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<h3>Job Description</h3>
Job Description
Cultivate is currently recruiting a full-time Event Coordinator to join our team. The Event Coordinator will be responsible for the successful delivery and execution of assigned event programs, as well as overseeing freight logistics, inventory management, and vendor coordination for our Gifting Programs.
Successful candidates will have a direct impact on key business productivity, financial performance, and customer experience metrics. Strong leadership, communication, and negotiation skills are essential, along with the ability to positively influence and drive event team performance without direct authority.
Delivering an exceptional customer experience—and handling last-minute challenges with professionalism and a smile—is critical to success in this role. Event Coordinators are masters of multitasking, adept at managing event logistics while engaging with meeting planners, hotel staff, guests, and the Cultivate on-site team.
What You Will Do
<ul>
<li>
Champion events from sales pass-off through post-event wrap-up
</li>
<li>
Build strong and effective internal cross-departmental relationships (sales, purchasing, accounting, etc.) fostering an environment for collaborative problem-solving, learning, and development 
</li>
<li>
Become the company’s main liaison with assigned clients to confirm all event details are captured and effectively executed
</li>
<li>
Coordinate on-site logistics, staffing, travel, product and display shipments, and post-event reconciliation
</li>
<li>
Build event/on-site staffing schedules and manage pre-event staffing activities 
</li>
<li>
Maintain project plans, files, and other event/shipping documentation thoroughly and accurately in accordance with company, departmental, and country (import/export) policies and requirements 
</li>
<li>
Work with vendors (fulfillment warehouses, freight forwarders, etc.) to ensure timely, cost-effective execution 
</li>
<li>
Build valuable relationships with new and existing freight forwarding partners
</li>
<li>
Monitor import/export processes to ensure compliance with regulatory and legal requirements
</li>
<li>
Collaborate with multiple company departments on issues concerning customer satisfaction, returns and claims, transportation, logistics systems, and imports/exports; solve, improve, and share best practices 
</li>
<li>
Travel to and support on-site performance and management of key events, including gift experience set-up and take-down as needed 
</li>
<li>
Track expenses and assist in financial reconciliation, appropriately balancing event ROI and client satisfaction 
</li>
<li>
Manage sample and/or event asset inventory out of the Boulder office weekly.
</li>
<li>
Support the Event Team with administrative tasks like billing, shipping and package tracking as required.
</li>
<li>
Create and manage freight quotes for the sales organization.
</li>
<li>
Coordinate with warehouse vendors regarding asset management questions and/or support
</li>
</ul>
 Must Haves
<ul>
<li>
4-year college degree required
</li>
<li>
Prior event management, hospitality, or promotional experience preferred
</li>
<li>
Highly organized and detail-oriented with excellent follow-up and time management/prioritization ability 
</li>
<li>
Outstanding written and verbal communication 
</li>
<li>
Proficiency with G Suite and MS Office Suite 
</li>
<li>
Willingness to work flexible hours and travel up to 25%
</li>
<li>
This position requires working in the Boulder office at least two days per week.
</li>
</ul>
 Standout Skills
<ul>
<li>
Comfort and agility in resolving unexpected issues that inevitably arise in event planning and execution 
</li>
<li>
Strong problem-solving skills and ability to meet critical deadlines through independently prioritizing tasks, issues, and information
</li>
<li>
A relentless commitment to continuous improvement
</li>
<li>
An infectious, positive, can-do attitude
</li>
</ul>

Event Coordinator

<h3>Job Description</h3>
Job DescriptionDescription:
About us
WRA Architects is a Texas and Oklahoma based Architectural Design firm with deep expertise on PreK-12 and Higher Education Facilities, as well as municipal facilities. Our goal is to be the leader in building communities where people flourish. We provide opportunities for Architects and Interior Designers to develop under the guidance of our knowledgeable and experienced staff.
 
Why WRA?
We are a Great place to work, our Clients are Raving Fans and we Love to Design! With over 70 years of experience, our core purpose is to positively influence people’s lives through design. We believe in building an inclusive, diverse firm where different talents, cultures, and generations come together, driving the innovation needed for the next great idea. We have an outstanding benefits package and optional work-from-home Fridays.
 
About the role
This is a full-time position responsible for the detailing, coordination, organization, and execution of events, trade shows, conferences, and client engagement. The coordinator should be proactive and a positive team player with excellent organizational skills. The coordinator is responsible for supporting the Marketing Manager with all tasks and scheduling related to internal and external events.
 
Essential Duties and Responsibilities:
<ul>
<li>Ability to commit to a flexible work schedule. Hours will vary and will include mornings, evenings, and some weekends</li>
<li>Assist the Marketing Managers and team members with the event planning process and implementation of internal and external events</li>
<li>Work in conjunction with the Marketing Manager to coordinate event details and other needs for set-up, such as tables, furniture, flooring, signage and lighting</li>
<li>Arrange and confirm dinner reservations and hotel reservations</li>
<li>Work with the creative team to fulfill required brand marketing deliverables such as signs, ads, invites, and other deliverables</li>
<li>Coordinate with team members in multiple office locations on event needs and scheduling</li>
<li>Organize event details and communicate efficiently with team members throughout the process</li>
<li>Maintain an excellent working relationship with outside partners and vendors</li>
<li>Co-manage and organize the master calendars for all events</li>
<li>Effectively communicate event logistics to team members and attendees</li>
<li>Assist with the implementation of new event opportunities and sponsorships</li>
<li>Send out post-conference notes and communications to team members and with external vendors</li>
<li>Coordinate and assist with sponsorship contracts and payments</li>
<li>Assist with the scheduling and planning for golf tournaments and client activities</li>
<li>Assist in ensuring that all WRA brand guidelines are followed by vendors/clients</li>
<li>Responsible for administrative duties which are necessary to support the marketing department</li>
<li>Responsible for working with clients to coordinate final details for events</li>
<li>Other duties as assigned by the Marketing Managers and Directors of Marketing</li>
<li>Travel as needed, occasionally overnight and for multiple days</li>
</ul>
Requirements:
Qualifications:
<ul>
<li>A Bachelor’s Degree; or at least three years’ experience in event coordination or in a role with related administrative duties can be substituted for the four-year degree</li>
<li>Ability to work in a fast-paced, professional environment.</li>
<li>Ability to provide outstanding customer service to our members.</li>
<li>Excellent attention to detail and the ability to perform tasks with a high degree of accuracy.</li>
<li>Exhibit excellent organizational abilities and regular, effective communication with manager.</li>
<li>Proficient computer skills (Microsoft Windows, Microsoft Office, Microsoft Teams, and SharePoint).</li>
<li>Interest in learning events process and execution</li>
<li>Ability to build positive relationships with coworkers and external partners.</li>
<li>Ability to be resourceful, proactive, and meet deadlines.</li>
<li>Outstanding communication skills, including writing and verbal presentations.</li>
</ul>
 
Continuing Education/ Expertise/ Leadership
Participate in seminars, conventions &amp; organizations relevant to Marketing (SMPS, AMA, TSPRA, TASA/ TASB conventions, AIA seminars) in order to stay up-to-date on the latest best practices and techniques.
 
Event Coordinator will report to the Marketing Manager.
 
The salary this website provides for this position may or may not be aligned with the salary that WRA Architects pays for this position. The salary WRA will offer will commensurate with experience.
 
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status.

EVENT COORDINATOR

<h3>Job Description</h3>
Job DescriptionEvent Coordinator&amp; 
Location: Austin, TX Employment Type: Full-Time
About the Role
Are you a natural organizer who loves bringing people together and making events come to life? We’re looking for an&amp; Event Coordinator to join our growing team and support the planning and execution of live events, pop-ups, and brand activations.
In this hands-on, customer-facing role, you’ll help ensure every event runs smoothly — from setup to wrap-up. You’ll interact directly with guests, vendors, and partners, making sure every detail reflects our brand’s energy and professionalism. If you’re outgoing, organized, and thrive in fast-paced, team-oriented environments, this is an exciting opportunity to kickstart your career in events and marketing.
What You’ll Do
<ul>
<li>
Assist in planning, coordinating, and executing live events, community pop-ups, and brand activations.
</li>
<li>
Support with event logistics including vendor coordination, setup, signage, and on-site management.
</li>
<li>
Greet and engage with guests, ensuring they have a positive and memorable experience.
</li>
<li>
Provide event information, answer questions, and represent the brand in a friendly, professional way.
</li>
<li>
Collaborate with the marketing and sales teams to align event goals with broader brand initiatives.
</li>
<li>
Help track event performance, gather feedback, and contribute creative ideas for improvement.
</li>
<li>
Maintain event materials, supplies, and displays to ensure everything looks polished and on-brand.
</li>
</ul>
Who You Are
<ul>
<li>
Energetic, outgoing, and comfortable speaking with people in person.
</li>
<li>
Highly organized and detail-oriented with strong multitasking skills.
</li>
<li>
Able to think on your feet and adapt quickly during live events.
</li>
<li>
A proactive team player with a “get-it-done” attitude.
</li>
<li>
Interested in event planning, marketing, hospitality, or customer engagement.
</li>
<li>
Available for some evening and weekend events.
</li>
<li>
Able to lift or move event materials (up to 25 lbs).
</li>
</ul>
Qualifications
<ul>
<li>
Bachelor’s degree in Communications, Marketing, Event Management, or related field (preferred, not required).
</li>
<li>
Prior experience in customer service, hospitality, retail, or events is a plus.
</li>
<li>
Excellent communication and interpersonal skills.
</li>
</ul>
Perks
<ul>
<li>
Hands-on training and mentorship from experienced event professionals
</li>
<li>
Opportunities to grow into senior event or marketing roles
</li>
<li>
Access to exclusive brand activations and partner events
</li>
<li>
Fun, team-oriented work culture
</li>
</ul>

<h3>Job Description</h3>
Job Description
Event Coordinators at the Whitewater Center (Whitewater) are responsible for booking and processing all private group events at the facility and helping with the execution of all public events. Event Coordinators must fulfill the needs of all inbound group inquiries including program determination, proposal generation, and execution on the day of events. This position is an on-site, full-time, benefits-eligible position that reports directly to the Events Manager.
Responsibilities:
<ul>
<li>Communicate with clients in a polite, clear, and confident manner using a variety of mediums – email, phone, and face-to-face interaction.</li>
<li>Answer questions regarding group outings, activities, venues, and catering, providing clients with guidance to best match our products with their needs.</li>
<li>Provide a detailed review of products and services purchased, requirements to participate, and an overview of what to expect upon arrival. </li>
<li>Prepare for all group reservations to ensure a pleasant and efficient check-in, including printing wristbands and giving welcome talks.</li>
<li>Input group inquiry information for lead tracking and follow-up, and develop relationships with Whitewater Center clients to encourage repeat bookings.</li>
<li>Facilitate tours of the Whitewater Center’s activities and facilities for potential and returning clients.</li>
<li>Collaborate with all departments to ensure the best possible experience for each group outing.</li>
<li>Maintain accurate knowledge of activities, products, and services offered by the Whitewater Center.</li>
<li>Other duties as assigned.</li>
</ul>
Requirements
<ul>
<li>Able to work well under pressure and make decisions independently.</li>
<li>Resourceful and takes a solution-focused approach to conflict and provide positive resolution.</li>
<li>Outgoing, friendly, confident candidates with excellent communication skills.</li>
<li>Adhere to grooming and appearance standards.</li>
<li>Flexibility to work evenings, weekends, holidays, and during other Whitewater events as needed.</li>
</ul>
Preferred Qualifications
<ul>
<li>A Bachelor’s Degree in Business, Hospitality, or another related field.</li>
<li>Prior experience in customer service, sales, or another related area.</li>
</ul>
Physical Demands
<ul>
<li>Must be able to work outdoors for sustained periods of time in all weather and environmental conditions. </li>
<li>Must be able to lift and carry at least 50 pounds. </li>
<li>Must be able to bend, stand, lean, and kneel on a regular basis and for sustained periods of time.</li>
<li>Must be able to safely self-transport over uneven terrain or in a confined space.</li>
<li>Must be able to work in shared spaces with other employees and customers.</li>
<li>All positions at Whitewater require employees to report and work onsite at Whitewater locations.</li>
</ul>
Benefits
Access to Whitewater Center's pass activities Staff discount program and pro deals Health, Dental, Vision, FSA 401K Paid Time Off
Overview of Department
The Events Department professionals work to advance Whitewater’s mission, cultural goals, and brand communication. These positions support all employees and facilitate guest touchpoints both on-site and externally.
Working at Whitewater 
Whitewater’s mission is rooted in the belief that we all share a genetic code that compels us to play outside and share these experiences with others. This mission is accomplished through promoting access and opportunities to play outside and bring people together. Our approach is simple: Make it compelling and easy to engage with nature and invite others to join. 
Legal Disclosures 
The Whitewater Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Whitewater Center complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including recruitment, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
NOTICE: Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. The Whitewater Center is an employer that participates in the E-Verify program.

<h3>Job Description</h3>
Job DescriptionCompany Description 
Lab Connect Bizz is a forward-thinking organization dedicated to delivering innovative business solutions, strategic communication support, and exceptional client experiences. Our team values professionalism, creativity, and reliable execution. We focus on cultivating long-term partnerships built on trust, clarity, and impactful communication. As we continue to expand, we are seeking a motivated individual to join our growing PR department and support our mission of elevating our brand presence.
Job Description 
Job Description
We are seeking a detail-oriented and highly organized Event Coordinator to support the planning, coordination, and execution of a wide range of events. In this role, you will collaborate closely with our events team, vendors, and clients to ensure seamless operations from concept to completion. The ideal candidate is proactive, adaptable, and passionate about delivering exceptional event experiences.
Responsibilities
<ul>
<li>
Assist in planning, organizing, and executing corporate and special events.
</li>
<li>
Coordinate logistics, timelines, vendor communications, and on-site support.
</li>
<li>
Prepare event materials, layouts, schedules, and coordination documents.
</li>
<li>
Ensure all event elements meet brand standards and client expectations.
</li>
<li>
Support client communications and provide updates throughout the event process.
</li>
<li>
Manage administrative event tasks, including budgeting and documentation.
</li>
<li>
Oversee event setup, operations, and breakdown to ensure smooth execution.
</li>
<li>
Identify opportunities for improvement and enhance event efficiency.
</li>
</ul>
Qualifications 
Qualifications
<ul>
<li>
Strong organizational and time-management skills.
</li>
<li>
Excellent communication and coordination abilities.
</li>
<li>
Ability to multitask and work effectively under pressure.
</li>
<li>
Strong attention to detail and proactive problem-solving.
</li>
<li>
Ability to collaborate in a fast-paced, dynamic environment.
</li>
<li>
Professional attitude and commitment to delivering high-quality results.
</li>
</ul>
 Additional Information 
Benefits
<ul>
<li>
Competitive salary
</li>
<li>
Professional growth and development opportunities
</li>
<li>
Collaborative and supportive team environment
</li>
<li>
Skill-building across event planning, logistics, and operations
</li>
<li>
Full-time position with stable long-term potential
</li>
</ul>

<h3>Job Description</h3>
Job Description
The Role
We are seeking an Event Coordinator who enjoys organizing memorable and impactful events to join our team. This role is ideal for someone who thrives in a dynamic environment and is passionate about delivering seamless experiences for marketing events designed to build our brand and grow business through client and prospect engagement. Events include captive member experiences (including international business and leisure programs), content-driven client and prospect events, networking functions, annual seminars, summits and workshops, recognition ceremonies, and employee events. This role will also have a particular focus on association and trade show planning and management, while also supporting our broader event portfolio.
What You'll Do
<ul>
<li>Venue and Service Negotiation: Research and secure venues that align with event needs, budget, and attendee count. Negotiate contracts with hotels, transportation providers, and other vendors.</li>
<li>Event Communication: Develop and distribute invitations, schedules, and reminders via email, newsletters, or event apps. Manage event websites for registration and information access.</li>
<li>Event Coordination: Plan and execute logistics including catering, room setup, AV requirements, signage, and security. Ensure all elements are in place for a smooth event.</li>
<li>Budget Management: Build and maintain event budgets, track expenses, process invoices, and ensure financial accountability.</li>
<li>Event Support: Serve as the on-site liaison during events, resolving issues in real-time and ensuring client satisfaction through proactive support and coordination.</li>
<li>Association and Trade Show Management: Plan, execute, and improve our involvement in industry associations and trade shows including sponsorship coordination, speaking opportunity management, exhibition planning, and booth operations to maximize our presence and ROI.</li>
</ul>
What You'll Need
<ul>
<li>Bachelor's Degree or equivalent relevant experience</li>
<li>Strong interest in events or some experience preferred </li>
<li>Strong organizational and multitasking skills</li>
<li>Excellent communication and negotiation abilities</li>
<li>Budget management experience</li>
<li>Ability to work collaboratively and independently across teams</li>
<li>Willingness and ability to travel independently to safe international locations and be on-site for events regionally and internationally (approximately 10-20 events per year with about 1/4 being international, including some weekends and overnights)</li>
</ul>
The Day-to-Day
<ul>
<li>Collaborate with the Senior Event Manager and Event Team on planning and execution</li>
<li>Communicate with vendors and venues to finalize logistics</li>
<li>Monitor registration and respond to attendee inquiries</li>
<li>Prepare detailed event orders and schedules</li>
<li>Attend planning meetings and provide updates on progress</li>
<li>Be present at events to manage operations and troubleshoot as needed</li>
</ul>
Your Impact
Your work will directly contribute to the success of high-profile events that support our clients' goals and enhance their experience. By ensuring every detail is thoughtfully planned and executed, you'll help build lasting impressions and strong relationships.
Who You'll Work With
You'll be part of a collaborative and supportive Event Team, working closely with the Senior Event Manager, internal stakeholders, corporate marketing team, external vendors, and venue staff. Your role will be central to ensuring alignment and excellence across all aspects of event planning and execution.
Pay &amp; Benefits
<ul>
<li>Salary – Flexible based on your experience level.</li>
<li>Most Benefits start Day 1</li>
<li>Medical, Dental, Vision Insurance</li>
<li>Flex Spending or HSA</li>
<li>401(k) with company match</li>
<li>Profit-Sharing/ Defined Contribution (1-year waiting period)</li>
<li>PTO/ Paid Holidays</li>
<li>Company-paid ST and LT Disability</li>
<li>Maternity Leave/ Parental Leave</li>
<li>Subsidized Parking</li>
<li>Company-paid Term Life/ Accidental Death Insurance</li>
</ul>
About Cottingham &amp; Butler: 
At Cottingham &amp; Butler, we sell a promise to help our clients through life's toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of "better every day" constantly pushing ourselves to be better than yesterday – that's who we are and what we believe in.
As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day. 
Want to learn more? Follow us on <a href="http://www.CottinghamButler.com" target="_blank">www.CottinghamButler.com</a> | LinkedIn | Facebook

<h3>Job Description</h3>
Job Description
Aqua Marketing Group Inc. specializes in donor acquisition for non-profits. The Event Coordinator plays a pivotal role in the organization. This position is responsible for coordinating daily event locations for the team, managing communications, and supporting team members to achieve organizational goals. This is accomplished via outbound calling (and some in-person coordination) to stores and other locations around the territory (including NE FL counties: Duval, St Johns, Clay, Nassau, etc.) The Event Coordinator works with store managers to schedule the team at around 10 to 20 different locations every week. 
Minimum Qualifications:
<ul>
<li>Proven experience in a coordination or administrative role </li>
<li>Proficiency in Excel or Sheets with the ability to create and manage spreadsheets</li>
<li>Strong verbal and written communication skills, including the ability to handle phone communications professionally.</li>
<li>Demonstrated ability to work effectively within a team and manage multiple tasks simultaneously.</li>
<li>Strong organizational skills and attention to detail.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Customer service or sales experience </li>
<li>Ability to adapt quickly to changing priorities and work in a fast-paced environment.</li>
</ul>
Responsibilities:
<ul>
<li>Make phone calls to businesses (up to 20 calls per hour, full time work) to coordinate event locations for the team to work</li>
<li>Communicate results and updates clearly </li>
<li>Maintain accurate records of all conversations and bookings using Google Sheets and Microsoft Excel </li>
</ul>
We're hiring for this role right away - apply today.

<h3>Job Description</h3>
Job DescriptionDescriptionJob Title:&nbsp; &nbsp; Event Coordinator&nbsp; Company: Talkishco About Talkishco:&nbsp; At Talkishco, we offer a range of sales solutions to businesses, including sales consulting, lead generation, sales training, sales outsourcing, and CRM implementation. Job Descriptio&nbsp; &nbsp; The Event Coordinator at Talkish Co. is responsible for planning, organizing, and executing a variety of events, including corporate meetings, conferences, and promotional activities. This role requires excellent project management skills, attention to detail, and the ability to work collaboratively with different teams to ensure successful event execution.&nbsp; Pay: $21.50 - $31.00 per hour Key Responsibilities
<ul>
<li>Plan and execute events from conception to completion, ensuring all aspects are coordinated effectively.</li>
<li>Collaborate with internal teams to identify event goals and objectives, establishing timelines and budgets.</li>
<li>Research and select venues, vendors, and suppliers, negotiating contracts and pricing to maximize value.</li>
<li>Coordinate logistics, including catering, audio-visual equipment, transportation, and accommodations.</li>
<li>Manage event marketing efforts, including invitations, promotional materials, and on-site signage.</li>
<li>Ensure all events comply with company policies and procedures, as well as local regulations.</li>
<li>Oversee on-site event setup and breakdown, ensuring all details are executed according to plan.</li>
<li>Act as the main point of contact for vendors, clients, and attendees, providing excellent customer service throughout the process.</li>
<li>Monitor event budgets and track expenses, providing regular updates to management.</li>
<li>Gather feedback from participants and stakeholders post-event to evaluate success and identify areas for improvement.</li>
</ul>
 Skills, Knowledge and Expertise
<ul>
<li>Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.</li>
<li>Previous experience in event planning or coordination is preferred but not required.</li>
<li>Strong organizational skills and ability to manage multiple projects simultaneously.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software.</li>
<li>Ability to work flexible hours, including evenings and weekends, as needed for events.</li>
<li>Strong problem-solving skills and the ability to think quickly in high-pressure situations.</li>
<li>Detail-oriented with a focus on delivering high-quality events.</li>
</ul>
 Benefits
<ul>
<li>Competitive salary</li>
<li>Health, dental, and vision insurance</li>
<li>Paid time off and holidays</li>
<li>Retirement plan with company match</li>
<li>Professional development opportunities</li>
<li>Employee wellness programs</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Overview We are seeking a dynamic and detail-oriented Special Events Manager to oversee the planning and execution of various events. This role is essential in creating memorable experiences for guests while ensuring all logistical aspects are handled efficiently. The ideal candidate will have a passion for event management and a strong background in hospitality, catering, and customer service.
Compensation:
<ul>
<li>Hourly rate of $23-$27 per hour or salary</li>
<li>The 10% coordination fee covers planning and execution of events.</li>
<li>There is no flat fee or minimum for an event coordinator</li>
<li>On site coordination required to receive full 100% of commission</li>
<li>Planning of event, scheduling staff for event, set up of event, supervision of event, break down of event</li>
<li>20% of all food and beverage, Gets distributed to hourly staff working the shift during the event</li>
</ul>
Qualifications:
<ul>
<li>One year in administrative work/restaurant industry</li>
<li>Must be able to use Microsoft word, Excel</li>
<li>Maintain a sense of urgency attitude for the completion of responsibilities and tasks</li>
<li>Knowledge of food and beverage products, décor, entertainment</li>
<li>Tech savvy and willing to be comfortable in a fast paced work enviorment</li>
<li>Ability to communicate oral or in written form</li>
<li>English verbal and written communication skills</li>
<li>Ability to multitask with specific time constraints</li>
<li>Dependability</li>
<li>Customer focus</li>
<li>Adaptability</li>
<li>Create BEOs for clients</li>
<li>Schedule servers for all events</li>
<li>Create special menus for events and share with client</li>
<li>Host clients and scheduling walk throughs and tours with clients and follow up emails</li>
<li>Publish newsletters for private events, upcoming special events, and holidays</li>
<li>Coordinate and respond to clients inquires regarding food and beverage pacakges,</li>
<li>Resolve issues in a timely, friendly, efficient manner</li>
</ul>
Overseeing floor plans for events
<ul>
<li>Securing date for clients and following through with emails</li>
</ul>
Join our team as a Special Events Manager where your creativity and organizational skills will shine in delivering exceptional experiences!
Requirements:

<h3>Job Description</h3>
Job DescriptionDescription:
Job Title: Sales Coordinator Location: Rancho Solano Golf Course, Fairfield, California Department: Sales &amp; Events Reports To: Director of Sales or General Manager Job Type: TEMP Part-Time (including weekends and holidays) Compensation: $25 plus gratuity
 Position Summary:
Rancho Solano Golf Course is seeking a proactive, organized, and customer-focused Event Coordinator to support the sales and events team in flawless execution of tournaments, banquets, corporate outings, weddings, and more. The Coordinator will play a key role in maintaining client relationships, managing event logistics, vendor communication and supporting sales initiatives to enhance guest satisfaction and grow the course’s profile in the community.
 Key Responsibilities:Sales Support:
<ul>
<li>Assist the Sales Team with lead generation, maintaining the sales pipeline and assisting with tours. </li>
<li>Respond to inbound sales inquiries for tournaments, private events, and group bookings via phone, email, and in-person. </li>
<li>Conduct weekly Banquet Event Meetings and final details meetings with clients. </li>
<li>Maintain CRM system (e.g.,Lightspeed, Tripleseat) with up-to-date client and event information and details. </li>
</ul>
Event Coordination:
<ul>
<li>Serve as the point of contact for booked events from confirmation through execution and finalizing banquet event orders. </li>
<li>Coordinate with operations, F&amp;B, and golf staff to ensure smooth execution of tournaments, weddings, and corporate functions. </li>
<li>Conduct site tours and client final details meetings as needed. </li>
<li>Create and distribute event timelines, floor plans, and banquet event orders (BEOs). </li>
</ul>
Administrative Duties:
<ul>
<li>Track payments, deposits, and invoicing related to sales and events. </li>
<li>Maintain sales reports, event calendars, and client databases. </li>
<li>Assist with on-site event execution and guest services during key events. </li>
</ul>
Requirements:Qualifications:Required:
<ul>
<li>High school diploma or equivalent; Associate’s or Bachelor’s degree in Hospitality, Marketing, or Business preferred. </li>
<li>2+ years in event coordination, or customer service role (hospitality or golf industry a plus) </li>
<li>Excellent written and verbal communication skills. </li>
<li>Strong organizational and multitasking abilities with keen attention to detail. </li>
<li>Proficiency in Microsoft Office Suite; experience with CRM software and booking platforms. </li>
</ul>
Preferred:
<ul>
<li>Knowledge of golf operations or experience working at a golf course or country club. </li>
<li>Familiarity with event management software TripleSeat and experience with floor plans. </li>
</ul>
Working Conditions:
<ul>
<li>Ability to work flexible hours, including evenings, weekends, and holidays. </li>
<li>Ability to walk the golf course and stand for extended periods during events. </li>
<li>Comfortable working in both an office and outdoor event environment. </li>
</ul>
Benefits:
<ul>
<li>Competitive salary with commission/bonus opportunities </li>
<li>Golf privileges and discounts on merchandise and F&amp;B </li>
<li>Opportunities for career advancement within the course and parent management company (if applicable); part-time temp to potential F/T. Temp ending January 2025 </li>
</ul>
About Rancho Solano Golf Course:
Located in Fairfield, California, Rancho Solano Golf Course, managed by Touchstone Golf, is known for its lush landscape, premium amenities, and beautifully maintained 18-hole layout. In addition to being a top-tier golf facility, the course hosts numerous tournaments, weddings, and corporate events each year. The team at Rancho Solano is committed to providing outstanding service and creating memorable experiences for all guests.

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