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Job title
Senior Development Associate
Reports to
Director of Individual Giving
FLSA Status
Non-Exempt Position
Alliance for Justice is at the heart of showing the progressivemovement the power the courts have in all our lives. Our more than130 organizations represent a broad array of groups committed toprogressive values. Since 1979, AFJ has been the leader inadvocating for a fair and independent justice system, and we havechanged the conversation around the critical importance of ourcourts. We are shaping a tomorrow where rights are safeguarded, andjustice prevails.
Job purpose
The Senior Development Associate is responsible for alladministrative aspects of development and donor cultivationactivities. This position is a critical role that supports AFJ’sleadership and development team in fundraising, donor cultivation,and administration aligned with its mission and strategic plan.
Duties and Responsibilities
<ul>
<li>Maintain EveryAction database records ensuring accurate and upto date information including gift entry, notes, contacts, andfollow ups.</li>
<li>Communicate with the Finance Department to receive requiredreports, wire transfers, check scans, and stock gifts and toreconcile monthly gift data with accounting.</li>
<li>Open and process mail and checks, coordinating with Operationsand Finance to ensure timely deposits and reporting.</li>
<li>Generate, print, mail, and track timely and accurateacknowledgement letters for donations.</li>
<li>Support the Foundations Relations Director with back-up supportfor data entry and tracking of grant payments.</li>
<li>Pull reports on donor data from EveryAction database.</li>
<li>Create and distribute weekly and monthly income reports.</li>
<li>Assist with planning and execution of donor outreach eventsthroughout the year.</li>
<li>Proofread and light editing of print and digitalmaterials.</li>
<li>Maintain and update as needed ClickUp project managementsoftware.</li>
<li>Maintain executive schedule and travel arrangements asneeded.</li>
<li>Print and mail in house direct mail pieces throughout theyear.</li>
<li>Additional tasks as assigned.</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s degree preferred but not required.</li>
<li>Two years prior experience in a related role.</li>
<li>Demonstrated alignment with AFJ mission and politics, andpassion for its work.</li>
<li>Proficiency in Microsoft Office Suite.</li>
<li>Comfortable working with database software programs such asEveryAction.</li>
<li>Strong written communication skills.</li>
<li>Outstanding attention to detail and deadlines.</li>
<li>Capacity to maintain strong, positive, collegial workingrelationships.</li>
<li>Ability to take ownership of a process and use problem-solvingskills to resolve issues and complete tasks.</li>
<li>Strong professionalism with the ability to function efficientlyin a busy, fast-paced environment.</li>
<li>Capacity to think critically understanding that there is no‘one size fits all’ approach to managing donors.</li>
<li>Ability to manage projects with minimal supervision whileidentifying and solving areas of opportunity independently.</li>
</ul>
Alliance for Justice provides equal employment opportunities toall employees and applicants for employment and prohibitsdiscrimination and harassment of any type without regard to race,color, religion, age, sex, national origin, disability status,genetics, protected veteran status, sexual orientation, genderidentity or expression, or any other characteristic protected byfederal, state, or local laws.
This policy applies to all terms and conditions of employment,including recruiting, hiring, placement, promotion, termination,layoff, recall, transfer, leaves of absence, compensation, andtraining.
Racial Equity
Our employees share our commitment to increasing racialdiversity in our movement and organization, integrating justice andequity into the work we do and ensuring an inclusive organizationalculture.
Physical Requirements
The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is regularly required to talk or hear. Theemployee frequently is required to stand; walk; use hands tofinger, handle or feel; and reach with hands and arms.
Work Environment
This job operates in a professional office environment. Thisrole routinely uses standard office equipment such as computers,phones, photocopiers, filing cabinets and other officeequipment.
Compensation
This is a union position covered under the terms of a collectivebargaining agreement with the Washington-Baltimore News Guild, CWALocal 32035, which includes salary minimums based on job positioncategory. This position is in Group 2 with a starting salary rangeof $60,000 - $65,000 depending on qualifications and experience.&nbsp;
The Collective Bargaining Agreement is <a href="https://afj.org/wp-content/uploads/2022/04/WBNG-AFJ-AFJAC-CBA-FINAL-2.8.22.pdf" target="_blank">available here</a>.
AFJ offers a comprehensive and generous benefitsprogram:
Health
We offer medical, prescription, dental, vision benefits, as wellas an employee assistance program for physical and mentalwell-being.
Savings
Save for retirement with our 401K plan with employermatching.
Time
We have a generous paid time off policy.
Family
We provide up to 16 weeks of parental leave and a range of paidand unpaid family leave programs that allow our employees to bondwith and care for their children and other dependents.

Other
Flexible spending account, dependent care, life and disabilityinsurance, as well as commuter benefits.
Race Equity
Our employees share our commitment to increasing racialdiversity in our movement and organization, integrating justice andequity into the work we do and ensuring an inclusive organizationalculture.
Other Duties
Please note this job description is not designed to cover orcontain a comprehensive listing of activities, duties orresponsibilities that are required of the employee for thisposition.&nbsp; Duties, responsibilities, and activities may changeat any time with or without notice.
Job Location
This is a full-time position. Days and hours of work are Mondaythrough Friday, 9:00 a.m. to 5:00 p.m. Currently a hybridoffice/remote with staff expected to be on site (if based inWashington, D.C.) 2-3 days a week.
How to Apply
Qualified applicants please reference Senior DevelopmentAssociate in your subject line and submit a letter of interest,resume our website at <a href="https://www.afj.org/about/careers" target="_blank">https://www.afj.org/about/careers</a>.&nbsp;(NO PHONE CALLS PLEASE).
AFJ/AFJAC is an Equal Opportunity Employer. AFJ/AFJACprohibits discrimination against its employees and applicants foremployment based on race, color, national origin, age, disability,sex, gender identity, religion, reprisal, sero-status and whereapplicable, political beliefs, marital status, familial or parentalstatus, sexual orientation, or income.
Disclaimer
This description is intended to provide an overview of thisposition and is not all-inclusive.&nbsp; The incumbent in thisposition will be expected to perform other duties asrequired.&nbsp;Responsibilities may change over time. Thisdescription is provided for informational purposes only and doesnot form the basis of a contract.

Senior Development Associate

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>Job Description</h3>
Job Description
NOTE: THIS POSITION WILL CLOSE ON AUGUST 11, 2025. 
SUMMARY DESCRIPTION
This position will be primarily scanning criminal justice and jail records to produce digital copies for retention by the Sheriff’s Office. This position is responsible for official, confidential document retention and requires attention to detail with the ability to perform repetitive tasks throughout the entirety of their shift. This position performs a variety of work in support of administrative, professional and technical staff activities; works in partnership with other employees, departments, external entities, and the public in delivering professional services. The position is scheduled for 40 hours/week during office hours of 8:00 a.m. to 4:00 p.m., Monday through Friday.
ESSENTIAL DUTIES AND RESPONSIBILITIES
<ul>
<li>Scans and maintains a wide variety of records;</li>
<li>Performs routine administrative duties in support of the Sheriff’s Office;</li>
<li>Assists the public and provides general information at the front counter, by telephone, and through email correspondence in response to relatively routine questions;</li>
<li>Responds to inquiries from employees, citizens, and others and refers, when necessary, to appropriate persons and/or departments;</li>
<li>Composes routine correspondence based on standard formats and other material from copy, rough draft, or other sources;</li>
<li>Sort and distribute incoming mail, process outgoing mail, and operate office machines as required.</li>
<li>Maintains records, files, and other materials according to established methods and procedures; reviews files and retrieves information;</li>
<li>Performs data entry on a computer; uses Microsoft Office for written correspondence.</li>
<li>Performs related duties as requested or assigned.</li>
</ul>
EDUCATION, EXPERIENCE, AND QUALIFICATIONS
<ul>
<li>High School Diploma or GED equivalent and one year of office experience with public contact;</li>
<li>Some experience with scanning equipment is helpful</li>
<li>Professional customer service and written and oral communication skills, even under demanding circumstances;</li>
<li>Diplomacy, accuracy, attention to detail, and the ability to take and follow direction;</li>
<li>Ability to multitask and switch gears quickly without becoming inefficient;</li>
<li>Must be highly adaptable to a fast-paced environment;</li>
<li>Must possess a valid Colorado Driver’s license with an acceptable motor vehicle record;</li>
<li>Must be able to pass a criminal background check;</li>
<li>This is a safety-sensitive position and is subject to random drug testing.</li>
</ul>
WORK ENVIRONMENT/PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed mostly in an office setting. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Lifting: 1 lb. minimum/40 lbs. maximum
Carrying: 1 lb. minimum/40 lbs. maximum
Push/Pull: 1 lb. minimum/40 lbs. maximum
Driving: Occasionally
Balancing: Frequently
Bending/Stooping: Frequently
Twisting: Frequently
Squat/Crouching: Frequently
Kneeling: Frequently
Crawling: Occasionally
Climbing Stairs: Frequently
Climbing Ladders: Occasionally
Reaching at Shoulder Level: Frequently
Reaching Below Shoulder Level: Frequently
Reaching Above Shoulder Level: Frequently
Standing/Walking: Frequently

SCANNING / ADMINISTRATIVE ASSISTANT I

<h3>Job Description</h3>
Job Description
Field Technician/Laser Scanning Assistant
Metairie consulting engineering firm is seeking candidates for a Full-Time Field Technician/Laser Scanning Assistantto fill an immediate opening in the Advanced Measurements Group.
RESPONSIBILITIES:
<ul>
<li>Assist with the performance of field surveys using 3D laser surveying equipment to complete project tasks.</li>
<li>Candidate must have elevated attention to details, work well within a team environment, enjoy/rise to the challenges of working with/learning new software and methodologies.</li>
<li>Perform post processing of the 3D laser scan data.</li>
</ul>
QUALIFICATIONS:
<ul>
<li>Must have a minimum of 2 years of surveying and/or 3D scanning experience OR an Associates degree in Computer Aided Design, Industrial Technology, or similar degree.</li>
<li>Experience with AutoCAD is preferred.</li>
<li>Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record.</li>
</ul>
PHYSICAL REQUIREMENTS:
<ul>
<li>Intermittent sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, and lifting up to 50 lbs.</li>
<li>Involves visits to industrial facilities, walking on elevated platforms and walkways, and working near equipment and machinery.</li>
</ul>
Company DescriptionInfinity is a multi-disciplinary firm, offering civil, structural, mechanical, electrical and marine engineering services to clientele in the industrial, commercial and municipal sectors. Based in Metairie, Infinity offers engineering services to clients throughout the U.S. with a core base along the Gulf Coast, including Louisiana, Texas, Mississippi, and Alabama. With 21 years of providing service, Infinity is very proud of its positive reputation and the skillset of its staff of highly capable engineers and technicians. 
<h3>Company Description</h3>
Infinity is a multi-disciplinary firm, offering civil, structural, mechanical, electrical and marine engineering services to clientele in the industrial, commercial and municipal sectors. Based in Metairie, Infinity offers engineering services to clients throughout the U.S. with a core base along the Gulf Coast, including Louisiana, Texas, Mississippi, and Alabama. With 21 years of providing service, Infinity is very proud of its positive reputation and the skillset of its staff of highly capable engineers and technicians.

Field Technician/Laser Scanning Assistant

<h3>Job Description</h3>
Job Description
We are hiring for FULL TIME and PART TIME positions! Our fast-paced Document Scanning Company is looking for a Document Imaging Specialist to join our team!
Innovative document solutions has openings for scan tech operators. We are are Service Bureau that focuses on scanning medical records, legal documents, HR Personnel records and other business documents. The job consists of taking documents from folder jackets and removing all staples and paper clips. After document prep steps are completed , the scan operator will place the documents in our high speed production scanners. Additional job duties will consist of indexing our hand keying the document names. On occasion you may be asked to assist with QC (quality control) steps of visual inspection of recently scanned documents.
Job Duties: 
<ul>
<li>Heavy data entry, assigning the correct data category to various document types and separating according to specific guidelines.</li>
<li>Occasional verification of physical documents to scanned images.</li>
<li>Multi-tasking between data entry software, and separation program.</li>
</ul>
Qualifications:
<ul>
<li>We are looking for hard-working, reliable individuals, who are fine with working in a fast-paced production environment, with strict production quota goals in place.</li>
<li>Operators will be trusted to be self-motivated, operating within set parameters for their job duties, but will always have support from management staff on what is expected of them.</li>
<li>MS Office experience preferred nut not required.</li>
<li>Adobe Acrobat experience preferred but not required.</li>
</ul>

Document Imaging Scanning / Administrative Assistant

<h3>Job Description</h3>
Position Summary: The Patient Service Specialist provides direct, daily operational front office support. The Patient Service Specialist will continually demonstrate Patient Centeredness, Teamwork, and Excellence in the daily performance of their duties. This position requires the ability to be self‐motivated, flexible, punctual, detail oriented, have good time management skills and have excellent communication skills. Education, License &amp; Cert: High School diploma/GED required. Graduation from a Medical Office Assistant school preferred. Experience: Demonstrated customer service commitment in a fast‐paced environment with a minimum of 1 year experience in a customer service related field preferred. Medical office experience and knowledge of medical terminology preferred. Must be comfortable with computers and learning new applications. Essential Functions: 1. Responsible for greeting every patient in a courteous, professional, and timely manner Every Time. 2. Responsible for answering telephones in a friendly and efficient manner in conjunction with Guthrie’s Telephone Standards. Screens telephone calls, takes messages and provides information. 3. Responsible for scheduling and maintaining all patient appointments electronically. Verifies patient information at time of scheduling and assigns B# / MRN to new patients. Responsible for editing appointment schedule at the direction of practice management. 4. Registers patient. Reviews, verifies and corrects patient demographic and insurance information along with scanning current insurance cards into the patient’s confidential medical record. 5. Verify eligibility for major insurance carriers including but not limited to New York and Pennsylvania Medical Assistance to ensure accurate billing. Complete various types of insurance forms, pre‐certifications and referrals if applicable. 6. Possess the ability to inform, quote, and collect copayments, insurance deductibles, deposits, or unpaid balances at the time of registration as per Guthrie Medical Group, P.C. ‘s policies and guidelines if applicable. 7. Responsible for daily cash‐out and balancing in accordance with the Patient Cash Control Policy if applicable. 8. Performs liaison duties between patients, physicians, hospital staff, organizational departments, etc., keeping the departments fully aware of all necessary information. Keeps patients informed of any delays. 9. Adheres to departmental and organizational policies and attends meetings/huddles as required. 10. Requires the ability to prioritize daily tasks simultaneously in a fast‐paced, ever changing work environment within a strong team structure. 11. Maintains strict confidentiality related to patient health information in accordance with HIPAA compliance. 12. Assists with and completes other projects or duties as assigned including participating in all quality initiatives established by the organization. Other Duties: 1. Other duties as assigned. The pay ranges from $17.00-$23.49 per hour

Patient Service Specialist- Administration-Full Time

<h3>Job Description</h3>
Position Summary: This position requires travel The Patient Service Specialist provides direct, daily operational front office support in a manner consistent with Guthrie Medical Group’s Service Excellence Standards. The Patient Service Specialist will continually demonstrate Patient Centeredness, Teamwork, and Excellence in the daily performance of their duties. This position requires the ability to be self‐motivated, flexible, punctual, detail oriented, have good time management skills and have excellent communication skills. Education, License &amp; Cert: High School diploma/GED required. Graduation from a Medical Office Assistant school preferred. Experience: Demonstrated customer service commitment in a fast‐paced environment with a minimum of 1 year experience in a customer service related field preferred. Medical office experience and knowledge of medical terminology preferred. Must be comfortable with computers and learning new applications. Essential Functions: 1. Responsible for greeting every patient in a courteous, professional, and timely manner every Time. 2. Responsible for answering telephones in a friendly and efficient manner in conjunction with Guthrie’s Telephone Standards. Screens telephone calls, takes messages and provides information. 3. Responsible for scheduling and maintaining all patient appointments electronically. Verifies patient information at time of scheduling and assigns B# / MRN to new patients. Responsible for editing appointment schedule at the direction of practice management. 4. Registers patient. Reviews, verifies and corrects patient demographic and insurance information along with scanning current insurance cards into the patient’s confidential medical record. 5. Verify eligibility for major insurance carriers including but not limited to New York and Pennsylvania Medical Assistance to ensure accurate billing. Complete various types of insurance forms, pre‐certifications and referrals. 6. Possess the ability to inform, quote, and collect copayments, insurance deductibles, deposits, or unpaid balances at the time of registration as per Guthrie Medical Group, P.C. ‘s policies and guidelines. 7. Responsible for daily cash‐out and balancing in accordance with the Patient Cash Control Policy. 8. Performs liaison duties between patients, physicians, hospital staff, organizational departments, etc., keeping the departments fully aware of all necessary information. Keeps patients informed of any delays. 9. Adheres to departmental and organizational policies and attends meetings/huddles as required. 10. Requires the ability to prioritize daily tasks simultaneously in a fast‐paced, ever changing work environment within a strong team structure. 11. Maintains strict confidentiality related to patient health information in accordance with HIPAA compliance. 12. Assists with and completes other projects or duties as assigned including participating in all quality initiatives established by the organization. Other Duties: 1. Other duties as assigned. The pay ranges from $17.00-$23.49 per hour

Patient Service Specialist-Ophthalmology-Full Time

<h3>Job Description</h3>
Position Summary: The Patient Service Specialist provides direct, daily operational front office support. The Patient Service Specialist will continually demonstrate Patient Centeredness, Teamwork, and Excellence in the daily performance of their duties. This position requires the ability to be self‐motivated, flexible, punctual, detail oriented, have good time management skills and have excellent communication skills. Education, License &amp; Cert: High School diploma/GED required. Graduation from a Medical Office Assistant school preferred. Experience: Demonstrated customer service commitment in a fast‐paced environment with a minimum of 1 year experience in a customer service related field preferred. Medical office experience and knowledge of medical terminology preferred. Must be comfortable with computers and learning new applications. Essential Functions: 1. Responsible for greeting every patient in a courteous, professional, and timely manner Every Time. 2. Responsible for answering telephones in a friendly and efficient manner in conjunction with Guthrie’s Telephone Standards. Screens telephone calls, takes messages and provides information. 3. Responsible for scheduling and maintaining all patient appointments electronically. Verifies patient information at time of scheduling and assigns B# / MRN to new patients. Responsible for editing appointment schedule at the direction of practice management. 4. Registers patient. Reviews, verifies and corrects patient demographic and insurance information along with scanning current insurance cards into the patient’s confidential medical record. 5. Verify eligibility for major insurance carriers including but not limited to New York and Pennsylvania Medical Assistance to ensure accurate billing. Complete various types of insurance forms, pre‐certifications and referrals if applicable. 6. Possess the ability to inform, quote, and collect copayments, insurance deductibles, deposits, or unpaid balances at the time of registration as per Guthrie Medical Group, P.C. ‘s policies and guidelines if applicable. 7. Responsible for daily cash‐out and balancing in accordance with the Patient Cash Control Policy if applicable. 8. Performs liaison duties between patients, physicians, hospital staff, organizational departments, etc., keeping the departments fully aware of all necessary information. Keeps patients informed of any delays. 9. Adheres to departmental and organizational policies and attends meetings/huddles as required. 10. Requires the ability to prioritize daily tasks simultaneously in a fast‐paced, ever changing work environment within a strong team structure. 11. Maintains strict confidentiality related to patient health information in accordance with HIPAA compliance. 12. Assists with and completes other projects or duties as assigned including participating in all quality initiatives established by the organization. The pay ranges from $17.00-$23.49 per hour Other Duties: 1. Other duties as assigned.

Patient Service Specialist- Medical Oncology-Full Time

<h3>Job Description</h3>
(NOTE: We NEVER use any sort of AI or automated screening. Every resume, including yours, is read and reviewed by a live human being. You do not need prior medical office experience to be successful here, but you need to be an exceptional, hard-working, professional applicant.)
 
Administrative Assistant or Medical Assistant
MedNorthwest is a primary care internal medicine practice located on First Hill in Seattle next to Swedish Medical Center and Virginia Mason. We operate on the concierge model and provide an outstanding level of care and service to our patients. We're looking for a great administrative or medical assistant to join our team of seven medical assistants, five physicians, and a nurse practitioner.
 
Our standards for excellence in administrative work and patient care are very high. This is not a boring job and there are tons of things to do in the office. Your role as an MAA (medical administrative assistant) or MA (medical assistant) is to dive in and help with all the administrative tasks of running a medical practice.
 
Duties include:
<ul>
<li>Helping patients with scheduling, medication refills, and referrals.</li>
<li>Responding to emails.</li>
<li>Scanning, faxing, and organizing documents.</li>
<li>Medical transcription (we will train you).</li>
<li>Ordering supplies.</li>
<li>Maintaining the office.</li>
<li>Greeting people when they arrive and building solid relationships with our patients.</li>
</ul>
 
If you only want to work the front office (administrative side) that is great. If you’d like to be trained to become a registered or certified medical assistant and also work the back office (blood draws, shots, vital signs), we can start training you after 1-2 years of employment. You can become a registered or certified medical assistant, but this is optional. If you already have back-office MA skills now, we will put you to work in both the front and back office.
 
Our ideal candidate:
<ul>
<li>Interested in very long-term, stable employment.</li>
<li>Highly motivated. A hard worker with good energy who likes to jump in and get things done.</li>
<li>Great written and oral communication skills.</li>
<li>Very professional demeanor and appearance.</li>
<li>Extremely accurate and very good attention to detail. Quick learner. Someone with excellent focus and concentration, not prone to errors or mistakes. Able to work in a complicated medical environment.</li>
<li>Outstanding customer service and relationship building skills. We have a clientele that requires the highest standards in service and attention.</li>
<li>Near perfect attendance. Minimal issues with absenteeism.</li>
<li>Good typing skills.</li>
<li>A 100% team player who consistently goes above and beyond the minimum, who works hard and gets along extremely well with co-workers.</li>
</ul>
 
Job benefits include:
<ul>
<li>Salary range $30 - $35/hour. If you have little or no prior medical experience, we'll start you at $30/hour with a goal to get you to $35/hour after 2-3 years. If you have extensive experience, we can start you a bit higher. Most employees put in a bit of (but not too much) overtime, and that pushes your paycheck a little higher. Expect to earn around $65,000 minimum your first year and $75,000 after three years.)</li>
<li>Three weeks PTO.</li>
<li>Fully paid parking or transportation allowance.</li>
<li>We pay 100% of your health insurance premiums and contribute to an HSA for you every month.</li>
<li>Salary review and possible increase after 1 year.</li>
<li>401(k) with employer contribution after 1 year.</li>
</ul>
 
A few notes about our hiring process:
<ul>
<li>We do not use any sort of AI or automated screening of resumes. Every single resume, including yours, is reviewed by an actual person.</li>
<li>After we review your resume, if we think you might be a fit for this position, you will be invited to do a one-way video interview where you can briefly record answers to common questions we ask all applicants.</li>
<li>Your application will stand out if you include a short cover letter. Just let us know you did actually review the job description, understand the job requirements, and are interested in the position.</li>
</ul>
 
Check us out here: <a href="http://www.mednorthwest.com" target="_blank">www.mednorthwest.com</a>. Watch some of our videos to get a sense of the very high standards at MedNorthwest.

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