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TITLE:&nbsp; Program of Distinction Administrative Assistant&nbsp;
DEPARTMENT: School of Aquaculture and Aquatic Sciences&nbsp;
REPORTS TO: Chair, School of Aquaculture and Aquatic Sciences&nbsp;
EFFECTIVE DATE: Position will remain open until filled&nbsp;
EMPLOYMENT STATUS:&nbsp; Full-time&nbsp;&nbsp;
EMPLOYMENT CLASSIFICATION:&nbsp; Non-Exempt &nbsp;
PRINCIPAL PURPOSE OF JOB: The Program of Distinction (POD) Administrative Assistant serves as the front desk receptionist for the Aquaculture Research Center.&nbsp; The successful candidate provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
SCOPE OF RESPONSIBILITY: Under the direction of the Program of Distinction Coordinator, performs a variety of administrative and staff support duties for the School of Aquaculture, which requires a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents some of which are of a confidential or sensitive nature.&nbsp;&nbsp;
ESSENTIAL JOB FUNCTIONS:&nbsp;&nbsp;
Serves as the front desk receptionist for the Aquaculture Research Center. Provides administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.&nbsp;
Maintains a calendar of scheduled tours, visits, and/or other similar activities for the Aquaculture Research Center; to include coordinating with other staff to ensure tours, visitor and records are complete and updated. Maintains a sign in log.&nbsp;&nbsp;
Maintains, organizes, and schedules use of conference room.&nbsp;&nbsp;
Assists POD Coordinator in entering requisitions and submitting travel requests and vouchers for faculty, staff, and graduate students.&nbsp;&nbsp;
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports.&nbsp;
Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries. Maintains standing orders for UPS&nbsp;
Maintains and tracks balance of standing order with Staples. Monitors supplies, assesses needs, and submits orders to POD coordinator for placing.&nbsp;&nbsp;
Performs miscellaneous job-related duties as assigned.&nbsp;
QUALIFICATIONS: High school diploma or GED with 1 to 3 years experience directly related to the duties and responsibilities specified.&nbsp;&nbsp;
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;
Receptionist skills.&nbsp;
Ability to create, compose, and edit written materials.&nbsp;
Knowledge of supplies, equipment, and/or services ordering and inventory control.&nbsp;
Ability to communicate effectively, both orally and in writing.&nbsp;
Advanced word processing and/or data entry skills.&nbsp;
Ability to gather and analyze statistical data and generate reports.&nbsp;
Database management skills.&nbsp;
Ability to maintain calendars and schedule appointments.&nbsp;
Records maintenance skills.&nbsp;
Ability to record and transcribe meeting minutes.&nbsp;
Ability to gather data, compile information, and prepare reports.&nbsp;
Ability to analyze and solve problems.&nbsp;
PHYSICAL REQUIREMENTS:&nbsp;&nbsp;
Work is normally performed in a typical interior/office work environment.&nbsp;
No or very limited physical effort is required.&nbsp;
No or very limited exposure to physical risk.&nbsp;
Internal candidates are encouraged to apply.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over the sponsorship of an employment visa

Program of Distinction Administrative Assistant

<h3>Job Description</h3>
Job Description
Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you.
Doeren Mayhew is seeking a Receptionist to join our Houston, TX office. The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).
Responsibilities
<ul>
<li>Act as first point of contact for visitors</li>
<li>Manage multi-line phone system and redirect phone calls to the appropriate individuals</li>
<li>Receive daily mail and packages and distribute mail</li>
<li>Aid in coordination of meetings and conference calls including conference room reservations, sending meeting invitations, etc.</li>
<li>Assist with clerical duties including printing, scanning, filing and faxing documents</li>
<li>Collaborate with all levels of personnel on a variety of administrative tasks, projects and initiatives as needed</li>
<li>Process FedEx and courier packages through their online website</li>
<li>Process USPS outgoing mail and manage the postage account</li>
<li>Order lunch for staff and events, as needed</li>
<li>Upkeep of the Café, refrigerators, microwaves, drinks cooler</li>
<li>Order and restock supplies and snacks</li>
<li>Maintain the firm expense report</li>
<li>Create weekly time reports for supervisors and partners</li>
<li>Obtain and enter new client data</li>
<li>Other duties as assigned</li>
</ul>
Qualifications
<ul>
<li>High school diploma or relevant work experience</li>
<li>Ability to maintain a positive attitude</li>
<li>Excellent communication skills</li>
</ul>
Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law.
"Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Receptionist

<h3>Job Description</h3>
Job Description
We are seeking a professional, friendly, and organized Receptionist to join our legal team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks simultaneously. As the first point of contact for clients and visitors, the&nbsp;Receptionist will play a crucial role in maintaining the firm's professional image and ensuring smooth day-to-day operations.
Key Responsibilities:
<ul>
<li>
Front Desk Management:
<ul>
<li>Greet clients, visitors, and employees with a warm and professional demeanor.</li>
<li>Answer and direct phone calls in a courteous and efficient manner.</li>
<li>Manage incoming and outgoing mail, including courier services.</li>
</ul>
</li>
<li>
Client Interaction:
<ul>
<li>Schedule and confirm appointments.</li>
<li>Assist clients with inquiries and provide general information about the firm.</li>
<li>Maintain confidentiality and security of client information.</li>
</ul>
</li>
<li>
Administrative Support:
<ul>
<li>Prepare, sort, and distribute documents, correspondence, and memos.</li>
<li>Assist with data entry, filing, and maintaining organized records.</li>
<li>Coordinate conference room bookings and set up for meetings.</li>
<li>Support attorneys and staff with miscellaneous tasks and projects.</li>
</ul>
</li>
</ul>

<h3>Job Description</h3>
Job Description
RemX is partnering with a local school in Buffalo, NY to find a friendly and professional&nbsp;Receptionist&nbsp;to support the front office on a temporary basis.
Hours:&nbsp;7:30 am - 4 pm Monday-Friday
Duration: 3-4 months
Pay:&nbsp;$20/hr&nbsp;
Responsibilities:
<ul>
<li>Greet students, staff, parents, and visitors in a welcoming and professional manner</li>
<li>Answer and direct incoming phone calls</li>
<li>Manage front desk operations and visitor sign-in</li>
<li>Provide general administrative support to school staff</li>
<li>Handle basic data entry, filing, and document distribution</li>
<li>Assist with day-to-day front office needs in a fast-paced school environment</li>
</ul>
Qualifications: 
<ul>
<li>Previous receptionist or front desk experience preferred</li>
<li>Strong communication and customer service skills</li>
<li>Comfortable handling a high volume of visitors and calls</li>
<li>Proficient with basic computer systems and office equipment</li>
<li>Reliable, organized, and professional</li>
</ul>

<h3>Job Description</h3>
Job Description
Role and Responsibilities
Primarily responsible for performing a variety of front desk and administrative and clerical tasks. Responsibilities include, but are not limited to, greeting, welcoming, and directing visitors, screening and forwarding incoming phone calls, receiving and sorting daily mail, filing, and prepares sales quotes and contracts.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare sales quotes and contracts using Microsoft Word.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare labels using templates on Microsoft Word and/or Excel.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer and screen incoming phone calls.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Forward phone calls to the appropriate extension.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Take&nbsp;messages.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Create vendor files for filing accounts payable.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Sort income mail.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepare outgoing mail.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Filing unpaid and paid service and accounts payable separately.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Attach service payments to original invoice and file with paid service invoices.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Reconcile vendor statements with unpaid accounts payable.
Other duties as assigned.
Qualifications and Education Requirements
High school diploma or GED required. Must be computer literate and be able to type. Microsoft Office experience is required.
Preferred Skills
Detail oriented. Organized. A team player. QuickBooks experience is preferred.
Company DescriptionCommercial refrigeration sales and service 
<h3>Company Description</h3>
Commercial refrigeration sales and service

<h3>Job Description</h3>
Job Description
Receptionist
THIS IS A PART-TIME POSITION&nbsp;
As the first point of contact for our company, the receptionist plays a crucial role in creating a positive and welcoming experience for visitors and employees.
The Perks of Working with Us
<ul>
<li>
Competitive pay plus comprehensive benefits (available day one of your first full month of employment)
</li>
<li>
Generous PTO package, including your birthday as a paid holiday!&nbsp;
</li>
<li>
Medical, dental and vision insurance
</li>
<li>
401k with company match
</li>
<li>
Employee assistance program
</li>
</ul>
Top Reasons to Work with Us&nbsp;
<ul>
<li>
Family-owned and operated management company
</li>
<li>
Team approach to work
</li>
<li>
Smaller by design – Vantage Point is not a big national chain and that means more corporate involvement and support of the team
</li>
<li>
Make a difference in the lives of those who live with us
</li>
</ul>
Description of responsibilities:
<ul>
<li>
Greet and welcome residents, family members and guests in a friendly and professional manner
</li>
<li>
Direct residents, family members and guests to the appropriate person or department
</li>
<li>
Answer and screen phone calls, take messages and transfer calls as needed
</li>
<li>
Manager and update visitor log
</li>
<li>
Manage and schedule appointments
</li>
<li>
Receive, sort, and distribute mail, packages, and deliveries
</li>
<li>
Maintain a clean and organized reception area
</li>
<li>
Perform basic clerical tasks
</li>
<li>
Respond to inquires in a timely and professional manner
</li>
<li>
Handle complaints and escalate issues as needed
</li>
<li>
Provide excellent customer service
</li>
<li>
Perform other duties as assigned
</li>
</ul>
Required experience:
<ul>
<li>
High School Diploma/GED
</li>
<li>
Minimum one (1) year customer service experience
</li>
<li>
Knowledge of senior living or long-term care environment a plus
</li>
</ul>
Required skills:&nbsp;
<ul>
<li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
</li>
<li>
Experience with telephone systems
</li>
<li>
Excellent communication skills, both written and verbal
</li>
<li>
Strong organizational and time management skills
</li>
<li>
Ability to multitask and prioritize tasks effectively
</li>
<li>
Professional appearance and demeanor
</li>
<li>
Ability to work independently and as part of a team
</li>
</ul>
Who Is Vantage Point Retirement Living?
Headquartered in Exton, Pennsylvania, Vantage Point Retirement Living is a senior living development and management company that has been ensuring area seniors enjoy vibrant, carefree, and healthy lifestyles since 1995. Widely recognized for our hands-on, personal involvement, we have decades of experience creating incredible communities. We are a local family-run organization backed by big-business experience, but regionally focused. Our family-oriented company is invested in our senior living communities because we live here, too. We do senior living…better. And it all starts with our team.
VP Advantage Services LLC/ Vantage Point Retirement Living is an equal opportunity employer, and all qualified applicants will receive consideration for employmentwithout regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Our company’s philosophy is our commitment to non-discriminatory practices for our residents, staff, and business partners. Through our cultural awareness, we celebrate the diversity of residents and staff by supporting various celebrations, history, and means of acknowledgment of all cultures we serve.

<h3>Job Description</h3>
Job DescriptionCompany Description 
About Us At Entertainment Travel Associates, we specialize in providing exceptional travel experiences tailored to our clients’ unique needs. Our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion.
Job Description 
Introduction We’re seeking a welcoming Receptionist to create great first impressions and support daily front-area activities. This role suits someone who enjoys organization and face-to-face interaction.
Responsibilities
<ul>
<li>
Greet visitors warmly and guide them appropriately.
</li>
<li>
Maintain an organized and professional front area.
</li>
<li>
Support daily coordination with team members.
</li>
<li>
Assist during busy periods to keep operations running smoothly.
</li>
<li>
Represent the company with a positive, polished presence.
</li>
</ul>
Desired Profile
<ul>
<li>
Friendly, professional, and approachable.
</li>
<li>
Strong interpersonal skills.
</li>
<li>
Organized and dependable.
</li>
<li>
Motivated to grow.
</li>
</ul>
Apply today and be the welcoming face of our team.
Qualifications 
<ul>
<li>
Training and ongoing guidance.
</li>
<li>
A friendly, team-driven environment.
</li>
<li>
Growth opportunities within the organization.
</li>
<li>
Recognition for reliability and performance.
</li>
</ul>
 Additional Information 
<ul>
<li>
Competitive salary with opportunities for performance-based incentives.
</li>
<li>
Opportunities for career growth and advancement within the company.
</li>
<li>
A dynamic, supportive work environment.
</li>
<li>
Comprehensive benefits package, including health, dental, and vision insurance.
</li>
<li>
Generous paid time off and holiday leave.
</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a dedicated Receptionist to join our team on a contract basis in Paterson, New Jersey. In this role, you will act as the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position requires strong organizational skills and the ability to handle multiple phone lines efficiently. Responsibilities: • Greet and assist visitors upon arrival, ensuring a welcoming and attentive experience. • Manage incoming calls using a switchboard system with 1-10 phone lines, directing inquiries to the appropriate departments. • Maintain a clean and organized reception area to create a positive first impression. • Coordinate with internal teams to ensure messages and communications are relayed accurately and promptly. • Handle administrative tasks such as scheduling appointments, managing calendars, and maintaining records. • Monitor office supplies and coordinate replenishment as needed. • Provide information and assistance to callers and visitors regarding company services or procedures. • Support other departments with clerical tasks when necessary. • Ensure adherence to company policies and procedures while handling sensitive information.• Minimum of 1 year of experience in a receptionist or similar role. • Proficiency in managing switchboard systems with 1-10 phone lines. • Strong organizational and multitasking abilities. • Excellent communication skills, both verbal and written. • Ability to remain detail oriented in high-pressure situations. • Familiarity with basic administrative tools and software. • High attention to detail and accuracy. • Commitment to providing exceptional customer service.

<h3>Job Description</h3>
Job Description
Receptionist 
We offer competitive salary, full benefits package, Paid Time Off, and opportunities for professional growth.
Required Hours: 5am-1pm
Pinnacle Treatment Centers is a growing leader in addiction treatment services. We provide care across the nation touching the lives of more than 35,000 patients daily.
Our mission is to remove all barriers to recovery and transform individuals, families, and communities with treatment that works.
Our employees believe we are creating a better world where lives and communities are made whole again through comprehensive treatment.
As a Receptionist, you play a direct role in saving the lives of our patients each day by serving our residents in a safe environment promoting long-term recovery. You will partner with the Executive Director to establish and maintain a therapeutic environment and routine for our residents.
Requirements:
<ul>
<li>Hs diploma/GED or verifiable work experience in lieu of education</li>
<li>Associate degree preferred</li>
<li>1-3 years’ experience in office setting; experience in medical field a plus.</li>
<li>Must have exceptional customer service skills</li>
<li>Must have exceptional computer skills</li>
</ul>
Responsibilities:
<ul>
<li>Candidate must be comfortable observing urine samples, test onsite and/or package for laboratory. </li>
<li>Welcomes visitors/patients by greeting them in person or on the telephone, answering or referring inquiries.</li>
<li>Responsible for cash collection and daily balancing.</li>
<li>Responsible for all clerical functions, including typing, filing, mail/correspondence flow, electronic organization of files, etc.</li>
<li>Responsible for daily phone coverage functions.</li>
<li>Maintain security by following procedures, monitoring logbook, checking in visitors, etc.</li>
<li>Coordinate appointments for clients and staff.</li>
<li>Communicate all relevant information to supervisory staff regarding clients and the facility.</li>
<li>Manage Accounts Receivable/Accounts payable/deposits.</li>
<li>Maintain a safe and clean reception area by complying with procedures, rules, and regulations.</li>
</ul>
Benefits:
<ul>
<li>18 days PTO (Paid Time Off)</li>
<li>401k with company match</li>
<li>Company sponsored ongoing training and certification opportunities.</li>
<li>Full comprehensive benefits package including medical, dental, vision, short term disability, long term disability and accident insurance.</li>
<li>Substance Use Disorder Treatment and Recovery Loan Repayment Program (STAR LRP)</li>
<li>Discounted tuition and scholarships through Capella University</li>
</ul>
Join our team. Join our mission.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in New York, New York. This short-term position requires someone with exceptional communication skills, strong organizational abilities, and the capability to handle front desk responsibilities in a fast-paced environment. The role involves providing a welcoming experience for visitors and supporting daily administrative tasks. Responsibilities: • Welcome and assist visitors, ensuring they are directed to the appropriate person or location. • Handle incoming and outgoing packages, coordinating with couriers as necessary. • Maintain accurate visitor logs and distribute security badges as required. • Manage the scheduling and upkeep of the boardroom, including equipment setup. • Provide general administrative support, such as typing, filing, photocopying, and preparing mailers. • Ensure the reception area remains organized and detail-oriented at all times. • Collaborate with the Workplace Experience Manager to address reactive needs as they arise. • Communicate effectively with clients and team members to ensure smooth operations. • Uphold confidentiality while handling sensitive information. • Follow workplace policies regarding meal breaks and dress attire.• Outstanding verbal and written communication skills. • Proven ability to multitask and deliver exceptional customer service. • Strong interpersonal skills with a detail-oriented approach. • Self-motivated and capable of working independently while managing time effectively. • Proficiency in using Microsoft Word, Excel, and PowerPoint. • Experience with CMMS, Concur, Kronos Timekeeping System, or other management systems is a plus. • High school diploma or equivalent is required. • Ability to maintain confidentiality and ensure information is well-organized.

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