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Accountable to:&nbsp;President
General Summary:&nbsp;&nbsp;Under the direction of the University President, the Vice President for Administration &amp; Finance serves as the Chief Financial Officer of the University.&nbsp;&nbsp;The VPAF administers the University budget as well as supervises the Business Office, Human Resources, Office of Financial Aid, Facilities, Security and Safety, and the Office of Information Technology. The VPAF is also responsible for the outsourced Bookstore, general contract administration, regulation administration, The University’s annual budget, fiscal policies, and other services as assigned.&nbsp;&nbsp;The VPAF works closely with various State of North Dakota governing and regulating agencies.
Primary Responsibilities:&nbsp;
Business Office&nbsp;- Responsible for the accurate accounting and budgeting of appropriated and non-appropriated funds to include payroll and student accounts. Human Resources&nbsp;- Responsible for talent acquisition, salary administration, employee training, and appropriate application of&nbsp;&nbsp;HR policies, procedures, and practices. May coordinate on the process of position creation and management. Student Financial Aid&nbsp;- Responsible for accurate accounting and disbursement of student financial aid; federal funds, scholarships, grants, waivers, and awards used by students for tuition, books, and fees. Facilities Management&nbsp;- Responsible for the maintenance and cleaning of all buildings and grounds of the University.&nbsp;&nbsp;Provides oversight for new construction and renovation of buildings. Campus Safety and Security&nbsp;- Provides security services 24/7, Clery Act reporting, and safety measures. &nbsp;Information Technology Center&nbsp;- Provides for the physical infrastructure, security and support of all campus network and communication lines, computers and related I.T. equipment on campus. Bookstore&nbsp;- Responsible for the oversight of bookstore operations (currently contracted with Barnes &amp; Noble) Coordination with North Dakota University System office&nbsp;- Responds to requests for information from the NDUS and SBHE, assists with presentations as necessary and serves as a member of the NDUS Administrative Affairs Council. Budget Administration&nbsp;- Coordinates the budget requests and development processes. Serves on the Strategic Planning and Budget Council.&nbsp;&nbsp;Serves on the Faculty Senate Salary and Budget Committee. Contract Administration&nbsp;- Executes most contracts and works with assigned attorney to ensure compliance with state laws. &nbsp;
Secondary Responsibilities:
Dining Services&nbsp;- Coordinates with the VPSA to manage the food services contract (currently contracted with Sodexo).&nbsp;&nbsp;Sets board rates in conjunction with food services personnel. Residence Life&nbsp;- Coordinates with the VPSA to maintain residence halls for safety, security, and student satisfaction.&nbsp;&nbsp;Accounts for charges and receipts regarding student residence fees.&nbsp;&nbsp;Sets room rates in connection with residence life personnel. Dakota College at Bottineau&nbsp;- Coordinates with DCB personnel to provide advice and assistance as necessary.
Performance Standards
Fulfills defined responsibilities for the position and sets strategic annual professional goals and objectives.&nbsp; Participates actively as a team member of President’s Staff and University Cabinet. Monitors the work performance of staff, clearly communicates expectations and responsibilities, conducts evaluations, and takes corrective actions as necessary. Provides professional development opportunities for staff, and orients staff to university practices, procedures, and policies. Ensures an inclusive and participatory working climate in which staff members are empowered and free to express themselves in a non-threatening environment, promoting civility, creativity, and professionalism. Follows established policies and practices. Responds to supervisory instructions and guidelines in a timely and responsible manner. Meets all expectations for university staff members’ professional conduct.&nbsp; Accountable for the following first-level reports:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
&nbsp;Associate VPAF/Controller &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Director, Bookstore &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Director, Facilities Management &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Director, Financial Aid &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Director, Human Resources &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Director, Campus Safety &amp; Security &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Co-Directors, Information Technology Center
Minimum Qualifications:
Baccalaureate degree in finance, administration, accounting, or a directly related discipline from a regionally accredited institution.&nbsp; Minimum of eight (8) years successful and progressive experience and background in leadership and administrative roles, with direct and administrative fiscal experience in a college or university setting Outstanding communication skills&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;
Preferred Qualifications:
1. Graduate degree in finance, administration, accounting, or a directly related field or CPA certification preferred
2.&nbsp;ND Veteran’s Preference applies
Other Significant Characteristics:
Be an individual with high integrity, principles, and work ethic. Endorse the principles of shared governance, inclusive and research-based decision making. Possess a philosophy that is aligned with the institutional mission and core values and possess the ability to work constructively and fairly with faculty, students, staff, and other stakeholders of the University.&nbsp; Possess a “can-do” attitude, approach problems and issues objectively, responsibly, while cooperatively exploring options and solutions.&nbsp; Possess the abilities to provide effective leadership and to facilitate effective long-term strategic planning guided by a clear vision. Provide responsible supervision and support of employees. Make high-quality judgments and decisions based upon institutional data and input. Have the ability to manage resources effectively, fairly, and positively. Be experienced interacting with auditors, government officials, and legislators.&nbsp; Be active professionally and aware of current developments in professional arenas, with the experience or interest in becoming an active participant in professional organizations. Be willing to be an active and visible participant in the life of the University and the greater community. Please Note -&nbsp;The reviewing of potential candidates will begin on August 13th, 2023
The above is intended to describe the general content of and requirements for the performance of this position.&nbsp;&nbsp;&nbsp;It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.
Additional Information Equal Opportunity and Non-Discrimination Statement:&nbsp;&nbsp;Minot State University (MSU) is committed to the principle of equal opportunity in education and employment. MSU does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity and expression, genetic information (GINA), marital or parental status, veteran’s status, citizenship status, public assistance status, participation in lawful off-campus activity, spousal relationship to current employee, or other protected status under federal, state, or local law. MSU complies with all federal and state non-discrimination, equal opportunity and affirmative action laws, orders and regulations, including complying with the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act of 1973, and Title IX of the Education Amendments of 1972. This policy applies to admissions, enrollment, scholarships, loan programs, participation in University activities, employment, and access to participation in, and treatment in all University programs and activities.
For more information, or for accommodations contact:&nbsp;<a href="mailto:hr@minotstateu.edu" target="_blank">hr@minotstateu.edu</a>. For Relay Services:&nbsp;<a href="http://www.relaynorthdakota.com/" target="_blank">Relay North Dakota</a>
ND Veteran's Preference:&nbsp;North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.
&nbsp;Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

Vice President of Administration and Finance

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $8,833.33 - $9,583.33 per month 
STAFF ATTORNEY Office of Public Guardianship
 
This announcement is not governed by the selection process of the Judicial or Colorado State classified personnel systems. 
 
About the Colorado Office of Public Guardianship (OPG): The Colorado Office of Public Guardianship (OPG) provides guardianship services to eligible indigent and incapacitated adult individuals who have no responsible family members or friends who are available and appropriate to serve as guardian; lack adequate resources to compensate a private guardian and pay the costs associated with an appointment proceeding; and are not subject to a petition for appointment of guardian filed by a county adult protective services unit or otherwise authorized by C.R.S. 26-3.1-104. The OPG is mandated to be statewide by December 31, 2030.
 
Our Values At OPG, our work is guided by the following principles:
<ul>
<li>Autonomy for adults: Guardianship should respect the concerns and decisions of adults, and where possible, assist adults to regain or develop their capacities.</li>
<li>Availability of guardianship: The OPG should meet the need for guardianship for adults who have no other options to ensure all adults have their needs met.</li>
<li>Accountability for services: The OPG should track services provided to allocate resources effectively and meet guardianship needs.</li>
</ul>
 
About the Role: The COPG is accepting applications for a Staff Attorney. This position is responsible for providing legal consultation, analysis, and representation in matters related to OPG clients post-appointment, including guardianship, financial matters, and other legal needs. The Staff Attorney works closely with the Director, Deputy Director, guardians, case management aide, staff assistant, and other team members, offering guidance on fiduciary responsibility, accounting, public benefits, probate claims, criminal matters, housing issues, mental health interventions, and litigation.
 
This position involves substantial courtroom work as part of administering guardianships, as well as advocacy with medical, social work, and legal professionals. The Staff Attorney plays a vital role in ensuring that guardianship services are carried out lawfully, ethically, and in alignment with OPGs mission. Hybrid work options and virtual court appearances may be available. This position also requires participation in a shared weekly and weekend on-call rotation.
 
Key Responsibility Summary: The Staff Attorney provides legal expertise and advocacy to support the administration of guardianships for COPG clients. This includes:
<ul>
<li>Representing COPG clients in court and administrative proceedings.</li>
<li>Advising staff on complex guardianship, probate, and mental health law issues.</li>
<li>Preparing and filing pleadings on behalf of COPG clients.</li>
<li>Advocating for client needs with courts, medical providers, social workers, and other professionals.</li>
<li>Guiding COPG staff on fiduciary responsibilities, benefits, and legal processes.</li>
<li>Participating in on-call coverage as part of a rotating schedule.</li>
</ul>
 
Reports to: Executive Director of the Office of Public Guardianship
 
Job Responsibilities
Client Representation &amp; Legal Advocacy
<ul>
<li>Serve as counsel for COPG clients in guardianship, probate, benefits, mental health, and fiduciary matters.</li>
<li>Represent clients in court and administrative hearings to obtain and maintain benefits or address other legal issues.</li>
<li>Prepare, file, and present pleadings and petitions related to probate, asset recovery, fiduciary liability, and guardianship modifications.</li>
</ul>
Advisory &amp; Support to COPG Staff
<ul>
<li>Provide legal guidance to guardians, the Director, Deputy Director, and other staff on fiduciary duties, medical consent, ethics, and decision-making.</li>
<li>Support on-call guardians during nights and weekends in managing critical incidents.</li>
<li>Develop and deliver staff training on guardianship, mental health law, and fiduciary responsibilities.</li>
</ul>
Case &amp; Asset Management
<ul>
<li>Investigate liability of former fiduciaries and coordinate estate administration.</li>
<li>Work with conservators and public administrators to ensure compliance with fiduciary duties.</li>
<li>Handle criminal intervention matters, housing issues, and other legal needs of COPG clients.</li>
</ul>
Policy &amp; Legislative Input
<ul>
<li>Analyze proposed legislation and legal issues affecting COPG operations.</li>
<li>Provide recommendations to the Director and legislative liaison.</li>
</ul>
 
Required Competencies The successful candidate will have strong interpersonal skills, the ability to work effectively with a wide variety of stakeholders, and a high level of expertise in guardianship, probate, and mental health law. Strong legal research, written advocacy, and courtroom skills are essential, along with the ability to manage multiple priorities and maintain professionalism in high-stress situations. 
 
Minimum Qualifications
<ul>
<li>Juris Doctorate from an accredited law school.</li>
<li>Licensed in Colorado and a member in good standing of the Colorado State Bar.</li>
<li>No history of disciplinary action by any state bar licensing authority.</li>
<li>Minimum 5 years experience in probate, guardianship, conservatorship, or mental health law, including fiduciary responsibility and public benefits.</li>
<li>Experience creating office procedures and policies using ethical considerations.</li>
<li>Ability to communicate effectively, both orally and in writing.</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Familiarity with state guardianship systems, public benefits programs, and mental health service delivery.</li>
<li>Experience in policy analysis and legislative processes related to guardianship and mental health law.</li>
<li>Knowledge of public benefits systems and fiduciary duties.</li>
<li>Strong courtroom and client advocacy skills.</li>
</ul>
 
Additional Information:
<ul>
<li>Location and Work Hours: This is a full-time position based in Denver, Colorado. Potential hybrid work schedule available. Occasional travel within Colorado and on-call work required.</li>
<li>Conditions of Employment:
<ul>
<li>This is a non-classified, at-will position.</li>
<li>This position is open only to Colorado residents.</li>
<li>Candidates must possess a valid CO drivers license and successfully pass a criminal and personal background check.</li>
</ul>
</li>
</ul>
 
Why Join OPG?
At OPG, youll join a dedicated team making a tangible difference for Colorados most vulnerable adults. Every day, your work will directly protect and advocate for individuals who have no one else to turn to. If you thrive in a role with real responsibility and want to use your legal expertise to create lasting impact, OPG is where you can make that happen.
 
In addition to meaningful work, as a State employee, you would be eligible for:
 
<ul>
<li>Strong, secure, yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Plan<a href="http://www.copera.orgplus" target="_blank">www.copera.orgplus</a> 401(k) and 457 plans</li>
<li>Medical and dental health plans</li>
<li>Employer supplementedHealth Savings Account</li>
<li>Paid life insurance</li>
<li>Short- and long-term disability coverage</li>
<li>11 paid holidays per year, plus PTO and sick leave</li>
<li>BenefitHubstate employee discount program</li>
<li>Employee Wellness program MotivateMe</li>
<li>Excellent work-life programs, such as flexible schedules, training, and more</li>
<li>Remote work arrangements for eligible positions</li>
</ul>
 
Click here for more information on employee benefits.
 
Diversity, Equity, and Inclusion OPG is an Equal Opportunity Employer. We value the unique perspectives and contributions of individuals with diverse backgrounds and experiences. We actively seek candidates from all identities and communities, including people of color, LGBTQ+ individuals, veterans, and individuals with disabilities. OPG is committed to fostering a workforce that reflects Colorados communities and values the inclusion of those historically underrepresented.
 
How to Apply Applications will only be considered if submitted through OASIA's BambooHR system. Applications will not be accepted through any other state or government website or application process. 
 
Please submit the following:
<ul>
<li>Cover letter outlining your interest in the position and how you meet the qualifications.</li>
<li>Rsum.</li>
<li>Legal writing sample.</li>
<li>Minimum of three (3) professional references.</li>
</ul>
 
Application Deadline: Sunday, August 31, 2025, at 11:59 p.m. MST.
 
Important: Only completed applications received by the deadline will be considered. Following the close of the posting, all applications will be reviewed, and selected candidates will be contacted to participate in the interview process.

Staff Attorney - Office of Public Guardianship

<h3>Job Description</h3>
Job Description
Job Title: Commission Aide 
Department: City Clerk’s Office
Reports To: City Clerk
Prepared by: City Clerk 
FLSA Classification: Exempt / Non-bargaining unit 
Status: Full-time Regular 
Job Summary: 
Under direction from the City Clerk, performs a variety of complex, responsible, highly sensitive, and confidential executive support functions for the Mayor and City Commission; and performs other related duties as assigned. The Commission Aide is responsible for providing a wide array of complex, diverse, and confidential support services to the city’s elected officials in a highly sensitive, demanding, political, and rapidly changing environment. The work is characterized by involvement with broad city-wide issues and interactions with other elected officials, constituents, representatives of a wide variety of community, civil, and business groups, City management staff, and others on complex and sensitive matters. The Commission Aide performs a variety of constituent and administrative staff services for the Mayor and City Commission, often involving politically sensitive issues and requiring a high degree of independent judgment and sound political acumen.
Key Responsibilities and Essential Duties: 
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class. 
• Briefs the City Commission on issues appearing on City Commission and Committee agendas.
 • Maintains a reputation for being on time to meetings and assist in providing all materials and equipment needed for the Mayor and Commission to have timely and successful meetings. 
• Provides critical analyses of policy and legislation. 
• Collaborates with the City Administration and the City Attorneys to draft proposed legislation and projects. 
• Conducts research and policy analysis to assist the City in policy matters.
 • Tracks, monitors, and analyzes new legislative proposals and prepares legislative summaries to inform the Commissioner.
 Maintains awareness of county, state, and national policy that may have impacts on the City of Opa locka. 
• Researches and composes reports on legislative issues. 
• Consistently makes decisions on which tasks to prioritize using experience, education, and/or good judgment. 
• Initiates and directs research and special studies, and projects in needed areas, as assigned.
 • Confers with department and division heads, other agencies, and organizations such as the City Manager, executive staff, and City Attorney staff. 
• Attends City Commission meetings, committee meetings, neighborhood association meetings, and other activities/meetings as assigned, most are scheduled after regular business 
• Understands the position requires the Commission Aide to be resourceful in completing tasks. Including, getting to know other department staff and how their role supports the City Completes special projects as needed
• Timely reviews and responds to and makes recommendations concerning incoming correspondence, memoranda, reports, and similar material. 
• Files and maintains records. 
• Utilizes public speaking skills to represent the City Commission before committees, citizen groups, and/or other agencies. 
• Receives and screens visitors and telephone calls, providing information and handling issues that require sensitivity and sound independent judgment; conducts research, responds to requests for information, and resolves complaints from constituents; refers certain issues to appropriate staff members or City departments for resolution; reviews, prioritizes, and routes assigned incoming correspondence. 
• Prepares and types correspondence, memoranda, agenda item requests, action item list, reports, resolutions, proclamations, agreements, presentations, forms and other documents often of a highly sensitive and confidential nature; ensures that documents are accurate, complete and conform to Mayor and City Commission office standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete; responds independently to mail and email inquiries regarding a variety of City matters; assists in the transcription of City Commission meeting minutes, as needed. 
• Plans, organizes, and makes logistical arrangements and serves as host for a variety of Mayor and City Commission events. 
• Host and/or be available to attend the numerous Mayor and City Commission events that occur after regular business hours and weekends. Events are scheduled year-round. 
Qualifications: 
• Office administrative and management practices and procedures, including principles and practices of file and document management
• Principles and practices of sound business communication; correct English usage, including spelling, grammar, and punctuation. 
• City organization, ordinances, rules, policies, procedures, and operating practices related to areas of responsibility. 
• Functions of public agencies, including the role of an elected official and appointed committees and boards. 
• Methods, practices, and techniques for project management and event planning. 
 Basic principles and practices of public administration, including budgeting, purchasing, and maintenance of public records. 
• Ability to utilize the City's human resources policies and procedures. Knowledge, Skills and Abilities: 
• Knowledge of research techniques and available sources of current information in the area of the assignment. 
• Knowledge of the principles and practices of .office general code of conduct. 
• Knowledge of public relations principles and practices. 
• Ability to exercise judgment and discretion in devising, installing, and/or interpreting City rules, regulations, policies, or procedures. 
• Ability to use discretion, tact and patience when dealing with interruptions from the public that occur during a regular workday.
• Considerable knowledge of Business English, Spelling, and Business Arithmetic. 
• Considerable knowledge of office procedures, practices, processes, and systems. 
• Knowledge of City government, organization, and operations. 
• Ability to daily carry out complex verbal, written instructions and primarily complete work independently

4 legislative-aide Jobs