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TITLE: State Specialist for Disaster Education&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
DEPARTMENT: Community Resource Development (CRD)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
REPORTS TO: Assistant Extension Administrator
EFFECTIVE DATE: The position will remain open until filled
EMPLOYMENT STATUS: Full-Time&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp; &nbsp; &nbsp;
EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: Disaster Educator plays a vital role in providing education and resources related to disaster preparedness, response, and recovery to the community. This position is responsible for developing and delivering educational programs and materials to increase community resilience and ensure individuals, families, and communities are better prepared to handle natural or man-made disasters. The specialist will work closely with county extension offices, emergency management agencies, and community organizations to coordinate and implement disaster education initiatives.
ESSENTIAL JOB FUNCTIONS:&nbsp;
<ul>
<li>Conduct needs assessments to identify community disaster preparedness gaps and priorities.</li>
<li>Design, develop, and deliver educational programs and workshops related to disaster preparedness, response, and recovery.</li>
<li>Utilize various teaching methods, including in-person training, webinars, workshops, and multimedia resources, to effectively communicate with diverse audiences.</li>
<li>Collaborate with other extension specialists and subject matter experts to incorporate relevant information and best practices into educational materials that extension staff may implement or utilize for programming.</li>
<li>Create and curate educational resources, fact sheets, guides, and instructional materials related to disaster preparedness and recovery.</li>
<li>Stay updated on emerging trends, technologies, and best practices in disaster education and incorporate them into resource development.</li>
<li>Ensure all educational materials and resources are accurate, evidence-based, and accessible to diverse audiences, including individuals with disabilities and non-English speakers.</li>
<li>Develop and implement evaluation tools and methodologies to measure the impact and effectiveness of disaster education programs.</li>
<li>Collect and analyze data to assess program outcomes and identify areas for improvement.</li>
<li>Prepare regular reports and documentation of program activities, including participation numbers, success stories, and recommendations for future enhancements.</li>
<li>Coordinate and work with extension staff, nutrition expertise, and other external personal to respond to emergency food allocation and distribution (utilizing mobile nutrition kitchen) to assist survivors</li>
<li>Partner with other disaster educators across the state to support disaster initiatives and programming</li>
</ul>
OTHER DUTIES:&nbsp;The position will conduct other duties as required.
QUALIFICATIONS: &nbsp; &nbsp;&nbsp;
<ul>
<li>A master’s degree in a relevant field such as emergency management, disaster management, education, or a related discipline.</li>
<li>Experience in disaster education, emergency management, or related fields is highly desirable.</li>
<li>Strong knowledge of disaster preparedness, response, and recovery strategies, including hazard mitigation, community resilience, and post-disaster rebuilding.</li>
<li>Excellent communication and presentation skills with the ability to effectively convey complex information to diverse audiences.</li>
<li>Experience in curriculum development, instructional design, and resource creation for educational programs.</li>
<li>Proficient in using technology and multimedia tools for developing educational materials and delivering presentations.</li>
<li>Ability to work independently, as well as collaborate and build partnerships with community stakeholders and organizations.</li>
<li>Strong organizational skills and the ability to manage multiple projects and priorities simultaneously.</li>
<li>Familiarity with extension programs and the Cooperative Extension System is a plus.</li>
</ul>
Licensing and Certifications: None
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;&nbsp; 
<ul>
<li>Strong interpersonal skills, creativity, technological skills, and attention to detail, are important qualities of a skilled program development facilitator.</li>
<li>Evidence of demonstrated experience in program planning, implementation, and evaluation.</li>
<li>Ability to interact and gain support from constituencies outside the university such as business and industry, state and federal agencies and non-profit and private foundations.</li>
<li>Ability to create, compose, and edit written materials.</li>
<li>Knowledge of supplies, equipment, and/or services ordering and inventory control.</li>
<li>Word processing and/or data entry skills.</li>
<li>Ability to maintain confidentiality of records and information.</li>
<li>Ability to communicate effectively, both orally and in writing.</li>
<li>Ability to maintain calendars and schedule appointments.</li>
<li>Organizing and coordinating skills</li>
<li>Ability to understand and follow specific instructions and procedures.</li>
<li>Ability to perform simple accounting procedures. Skill in the use of operating basic office equipment.</li>
</ul>
PHYSICAL REQUIREMENTS:&nbsp;
<ul>
<li>Work is normally performed in a typical interior/office work environment.</li>
<li>No or very limited physical effort required.</li>
<li>No or very limited exposure to physical risk.</li>
</ul>
The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

State Specialist for Disaster Education

TITLE: State Specialist for Urban Community Resource Development&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
DEPARTMENT: Community Resource Development (CRD)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 
REPORTS TO: Assistant Extension Administrator
EFFECTIVE DATE: Position will remain open until filled
EMPLOYMENT STATUS: Full-Time&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
EMPLOYMENT CLASSIFICATION: Exempt

PRINCIPAL PURPOSE OF JOB: As an Extension State Specialist for Urban Community Resource Development, you will be responsible for providing leadership, expertise, and support in the development and implementation of urban community resource programs. Your role will focus on promoting sustainable and equitable urban development, enhancing community engagement, and addressing the unique challenges faced by urban communities. You will work closely with local government officials, community organizations, and stakeholders as a crucial role in supporting urban communities, promoting their growth, and improving the quality of life for residents. Your expertise and leadership will contribute to creating sustainable and vibrant urban environments where communities can thrive
ESSENTIAL JOB FUNCTIONS:&nbsp;
<ul>
<li>Program Development: Develop and implement programs and initiatives that address the specific needs of urban communities, focusing on areas such as community revitalization, economic development, affordable housing, and environmental sustainability. Create or research best practices into educational materials that extension staff may implement or utilize for programming.</li>
<li>Community Engagement: Foster partnerships and collaborations with local government agencies, community organizations, and stakeholders to engage and empower urban communities. Organize and facilitate community meetings, workshops, and events to gather input, identify needs, and provide resources.</li>
<li>Needs Assessment: Conduct comprehensive needs assessments to identify the specific challenges and opportunities faced by urban communities. Collect and analyze data to inform program development and resource allocation.</li>
<li>Resource Development: Create and curate resources, including publications, guides, toolkits, and training materials, to support urban community development initiatives. Ensure resources are accessible, relevant, and tailored to the unique needs of urban communities. Identify the specific challenges and opportunities faced by urban communities. Collect and analyze data to inform program development and resource allocation.</li>
<li>Training and Capacity Building: Develop and deliver training programs and workshops for community leaders, local government officials, and stakeholders on topics related to urban community development, including leadership, governance, community planning, and sustainable development practices.</li>
<li>Policy Advocacy: Advocate for policies and practices that promote sustainable and equitable urban development. Collaborate with policymakers, government agencies, and community leaders to influence decision-making processes and advocate for the needs of urban communities.</li>
<li>Evaluation and Reporting: Monitor and evaluate program effectiveness and impact. Prepare reports and presentations to communicate program outcomes, success stories, and recommendations for improvement to stakeholders and funding agencies.</li>
<li>Professional Development: Stay updated on emerging trends, best practices, and research in urban community development. Attend conferences, workshops, and training sessions to enhance professional knowledge and skills.</li>
</ul>
OTHER DUTIES:&nbsp;The position will conduct other duties as required.
QUALIFICATIONS:
<ul>
<li>A master's or doctoral degree in urban planning, community development, public administration, or a related field.</li>
<li>Experience working in urban communities and a strong understanding of the unique challenges and dynamics of urban development.</li>
<li>Knowledge of community development principles, strategies, and practices, with a focus on sustainability, equity, and social justice.</li>
<li>Excellent interpersonal and communication skills to effectively engage and collaborate with diverse stakeholders.</li>
<li>Strong analytical and problem-solving abilities to conduct needs assessments, analyze data, and develop evidence-based strategies.</li>
<li>Ability to lead and facilitate community engagement processes, including workshops, meetings, and group discussions.</li>
<li>Proficiency in project management, program evaluation, and reporting.</li>
<li>Familiarity with relevant policies, regulations, and funding sources related to urban community development.</li>
<li>Demonstrated commitment to inclusivity, diversity, and social equity in community development efforts.</li>
</ul>
Licensing and Certifications: None
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;&nbsp; 
<ul>
<li>Strong interpersonal skills, creativity, technological skills, and attention to detail, are important qualities of a skilled program development facilitator.</li>
<li>Evidence of demonstrated experience in program planning, implementation, and evaluation.</li>
<li>Ability to interact and gain support from constituencies outside the university such as business and industry, state and federal agencies and non-profit and private foundations.</li>
<li>Ability to create, compose, and edit written materials. Knowledge of supplies, equipment, and/or services ordering and inventory control.</li>
<li>Word processing and/or data entry skills.</li>
<li>Ability to maintain confidentiality of records and information. Ability to communicate effectively, both orally and in writing.</li>
<li>Ability to maintain calendars and schedule appointments.</li>
<li>Organizing and coordinating skills Ability to understand and follow specific instructions and procedures.</li>
<li>Ability to perform simple accounting procedures.</li>
<li>Skill in the use of operating basic office equipment.</li>
</ul>
PHYSICAL REQUIREMENTS:&nbsp;
<ul>
<li>Work is normally performed in a typical interior/office work environment.</li>
<li>No or very limited physical effort required.</li>
<li>No or very limited exposure to physical risk.</li>
</ul>
The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.

State Specialist for Urban Community Resource Development

<h3>Job Description</h3>
Job Description
LHH is partnering with a leading manufacturing firm in Duluth, GA, to find a detail-oriented Order Entry Coordinator. This role is responsible for accurately processing customer orders across multiple channels, including fax, email, and mail, to ensure smooth order fulfillment and customer satisfaction. Seeking a candidate who is available to start ASAP.
 
Key Responsibilities:
<ul>
<li>
Accurately enter customer purchase orders, verifying part numbers, quantities, and shipping details.
</li>
<li>
Review orders for correct pricing, product specifications, and delivery timelines, making necessary adjustments.
</li>
<li>
Communicate order confirmations, including pricing and shipping details, via email or fax to customers.
</li>
<li>
Prepare and generate order forms manually or digitally, calculating total costs for customer approval.
</li>
<li>
Organize and maintain order records in a chronological filing system for easy retrieval.
</li>
<li>
Route customer inquiries and order issues to the appropriate Customer Service Representatives.
</li>
<li>
Compile and generate reports, including statistical data, for managerial review and decision-making.
</li>
</ul>
 
Skills &amp; Qualifications:
<ul>
<li>
Ability to thrive in a fast-paced, high-volume environment with exceptional attention to detail.
</li>
<li>
Self-starter with the ability to work independently and take initiative.
</li>
<li>
Strong written, verbal, and interpersonal communication skills.
</li>
<li>
High energy, excellent organizational abilities, and proficiency in Microsoft Office Suite.
</li>
<li>
Typing speed of 40+ words per minute.
</li>
<li>
High school diploma or equivalent (GED) required.
</li>
<li>
2-3 years of experience in data entry, order processing, or a related field preferred.
</li>
<li>
At least 1 year of experience in an office support or clerical role is a plus.
</li>
</ul>
 
Job Type:
<ul>
<li>
4-5 month contract
</li>
<li>
Onsite, 8-4:30PM
</li>
<li>
M-F
</li>
</ul>
 
If you are highly organized, detail-oriented, and eager to contribute to a dynamic team, we encourage you to apply!
 Pay Details: $21.00 per hour Search managed by: Coleman Harris Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to <a href="https://www.lhh.com/us/en/candidate-privacy" target="_blank">https://www.lhh.com/us/en/candidate-privacy</a> The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: 
<ul>
<li>The California Fair Chance Act</li>
<li>Los Angeles City Fair Chance Ordinance</li>
<li>Los Angeles County Fair Chance Ordinance for Employers</li>
<li>San Francisco Fair Chance Ordinance</li>
</ul>

Order Entry Specialist

<h3>Job Description</h3>
Company Overview
TeDan Surgical Innovations, Inc. (TSI) designs and manufactures specialty surgical products for use in orthopedic, neuro, thoracic and spine surgeries. TSI was founded in 2006 with the goal to innovate and address evolving access techniques in spine surgery. We have successfully addressed the need for minimally invasive surgical approaches to the spine, and have introduced access instrumentation for neurological, orthopedic, and cardiothoracic procedures. We commit to providing innovative, high-quality surgical access systems and instrumentation designed to optimize exposure and improve the surgeon experience.
 
Job Summary: We are seeking a detail-oriented and organized Order Entry Specialist to join our team. The Order Entry Specialist will be responsible for accurately entering customer orders into our ERP/CRM system, managing customer service issues, and supporting catalog sales. This role requires excellent communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
 
Key Responsibilities:
<ul>
<li>Order Processing: Accurately enter customer orders into the ERP/CRM system, ensuring all fields such as name, address, account number, item number, price, and any sales or promotions are completed.</li>
<li>Customer Service: Handle customer inquiries, complaints, and issues related to unfulfilled orders. Provide timely and effective solutions to ensure customer satisfaction.</li>
<li>Inventory Control: Check inventory levels to ensure orders can be fulfilled. Communicate with relevant departments to manage stock levels and address any shortages.</li>
<li>Order Follow-Up: Inform customers of expected delivery dates and follow up on orders to ensure timely fulfillment.</li>
<li>Collaboration: Work closely with sales, marketing, and other departments to align inventory strategies with promotional activities, new product launches, and seasonal demands.</li>
</ul>
 
Qualifications:
<ul>
<li>Proven work experience as an Order Entry Specialist or similar role.</li>
<li>Knowledge of inventory management and ERP/CRM systems (Infor preferred).</li>
<li>Excellent analytical, organizational, and communication skills.</li>
</ul>
 
Education:
<ul>
<li>Bachelor’s degree in Business, Marketing, Operations, or a related field is preferred.</li>
</ul>
 
Skills:
<ul>
<li>Ability to problem-solve and address issues related to inventory discrepancies, stockouts, supplier handling, and transportation.</li>
<li>Excellent customer service skills and the ability to handle complaints effectively.</li>
</ul>
 
Physical Requirements:
<ul>
<li>Business casual attire</li>
<li>Occasionally requires attending corporate functions</li>
</ul>

<h3>Job Description</h3>
We are seeking a detail-oriented and organized Order Entry Specialist to accurately and efficiently enter customer orders using our CRM (Salesforce) and ERP (Syspro). The ideal candidate will have excellent attention to detail and previous data entry experience.
 
Responsibilities:
<ul>
<li>Accurately enter and manage customer orders into Syspro ERP, ensuring all data, including order documents, are current and accurate.</li>
<li>Utilize Salesforce to manage customer information, monitor order status, and track interactions.</li>
<li>Verify order details for completeness, accuracy, and adherence to company policies.</li>
<li>Collaborate with sales, inventory, and shipping teams to ensure timely order fulfillment.</li>
<li>Resolve discrepancies or issues in order processing, working proactively to resolve the issue.</li>
<li>Maintain organized records of customer interactions, orders, and system updates.</li>
<li>Provide back-up support for other administrative tasks within the Customer Success and Sales team.</li>
</ul>
 
Requirements:
<ul>
<li>Minimum 2 years working in an Order Entry / Data Entry role.</li>
<li>Hands-on experience with ERP or CRM systems.</li>
<li>Exceptional attention to detail and organizational skills.</li>
<li>Punctuality and attendance are a way your life.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook).</li>
</ul>
 
Software:
Salesforce, Syspro, Microsoft Office Suite, Madia Valet, HubSpot, UPS WorldShip, and FedEx Toolbox.
 
Who We Are:
At Digilock®, we’re at the forefront of innovation, design, and manufacturing in personal security solutions. By using best-in-class materials and providing exceptional service, we ensure our customers and their clients have peace of mind, knowing their most important items are secure.
For over 40 years, we’ve committed to merging technological innovation with unparalleled customer service, offering the finest secure personal storage solutions available. As a growing company, we understand that change is constant, and we embrace it with enthusiasm. This passion for innovation drives us and propels our company forward.
 
Benefits:
We provide a competitive salary and benefits package. Highlights of our current benefits package include Medical, Dental/Vision, Long-Term Disability, Life Insurance, 401K Match up to 4%, AFLAC, Wellness Program Reimbursement, PTO, and a generous holiday schedule with pay. We provide food and snacks throughout the week in our fully stocked kitchens/breakrooms and have company outings.

<h3>Job Description</h3>
Job Title:
 Order Entry – Cabinets
Location (city, state):
 Tempe, AZ
Industry:
 Construction / Home Improvement
Pay:
 $23/hour (Contract-to-Hire)
About Our Client:
 Our client, a fast-growing company in the home improvement and construction industry, is expanding their team and seeking an Order Entry Representative. This is an exciting opportunity to join a stable organization with strong internal culture, long employee tenure, and a track record of customer satisfaction.
Job Description:
 The Order Entry Representative will support operational efficiency by accurately entering and maintaining customer orders. This role involves close coordination with field teams, vendors, and internal departments to ensure accurate, timely processing of cabinetry and related product orders.
Key Responsibilities:
<ul>
<li>Input new work orders and customer selections into internal systems</li>
<li>Track and update delivery and installation schedules</li>
<li>Ensure purchase orders reflect correct pricing based on client contracts</li>
<li>Collaborate with field teams to revise orders based on job site measurements</li>
<li>Communicate with clients to clarify missing or incomplete information</li>
<li>Process change requests and maintain organized records</li>
<li>Maintain accuracy across email and order tracking systems</li>
<li>Perform administrative duties to support order workflow as needed</li>
</ul>
Qualifications:
<ul>
<li>1–2 years of experience in customer service, order entry, or administrative roles</li>
<li>High school diploma or equivalent (GED) required</li>
<li>Background in construction, home improvement, or cabinet production a plus</li>
<li>Strong organizational skills and attention to detail</li>
<li>Clear verbal and written communication skills</li>
<li>Ability to prioritize tasks and meet tight deadlines</li>
<li>Customer-first approach and a problem-solving mindset</li>
<li>Bilingual (Spanish/English) is a plus</li>
<li>Willingness to be trained on company software systems</li>
</ul>
Additional Details:
<ul>
<li>Schedule: Monday–Friday, 6:30 AM – 3:00 PM (30-minute lunch)</li>
<li>Start Date: Flexible, ideally by June 23</li>
<li>Interview Process: 1 virtual interview with HR + 1 onsite interview with hiring manager</li>
<li>Employment Type: Contract-to-Hire</li>
<li>Work Environment: Business casual, team-oriented office setting</li>
</ul>
Perks:
<ul>
<li>Strong internal culture with low turnover</li>
<li>Business casual dress code</li>
<li>Team outings and company-hosted events</li>
<li>Employee recognition programs</li>
<li>Full benefits upon conversion, including:</li>
<li>Medical (PPO/HDHP)</li>
<li>HSA</li>
<li>Dental and Vision</li>
<li>401(k) with annual $1,000 discretionary match</li>
<li>PTO based on tenure (80–160 hours)</li>
<li>Pet insurance</li>
</ul>

<h3>Job Description</h3>
This is an order entry and receptionist position. The Sales Support Representative will assist the
Sales Department by following up with sales representatives, processing sales orders, processing
sales leads, and completing returns. This individual will also answer and screen phone calls in a
timely manner and will direct calls to the appropriate offices.
 
Responsibilities:
- Process sales orders
- Process customer returns
- Process order updates, coordinate ship dates, and communicate lead times to sales reps with
input from production / shipping departments
- Answer and screen phone calls
 
Qualifications / Requirements:
- 1-2 years sales support, customer service, order entry, administrative assistant, or reception
experience required
- Intermediate computer skills with working knowledge and experience in Microsoft Office
including Excel and Word. QuickBooks experience is a plus.
 
Required Skills / Abilities:
- Excellent time-management skills with the ability to prioritize and multitask
- Data Entry skills
- Attention to detail and ability to adjust to ever-changing protocols
- Must be able to work with a minimum amount of supervision
- Must be able to work in a fast-paced environment
- Ability to communicate effectively - both in written and verbal form
- Ability to problem solve
- Reliable Transportation

<h3>Job Description</h3>
Job Description
The Order Entry Specialist will be responsible for accurately entering customer orders, maintaining detailed customer contract records, and assisting with accounting-related issues. Attention to detail, strong organizational skills, and the ability to manage multiple tasks simultaneously are crucial to success in this role.
Essential Duties and Responsibilities:
· Accurately enter customer orders into the ERP system, ensuring all customer information and product specifications are correct.
· Maintain, update, and manage multi-year customer contracts, completing quarterly pricing updates accurately.
· Provide high-quality customer service via phone and email, responding promptly to inquiries and resolving order-related issues.
· Regularly assist the accounting department with invoice issues, including collections support.
· Collaborate and interact with internal departments (sales, production, accounting) and external clients.
· Load production details onto customer orders, ensuring accuracy and timeliness.
· Generate and distribute bi-monthly status reports to customers.
· Manage clerical tasks, including filing purchase orders, maintaining records, organizing documentation, and assisting with amendments.
· Place orders for office supplies, ensuring inventory remains adequately stocked.
· Provide occasional switchboard relief, managing incoming calls professionally.
Requirements
Required Qualifications:
· High School Diploma or GED required.
· Minimum 3 years’ experience in an administrative or customer service role, preferably within a manufacturing or industrial environment.
· Excellent customer service and communication skills (verbal and written).
· Strong organizational skills, able to manage multiple priorities simultaneously while meeting deadlines.
· High attention to detail, ensuring data accuracy, integrity, and confidentiality.
· Proficiency in standard office software, including MS Office Suite (Word, Excel, Outlook).
Preferred Qualifications:
· Experience in contract administration or order management within a manufacturing environment.
· Familiarity with basic accounting procedures or experience supporting accounting departments with invoice processing.
· Demonstrated proficiency using AS400 or similar ERP systems is a plus but not required.
Working Conditions:
· 40-hour workweek with flexibility for overtime as required to meet business needs.
· Office environment within manufacturing setting; routine interaction with production and accounting teams.
· Ability to sit for extended periods, and occasionally handle filing or office supplies weighing up to 15 lb
Benefits
Medical, Dental, Life, 401k, Vacation Pay
This job is considered safety-sensitive because impairment by drugs or alcohol may constitute a threat to health or safety, and/or a lapse of attention could result in injury, illness, or death.
Central Moloney is a tobacco-free facility. The use of tobacco products (including cigarettes, cigars, smokeless tobacco, and e-cigarettes/vapes) is not permitted on company property.
Central Moloney is an equal opportunity employer committed to diversity and inclusion in the workplace. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, familial status, genetic information, veteran status, or any other characteristic protected by law. Our dedication to fostering an inclusive environment extends to all aspects of employment, from recruitment to professional development. We encourage candidates of all backgrounds to apply, as we believe diverse perspectives contribute to the strength and success of our team.

<h3>Job Description</h3>
Job Description
Company Overview
Join a proud, American-made tradition! Located in South Roxana, Gemini Industries has been a trusted manufacturer of custom-fabricated promotional products since 1954. We are a company committed to quality, craftsmanship, and customer satisfaction. Our team-oriented environment thrives on respect and integrity. Come contribute to our loyal legacy!
Role Overview
As the key point of contact at our front desk, you'll:
<ul>
<li>Welcome visitors and callers with a professional and friendly first impression.</li>
<li>Handle incoming calls and inquiries, directing them efficiently.</li>
<li>Enter customer orders precisely into our system and collaborate with sales and production teams to keep things moving smoothly.</li>
<li>Provide order updates and resolve any issues or delays proactively.</li>
<li>Maintain accurate customer records, emails, and front office routines.</li>
<li>Support administrative needs including filing, data entry, office supply management, and calendar coordination.</li>
</ul>
What We're Looking For
<ul>
<li>High school diploma or equivalent; customer service, receptionist, or order entry experience preferred.</li>
<li>A warm, customer-first attitude with excellent communication skills.</li>
<li>Strong attention to detail; especially in data entry.</li>
<li>Ability to manage multiple tasks in a fast-paced setting.</li>
<li>Comfort using office software and order management systems.</li>
<li>Collaborative spirit; ready to support co-workers in sales, production, and service.</li>
</ul>
Why You'll Love Working Here
<ul>
<li>Become part of a respected 40+ year-old manufacturing institution that takes pride in its craftsmanship.</li>
<li>Enjoy a supportive, locally rooted team culture focused on mutual success.</li>
<li>Gain opportunities for growth; we value learning and internal advancement.</li>
</ul>
 
We are an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Receptionist & Order Entry Specialist

<h3>Job Description</h3>
Job Description
Location: Hauppauge NY
Full-Time | On-site
Salary Type: $17-20hr
Garment Printer Ink (GPI Supplies) is a fast-growing, customer-focused company serving the applied graphics and personalization industry. We’re looking for a reliable and friendly Front Desk Order Entry Specialist to join our team! In this role, you’ll be the first point of contact for customers and play a vital part in ensuring accurate and timely order processing across our platforms.
What You’ll Do
<ul>
<li>Greet walk-in customers and answer phones with a helpful, professional attitude.</li>
<li>Accurately enter customer orders into our system (Shopify, QuickBooks, etc.).</li>
<li>Coordinate with the warehouse and shipping team to ensure timely deliveries and pickups.</li>
<li>Respond to basic product inquiries and assist with inventory lookups.</li>
<li>Print shipping labels, invoices, and organize daily order paperwork.</li>
<li>Keep the front desk organized and stocked with relevant marketing materials.</li>
</ul>
✅ What We’re Looking For
<ul>
<li>Experience in customer service, retail, or order entry (1+ years preferred).</li>
<li>Strong attention to detail and fast, accurate typing skills.</li>
<li>Familiarity with shipping software like ShipStation, UPS WorldShip, or FedEx Manager.</li>
<li>Comfortable with tools like Microsoft Office, Shopify, and cloud-based systems.</li>
<li>Bilingual (English/Spanish) is a plus!</li>
</ul>
Why Join Us
<ul>
<li>Be part of a tight-knit, energetic small team in a creative and fast-paced industry.</li>
<li>Opportunities for skill growth and advancement</li>
<li>Competitive hourly pay + paid time off, and more.</li>
<li>Stable hours and a collaborative, supportive work environment.</li>
</ul>
Ideal for someone who is:
<ul>
<li>Tech-savvy, reliable, and loves talking to people.</li>
<li>Quick on their feet and thrives in a busy front-office setting.</li>
<li>Looking to build long-term skills in e-commerce, logistics, or office administration.</li>
</ul>
 Ready to help streamline customer service and order flow for a leading supplier in the Graphic Printing Industry?
<ul>
<li>Apply now or send your resume to <a href="mailto:dean@gpisupplies.com" target="_blank">dean@gpisupplies.com</a>. We can’t wait to meet you!</li>
</ul>
Company DescriptionGPI Supplies is all about work life balance! Check out our site: <a href="http://www.gpisupplies.com" target="_blank">www.gpisupplies.com</a> 
<h3>Company Description</h3>
GPI Supplies is all about work life balance!\r\n\r\nCheck out our site: <a href="http://www.gpisupplies.com" target="_blank">www.gpisupplies.com</a>

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