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The Juilliard School is seeking a full-time Executive Legal Administrator in the Office of the General Counsel. The Executive Legal Administrator will report to the Vice President and General Counsel.&nbsp;
The salary for this role is $58,500-$60,000.
Working at Juilliard
Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.
Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.
We encourage you to read more about how we achieve our mission on our website, juilliard.edu.&nbsp;
Role Responsibilities:
Provide executive support to the Vice President and General Counsel and the Associate General Counsel on matters relating to the chief obligations and mandates of the Office of Legal Counsel.&nbsp;Such duties include:&nbsp;
<ul>
<li>Assisting with the prioritization of tasks and strategies&nbsp;</li>
<li>Identifying and providing recommendations on legal and compliance operations</li>
<li>Managing the contracts process including submitting contracts for the General Counsel’s review, ensuring final execution by the proper signatories, obtaining proper certificates of insurance from vendors, issuing new vendor packages and tax exemption certificates, tracking the opening and expiration dates of contracts, and managing the integration of the contracts in the school’s operations&nbsp;</li>
<li>Managing special projects related to business operations</li>
<li>Interfacing with clientele, outside counsel, courts, and government agencies</li>
<li>Building and maintaining databases and files; organize and track cases and other matters; arrange for service of process; prepare, edit, and disseminate written communication to handle applications, agreements, licenses, and permits&nbsp;</li>
<li>Carrying out major assignments related to legal and factual research; prepare written reports as requested; prepare correspondence and court documents for filing</li>
<li>Managing office operations including daily management of workflow; streamlining work, and&nbsp;identifying and resolving workflow problems; using technology to improve office functions</li>
<li>Coordinating and prioritizing schedules and internal and outside obligations; arranging meetings and conferences, handling communication and travel arrangements, and processing related documentation</li>
<li>Responding to inquiries on behalf of the General Counsel and following up on communications originating from the executives’ offices or department</li>
<li>Performing other functions as assigned&nbsp;</li>
</ul>
Minimum Requirements:
<ul>
<li>Bachelor’s Degree&nbsp;</li>
<li>2-4 years of relevant experience in a university, government agency, nonprofit,&nbsp;or law office, or equivalent combination of education and experience.&nbsp;</li>
<li>Experience working independently and exercising discretion in carrying out duties.&nbsp;</li>
<li>Ability to establish and develop relationships with clientele, outside counsel, government agencies, and other entities.&nbsp;</li>
<li>Experience in handling confidential information. Highly proficient communication, writing, editing, research, and analysis skills necessary.&nbsp;</li>
<li>Ability to organize, prioritize, and carry out detailed procedures in a fast-paced work environment with shifting priorities.&nbsp;</li>
<li>Knowledge and experience in managing an office.&nbsp;</li>
<li>Relevant computer knowledge and experience, including proficiency with Microsoft Word, Excel, and Power Point software.&nbsp;Must be willing to learn and work with new computer programs and electronic technology.&nbsp;</li>
</ul>
Why Work for Juilliard?
<ul>
<li>All Juilliard performances are free to Juilliard employees</li>
<li>We’re part of the Lincoln Center campus, with significant discounts on day-of tickets to many of our partner organizations</li>
<li>Contribution to your 403(b) after 2 years of eligible employment</li>
<li>Generous days-off policy, plus winter break and summer Fridays</li>
<li>A culture of excellence, best practice, and employee engagement with like-minded colleagues</li>
</ul>
Nondiscrimination Policy:
The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.

Executive Legal Administrator

Associate, Business Associate sought by BofA Securities, Inc. to develop, grow, &amp; maintain the assigned client relationships, incl. U.S subsidiaries of Chinese companies, through coordination of regular client pitching, working closely with global &amp; regional corporate banking teams &amp; product partners. Drive a primary product set which includes credit &amp; risk mgmnt, cash mgmnt, liquidity, &amp; treasury (incl. sweeping &amp; pooling structures), trade solutions, debt capital raising, leasing, &amp; global markets/hedging. Remote work may be permitted w/in a commutable distance from the worksite. Reqs: Bach. or equiv. &amp; 2 yrs exp. in: Preparing financial, industry, &amp; competitor analysis to support decision-making &amp; strategic initiatives; Analyzing business performance &amp; revenue opportunities, enabling informed planning. Analyzing business performance &amp; revenue opportunities, enabling informed planning. 10% travel required, as necessary. Salary: $200,000 to $210,000/yr. Job Site: New York, NY. Req#25042326. If interested apply online at <a href="www.bankofamerica.com/careers">www.bankofamerica.com/careers</a> or email your resume to <a href="mailto:bofajobs@bofa.com" target="_blank">bofajobs@bofa.com</a> &amp; reference the job title of the role &amp; requisition number. No phone calls. EOE.

Associate, Business Associate

Mid-level Associate (Environmental, ESG, Energy and EHS Corporate Transactions, Americas M&amp;A) (White &amp; Case LLP, New York, NY)
Advise clients on environmental, social and corporate governance (ESG) matters, energy and energy transition projects, and environmental, health and safety (EHS) regulatory compliance issues. Conduct transaction-specific due diligence of environmental liabilities in various transaction structures, including mergers and acquisitions (private equity and corporate), traditional and sustainability-linked financings, real estate deals, and public offerings. Research, draft, and negotiate environmental provisions and environmental disclosures for transaction and financing agreements and regulatory filings, including for Carbon Removal Unit purchases, and construction financing/loans, asset purchases, credit agreements, professional services agreements, membership interest/partnership interest purchases and Sales, stock/share/securities/equity purchase agreements, and business combination agreements, EPC agreements, O&amp;M contracts, and other construction-related legal instruments. Analyze environmental impact assessments and prepare deal-related documents required under the National Environmental Policy Act (NEPA) and similar state laws. Assist domestic and international clients on environmental, energy, and environmental, health &amp; safety related considerations arising from / related to corporate establishment, registration, governance, and liquidation, including complex transactions, disputes, and advisory matters. Research and advise clients on environmental regulatory requirements, including compliance with permits for air, water, waste, and hazardous materials under key regulations such as the Clean Air Act, Clean Water Act, RCRA, CERCLA, TSCA, and NEPA. Present findings on federal and state laws and proposed regulations related to environmental aspects of transactions. Support the planning, execution, and completion of M&amp;A transactions with focus on value, risk management, quality, and timing, particularly concerning environmental matters. Analyze corporate health and environmental liabilities of businesses prior to acquisition by clients. Provide analyses based on civil law and common law legal systems including Canadian, LATAM and French-speaking African regions. Conduct internal team discussions and allocate workstreams to junior associates at outset of matters, delegate draft ancillary documents or agreements, effectively follow up on delegation, and ensure successful end-product. Coordinate with environmental engineers and consultants on domestic transactions. Telecommuting may be permitted up to 1 day per week. When not telecommuting, must report to White &amp; Case LLP at 1221 Avenue of the Americas, New York, NY 10020. Salary: $310,000-$390,000 per year.
Minimum Requirements: J.D., LL.M., or U.S. equivalent in law plus at least 3 years of professional experience as an Attorney, Associate, Law Clerk, or related occupation/position/title providing legal advice to corporate clients regarding mergers &amp; acquisitions at an international law firm with focus on environmental, social and corporate governance (ESG), energy transition, and environmental, health and safety (EHS) matters. Must be admitted to the New York State Bar.
Must also have experience with the following special skills: 3 years of professional experience in the environmental sector, ensuring compliance with environmental regulations such as the Clean Air Act, Clean Water Act, RCRA, CERCLA, TSCA, and NEPA (including permits issued thereunder), environmental liability management, transactional support, particularly in cross-border matters, ESG, climate change, sustainability, and EHS regulations and developments; 3 years of professional experience managing environmental due diligence processes, including drafting due diligence memoranda, leading environmental due diligence calls, and drafting detailed environmental diligence reports (covering assessments of environmental site conditions, permit compliance under regulations such as the Clean Air Act, Clean Water Act, RCRA, CERCLA, TSCA, and NEPA, and remediation and investigation obligations), including drafting and negotiating Engineering, Procurement, and Construction (EPC) Agreements, Environmental Disclosure Schedules, Exploration Concession Agreements, Merger Agreements, Option Agreements, Production Concession Agreements, Remediation Agreements, Risk Assessments, Asset Purchase Agreements; handling regulatory compliance and SEC filings; and conducting comprehensive document review; 3 years of professional experience on financing within the oil and gas transactions and energy sectors, including conventional and renewable asset portfolios, focusing on environmental aspects of project development, deployment, and financing; 3 years of professional experience in the environmental, health, and safety legal sector; and 3 years of professional experience monitoring, interpreting, and analyzing industry M&amp;A trends, regulatory changes, financials, and landmark deal considerations to identify strategic considerations and provide legal guidance related to M&amp;A transactions, corporate finance transactions, joint ventures, private equity transactions, and strategic partnerships.
Please submit resume online at: <a href="https://www.whitecase.com" target="_blank">https://www.whitecase.com</a> or via email to <a href="mailto:lateralrecruiting@whitecase.com" target="_blank">lateralrecruiting@whitecase.com</a>. Must specify Ad Code TGEK. &nbsp;

Mid-level Associate (Environmental, ESG, Energy and EHS Corporate Transactions, Americas M&A)

Application Developer, IBM Corporation, Armonk, NY and various unanticipated client sites throughout the US (Up to 40% telecommuting permitted): Design, develop, and maintain day-today delivery. Understand the requirement, prepare high-level design documents, facilitate and own development and unit/functional/system testing. Provide training and mentoring to new entrants in the team. Work on performance engineering of the enterprise software architecture, and provide functional guidance, advice, and training to other application developers. Collaborate with client's business and technical partners to identify and scope the opportunities, outline potential value and ROI (Return on Investment), identify risks, benefits, and constraints. Create API's using Micro Service Architecture and adhere to the API design standards such as breaking and non-breaking versions, resource naming, ubiquitous fields, developer documentation, error handling, PII data handling, notifying API consumers, caching, content negotiation, pagination during the implementation. Perform code fixes, unit testing, and provide system testing support, User Acceptance Testing support, and deployment support for application defects. Perform the role of onsite coordinator, communicate with the offshore team, and assist the team in technical and functional aspects of the CART applications area. Engage in architectural discussions and lead the team's tasks. Provide technical and functional support across modules. Attend meetings with the client along with other On-site team members, create and maintain issue tracker for the process related issues, provide measures enhancing the existing approach to increase productivity. Retrofit and reapply the Delta Airline customizations as part of Java, Cloud technology and technical integration per defined schedules using the company and client's maintenance processes. Communicate with teams to support day-to-day tasks using company and client's process communication plans and communicate with clients in understanding their issues, enhancement, and customization needs. Utilize: JAVA/J2EE, Microservices, Spring, Spring boot, Hibernate, Webservices, and Typescript. Required: Master's degree or equivalent in Computer Science, Information Technology, Electronic Engineering or related (employer will accept a Bachelor's degree plus five (5) years of progressive experience in lieu of a Master's degree) and one (1) year of experience as a Senior System Analyst or related. One (1) year of experience must include utilizing JAVA/J2EE, Microservices, Spring, Spring boot, Hibernate, Webservices, and Typescript. $189592 to $239592 per year. Please send resumes to <a href="mailto:recruitad@us.ibm.com" target="_blank">recruitad@us.ibm.com</a>. Applicants must reference SN147 in the subject line.

Application Developer

<h3>Job Description</h3>
Supports renewable energy project teams (solar, wind, battery storage) by managing permitting, compliance, and legal documentation. Functions in a paralegal-style capacity to keep projects legally sound, audit-ready, and on schedule while liaising with internal and external stakeholders.
 
Qualifications:
<ul>
<li>2–5 years of permitting, compliance, or project administration experience (renewable energy or construction preferred).</li>
<li>Strong organizational and multitasking skills; proficiency with Microsoft Office and document management systems.</li>
<li>Legal/paralegal background and experience with AHJs/utilities/environmental permitting highly preferred.</li>
</ul>
 
Key Highlights:
<ul>
<li>Manage contracts, permits, and lien waivers across multiple jurisdictions.</li>
<li>Prepare submittals, track timelines, and coordinate with regulatory authorities and permitting agencies.</li>
<li>Review contracts/documentation to ensure legal and regulatory compliance.</li>
<li>Maintain centralized filing systems and provide timely reporting on permit statuses.</li>
<li>Collaborate with legal, engineering, and project management teams to resolve compliance issues.</li>
</ul>

Permit Coordinator

<h3>Job Description</h3>
Job Description
M and M Heating, Cooling, Plumbing and Electrical is seeking a detail-oriented Permit Coordinator to join our team. This position plays a key administrative role in ensuring smooth coordination between city offices, inspectors, and our internal teams for HVAC and plumbing installations. The primary focus is on pulling permits, scheduling and attending inspections when needed, and supporting project documentation. This position is part-time and in-office. 
Key Responsibilities:
<ul>
<li>
Pull and Track Permits: Submit permit applications and coordinate with city and municipal offices to obtain necessary HVAC and plumbing permits.
</li>
<li>
Communication: Serve as a liaison between city inspectors, clients, technicians, and company management to ensure all parties are informed and aligned.
</li>
<li>
Clerical Support: Assist with administrative tasks related to inspections and installations, such as scanning, filing, data entry, and job tracking.
</li>
<li>
Inspection Coordination: Schedule inspections, meet with City Inspectors on residential job sites, and ensure all required documentation is in order.
</li>
<li>
Document Management: Maintain accurate permit records, inspection reports, and project updates using digital tools such as email, iPad, and mobile devices.
</li>
<li>
Occasional Field Support: Deliver permits, paperwork, or small parts to job sites when needed.
</li>
<li>
Job Site Documentation: Take detailed notes and photos of installation areas using an iPad and ServiceTitan software; ensure accurate job records.
</li>
<li>Compliance: Follow company procedures and safety guidelines; ensure all work aligns with municipal codes and company standards.</li>
</ul>
Qualifications:
<ul>
<li>
Strong organizational and administrative skills; high attention to detail.
</li>
<li>
Excellent written and verbal communication skills.
</li>
<li>
Comfortable working independently and managing multiple priorities.
</li>
<li>
Proficient with mobile devices, iPads, email, and basic office software.
</li>
<li>
Familiarity with HVAC/plumbing terminology or municipal permitting processes is a plus.
</li>
<li>
Valid driver’s license required.
</li>
<li>
Ability to lift up to 25 lbs and spend time on job sites as needed.
</li>
</ul>
Benefits:
<ul>
<li>
Company-provided phone and digital tools.
</li>
<li>
Training and development opportunities.
</li>
<li>
Supportive and team-oriented company culture.
</li>
</ul>
#MNMP
Pay Range$18—$20 USD
About M and M:
M and M Heating, Cooling, Plumbing and Electrical, has been servicing the Longmont, Colorado and surrounding communities since 1998. We are a family-owned and operated business where providing excellent service to our customers is a must. With many years of experience in the HVAC field, talented employees and a world class training program, we are the premier destination those seeking a career in HVAC and Plumbing.
We are an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.
Privacy Policy

<h3>Job Description</h3>
Job Opportunity:
Coastal Engineering Associates, Inc., (COASTAL) established in 1958, is a multi-disciplined firm providing Surveying, Engineering, Planning, Environmental and Construction Management Services in the four-county region of Hernando, Citrus, Sumter, and Pasco Counties. COASTAL is located in Brooksville, FL.&nbsp;COASTAL is seeking a highly organized, motivated individual for full-time employment as a Permit Coordinator and Administrative Assistant in our Main Office located in Brooksville, FL.
Job Summary: 
Assist Project Managers and Engineering Staff with coordinating, completing, and filing permit applications, performing land development, and building code research, bid proposal generation, coordinating with multiple government agencies, coordinating meetings, preparation of permit schedules, management of permit responses, post permit assistance including tracking shop drawing submittals, bid questions, and requests for information from contractors.
 
Prior permitting experience in the City of Brooksville, Hernando County, Pasco County, Citrus County, Sumter County, SWFWMD (Southwest Florida Water Management District), FDOT (Florida Department of Transportation), FDEP (Florida Department of Environmental Protection), and/or other government entities is preferred.
 
Additional Duties and Responsibilities may include:
·&nbsp;Coordinates and provides office management and administrative services.
·&nbsp;Assist with the organization of both the digital and hardcopy filing systems.
·&nbsp;Scanning of documents into an electronic filing system for long-term archival and retrieval.
·&nbsp;&nbsp;Become familiar with the existing filing system and identify any potential opportunities for improvements or adjustments.
·&nbsp;Coordinates directly with clients and potential clients.
·&nbsp;General administrative duties as assigned (i.e., binding reports and submittal packages, deliveries, job site visits, etc.).
Job Requirements:
·&nbsp;Valid driver’s license.
·&nbsp;2+ years of experience in an office environment preferred, but not required.
·&nbsp;Knowledge of filing systems.
·&nbsp;MUST have strong computer skills.&nbsp;Proficient in Microsoft Office programs.
·&nbsp;Keen attention to detail and a commitment to accuracy.
·&nbsp;Excellent organizational abilities.
·&nbsp;Time management skills and ability to thrive in a fast-paced work environment.
·&nbsp;Willingness to follow directions and carry out company processes.
·&nbsp;&nbsp;Interpersonal communication skills to successfully collaborate with staff members and interface with clients.
·&nbsp;&nbsp;Ability to work independently and as part of a team.
 
Minimum starting hourly rate is $22.00 per hour plus company benefits based on employee experience, references, and related knowledge of job responsibilities.&nbsp;COASTAL offers a health insurance plan, retirement savings plan, a profit-sharing 401k program and a company bonus plan for qualified employees; base work hours Monday through Friday, 8:00 a.m. to 5:00 p.m.
 
If you are experienced in your chosen field and would like work in an interesting environment with talented professionals and an energetic support staff; send your resume to COASTAL via Lindsay Ollier at <a href="mailto:Lollier@coastal-engineering.com" target="_blank">Lollier@coastal-engineering.com</a> for positive consideration.
 
Contact Information:
Coastal Engineering Associates, Inc.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Lindsay Ollier
966 Candlelight Boulevard, Brooksville, Florida 34601&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
(352) 796-9423; Fax: (352) 799-8359
E-mail: <a href="mailto:Lollier@coastal-engineering.com" target="_blank">Lollier@coastal-engineering.com</a>
Website: <a href="http://www.coastal-engineering.com" target="_blank">www.coastal-engineering.com</a>

<h3>Job Description</h3>
Job Description
At PEARCE, we've got a career for you!
Join the nation's leading independent service provider for critical telecommunication and renewable energy infrastructure. We are the premier independent service provider for our nation's critical infrastructure. With over 2,500 team members nationwide, Pearce delivers comprehensive engineering, maintenance, repair, and repowering solutions, ensuring the seamless operation of our nation's wireless and wireline telecom, commercial and utility-scale solar and wind projects, EV charging stations, as well as large-scale power generation, critical power and energy storage assets.
Your Impact
The Permit Coordinator is responsible for obtaining all necessary encroachment and construction permits for various telecom and utility projects.  The Permit Coordinator will work with various jurisdictions, customers and their vendors, and internal teams to ensure the timely submittal and acquisition of permits.  The Permit Coordinator will work with all required local, state, and federal jurisdictions to resolve any conflicts and will track multiple concurrent permit submittals. They are responsible for owning the permit schedule per job from start to finish to ensure SLAs are met.
Core Responsibilities
<ul>
<li>Permit kickoff meeting with jurisdictions</li>
<li>Completing jurisdictional conformance checks</li>
<li>Accountable for ensuring SLAs and schedules are met</li>
<li>Own the permitting process on behalf of the customer(s) by ensuring all permits are identified, design vendors are coordinated, and all stakeholders informed of the status</li>
<li>Identify and resolve conflicting permitting requirements when dealing with multiple jurisdictions</li>
<li>Access various databases that provide engineering and facility assignment records</li>
<li>Work with the permit team to resolve permit escalation and mitigations in a timely</li>
</ul>
Depending on business and client needs, specific duties may vary or evolve over time.
Core Experience
<ul>
<li>Understanding of OSP Telecommunications terminology</li>
<li>Demonstrate accuracy and thoroughness and look for ways to improve and promote quality</li>
<li>Listens and gets clarification; responds well to questions; participates in meetings</li>
<li>Follows policies and procedures, completes administrative tasks correctly and on time, and supports the organization's goals and values</li>
<li>Demonstrates accuracy and thoroughness, looks for ways to improve and promote quality, and monitors own work to ensure quality</li>
<li>Meets permitting KPI standards</li>
<li>High School Diploma or GED required</li>
<li>1+ years of college/ technical school or six months related experience and/or training</li>
<li>Experience working with permitting agencies and experience with OSP telecom and/or utility builds</li>
<li>Familiar with the process of acquiring encroachment, excavation, and traffic control permits</li>
<li>Ability to travel up to 20% of the time, travel may be required by air or vehicle</li>
<li>Must have a valid driver's license and an acceptable driving record</li>
<li>Able to drive to permitting agencies' locations daily</li>
<li>Detail-oriented and able to maintain internal and customer tracking systems</li>
</ul>
At Pearce, we are committed to fair and transparent pay practices. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.
In addition to wages, employees may also be eligible for performance and referral bonuses, production incentives, tool/equipment and fuel stipends, company vehicle, per diem or other applicable compensation. We also offer all full-time employees a comprehensive benefits package includinghealth and life insurance, 401k with employer match, paid time off, tuition reimbursement, and professional development courses.
This pay range reflects our commitment to pay equity and compliance with state and federal pay transparency laws. If you have questions about compensation, we encourage open discussions during the hiring process.
Base Pay Range$24—$29 USD
What We Offer
Pearce offers a family-friendly and innovative culture with opportunities for growth, competitive compensation, comprehensive health benefits including medical, dental and vision insurance, flexible spending accounts, HSA option. To help you recharge, we have paid vacation and paid holidays. For your future, we offer a company-matching 401(k) Retirement, Life Insurance, Tuition reimbursement, and professional development training. To help you be successful at work, as required for the role, we will provide a company vehicle, phone, laptop, or tablet along with all necessary tools and safety equipment.
At PEARCE, we are an equal opportunity employer dedicated to cultivating an inclusive environment that empowers employees to excel and make a meaningful impact, providing a dynamic space for field technicians, service specialists, and corporate professionals to flourish and propel their careers forward within our nationwide presence and expansive service offerings.
Learn more about us at <a href="http://www.Pearce-Services.com" target="_blank">www.Pearce-Services.com</a>!

<h3>Job Description</h3>
Job Description
M and M Heating, Cooling, Plumbing and Electrical is seeking a detail-oriented Permit Coordinator to join our team. This position plays a key administrative role in ensuring smooth coordination between city offices, inspectors, and our internal teams for HVAC and plumbing installations. The primary focus is on pulling permits, scheduling and attending inspections when needed, and supporting project documentation. This position is part-time and in-office. 
Key Responsibilities:
<ul>
<li>
Pull and Track Permits: Submit permit applications and coordinate with city and municipal offices to obtain necessary HVAC and plumbing permits.
</li>
<li>
Communication: Serve as a liaison between city inspectors, clients, technicians, and company management to ensure all parties are informed and aligned.
</li>
<li>
Clerical Support: Assist with administrative tasks related to inspections and installations, such as scanning, filing, data entry, and job tracking.
</li>
<li>
Inspection Coordination: Schedule inspections, meet with City Inspectors on residential job sites, and ensure all required documentation is in order.
</li>
<li>
Document Management: Maintain accurate permit records, inspection reports, and project updates using digital tools such as email, iPad, and mobile devices.
</li>
<li>
Occasional Field Support: Deliver permits, paperwork, or small parts to job sites when needed.
</li>
<li>
Job Site Documentation: Take detailed notes and photos of installation areas using an iPad and ServiceTitan software; ensure accurate job records.
</li>
<li>Compliance: Follow company procedures and safety guidelines; ensure all work aligns with municipal codes and company standards.</li>
</ul>
Qualifications:
<ul>
<li>
Strong organizational and administrative skills; high attention to detail.
</li>
<li>
Excellent written and verbal communication skills.
</li>
<li>
Comfortable working independently and managing multiple priorities.
</li>
<li>
Proficient with mobile devices, iPads, email, and basic office software.
</li>
<li>
Familiarity with HVAC/plumbing terminology or municipal permitting processes is a plus.
</li>
<li>
Valid driver's license required.
</li>
<li>
Ability to lift up to 25 lbs and spend time on job sites as needed.
</li>
</ul>
Benefits:
<ul>
<li>
Company-provided phone and digital tools.
</li>
<li>
Training and development opportunities.
</li>
<li>
Supportive and team-oriented company culture.
</li>
</ul>
#MNMP
Pay Range$18—$20 USD
About M and M:
M and M Heating, Cooling, Plumbing and Electrical, has been servicing the Longmont, Colorado and surrounding communities since 1998. We are a family-owned and operated business where providing excellent service to our customers is a must. With many years of experience in the HVAC field, talented employees and a world class training program, we are the premier destination those seeking a career in HVAC and Plumbing.
We are an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.
Privacy Policy

<h3>Job Description</h3>
Job DescriptionPosition Summary:
The Administrative Permit Coordinator plays a critical role in supporting construction projects by managing the permitting process from start to finish. This position ensures that all necessary permits are obtained in a timely manner, maintains accurate records, and communicates effectively with municipalities, contractors, and internal teams to keep projects on track.
Key Responsibilities:
<ul>
<li>Permit Management:
<ul>
<li>Prepare and submit permit applications to local, state, and federal agencies.</li>
<li>Track the status of permit applications and follow up to ensure timely approvals.</li>
<li>Maintain a comprehensive database of all permits, including expiration dates and renewal requirements.</li>
</ul>
</li>
<li>Documentation &amp; Compliance:
<ul>
<li>Ensure all documentation complies with regulatory requirements and company standards.</li>
<li>Coordinate with architects, engineers, and project managers to gather necessary documentation.</li>
<li>Review plans and applications for completeness and accuracy before submission.</li>
</ul>
</li>
<li>Communication &amp; Coordination:
<ul>
<li>Serve as the primary point of contact between the company and permitting authorities.</li>
<li>Liaise with city officials, inspectors, and other stakeholders to resolve issues or expedite approvals.</li>
<li>Provide regular updates to project teams regarding permit status and potential delays.</li>
</ul>
</li>
<li>Administrative Support:
<ul>
<li>Organize and maintain digital and physical files related to permitting.</li>
<li>Assist with scheduling inspections and coordinating with field teams.</li>
<li>Prepare reports and summaries for management on permitting activities.</li>
</ul>
</li>
</ul>
Pay and Benefits
The pay range for this position is $25.00 - $29.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rancho Cucamonga,CA.
Application Deadline
This position is anticipated to close on Sep 19, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

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