Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES 
<ul>
<li>Prepares death certificates, prayer cards and related documents </li>
<li>Completes required permits and or certificates </li>
<li>Prepares and processes Veteran's Paperwork </li>
<li>Prepares marker monument placement paperwork </li>
<li>Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules </li>
<li>Prepares and distributes daily schedules, reports, and documents </li>
<li>Receives and processes payments and contracts </li>
<li>Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers </li>
<li>Orders office supplies </li>
<li>Oversees the processing of installation orders to grounds and maintenance departments </li>
<li>Processes accounts payable transactions </li>
<li>Assists with the preparation of obituaries </li>
<li>Assists Location Management, Sales, Family Service Counselors and payroll as needed </li>
<li>Acts as backup to Receptionist </li>
<li>Greets family members and friends </li>
<li>Communicates client family's needs promptly and accurately to the appropriate staff member </li>
<li>Conveys a sense of concern and empathy with client family members at all times </li>
<li>Responds to customer inquiries via telephone, internet and in person </li>
<li>Maintains professional and cooperative relationships with county clerk, medical examiner and physicians </li>
</ul>
MINIMUM REQUIREMENTS Education
<ul>
<li>High School or equivalent </li>
</ul>
Experience
<ul>
<li>1 - 2 years of experience in an office clerical or customer service capacity required </li>
<li>Experience working in a customer-focused and fast-paced professional environment required </li>
</ul>
Knowledge, Skills &amp; Abilities
<ul>
<li>Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience </li>
<li>MS Office Suite experience preferred </li>
<li>Basic mathematics skills required </li>
<li>Good verbal and written communication skills </li>
<li>Strong organizational skills and detail oriented </li>
<li>High level of compassion and integrity </li>
<li>Ability to maintain confidentiality </li>
</ul>
 Compensation: Salary: $16.00/hr. - $20.00/hr. Benefits: Part-time associates working an average 20 hours a week may be eligible for 401(k). Postal Code: 91321 Category (Portal Searching): Administration and Clerical Job Location: US-CA - Newhall

Field Operations Support Assistant

Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES 
<ul>
<li>Prepares death certificates, prayer cards and related documents </li>
<li>Completes required permits and or certificates </li>
<li>Prepares and processes Veteran's Paperwork </li>
<li>Prepares marker monument placement paperwork </li>
<li>Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules </li>
<li>Prepares and distributes daily schedules, reports, and documents </li>
<li>Receives and processes payments and contracts </li>
<li>Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers </li>
<li>Orders office supplies </li>
<li>Oversees the processing of installation orders to grounds and maintenance departments </li>
<li>Processes accounts payable transactions </li>
<li>Assists with the preparation of obituaries </li>
<li>Assists Location Management, Sales, Family Service Counselors and payroll as needed </li>
<li>Acts as backup to Receptionist </li>
<li>Greets family members and friends </li>
<li>Communicates client family's needs promptly and accurately to the appropriate staff member </li>
<li>Conveys a sense of concern and empathy with client family members at all times </li>
<li>Responds to customer inquiries via telephone, internet and in person </li>
<li>Maintains professional and cooperative relationships with county clerk, medical examiner and physicians </li>
</ul>
MINIMUM REQUIREMENTS Education
<ul>
<li>High School or equivalent </li>
</ul>
Experience
<ul>
<li>1 - 2 years of experience in an office clerical or customer service capacity required </li>
<li>Experience working in a customer-focused and fast-paced professional environment required </li>
</ul>
Knowledge, Skills &amp; Abilities
<ul>
<li>Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience </li>
<li>MS Office Suite experience preferred </li>
<li>Basic mathematics skills required </li>
<li>Good verbal and written communication skills </li>
<li>Strong organizational skills and detail oriented </li>
<li>High level of compassion and integrity </li>
<li>Ability to maintain confidentiality </li>
</ul>
 Postal Code: 23150 Category (Portal Searching): Administration and Clerical Job Location: US-VA - Sandston

Job Description Are you someone that enjoys crunching the numbers and loves when the books balance to the penny? Do you have a knack for planning and scheduling, is color-coding a way of life for you? If you've got a positive, warm, and welcoming personality who happens to be a Microsoft Office whiz, look no further! We got you! The Levy Group of Companies is seeking an Administrative Assistant to work at our Levy Lexington Mill Services location in Lexington, NC. The Administrative Assistant will perform advanced administrative functions and will frequently require independent judgment. Pay: $22 -$30/HR; Based on experience Shift/Schedule: Days, M-F, 8:00 am - 4:00 pm Benefits 
<ul>
<li>Competitive benefits package including Medical, Dental, Prescription, 401(K) with 3% Employer Contribution, Long- and Short-term Disability</li>
<li>Year-round, non-weather-dependent employment</li>
<li>Tuition Reimbursement for qualified skilled trade programs</li>
<li>Student Loan Repayment Program</li>
<li>Employee Referral Program</li>
</ul>
Responsibilities The Administrative Assistant will:
<ul>
<li>Provide administrative support functions for the Operations Manager</li>
<li>Develop knowledge of Mill contract</li>
<li>Enter employee hours in Oracle Time and Labor (OTL)</li>
<li>Investigate AR and AP issues with operations management, corporate staff, and mill customer</li>
<li>Assist with the hiring process and manage the onboarding process</li>
<li>Manage and reconcile petty cash and cash sale deposits</li>
<li>Develop and maintain spreadsheets to track various forms of information</li>
<li>Coordinate activities of onsite office-services vendors</li>
<li>Coordinate activity and assist with employment issues (i.e. payroll, benefits)</li>
<li>Provide customer service including sales assistance and problem resolution</li>
<li>Acts as backup scale clerk</li>
<li>Other duties as assigned by supervisor</li>
</ul>
Skills The ideal candidate will have:
<ul>
<li>Ability to Lift to 25 lbs.</li>
<li>Advanced computer skills including knowledge of Microsoft Office products</li>
<li>Knowledge of basic accounting principles</li>
<li>Knowledge of scale operations</li>
<li>Ability to communicate effectively in written and verbal format individually and in group settings</li>
<li>High school diploma or equivalent with specialized computer training. Some college preferred</li>
</ul>
 To Apply Please submit your resume Who is Edw. C. Levy Group of Companies? We are a unique, 100-year-old family-owned company that transforms our recycled products into construction materials, lightweight aggregates, asphalt, cement, concrete, agricultural products, and more. We provide steel mill services, flame cutting and treatment, road building, logistics, laboratory testing, and a variety of other solutions for our customers. The Levy Group of Companies is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, veteran status or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Levy Group of Companies makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Administrative Assistant, LLMS, Lexington, NC.

Salary: $20.53 - $27.78 Hourly Location : Elkhorn, WI Job Type: Full-time Job Number: 2024-00115 Department: Sheriff's Office (Non-Sworn) Opening Date: 09/13/2024 Closing Date: 9/29/2024 11:59 PM Central An Equal Opportunity Employer Position Summary This position is responsible for many of the Sheriff's Office fiscal responsibilities, and acts as the Sheriff's Office Human Resources and Payroll liaison. The position also provides administrative support for various programs within the Sheriff's Office. Hours of Work: This is a full-time hourly position that normally works Monday - Friday from 8:00 a.m. - 4:30 p.m. On occasion, it may be necessary to work outside of this schedule to meet the needs of the agency. Essential Duties and Responsibilities This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Maintain, balance, and deposit checks for the Sheriff Trust account for Civil Process. Act as the Payroll liaison for the Sheriff's Office by acting as a subject matter expert for payroll. Perform bi-weekly sworn personnel payroll internal checks and balances. Verify that Time &amp; Attendance timekeeping entries are charged to the appropriate work center, as well as the accuracy of pay codes and hours worked. Track time off requests for sworn staff. Order promotional items and uniform requirements, maintain inventory, and process receipts. Provide support and serve as backup during absences as needed for the Sheriff's Administrative Assistant and Corrections Administration (Administrative Clerk II - Corrections and Administrative Clerk III - Corrections Support). Act as Human Resources liaison for the Sheriff's Office; ensure paperwork is completed and sent timely to Human Resources for Workers Comp, light duty program, FMLA, education pay, department employee evaluations, disciplines, training certificates, new hires and resignations / retirements, annual shift preference process for deputies and sergeants, as well as intermittent shift changes. Conduct new employee orientation for the department and complete onboarding and departure related responsibilities (Information Technology access requests, equipment/key inventory, p-card requests, line of duty packets, State system records, department photos, and identifications cards). Create requisitions, receive invoices, and submit to accounts payable for payment. Monitor any outstanding purchase orders, and act as the department subject matter expert for purchase orders. Process payments with County issued credit card (p-card). Complete bank reconciliations for Sheriff Trust and Inmate Trust. Prepare and enter journal entries as necessary for inmate banking software. Provide clerical support for Training Division, including calculating training hours for staff. Prepare daily deposits for submittal to the Treasurer's Office by reviewing bond/process paperwork, running necessary reports, receipting in Munis or preparing appropriate credit card allocation, and balancing deposit. Acts as the department subject matter expert of credit card machine in Central Records. Prepare electronic funds transfer paperwork for County bonds and accounts payable transfer paperwork for non-county bonds. Complete an audit of funds maintained by the Drug Unit bi-annually, and act as the custodian of the Investigation Division petty cash and Central Records receipting drawer. Special projects as assigned. Demonstrate a commitment to county safety and risk management efforts. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma and two to three years of relevant prior experience. Proven experience in ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages, as well as ability to apply concepts of basic algebra. Interactions &amp; Communication Responds to requests and initiates contacts to exchange basic or general information with others. Decision Making This position has authority to make decisions that are within general procedures and protocols; supervision is available as required or requested. These decisions directly impact performance in the job and/or the work unit within a department and information is provided to others for their decision-making. Thinking &amp; Problem Solving In relation to established procedures, protocols and policies of the County, challenges of this position tend to be routine and primarily related to procedure and process issues. Tools and Equipment Used FAX Machine Telephone Calculator Personal Computer/Printer/Scanner Copy Machine WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Selection Process TO INCLUDE: Formal Walworth County Electronic Application Education &amp; Experience Review Oral Department Interview Reference Check Background Investigation Post Offer Physical Exam Drug Screen Other job related tests may be required. WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY H - Non-Represented Hourly Employees BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012 DATE: January 1, 2019 EMPLOYMENT STATUS: All employees of Walworth County are at-will employees. BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act. SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following: 10 days per year after 1 year of Walworth County Service 15 days per year after 5 years of Walworth County Service 20 days per year after 15 years of Walworth County Service PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year. EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence. HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE. INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only. Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee. Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance. Life Insurance: The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children. Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer. LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium &amp; employee shall pay 33% of the premium. Vision Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance. WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit. EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses. TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits: Deferred Compensation (S457 plan) Medical Spending Account (S125 plan) Dependent Care Plan (S125 plan) Health Savings Account (S223 plan) WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis. DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice. EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help. BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters). You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew. JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty. MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws. LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head. Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.

Administrative Clerk III - Sworn Support (Sheriff's Office)

&lt;strong&gt;Accounting Clerk &lt;/strong&gt;&lt;br&gt;&lt;br&gt;&lt;strong&gt;Medford, MA ONSITE REQUIRED &lt;/strong&gt;&lt;br&gt;&lt;br&gt;&lt;strong&gt;Free onsite Parking, Bus stop on campus - less than 10 mins to T &lt;/strong&gt;&lt;br&gt;&lt;br&gt;&lt;strong&gt;Temp to hire &lt;/strong&gt;&lt;br&gt;&lt;br&gt;&lt;strong&gt;$26-28/hour dependent on experience, flexible&lt;/strong&gt;&lt;br&gt;&lt;br&gt;Our human services client headquartered in Medford; MA is seeking an Accounting Clerk to join their team due to a well-deserved retirement. This position is temporary with the possibility of permanent placement and is in the office 5 days/week.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Requirements:&lt;/strong&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Associates or Bachelor's Degree in Accounting, finance or related field required&lt;/li&gt;&lt;li&gt;3 years accounting experience in Nonprofit, Healthcare, Human Services, or related industry required.&lt;/li&gt;&lt;li&gt;Full cycle AP/AR, Invoicing, Billing, Month End Close, Journal Entries, and audit preparation experience&lt;/li&gt;&lt;li&gt;MS Office, Advanced Excel required&lt;/li&gt;&lt;li&gt;Manual (Paper) AP/AR processing in a high-volume environment required&lt;/li&gt;&lt;/ul&gt;&lt;br&gt;Essential Duties&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Using both manual systems as well as computerized systems, accurately assists in the completion of accounts payable tasks.&lt;/li&gt;&lt;li&gt;Researches and resolves problems associated with receivable and payables, of late and non-payment notices on receivables and payables.&lt;/li&gt;&lt;li&gt;Perform journal entries for AP/AR and month end close.&lt;/li&gt;&lt;li&gt;Assist in the completion of Direct Member Reimbursement Billing, and Direct Merchant Account Billing tasks.&lt;/li&gt;&lt;li&gt;Researches, keeps track of, and resolves problems associated with Billing.&lt;/li&gt;&lt;li&gt;Assists with reconciling and monitoring all petty cash accounts.&lt;/li&gt;&lt;li&gt;Assists with the processing of the individual payroll, including composition, data entry, and problem resolution.&lt;/li&gt;&lt;li&gt;Assists in internal and external audits.&lt;/li&gt;&lt;/ul&gt;All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Accounting Clerk

&lt;b&gt;What you'll do at&lt;/b&gt;&lt;br&gt;&lt;br&gt;These roles will provide administrative support by performing clerical duties (e.g., filing, keying, faxing), entering data and extracting data from multiple systems. You will be using computer applications (e.g., email, spreadsheets, word processing and Microsoft Office). Your ability to be accurate and focus on the details will be critical. &lt;br&gt;&lt;br&gt;These roles will include clerical positions such as Service Shop Clerks, Quality Assurance Clerks, Administration assistance and Human Resources clerks etc.&lt;/br&gt;&lt;/br&gt;At Walmart, we offer competitive pay as well as performance-based incentive awards and other great benefits for a happier mind, body, and wallet. Health benefits include medical, vision and dental coverage. Financial benefits include 401(k), stock purchase and company-paid life insurance. Paid time off benefits include parental leave, family care leave, bereavement, jury duty, and voting. Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more.&lt;/br&gt;&lt;/br&gt;You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see <a href="https://one.walmart.com/notices.&lt;/br&gt;&lt;/br&gt;Live" target="_blank">https://one.walmart.com/notices.&lt;/br&gt;&lt;/br&gt;Live</a> Better U is a Walmart-paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart.&lt;/br&gt;&lt;/br&gt;Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com.&lt;/br&gt;&lt;/br&gt;The hourly wage range for this position is $14.40 to $29.65.&lt;br&gt;*The actual hourly rate will equal or exceed the required minimum wage applicable to the job location.&lt;br&gt;Additional compensation includes annual or quarterly performance incentives.&lt;br&gt;&lt;br&gt;Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met. &lt;br&gt;&lt;b&gt;Duties and Responsibilities&lt;/b&gt;&lt;br&gt; &lt;ul&gt;&lt;li&gt;Provides clerical/administrative support through generating and maintaining forms, reports, and logs via computerized management software; performing weekly inventory; tracking financial transactions; communicating with suppliers regarding equipment warranties.&lt;/li&gt;&lt;li&gt;Clerical duties (e.g., filing, keying, faxing), entering data and extracting data from multiple systems. Use of computer applications required (e.g., email, spreadsheets, word processing, and Microsoft Office). &lt;/li&gt;&lt;li&gt;The ability to be accurate and focus on attention to details will be critical. &lt;/li&gt;&lt;li&gt;Complies with company policies, procedures, and standards of ethics and integrity. Performs additional duties as assigned. &lt;/li&gt;&lt;li&gt;These roles will include clerical positions such as Service Shop Clerks, Quality Assurance Clerks, Administration Assistant and Human Resources clerks etc. &lt;/li&gt;&lt;/ul&gt;#supplychainjobs &lt;br&gt;&lt;br&gt;&lt;b&gt;Minimum Qualifications&lt;/b&gt;&lt;br&gt;&lt;br&gt;&lt;b&gt;Administrative and Clerical&lt;/b&gt; positions will require that specific minimum qualifications are met in order to compete for these position. &lt;br&gt;The &lt;b&gt;Clerical&lt;/b&gt; positions will require the following:&lt;ul&gt;&lt;li&gt;6 months experience performing Walmart Logistics clerical related responsibilities (e.g., filing, data entry) using computer applications (e.g., email, spreadsheet, word processing) &lt;br&gt;OR&lt;br&gt; 1 year experience performing clerical related responsibilities (e.g., filing, data entry) using computer applications (e.g., email, spreadsheet, word processing)&lt;/li&gt;&lt;/ul&gt;&lt;b&gt;Human Resources Clerk&lt;/b&gt;&lt;ul&gt;&lt;li&gt;1 year coursework in a Human Resource related field (e.g., Business Management, Human Resources) and 1 year experience using computer applications (e.g., email, spreadsheets, word processing) &lt;br&gt;OR &lt;/li&gt;&lt;li&gt;1 year experience with human resource activities (e.g., payroll, benefits, workers compensation, FMLA, OSHA) and 1 year experience using computer applications (e.g., email, spreadsheets, word processing)&lt;/li&gt;&lt;/ul&gt;&lt;br&gt;&lt;b&gt;About Walmart&lt;/b&gt;&lt;br&gt;&lt;br&gt;At Walmart, we help people save money so they can live better. This mission serves as the foundation for every decision we make, from responsible sourcing to sustainability-and everything in between. As a Walmart associate, you will play an integral role in shaping the future of retail, tech, merchandising, finance and hundreds of other industries-all while affecting the lives of millions of customers all over the world. Here, your work makes an impact every day. What are you waiting for?&lt;br&gt;&lt;br&gt;Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.&lt;br&gt;&lt;br&gt;&lt;b&gt;All the benefits you need for you and your family&lt;/b&gt;&lt;br&gt;&lt;ul&gt; &lt;li&gt; Multiple health plan options, including vision &amp; dental plans for you &amp; dependents&lt;/li&gt; &lt;li&gt; Financial benefits including 401(k), stock purchase plans, life insurance and more&lt;/li&gt; &lt;li&gt; Associate discounts in-store and online&lt;/li&gt; &lt;li&gt; Education assistance for Associate and dependents&lt;/li&gt; &lt;li&gt; Parental Leave&lt;/li&gt; &lt;li&gt; Pay during military service&lt;/li&gt; &lt;li&gt; Paid Time off - to include vacation, sick, parental&lt;/li&gt; &lt;li&gt; Short-term and long-term disability for when you can't work because of injury, illness, or childbirth&lt;/li&gt; &lt;/ul&gt;&lt;br&gt;Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific plan or program terms. For information about benefits and eligibility, see One.Walmart.com/Benefits.&lt;br&gt;&lt;br&gt;&lt;b&gt;Frequently asked questions&lt;/b&gt;&lt;br&gt;&lt;ul&gt; &lt;li&gt;&lt;b&gt;On average, how long does it take to fill out an application?&lt;/b&gt;&lt;br&gt;&lt;br&gt;It depends on the role you are applying to. We do our best to keep the application process to approximately 15-20 minutes, plus an additional 20-30 minutes if an assessment is required. Further applications are faster as our system saves your data. Not all roles require an assessment and certain roles may require additional assessments. &lt;br&gt;&lt;br&gt;&lt;/li&gt; &lt;li&gt;&lt;b&gt;Can I change my application after submitting?&lt;/b&gt;&lt;br&gt;&lt;br&gt;No, you cannot change your application after submitting, so please make sure that everything is finalized before you hit the submit button.&lt;br&gt;&lt;br&gt;&lt;/li&gt; &lt;li&gt;&lt;b&gt;How do you protect my personal information?&lt;/b&gt;&lt;br&gt;&lt;br&gt;Processing of information on paper is minimal, and Walmart processes application information using an applicant tracking system (ATS). Access to the data within the ATS is restricted to authorized personnel, and the system itself is held to high security standards by Walmart.&lt;br&gt;&lt;br&gt;&lt;/li&gt; &lt;li&gt;&lt;b&gt;What are the recommended Internet Browsers for applying for open roles?&lt;/b&gt;&lt;br&gt;&lt;br&gt;We recommend &lt;b&gt;Google Chrome 12+&lt;/b&gt; for the best user experience. However, the following browsers may also be used:&lt;ul&gt;&lt;li&gt;Firefox 115+&lt;/li&gt;&lt;li&gt;Microsoft Edge 44+&lt;/li&gt;&lt;li&gt;Safari 5.0+&lt;/li&gt;&lt;/ul&gt;&lt;br&gt;&lt;/li&gt; &lt;/ul&gt;

Administration and Clerical

POSITION TITLE &amp; GRADE: Business Technician, CY-0303-02 POSITION INFORMATION: Full time, School Year Salary Range $21.49 to $30.54, Per Hour LOCATION: Beclabito Day School, Shiprock, NM ANNOUNCEMENT NUMBER: 2024-D32N04-001, Vacancies 1 Issue Date: 09/16/24 Closing Date: 10/15/24 - 04:00 pm, Mountain (DST) Timezone The Bureau of Indian Education's mission is to provide quality education opportunities from early childhood through life in accordance with the tribes' needs for cultural and economic well-being and in keeping with the wide diversity of Indian tribes and Alaska Native villages as distinct cultural and governmental entities. The Department of the Interior (DOI) places a high value on diversity of experience and cultural perspectives and encourages applications from all interested eligible candidates. Diversity, equity, inclusion, and accessibility (DEIA) are fundamental principles that guide the Department and allow us to successfully achieve our mission. JOIN US AS WE INSPIRE THE NEXT GENERATION! STATEMENT OF DUTIES: Incumbent will create and maintain a safe, positive learning environment to ensure the holistic development of each student and staff member through cultural, social, spiritual, physical and academic experience. Incumbent will support the Bureau of Indian Education's mission, which is to provide high quality education opportunities from early childhood through life while considering a tribe's need for cultural and economic well-being. In performing this mission, the BIE takes into account the spiritual, mental, physical, and cultural aspects of school-aged children within their family and tribal community. To meet its trust responsibility to Indian Tribes, BIE works to strengthen education opportunities for American Indian students to be successful and competitive globally; to enhance student participation in their tribal communities; and support tribes in nation-building, in development of the next generation of tribal leaders. Responsibilities: Relaying information necessary in carrying out the provisions of various public laws that applies to the school, ISEP Funds and Supplemental Education Programs Funds. In this capacity, the incumbent participates in the financial management of the special programs by performing administrative, clerical, monitoring and training duties which requires a good working knowledge of school organization and special programs. Reviews documents for accuracy and format, assemblies, and/or prepares for transmission to central, agency office. All documents received from the agency office on the basis of initial, annual programming, periodic reprogramming and in connection with daily operation. Maintains program accounts of all approved and funded programs that reflect the obligation, programming, financial cost structures and use of the funds by the approved funds, by fiscal year, job numbers, object class and insuring that programs remain within approved budget limitations. Submits approval budgets to agency and central office by quarterly reports. Keeps the Principal advised on the status of funds by monthly report and makes suggestions for reprogramming of approved funds. Collaborates with Human Resources for personnel actions and payroll transactions. This may include encoding requests for personnel action when necessary using Federal Payroll/Personnel System (FPPS). Coordinates and compiles personnel documentation for recruitment requests, appointments, conversion, contract renewals, separations, personnel security intake packets. Coordinates with Human Resources Office for technical assistance and guidance for personnel actions, recruitment options, etc. May serve as back-up to school's timekeeper. In that function, duties would be: maintains time and attendance records for leave requests, overtime/compensatory requests, timesheets, and sick leave bank program. Handles routine administration office functions; receiving and referring visitors, parents or agency personnel, answers incoming telephone calls when necessary, maintains school calendar and events, schedules meetings, makes travel arrangement when necessary, initiating and composing routine correspondences, handles incoming mail, maintains files, types memorandum, reports and statistical materials. INDIAN PREFERENCE POLICY: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC, Section 472). Verification Form BIA-4432 must be submitted with the application if claiming Indian Preference. Consideration will be given to Non-Indian applicants in the absence of qualified Indian Preference eligible. EQUAL OPPORTUNITY EMPLOYER: Within the scope of Indian preference, all candidates will receive consideration without regard to race, color, sex, age, religion, sexual orientation, national origin or other non-merit factors. REASONABLE ACCOMMODATION LANGUAGE: This agency provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify this agency. The decision in granting reasonable accommodation will be on a case-by-case basis. SUMMARY OF QUALIFICATIONS REQUIRED: Refer to BIE Job Category Standards for additional qualification requirements and substitutions for education. Applicants must meet the qualification requirements contained in the BIE Job Category Standard. NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. It is the applicant's responsibility to submit all required documentation in support of their application in order to receive full credit for their Indian Preference, education, training and/or experience. ADDITIONAL INFORMATION WILL NOT BE SOLICITED BY THIS OFFICE. BASIC EDUCATION AND EXPERIENCE REQUIREMENTS: Associate Degree or 60 college semester hours in related field AND one year of related experience. OR High School or GED Diploma AND three years of experience in related field RELATED EXPERIENCE: For level 02 includes lower level work such as that equivalent to level 01 or GS-03 level of difficulty in a technical area. Representative technical areas could include: book-keeper, budget clerk, financial clerk, purchasing clerk, human resources clerk, or other similar clerical and administrative support functions. CONDITIONS OF EMPLOYMENT: Subject to Background Investigation The incumbent is required to operate a US Government-owned or leased motor vehicle in the performance of assigned duties. A valid State Driver's license must be maintained as a condition of employment; failure to do may result in removal from the position. PHYSICAL REQUIREMENTS: The work is primarily sedentary, with occasional periods of standing, walking bending, stooping and carrying light items such as books, papers, files and laptop/computer. Good distant vision in one eye and ability to read without strain printed material the size of typewritten characters is required, glasses permitted. Ability to hear the conversational voice, with or without a hearing aid, is required; except that some positions may be suitable for persons who are blind or deaf. In most instances, an amputation of arm, hand, leg or foot will not disqualify an applicant for appointment, although it may be necessary that this condition be compensated by use of satisfactory prosthesis. In addition, applicants must possess mental and emotional stability. BASIS OF RATING: Once the announcement has closed, all applicants for this position will be rated based upon the extent and quality of their experience, training and/or education as reflected on their resume. The judgement of qualification will be based on materials submitted, therefore, it is the applicants' advantage to give complete thorough and complete information in a neat and orderly fashion. SPECIAL REFERENCE: 
<ul>
<li>U.S. Citizenship is required. You will be required to provide proof of U.S. Citizenship.</li>
<li>Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration if selected.</li>
<li>Multiple positions may be filled from this announcement.</li>
<li>All selections under an announcement must be made within 3 months from the issuance date of the certificate referral list.</li>
<li>Position has a positive education requirement. </li>
<li>The Bureau of Indian Education has determined that the duties of this position are NOT suitable for telework under any circumstances.</li>
<li>FLSA: Non-Exempt</li>
<li>Position is not covered by Bargaining Unit/Union.</li>
<li>Probationary period is three consecutive contract terms.</li>
<li>May require overtime work.</li>
<li>Salary includes applicable locality pay.</li>
<li>Direct Deposit of pay is required.</li>
<li>A Recruitment Incentive IS NOT offered. </li>
<li>Student Loan Repayment Program (SLRP) will not be authorized.</li>
<li>Government quarters ARE available.</li>
<li>DRIVING REQUIREMENT: Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Indian Education. </li>
<li>Applicant is subject to a favorable background investigation. This is a Non-Critical Low Risk Position subject to a favorable adjudicated background investigation. </li>
</ul>
The Investigative Process for Public Trust Positions: Background investigations for public trust positions are conducted to gather information to determine whether applicants are reliable, trustworthy, of good conduct and character, and loyal to the U.S. The information that provided on the Questionnaire for Public Trust Positions (SF-85P) and the Declaration for Federal Employment (OF 306) may be confirmed during the investigation. The investigation may extend beyond the time covered by this form, when necessary to resolve issues. The applicant's current employer may be contacted as part of the investigation, although the applicant may have previously indicated on applications or other forms that the applicant did not want the current employer to be contacted. If the applicant has a security freeze on their consumer or credit report file, then the agency may not be able to complete the investigation, which can adversely affect the applicant's eligibility for a public trust position or the ability to obtain Federal or contract employment. To avoid such delays, the applicant must request that the consumer reporting agencies lift the freeze in these instances. In addition to the questions on the SF-85P, inquiry also is made about the applicant's adherence to security requirements, the applicant honesty and integrity, falsification, misrepresentation, and any other behavior, activities, or associations that tend to demonstrate a person is not reliable, trustworthy, or loyal. After a suitability /fitness determination is made, the applicant may also be subject to continuous vetting which may include periodic reinvestigations to ensure the employee is continuing suitability for employment. NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. It is the applicant's responsibility to submit all required documentation in support of their application in order to receive full credit for their Indian Preference, education, training and/or experience. ADDITIONAL INFORMATION WILL NOT BE SOLICITED BY THIS OFFICE. HOW TO APPLY: Required Documents NOTE: To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine. To apply for this position, submit a complete Application Package to include the following:
<ul>
<li>Your resume which may be submitted in any written format of your choice. It must clearly identify the following:
<ul>
<li>Vacancy Announcement Number</li>
<li>Month and year of High School Graduation or date GED information received PLUS name of school, city, and state.</li>
<li>Complete contact information for employer reference (your supervisor) for last 12 months of employment. If none is available, you must provide a professional reference which is a person not related to you and who knows your qualifications and fitness for the kind of job for which you are applying.</li>
</ul>
</li>
<li>Your resume must support the specialized experience described in this announcement. Your work experience must contain the following:
<ul>
<li>Job Title</li>
<li>Duties</li>
<li>Accomplishments</li>
<li>Employer's name and address</li>
<li>Supervisor's name and phone number</li>
<li>Starting and ending date (month and year)</li>
<li>Hours per week</li>
<li>Salary</li>
</ul>
</li>
<li>Claiming Indian Preference: Form BIA 4432, available at Verification of Indian Preference for Employment (PDF) , Verification of Indian Preference for employment, is required for claiming Indian Preference. The form must be completed by the appropriate official with the federally recognized tribe where the applicant is enrolled as a member. No other form will be accepted.</li>
</ul>
<ol>
<li>This position has an individual occupation requirement for positive education: Copies of Official transcripts are preferred; student advisement and web-print outs are NOT acceptable submissions. Copies of Official or Unofficial College Transcript may be accepted for initial qualifications evaluation or pay setting. Transcripts MUST show the degree awarded, date conferred, and all required courses as required by the position. Please note, this may be shown with multiple transcripts. Upon tentative selection, you MUST submit Official transcripts for all colleges attended before final job offer can be confirmed.</li>
</ol>
 Additional Documents (Optional): 
<ul>
<li>Cover Letter to resume: Cover letter providing your intent for employment and brief narrative of your qualifications or strengths for the position.</li>
<li>Claiming Current or Prior Federal Service: Copy of most recent SF-50, DD03434 or other accepted equivalent to SF-50, Notification of personnel Action, to identify prior Federal service and/or highest previous rate.</li>
<li>Claiming Additional Education: Copies of Official transcripts are preferred; student advisement and web-print outs are NOT acceptable submissions. Copies of Official or Unofficial College Transcript may be accepted for initial qualifications evaluation or pay setting. Transcripts MUST show the degree awarded, date conferred, and all required courses as required by the position. Please note, this may be shown with multiple transcripts.</li>
<li>Upon tentative selection, you MUST submit Official transcripts for all colleges attended before final job offer can be confirmed.</li>
<li>State Driver's License: Copy of licensure as identified in the conditions of employment. It must reflect your name, issue date, expiration date, and endorsements (as applicable).</li>
<li>Claiming Military Service: DD214 (member copy 4) for consideration of service credit for leave purposes.</li>
<li>Future Military Retirees*: You are required to submit a copy of your retirement DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your retirement letter AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214 (Member 4 Copy) upon issuance.</li>
<li>Future Separation from the Military*: You are required to submit a copy of your most recent DD Form 214 (Member 4 Copy) OR certification document** OR a copy of your most recent active duty orders AND a copy of your terminal leave request (if applicable). You will be required to provide your DD Form 214(Member 4 Copy) upon issuance. *Active duty military members who are selected may not be appointed unless on terminal leave or already separated from the armed forces. ** The "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days after the date the certification is submitted. The Statement of Service must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters, AND the Statement of Service letter must include your rank, dates of active duty service, the Type of Discharge, Character of Service (i.e. honorable), and, if applicable, when your terminal leave will begin.</li>
</ul>
Applications and all accompanying documents must be received by 10/15/24 - 04:00 pm, Mountain (DST). SCHOOL MAILING ADDRESS: DEPARTMENT OF THE INTERIOR BUREAU OF INDIAN EDUCATION BECLABITO DAY SCHOOL PO BOX 1200 SHIPROCK, NEW MEXICO 87420 FAX SIGNED AND DATED APPLICATIONS TO: 928-656-3556 FOR INFORMATION CONTACT: COLLETTA WILSON, HEAD TEACHER, 928-656-3556 For VERIFICATION of our receipt of your application-resume, please contact: COLLETTA WILSON, HEAD TEACHER, 928-656-3556 Application Deadline
<ul>
<li>Applications and all accompanying documents must be received by the closing date &amp; time of the announcement.</li>
<li>Applicant's qualifications will be evaluated solely on the information submitted by them in their applications.</li>
<li>Applications become part of the official record and will not be duplicated or returned.</li>
<li>This office accepts telefaxed applications.</li>
<li>Applications mailed using Government postage and/or envelopes are in violation of OPM and postal regulations and will NOT be considered.</li>
<li>This office does NOT accept applications via e-mail.</li>
</ul>
 PLEASE NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents like military orders and marriage certificates may contain personal information for other than the applicant.

Business Technician

DESCRIPTION: 
Under the supervision of the Superintendent, the Chief Business Official is responsible for the organization and administration of the financial and business affairs of the District, such as payroll, purchasing, budget, investment and risk management, bond/debt management, facilities, maintenance &amp; operations, transportation, food services; collective bargaining. 
DUTIES AND RESPONSIBILITIES (includes but not limited to): 
Advises the Superintendent on all fiscal matters. 
Develop and prepare annual budget and monitor income and expenditures of all District funds, make necessary reports to staff and the Superintendent, Cabinet, Board of Trustees, and public. 
Conduct financial analysis including forecasting financial commitments, and evaluating contracts, including the coordination of tax revenue and anticipation notes. 
Lead, administer, and supervise accountant, payroll, accounts payable/receivable, cash receipts, fee collections, and other accounting services within the District Business Office. 
Perform and/or supervise central accounting functions, forecasting revenue and expenditures, cash flow, fixed assets, negotiated bargaining agreements, and all other related functions. 
Review all contracts, agreements, and negotiations and work with legal counsel as deemed necessary. Also maintain records covering insurance, policies, and programs of the District. 
Prepare bid documents specifications and advertisements for major purchases and projects in accordance with the Public Contract Code. 
Assist the Superintendent in the collective bargaining process serving as a District representative on negotiating teams: GFCCE Certificated; GFCCE Classified; and CSEA. 
Administer all communication duties related to AB 1200 and any additional state/federally mandated finance or communication duties related to collective bargaining and maintain district salary schedules. 
Maintain position control and administer functions such as Workers’ Compensation, retiree benefits, health/dental programs, and payroll, coordinating services with Human Resource programs. 
Assist in forecasting staffing needs based on enrollment projections. 
Supervise free or reduced lunch program, student health insurance, and liability/property insurance. 
Direct and oversee division activities, functions, and programs, including the construction, renovation, and maintenance of the school sites and administrative facilities. 
Act as chief District representative to the District’s Citizen Bond Oversight Committee providing necessary reports on facility development, budget, and auditing. 
Manage District budgets and maintain documentation related to bond projects including expenditure reports, development of purchase orders, and tracking of projects. 
Serving as the Superintendents' designee for various Joint Powers Authorities. 
Serving as District representative at various meetings, seminars, workshops, and conferences as required. 
Plans, organizes, and directs all activities in the Business Office. 
Directs and evaluates all District supervisory staff under areas of responsibility: Financial Analyst; Payroll Analyst; Finance Clerk; District Clerk; Director of Food Service; Director of Maintenance and Operations; Transportation Supervisor. 
Work with external auditors and provide requested documents. 
Prepares financial and related information for the District negotiation team. 
Administers the facility development programs. 
Administers student transportation program. 
Administers building and grounds program. 
Provides fiscal data to help determine staffing formulas. 
Recommends staffing based on enrollment/needs of the District. 
Prepares Board items and attends meetings of the Board of Trustees. 
Other duties as assigned. 
Education, Training, and Experience: 
Any combination of education and experience equivalent to a master's degree in accounting, business, or public administration from an accredited institution, preferred. Examples of an equivalent master’s degree may consist of a Certified Public Accountant license; Chief Business Official certificate from a professional organization (i.e., FCMAT, CASBO, School Services). 
A minimum of five (5) years' school district experience, preferred. 
Successful experience in planning, organizing, and directing a broad management program, with leadership in and responsibility for multiple departments, such as risk management, accounting, budgeting, purchasing, facilities, maintenance and operations, food services, and transportation. 
Knowledge of: 
Long range facility plans for district school sites. 
Laws, rules, and guidelines affecting the administration of a public school districts business services division. 
Principles and practices of public school district business, management, and organization. 
Facilities planning, construction, and financing. 
Budget, accounting, payroll, purchasing, risk management, transportation, food services, maintenance, and operations. 
Collective bargaining agreements. 
Exemplary communications skills that will demonstrate ability to write and verbally present clear and concise management, finance, and related reports. 
Provide guidance, support, and training for staff member. 
Skill and Ability to: 
Planning 
Organization 
Communicate effectively, including demonstrated ability to write and verbally present clear and concise management, financial, and related reports. 
Establish and maintain effective relationships. 
Make recommendations to the Superintendent based on sound educational and fiscal considerations.
#J-18808-Ljbffr

Chief Business Official

Posting Details Position Information Job Title Administrative Assistant Position Type Classified Position Code 1CDE20 FTE 1.0 Pay Rate (or Annual Salary) $5,149.83/month Job Location District Office - Pleasanton, 5860 Owens Drive, 3rd Floor, Pleasanton, CA 94588 Department Economic Development/Contract Education Job Summary The Chabot-Las Positas Community College District is seeking an Administrative Assistant for Economic Development/Contract Education Department for the District Office in Pleasanton, California. Under general supervision, perform a variety of general administrative, secretarial, and difficult and complex clerical duties in support of assigned program area; provide support and assistance to assigned supervisory, academic, and classified staff; serve as a liaison between the assigned area and/or assigned supervisor and other staff, the general public, students, faculty, and other campus and community officials; and provide a wide variety of reference and resource information related to assigned function or program area. The Administrative Assistant is the journey-level classification in the administrative support/secretarial series. Incumbents are assigned to perform a wide range of administrative support, secretarial, and clerical duties independently for a program area or to provide secondary support to a large/complex administrative, academic services, or student services program area. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and have familiarity with the operating procedures and policies of the work unit upon completion of the probationary period. The Administrative Assistant is distinguished from the College Clerk by the direct secretarial support the Administrative Assistant provides to a program area including providing general administrative and secretarial support to professional or management staff. It is further distinguished from the Senior Administrative Assistant classification in that the Senior Administrative Assistant class is responsible for providing support to senior management staff with responsibility for a large/complex administrative, academic services, or student services program area. The Senior Administrative Assistant classification typically reports to and is the primary position supporting a Dean or Director level administrator or provides advanced journey-level secretarial support to executive, administrative, or management staff. This is a grant/categorically funded position. Continuation of this position is contingent upon available funding on a year to year basis. Representative Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 1. Perform responsible secretarial and administrative support duties for assigned supervisor and program area; relieve assigned supervisor and other assigned staff of a variety of clerical, technical, and administrative details; provide assistance in organizing functions and activities that involve assigned area; as necessary and appropriate, serve as liaison between assigned supervisory staff or program area and administrators, other District personnel, and the general public. 2. Perform administrative support duties to assist the supervisor in meeting reporting requirements, functional responsibilities, and research objectives; coordinate the office work of the supervisor and/or program area; develop schedules related to office/department activities and services; review, update, and inform assigned supervisor and other staff in assigned area of essential timelines; coordinate the flow of activities through the office in relation to priorities and schedules; assure the timely completion of work in accordance with established policies, procedures, and standards. 3.Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; schedule usage of department facilities; coordinate and arrange meetings; coordinate activities with other divisions and departments. 4. Serve as liaison and facilitate communications between assigned supervisor, other administrators, students, academic and classified staff, other offices, educational institutions, public agencies, and the general public; interact and relay information, questions, and decisions regarding supervisor's area of assignment; refer callers to other departments or individuals as necessary; prepare preliminary responses to routine correspondence for assigned supervisor's approval. 5. Prepare Board agenda items and supporting documents as necessary for assigned area; assure assigned supervisor receives timely notification of Board requests for information or action. 6. Perform a variety of clerical accounting duties and responsibilities for assigned area; assist supervisor in budget administration; track budget activity; post, monitor, and track invoices and other expenditures; process budget/expense transfers; prepare purchase requisitions. 7. Order office supplies and materials as directed; assure their timely receipt and storage; assure proper functioning of office equipment. 8. Participate in payroll processing functions for assigned area including to prepare payroll forms and maintain records for timesheets and various authorizations. 9. Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or records proceedings; prepare and distribute agendas, background materials, and minutes as appropriate. 10. Answer telephones and respond to routine questions and requests for information from administrative, management, academic, and/or classified staff, students, and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. 11. Train and provide work direction to assigned student workers and other hourly workers as assigned. 12. Establish and maintain complex, interrelated filing systems; collect, compile, and record narrative, statistical, and financial data and other information; track and verify eligibility for special programs such as athletics; research and verify information as requested. 13. Type, format, proofread, duplicate, and distribute a wide variety of correspondence, reports, notices, schedules, lists, forms, and other materials according to established procedures, policies, and standards; type from rough draft, verbal instructions, or transcribing machine recordings; compose routine correspondence related to area of assignment; prepare preliminary responses to routine letters and general correspondence. 14. Receive mail and identify and refer matters to the supervisor in order of priority. 15. Utilizing thorough knowledge of various computer applications and software packages, enter, update, correct, and extract information; maintain and generate reports from a database or network system. 16. Maintain current working knowledge of applicable hardware and software applications. 17. Perform related duties as required. Minimum Education and Experience Any combination of the following would provide a typical way to obtain the required knowledge and abilities. Education/Training: Equivalent to the completion of the twelfth grade supplemented by specialized training in secretarial science, office automation, or a related field. Experience: Two years of increasingly responsible clerical and secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to a program area and/or management staff. Minimum Qualifications The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: 1. Operational characteristics, services, and activities of the functions, programs, and operations of the assigned office. 2. Work organization and basic office management principles and practices. 3. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. 4. Basic principles, practices, and procedures of fiscal, statistical, and administrative record keeping. 5. Principles, practices, and procedures of business letter writing. 6. Principles and practices used to establish and maintain files and information retrieval systems. 7. Basic research methods and techniques. 8. Basic mathematical concepts. 9. Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette. 10. Interpersonal skills using tact, patience, and courtesy. 11. English usage, grammar, spelling, punctuation, and vocabulary. 12. Oral and written communication skills Ability to: 1. Learn and understand the organization and operation of the assigned office and/or department as necessary to assume assigned responsibilities. 2. Learn, understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances. 3. Perform a range of administrative, secretarial, and clerical duties involving the use of independent judgment. 4. Independently compose and prepare routine correspondence and memoranda. 5. Prepare a variety of clear and concise administrative and financial records. 6. Effectively present information in person or on the telephone to students, staff, or the public. 7. Type or enter data at a speed necessary for successful job performance. 8. Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance. 9. Implement and maintain filing systems. 10. Train and provide work direction to others. 11. Establish, review, and revise office work priorities. 12. Plan and organize work to meet schedules and changing deadlines. 13. Use correct English, grammar, spelling, punctuation, and vocabulary. 14. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. 15. Adapt to changing technologies and learn functionality of new equipment and systems. 16. Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. 17. Work effectively with minimal supervision. 18. Communicate clearly and concisely, both orally and in writing. 19. Establish and maintain effective working relationships with those contacted in the course of work. 20. Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students. Desirable Qualifications Job Work Schedule 40 hours/week, Monday - Friday, 8:00 a.m. - 5:00 p.m., hours may vary depending on department needs, occasional evening and weekends required as needed, 12 months/year. Physical Demands and Working Environment The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. EEO Statement It is the policy of this District to provide equal opportunity in all areas of employment practices and to assure that there shall be no discrimination against any person on the basis of sex, ancestry, age, marital status, race, religious creed, mental disability, medical condition (including HIV and AIDS), color, national origin, physical disability, family or sexual preference status and other similar factors in compliance with Title IX, Sections 503 and 504 of the Rehabilitation Act, other federal and state non-discrimination regulations, and its own statements of philosophy of objectives. The District encourages the filing of applications by both sexes, ethnic minorities, and the disabled. Posting Detail Information Posting Number AS745P Open Date 09/10/2024 Close Date 10/11/2024 Open Until Filled No Special Instructions to Applicants The Board of Trustees has updated Board Policy 7330 to incorporate information on COVID vaccination requirements, which are currently suspended. Accordingly, employee(s) must comply with the Board Policy found at <a href="http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf" target="_blank">http://districtazure.clpccd.org/policies/files/docs/BP7330.pdf</a>. Any subsequent updates can be found here: <a href="http://districtazure.clpccd.org/urgentalerts/index.php" target="_blank">http://districtazure.clpccd.org/urgentalerts/index.php</a>. Notification to Applicants The Chabot-Las Positas Community College District reserves the right to close or not fill any advertised position Instructions for Personal Qualifications Statement The purpose of the personal qualifications statement is for you to provide information on how your education and experience relate to the requirements and duties of the position. There is no form to complete. Applicants are requested to provide their personal qualifications statement by uploading a document, the same way as you do for your cover letter.

124 payroll-clerk Jobs