reports, and other executive-level documentation, ensuring accuracy and attention to detail.</li>
<li>Conduct research and provide data analysis to support executive decision-making.</li>
<li>Anticipate the needs of the executive team by proactively identifying opportunities to streamline processes and optimize workflows.</li>
<li>Coordinate and organize high-level meetings, including preparation of purpose/outcomes/agenda, distribution of materials, and recording minutes or action items as necessary. Follow-up to ensure all assigned actions are satisfactorily closed out by responsible parties.</li>
<li>Handle confidential and sensitive information with the utmost discretion.</li>
<li>Assist in planning and executing special projects and initiatives as directed by the executive team.</li>
<li>Track progress on key strategic goals and projects, following up with stakeholders as needed to ensure timely completion.</li>
<li>Provide executive-level support in handling inquiries, resolving issues, and problem-solving as they arise.</li>
</ul>
Essential Skills &amp; Qualifications
<ul>
<li>A minimum of a high school diploma or G.E.D. equivalent is required.</li>
<li>Minimum 5-7 years of experience providing executive-level administrative support.</li>
<li>Exceptional organizational, communication, and interpersonal skills with the ability to build relationships across the organization.</li>
<li>Strong critical thinking and problem-solving skills, with the ability to work independently and make informed decisions.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of learning additional software and tools as required.</li>
<li>Demonstrated ability to manage multiple tasks and priorities in a fast-paced, dynamic environment.</li>
<li>High level of integrity and discretion in handling confidential information.</li>
<li>Strong attention to detail, accuracy, and the ability to anticipate the needs of executives.</li>
<li>Proactive mindset with a "can-do" attitude, adaptable to changing priorities.</li>
</ul>
Physical Requirements
<ul>
<li>Occasionally lift objects weighing up to 25 pounds</li>
<li>Sit for long periods of time</li>
<li>Use hands and arms to reach for, grasp and manipulate objects</li>
</ul>
Environment: Typical office setting with occasional exposure to other settings, such as off-site meetings or events. Flexibility to travel as required to support executive engagements.

<h3>Job Description</h3>
Job Description
Can you help us provide care with unconditional kindness? Hope House Treatment Centers is seeking an Executive Assistant to aid out Chief Executive Officer with her administrative duties. 
 
JOB SUMMARY: Working under the supervision of the Chief Executive Officer this position is responsible for providing and administrative support to the Chief Executive Officer.

EXECUTIVE ASSISTANT JOB DUTIES:
<ul>
<li>Provides high-level administrative support to the Chief Executive Officer</li>
<li>Supports the Chief Executive Officer in administrative and operational duties. </li>
<li>Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.</li>
<li>May conduct research (within skills and expertise) to assist with projects or inquiries.</li>
<li>Coordinates and schedules travel, meetings, and appointments.</li>
<li>Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.</li>
<li>Responds to and resolves administrative inquiries and questions.</li>
<li>Welcomes and directs visitors and clients.</li>
<li>Answers and transfers phone calls, screening when necessary.</li>
<li>Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.</li>
<li>Other duties as assigned</li>
</ul>

MINIMUM QUALIFICATIONS: 
<ul>
<li>High School Diploma or GED equivalent</li>
<li>Prefer a Bachelor’s degree in a related field</li>
<li>Strongly prefer experience with: Organizational Operations, Non-Profit Organizations, Drug and Alcohol Treatment Facilities.</li>
<li>Highly skilled with Microsoft Office Suite</li>
</ul>
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Paid time off</li>
</ul>
 We are looking for an Executive Assistant to perform a variety of administrative tasks and support our companys senior-level managers. Executive Assistants responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Responsibilities Act as the point of contact among executives, employees, clients, and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Rack daily expenses and prepare weekly, monthly, or quarterly reports Format information for internal and external communication memos, emails, presentations, reports Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Requirements Work experience as an Executive Assistant, Personal Assistant, or similar role Excellent MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification is a plus

<h3>Job Description</h3>
Key Responsibilities:
<ul>
<li>Collect and prepare information used for presentations and meetings for executive staff</li>
<li>Document meeting minutes as well as manage action items</li>
<li>Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)</li>
<li>Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites</li>
<li>Answer phones, screen and document incoming calls, and redirect requests to optimize the management team</li>
<li>Reconcile expense reports and purchase requisitions submissions</li>
<li>Develop and manage meeting communications and cadence activities</li>
<li>Manage special projects for and with the senior staff</li>
<li>Provide back-up support for other executive administrators</li>
<li>Work with HR, Finance, Legal and other groups on reporting and reconciliation</li>
</ul>
 
 
Qualifications:
<ul>
<li>4+ years of experience working at the senior or executive level in an administrative or coordination role</li>
<li>Experience with project and budget management</li>
<li>Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools</li>
<li>Experience supporting a large, rapidly expanding global sales organization</li>
<li>Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)</li>
<li>Demonstrated communication, teamwork and organizational skills</li>
<li>Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks</li>
<li>Ability to quickly learn and adopt new technologies and processes</li>
<li>Ability to create and modify processes and scale best practices across the organization</li>
<li>Ability to confidently interact with senior and executive level management</li>
<li>Ability to work in a fast-paced, startup environment</li>
<li>Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision</li>
</ul>

<h3>Job Description</h3>
Executive Assistant
 
Overview:
<ul>
<li>We are the world’s largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We believe amazing things happen when we work together in an environment where everyone feels a true sense of belonging, and that what matters most in a candidate is having the skills needed to succeed. It inspires us to invest in our talent and support career growth. Join us to challenge yourself with work that matters.</li>
<li>We trust each other to do our best work where it works best for us and our teams, and this role can be performed remotely in most locations in the country of employment.</li>
<li>We are looking for an Executive Assistant to join our team.</li>
<li>Location – CST Remote</li>
</ul>
 
Responsibilities:
<ul>
<li>Collect and prepare information used for presentations and meetings for executive staff</li>
<li>Document meeting minutes as well as manage action items</li>
<li>Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)</li>
<li>Coordinate all travel arrangements, meetings, vendor and customer reviews, and special events such as department all-hands or off-sites</li>
<li>Answer phones, screen and document incoming calls, and redirect requests to optimize the management team</li>
<li>Reconcile expense reports and purchase requisitions submissions</li>
<li>Develop and manage meeting communications and cadence activities</li>
<li>Manage special projects for and with the senior staff</li>
<li>Provide back-up support for other executive administrators</li>
<li>Work with HR, Finance, Legal and other groups on reporting and reconciliation</li>
</ul>
 
Basic Qualifications:
<ul>
<li>4+ years of experience working at the senior or executive level in an administrative or coordination role</li>
</ul>
Preferred Qualifications:
<ul>
<li>Experience with project and budget management</li>
<li>Experience with Salesforce.com, Oracle, Selectica or cloud-based performance assessment tools</li>
<li>Experience supporting a large, rapidly expanding global sales organization</li>
<li>Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)</li>
<li>Demonstrated communication, teamwork and organizational skills</li>
<li>Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks</li>
<li>Ability to quickly learn and adopt new technologies and processes</li>
<li>Ability to create and modify processes and scale best practices across the organization</li>
<li>Ability to confidently interact with senior and executive level management</li>
<li>Ability to work in a fast-paced, startup environment</li>
<li>Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision</li>
</ul>
Suggested Skills:
<ul>
<li>Coordination</li>
<li>Project Management</li>
<li>Communication</li>
</ul>
 
Compensation: 
<ul>
<li>$43.68 to $51.42 Hourly (W2/Non-Exempt) </li>
<li>Rate Dependent on Location***</li>
</ul>
 
Req# 15613

<h3>Job Description</h3>
ABOUT OUR CLIENT:
MP's client is in Atlanta, GA and has a mission to create a vibrant community of successful professional photographers by providing education, resources, and industry standards of excellence. MP's client has been in business for more than 150 years and while times change, their dedication to serving the members of the photography community remains constant. They are a partner, advocate and guide for photographers navigating the increasingly complex business of photography. They are also one of the world's largest nonprofit photography associations that is organized to help professional photographers with over 30,000 current members in more than 50 countries.
 
WHAT YOU WILL DO:
This role provides administrative support for organizations Chief Executive Officer, Chief Financial Officer/Chief Operation Officer and Board of Directors. The incumbent will perform complex and confidential administrative functions including meeting preparation: preparing agendas, notices, minutes and resolutions for corporate meetings; budget preparation and travel arrangements. As the Executive Assistant you will maintain the master copy of all corporate governing documents and manuals. In addition, this person will handle confidential and non-routine information and explain corporate policies when necessary.
 
KEY ACCOUNTABILITIES: 
<ul>
<li>Provides administrative support to both governing bodies of the association - Board of Directors and Council.</li>
<li>Prepare materials sent to board members prior to the meeting.</li>
<li>Prepare and distribute the minutes taken at all corporate meetings including Board of Directors meetings, meetings of the Executive Committee of the Board and bi-weekly Senior Staff meetings.</li>
<li>Responsible for the maintenance and distribution of the association’s Bylaws and Board Policy Manual. Ensures all changes to these documents are correctly uploaded to the organizations Document Vault.</li>
<li>Maintains and updates central filing system. Locates and retrieves information when needed. Ensures that confidential and highly sensitive information remains protected.</li>
<li>Assists in preparation of annual budgets for Board of Directors, and Council.</li>
<li>Maintains and prepares items needed to keep Trademarks in effect.</li>
<li>Coordinates several functions at the annual convention: handling all aspects of the Lifetime Achievement Award, the Board Spouse luncheon and procurement of all employee awards.</li>
</ul>
 
WHAT YOU NEED:
<ul>
<li>Bachelor’s degree, preferred. </li>
<li>Minimum of 5 years of experience in the areas of administrative support/services.</li>
<li>Naturally cheerful, contagiously upbeat, and perpetually positive - the type of person who enjoys working with highly engaged co-workers.</li>
<li>Highly organized with excellent follow-up skills, along with a sense of urgency to get things done efficiently and correctly.</li>
<li>Excellent verbal and written communication skills, and highly focused attention to detail.</li>
<li>Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.</li>
<li>Must be able to interact and communicate with individuals at all levels of the organization.</li>
</ul>
 
ADDITIONAL INFORMATION:
<ul>
<li>Full-time, exempt</li>
<li>Onsite, Monday-Friday</li>
<li>Compensation: $80-$90k annually</li>
<li>Location: Atlanta, GA</li>
</ul>

<h3>Job Description</h3>
We’re working with a dynamic and highly influential executive in search of a strategic, people-savvy right-hand Executive Assistant. This is a rare opportunity for someone who thrives in a fast-paced, high-touch environment and is eager to be a true business partner in both strategy and execution.
This Role is for You if You:
<ul>
<li>Are a relationship builder with a service mindset, excellent communication skills, and high emotional intelligence.</li>
<li>Thrive under pressure, remain calm in chaos, and keep the balls in the air—always one step ahead.</li>
<li>Have strong business acumen and are confident engaging with C-level executives and VIPs.</li>
<li>Bring a thoughtful blend of strategy and execution—you’re comfortable in the boardroom and not afraid to roll up your sleeves.</li>
<li>Are highly organized, tech-savvy, and fluent in Microsoft Office (especially PowerPoint).</li>
<li>Can work independently with minimal guidance and maintain the utmost confidentiality.</li>
</ul>
Responsibilities:
<ul>
<li>Own and manage an ever-changing, minute-by-minute calendar with precision, including coordination of private travel and major events.</li>
<li>Serve as a primary liaison to high-profile stakeholders—building relationships with top clients and industry leaders.</li>
<li>Draft, edit, and manage correspondence on behalf of the executive; take initiative in responding to messages with tact and sound judgment.</li>
<li>Create high-quality presentations, reports, and meeting briefs using PowerPoint, Excel, and Word.</li>
<li>Support and coordinate across multiple personal and professional domains—homes, boards, philanthropic endeavors, and major initiatives.</li>
<li>Attend select meetings and events to capture takeaways and ensure action items are completed.</li>
<li>Occasionally travel to support key engagements and on-site logistics.</li>
</ul>
Preferred Qualifications:
<ul>
<li>A bachelor’s degree (preferred)</li>
<li>Experience supporting a high-profile executive or serving in a Chief of Staff-style role</li>
<li>Prior exposure to philanthropic or board-related work</li>
</ul>

<h3>Job Description</h3>
Position: Executive Assistant
Location: Walnut Creek, CA
Duration: 12+ Months Contract
 
Duties:
<ul>
<li>Strong management of scheduling all internal and external meetings, travel plans, conference calls and day to day activities for senior executive(s). Maximizes appropriate time allocation to senior executives’ priorities based on understanding the company goals and his/her individual objectives.</li>
<li>Must be one step ahead of the senior executive(s) to organize, remind, prioritize, and manage his/her time and projects to meet all deadlines.</li>
<li>Prepares agendas, notices, minutes and resolutions for corporate meetings and coordinates follow up with meeting participants on tasks/issues as appropriate.</li>
<li>Phone call management will include screening and prioritizing all phone calls.</li>
<li>Comfortable interacting with clients which may include external senior executives.</li>
<li>Writes correspondence on behalf of the senior executive(s). Responds to external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.</li>
<li>Attends meetings when needed to record and distribute meeting minutes.</li>
<li>Understands and can navigate through a large division to get the job done in a timely and efficient manner.</li>
<li>Responds well to pressure and is resourceful when managing the business of high level senior executive(s).</li>
<li>Organizes programs, events, meetings, or conferences by arranging facilities setup including site and room management, and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.</li>
<li>Initiate space requests with facilities when internal/hub meeting space is needed (&gt;20) and Meeting, Events, Travel when hotel space is needed. For hub locations, leverage online tool through DaVinci company when needing meeting room space.</li>
<li>Manage catering, restaurant reservations, beverage needs, coordination of catering delivery, etc. for onsite meetings/gatherings and hub in-person gatherings. Includes supporting other ELT leader needs due to limited EA presence onsite. May be required to fly to accompany ELT leader when no other EAs or local support is available.</li>
<li>Reconciles corporate credit card account(s) and prepares expense reports.</li>
<li>Serve as back up for other EAs as required, including managing calendar, coordinating travel arrangements, and meeting/event planning.Act as the point person for any schedule events, meetings, or conferences for your specific HUB location.</li>
</ul>
Skills:
<ul>
<li>Strong skills in developing effective relationships, communication skills, managing expectations in a fast paced organization</li>
<li>Ability to be very discrete with confidential information.</li>
<li>Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and resources.</li>
<li>Ability to make sound, independent decisions and use own initiative to accomplish tasks at hand.</li>
<li>Strong interpersonal, organizational and communication skills are required, with the ability to partner with managers at all levels in multiple divisions</li>
<li>Acts independently and demonstrates effective conflict resolution skills in developing recommendations and solutions to solve complex issues in an effort to anticipate senior executive(s) needs</li>
<li>Highly proficient written and verbal communication skills required</li>
<li>Advanced computer skills with the ability to train others in system usage</li>
<li>Expert in Microsoft Excel and PowerPoint system applications</li>
</ul>
 
Required Qualification:
<ul>
<li>8+ years of executive assistant experience to senior level executives in a mid-to large company</li>
</ul>
 
Education:
<ul>
<li>BS/BA Degree or some college coursework</li>
</ul>

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