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Supervisor Facilities CalOptima Join Us - Where Your Talent Meets Opportunity. We're Better Together The Team You'll Join We are a mission driven community-based organization that serves member health with excellence and dignity, respecting the value and needs of each person. If you are ready to advance your career while making a difference, we encourage you to review and apply today and help us build healthier communities for all. More About the Opportunity We are hoping you will join us as a Supervisor Facilities and help shape the future of healthcare where you'll be an integral part of our Facilities team, helping to strive for excellence while we serve our member health with dignity, respecting the value and needs of each of our members through collaboration with our providers, community partners and local stakeholders. In this role, you will supervise and coordinate the day-to-day departmental operations, including adds/moves/changes, office space redesign, tenant improvements, offsite records storage, mailroom activities, front desk security, ergonomic evaluations, vendor/contractor coordination and the recycle program. You will also oversee and manage CalOptima Health's electronic security system and employee badge system. Additionally, you will contribute to the development of written policies and procedures for the Facilities department. Lastly, you'll also collaborate and coordinate with the property management office responsible for all CalOptima Health sites. Together, we are building a stronger, more equitable health system. Your Contributions To the Team: 
<ul>
<li>50% - Supervisory Functions
<ul>
<li>Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.</li>
<li>Assists with hiring, managing, training, reviewing and setting goals for the department and staff.</li>
<li>Participates in the negotiation and planning of office space reconfigurations.</li>
<li>Leads and schedules all internal moves.</li>
<li>Ensures the moving and storage vendors adhere to contract terms and conditions.</li>
<li>Oversees and manages CalOptima Health's electronic key card employee identification system.</li>
<li>Provides oversight and manages mailroom and shipping/receiving functions.</li>
<li>Oversees all ergonomic evaluations and ensures the implementation of all ergonomic assessments.</li>
<li>Coordinates with the Manager of Environmental Health &amp; Safety (EH&amp;S) to enforce and promote a culture of safety, ensuring all direct reports comply with EH&amp;S standards, policies and procedures.</li>
<li>Creates on-call and overtime schedules for Facilities staff.</li>
<li>Responds to emergencies and critical incidents outside of normal business hours as needed</li>
</ul>
</li>
</ul>
<ul>
<li>45% - Program Support
<ul>
<li>Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.</li>
<li>Assists with construction and re-design projects, including scheduling and coordinating temporary workspace arrangements. </li>
<li>Ensures the ordering, delivery and installation of office furniture and equipment.</li>
<li>Coordinates with CalOptima Health's vendors and contractors as they relate to facilities activities.</li>
<li>Participates and contributes in project meetings.</li>
<li>Assists in managing CalOptima Health's off-site record storage program.</li>
<li>Participates in Facilities department on-call rotation schedule.</li>
</ul>
</li>
</ul>
<ul>
<li>5% - Other
<ul>
<li>Completes other projects and duties as assigned. </li>
</ul>
</li>
</ul>
 Do You Have What the Role Requires? 
<ul>
<li>High school diploma or equivalent PLUS 5 years of property/facilities experience with increasing levels of responsibility required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. </li>
<li>1 year of progressive leadership experience required. </li>
<li>Basic understanding and experience working with top furniture systems required. </li>
<li>Have access to means of transportation for work away from the primary office approximately 10% of the time required.</li>
</ul>
 You'll Stand Out More If You Possess the Following: 
<ul>
<li>Associate's degree. </li>
<li>International Facility Management Association (IFMA) Certified Facility Manager (CFM) or Facility Management </li>
<li>Professional (FMP) designation. </li>
<li>1 year of supervisory experience. </li>
<li>Experience with commercial building infrastructure and operations. </li>
<li>Experience with large-scale employee moves.</li>
</ul>
 What the Regulatory Agencies Need You to Possess? 
<ul>
<li>N/A</li>
</ul>
 Your Knowledge &amp; Abilities to Bring to this Role: 
<ul>
<li>Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. </li>
<li>Work independently and exercise sound judgment.</li>
<li>Communicate clearly and concisely, both orally and in writing.</li>
<li>Work a flexible schedule; available to participate in evening and weekend events.</li>
<li>Organize, be analytical, problem-solve and possess project management skills.</li>
<li>Work in a fast-paced environment and in an efficient manner.</li>
<li>Manage multiple projects and identify opportunities for internal and external collaboration.</li>
<li>Motivate and lead multi-program teams and external committees/coalitions.</li>
<li>Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.</li>
</ul>
 Your Physical Requirements (With or Without Accommodations): 
<ul>
<li>Ability to visually read information from computer screens, forms and other printed materials and information.</li>
<li>Ability to speak (enunciate) clearly in conversation and general communication.</li>
<li>Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.</li>
<li>Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.</li>
<li>Lifting and moving objects, patients and/or equipment 10 to 25 pounds</li>
</ul>
 Ways We Are Here For You 
<ul>
<li>You'll enjoy competitive compensation for this role.
<ul>
<li>Our current hiring range is: Pay Grade: 310 - $72,096 - $115,353 ($34.66 - $55.4582). 
<ul>
<li>The base pay offered will take into account internal equity and also may vary depending on the candidate's job-related knowledge, skills, and experience among other factors. </li>
</ul>
</li>
</ul>
</li>
<li>This position is approved for Full Office (**If the position is Telework, it is eligible in California only**) </li>
<li>A <a href="https://apptrkr.com/get_redirect.php?id=6613702&amp;targetURL=https://www.caloptima.org/en/careers#benefits" target="_blank">comprehensive benefits package</a> </li>
<li>CalPERS pension program and additional retirement packages. </li>
<li>Additional benefits and perks including:
<ul>
<li>A generous PTO program</li>
<li>A quality work life balance</li>
<li>Various wellness programs</li>
<li>Tuition Reimbursement</li>
<li>Professional development opportunities</li>
<li>Career development opportunities</li>
<li>Flexible scheduling</li>
<li>And the satisfaction of knowing your work directly impacts and improves healthcare access for thousands of individuals and families.</li>
</ul>
</li>
</ul>
 Our Work Environment: If located at the 500, 505 Building or a remote work location: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.</li>
<li>There are no harmful environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate.</li>
</ul>
 If located at PACE: 
<ul>
<li>Work is typically indoors in a clinical setting serving the frail and elderly.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 If located in the Community: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. </li>
<li>Employee will occasionally work outdoors in varied temperatures.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 Why Join Us? We believe that diverse perspectives drive innovation. Each employee brings a unique perspective to the overall team and we value everyone's input and we are committed to creating an inclusive environment where you and every team member can thrive while making a meaningful impacts on our community members. Our team reflects and represents the communities we serve, and we welcome candidates from all backgrounds who share our commitment to accessible, quality healthcare. What's Your Next Step? All Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. Do NOT miss out. If you want to join our team, the deadline for the first review of applications is October 14, 2025 at 9:00 PM (PST). We are encouraging you to apply early. If you apply after the first review date, your application is not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. Our Commitment to You Your application and resume will be reviewed by a dedicated recruiter to this position. If your experience matches what we need, we will reach out to you to discuss the next steps. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. If you make it through the steps above and are selected for this exciting role, you will be required to undergo a reference and a background check (to include a conviction record) and if applicable also pass a drug screening and/or a post-offer pre-employment medical examination (for specific positions) If you are an Internal CalOptima Health applicant, please apply through the internal portal on InfoNet. We will make sure to keep you updated through each step of the process on your candidate portal. Please make sure to watch for updates on your candidate portal and you emails which will be sent to the email address you listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: <a href="https://apptrkr.com/6613702" target="_blank">https://jobs.caloptima.org/jobs/supervisor-facilities-505-city-parkway-west-california-united-states</a> Copyright 2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-72f7a3d182a63d489bbf6d3ea595d8cb

Supervisor Facilities

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>Job Description</h3>
Job Description
Job Summary
The Front Office Coordinator would be responsible for greeting all patients and clinic visitors in a friendly manner, directing them to the appropriate location, and providing general information about the office. The front office activities include receptionist tasks, check-in &amp; check-out processes and referral coordination duties.
Job Responsibilities
<ul>
<li>Answering phones efficiently and with the proper etiquette, directing the calls to the appropriate person/department. Updating patient information in computer when necessary</li>
<li>Scheduling new patients, collecting insurance information, filling out proper forms to set up new patient files and preparing file labels</li>
<li>Verifying medical insurance for all appointments (at least one day prior to service) and walk-in patients</li>
<li>Maintaining inventory of new patient forms and office supplies required for front desk activities</li>
<li>Monitoring patient wait time and ensuring physicians' on-time schedule. Prioritizing appointment versus walk-in. Assisting in pulling charts for walk-in patients.</li>
<li>Providing patients the proper documentation for quick referrals using preferred network</li>
<li>Ensuring patients leave with all necessary forms and paperwork (i.e. receipt of visit, lab requisition, prescription, etc.)</li>
<li>Scheduling any necessary follow-up appointments, confirming next days appointments, and also following up on any missed appointments</li>
<li>Respecting and maintaining privacy and dignity of patients to assure client confidentiality at all times</li>
</ul>
Job Qualifications
<ul>
<li>High school diploma or equivalent</li>
<li>1 year of experience within a medical office setting</li>
<li>Experience with referrals is preferred, but not required.</li>
<li>Data entry and typing experience</li>
<li>Bilingual in English/Spanish is preferred</li>
<li>Knowledge of basic medical terminology is preferred</li>
</ul>
BENEFITS
<ul>
<li>Comprehensive benefits package, including Health, Vision, Dental, and Life insurances
<ul>
<li>FSA and Life Assistance Program (EAP)</li>
<li>401(k) Retirement Plan</li>
<li>Health Advocacy, Travel Assistance, and My Secure Advantage</li>
</ul>
</li>
<li>PTO Accrual and Holidays</li>
</ul>
#ZIP #INDNP #LI-SW1
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59PLYctnqD

Medical Front Office Coordinator

<h3>Job Description</h3>
Job Description
Medical Front Office&nbsp; Location: James Island, SC Schedule Full-Time M-F 0830-5 PM Practice Name: Wildstein Spine Center, PA
About Us
We are a specialized orthopaedic spine surgery practice committed to delivering exceptional care to patients with spinal conditions and injuries. We focus on innovative, patient-centered treatment plans and cutting-edge surgical techniques. We're seeking a highly organized and experienced, detail oriented Medical Front Office coordinator&nbsp;to join our growing team and help ensure the highest standards of service and operational efficiency.
Position Overview
The Medical Front Office coordinator&nbsp;will lead the administrative and billing functions of the practice. This dual-role position is ideal for someone with a strong background in both front desk operations and medical billing—especially within a surgical or specialty setting. The manager will work closely with surgeons, patients, staff, and payers to support excellent care coordination and optimal revenue cycle outcomes.
Key Responsibilities
Front Office Operations:
<ul>
<li>
Supervise and support front office staff including schedulers and receptionists.
</li>
<li>
Manage complex appointment scheduling for new patient consults, pre-ops, and post-op visits, including surgical scheduling.
</li>
<li>
Oversee patient intake, insurance verification, and pre-authorizations.
</li>
<li>
Ensure a professional and compassionate patient experience at every interaction.
</li>
<li>
Train new staff and conduct performance reviews for front office team members.
</li>
</ul>
Billing &amp; Revenue Cycle:
<ul>
<li>
Oversee all aspects of medical billing for surgical and non-surgical services.
</li>
<li>
Ensure accurate coding of office visits, procedures, and spine surgeries (CPT/ICD-10).
</li>
<li>
Submit insurance claims and perform timely follow-ups on outstanding claims or denials.
</li>
<li>
Coordinate pre-authorizations and verify surgical benefits and coverage with insurers.
</li>
<li>
Monitor collections and patient balances; generate and review A/R reports.
</li>
<li>
Maintain compliance with HIPAA, payer policies, and current coding guidelines.
</li>
</ul>
Administrative Duties:
<ul>
<li>
Collaborate with clinical and surgical teams to ensure efficient workflow and scheduling.
</li>
<li>
Develop and implement front office and billing protocols to improve efficiency and patient satisfaction.
</li>
<li>
Track productivity and prepare regular performance and financial reports.
</li>
<li>
Stay up-to-date on surgical billing trends, especially for orthopedic and spine procedures.
</li>
</ul>
Qualifications
<ul>
<li>
Minimum 2 years of experience in a medical front office and billing management role, preferably in a surgical or specialty practice.
</li>
<li>
In-depth understanding of spine surgery billing, including pre-authorizations, modifiers, and global periods.
</li>
<li>
Proficiency with medical coding (CPT, ICD-10) and electronic health record systems.
</li>
<li>
Strong leadership, problem-solving, and interpersonal communication skills.
</li>
<li>
Certified Professional Biller (CPB), Certified Coding Specialist (CCS), or Certified Professional Coder (CPC) preferred.
</li>
<li>
Experience with EMR/Billing Software used, e.g., Amazing Charts, Athenahealth, Kareo, NextGen is a plus
</li>
</ul>
Benefits
<ul>
<li>
M-F schedule- NO WEEKENDS
</li>
<li>
Competitive salary commensurate with experience
</li>
<li>
Paid time off, holidays, and continuing education opportunities
</li>
<li>
401(k) profit sharing with employer match
</li>
<li>
Supportive, team-oriented environment
</li>
</ul>
How to Apply
Please submit your resume and a brief cover letter outlining your relevant experience and interest in joining a leading spine surgery practice. We look forward to meeting you!
Company DescriptionOrthopaedic spinal surgery 
<h3>Company Description</h3>
Orthopaedic spinal surgery

<h3>Job Description</h3>
Job Description
Responsibilities:
<ul>
<li>Answer multi-line phones and either direct the caller to the appropriate party or handle the caller's needs yourself</li>
<li>Greet patients upon arrival, sign them in and obtain insurance information and any other necessary data</li>
<li>Provide patients with intake and new patient forms</li>
<li>Process payments from patients for co-pays and uninsured visits</li>
<li>Schedule appointments for new and recurring patients based on provider availability</li>
<li>Call patients to remind them of upcoming appointments</li>
<li>Provide patients with support and guidance as needed</li>
</ul>
Job Requirements:
<ul>
<li>At least 1 year of college-level coursework</li>
<li>Effectively work as a team player</li>
<li>Knowledge in OB/GYN is a plus</li>
<li>Ability to handle a fast-paced environment and prioritize tasks based on importance</li>
<li>Excellent communication skills</li>
<li>Familiarity with Microsoft Office and experience with an electronic health record system</li>
</ul>
Preferred Qualifications:
<ul>
<li>Bi-lingual&nbsp;in Spanish and English</li>
<li>Experience with Athena EMR system</li>
<li>Training in medical billing and coding</li>
</ul>
We are seeking&nbsp;LOCAL APPLICANTS ONLY
Job Type: Full-time
Ability to Commute:
<ul>
<li>Gainesville, FL 32605 (Required)</li>
</ul>
Company DescriptionWomen's Group of North Florida is an established Women’s health practice that has been part of the community for many years. We want to make all patients feel welcome and give them the highest level of health care possible. Our services include female health, family planning, menopause care, obstetrics, and gynecological care for patients at all income levels. No discrimination against gender identity, sexual orientation, race, or ethnicity. Our thriving OB/GYN practice is seeking an experienced Front Office Receptionist who can perform administrative duties involved with coordinating patient and physician schedules, as well as bookkeeping, file management, and office organization. We're looking for a professional who believes and who understands the value of compassionate service. 
<h3>Company Description</h3>
Women's Group of North Florida is an established Women’s health practice that has been part of the community for many years. We want to make all patients feel welcome and give them the highest level of health care possible. Our services include female health, family planning, menopause care, obstetrics, and gynecological care for patients at all income levels. No discrimination against gender identity, sexual orientation, race, or ethnicity.\r\nOur thriving OB/GYN practice is seeking an experienced Front Office Receptionist who can perform administrative duties involved with coordinating patient and physician schedules, as well as bookkeeping, file management, and office organization. We're looking for a professional who believes and who understands the value of compassionate service.

<h3>Job Description</h3>
Job Description
We are seeking a Medical Front Office Coordinator to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.
Responsibilities:
<ul>
<li>Handle all administrative duties in a timely manner.</li>
<li>Perform routine clinical tasks to support medical staff.</li>
<li>Communicate with insurance companies for proper billing procedures.</li>
<li>Escort patients to exam rooms</li>
</ul>
​Qualifications:
<ul>
<li>This job requires a minimum of a BA degree and a 2-year commitment.</li>
<li>Previous experience in healthcare administration or other related fields</li>
<li>Familiarity with medical billing procedures</li>
<li>Strong organizational skills</li>
<li>Ability to thrive in a fast-paced environment.</li>
<li>
Candidates must be willing and be able to travel to both of our locations:
2311 M Street NW Washington DC 20037
167 Jennifer Rd, Suite W Annapolis, MD 21401
</li>
</ul>
Our Patient Care Coordinator should have exceptional customer service and a high-level of hospitality, friendliness and organization - from a patient’s first impression at check-in to their last impression at check-out. The Care Coordinator is responsible for the accurate input of all patient demographic and insurance data in our online system as well as collecting co-pays and balances based on data provided through our online account information system. They are expected to have open communication with the clinical and management team. The Care Coordinator acts as a patient navigator; ensuring accurate booking of patients, notifying the clinical team when patients arrive and when they are ready to start their clinical visit. Following the visit, the Patient Care Coordinator also ensures patients are prepared to leave their visit by scheduling follow-up appointments and ensuring patients understand expectations for communication of follow-up requirements from the clinical team. The Patient Care Coordinator is also responsible for Social Media Marketing. They would be responsible for developing, executing and managing social media strategy, tracking, and response, including content development for our product and service lines. Also, tracking results and adapting tactics as needed.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Training &amp; development</li>
</ul>
 Infectious Disease / Internal Medicine Practice looking for a Front Office Position/ Reception/ Coordinator immediately available. MUST HAVE MEDICAL OFFICE EXPERIENCE ONLY OR DO NOT APPLY Experience with MEDICAL FRONT OFFICE procedures ONLY. Looking for a multi tasker with good patient service skills, Medical terminology, Medical Insurance Knowledge and scheduling patients. This office has Athena EMR, (not required experience for hire). Will consider MA , this position will aid in authorization of testing/procedure coordination. Communication with physician on patient care and coordination of care with other physicians. If interested please email FULL COMPLETED RESUME to: <a href="mailto:christidrp@papastamelos.com" target="_blank">christidrp@papastamelos.com</a>

Medical Front Office coordinator

<h3>Job Description</h3>
Job Description
Candidate MUST have experience in a medical spa, salon, or plastics. Primary responsibilities include answering phones, making appointments, greeting/checking in patients, checking out patients, processing payments, light administrative duties, patient info data entry, opening and closing of the office, and maintaining a clean and inviting environment for our patients.
Ideal candidate will have flawless phone etiquette, a professional demeanor, and the ability to establish instant rapport with our patients.
Some responsibilities and duties are:
<ul>
<li>Greet and direct patients, families and guests.</li>
</ul>
<ul>
<li>Maintain a clean and organized office area.</li>
</ul>
<ul>
<li>Manage and direct all incoming phone calls.</li>
</ul>
<ul>
<li>Carry out office duties (typing, copying, filing, faxing, etc.) as directed by supervisor.</li>
</ul>
<ul>
<li>Assist and maintain client database and records up to date.</li>
</ul>
<ul>
<li>Coordinate, schedule and follow up on appointments as directed.</li>
</ul>
<ul>
<li>Review and update clients’ files and charts to ensure all information is current, accurate and in compliance.</li>
</ul>
<ul>
<li>Responsible for the maintenance of all records and filing of charts</li>
</ul>
<ul>
<li>Able to manage 5 different schedules efficiently and effectively.</li>
</ul>
<ul>
<li>Responsible for assisting back office daily (hands on pt care).</li>
</ul>
Qualifications:
<ul>
<li>Minimum two (2) years medical front office/receptionist experience</li>
</ul>
<ul>
<li>&nbsp;Medical Assistant</li>
</ul>
<ul>
<li>Bilingual English/Spanish</li>
</ul>
<ul>
<li>Extremely proficient in Microsoft Word, Excel, Booker.</li>
</ul>
<ul>
<li>Able to perform in a positive, flexible, adaptive manner.</li>
</ul>
<ul>
<li>Must be a people lover, people instantly feel comfortable around you.• Must have naturally joyous and accommodating spirit / demeanor</li>
<li>Able to exercise independent judgment and initiative.</li>
<li>Possess excellent organizational skills and able to prioritize and complete multiple tasks in a timely fashion.</li>
<li>Excellent written and verbal communication skills.</li>
</ul>
<ul>
<li>Obsessively detail oriented and thorough</li>
</ul>
<ul>
<li>&nbsp;On time management</li>
</ul>
<ul>
<li>Exceptional written &amp; verbal communication skills</li>
</ul>
<ul>
<li>Ability to multi-task, anticipate, and prioritize</li>
</ul>
<ul>
<li>Dependable, punctual and a self-starter</li>
</ul>
<ul>
<li>Strong computer skills</li>
</ul>
<ul>
<li>Flexible schedule</li>
</ul>
<ul>
<li>Absolute confidentiality</li>
</ul>
<ul>
<li>Must be comfortable working independently with minimal direction, as well as within a team</li>
</ul>
Company DescriptionAt AMA Regenerative Medicine &amp; Skincare, we are pioneers in the field of integrative aesthetic and regenerative medicine. Founded on the principles of innovation, holistic healing, and advanced medical science, our practice offers a unique fusion of Eastern and Western medical traditions to deliver highly personalized, transformative care. Located in the heart of Southern California, AMA has built a national reputation for delivering exceptional results in skincare rejuvenation, laser medicine, and anti-aging treatments. Our team of dedicated professionals uses cutting-edge technology—including multi-modality laser protocols, ozone therapy, and bioidentical hormone treatments—to empower patients to heal from the inside out. We are more than a clinic—we are a movement toward redefining beauty, health, and well-being. At AMA, every team member plays a vital role in our mission to help people look and feel their best through science-based, compassionate care. Join us in advancing the future of regenerative medicine while working in an environment that values integrity, continuous learning, and human connection. 
<h3>Company Description</h3>
At AMA Regenerative Medicine &amp; Skincare, we are pioneers in the field of integrative aesthetic and regenerative medicine. Founded on the principles of innovation, holistic healing, and advanced medical science, our practice offers a unique fusion of Eastern and Western medical traditions to deliver highly personalized, transformative care.\r\n\r\nLocated in the heart of Southern California, AMA has built a national reputation for delivering exceptional results in skincare rejuvenation, laser medicine, and anti-aging treatments. Our team of dedicated professionals uses cutting-edge technology—including multi-modality laser protocols, ozone therapy, and bioidentical hormone treatments—to empower patients to heal from the inside out.\r\n\r\nWe are more than a clinic—we are a movement toward redefining beauty, health, and well-being. At AMA, every team member plays a vital role in our mission to help people look and feel their best through science-based, compassionate care.\r\n\r\nJoin us in advancing the future of regenerative medicine while working in an environment that values integrity, continuous learning, and human connection.

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