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TITLE:&nbsp; Program of Distinction Administrative Assistant&nbsp;
DEPARTMENT: School of Aquaculture and Aquatic Sciences&nbsp;
REPORTS TO: Chair, School of Aquaculture and Aquatic Sciences&nbsp;
EFFECTIVE DATE: Position will remain open until filled&nbsp;
EMPLOYMENT STATUS:&nbsp; Full-time&nbsp;&nbsp;
EMPLOYMENT CLASSIFICATION:&nbsp; Non-Exempt &nbsp;
PRINCIPAL PURPOSE OF JOB: The Program of Distinction (POD) Administrative Assistant serves as the front desk receptionist for the Aquaculture Research Center.&nbsp; The successful candidate provides administrative support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
SCOPE OF RESPONSIBILITY: Under the direction of the Program of Distinction Coordinator, performs a variety of administrative and staff support duties for the School of Aquaculture, which requires a range of skills and knowledge of organizational policies and procedures. Assists and directs visitors, and resolves administrative inquiries; composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents some of which are of a confidential or sensitive nature.&nbsp;&nbsp;
ESSENTIAL JOB FUNCTIONS:&nbsp;&nbsp;
Serves as the front desk receptionist for the Aquaculture Research Center. Provides administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.&nbsp;
Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.&nbsp;
Maintains a calendar of scheduled tours, visits, and/or other similar activities for the Aquaculture Research Center; to include coordinating with other staff to ensure tours, visitor and records are complete and updated. Maintains a sign in log.&nbsp;&nbsp;
Maintains, organizes, and schedules use of conference room.&nbsp;&nbsp;
Assists POD Coordinator in entering requisitions and submitting travel requests and vouchers for faculty, staff, and graduate students.&nbsp;&nbsp;
Establishes, maintains, and updates files, databases, records, and/or other documents; develops and maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports.&nbsp;
Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries. Maintains standing orders for UPS&nbsp;
Maintains and tracks balance of standing order with Staples. Monitors supplies, assesses needs, and submits orders to POD coordinator for placing.&nbsp;&nbsp;
Performs miscellaneous job-related duties as assigned.&nbsp;
QUALIFICATIONS: High school diploma or GED with 1 to 3 years experience directly related to the duties and responsibilities specified.&nbsp;&nbsp;
KNOWLEDGE, SKILLS, and ABILITIES:&nbsp;&nbsp;
Receptionist skills.&nbsp;
Ability to create, compose, and edit written materials.&nbsp;
Knowledge of supplies, equipment, and/or services ordering and inventory control.&nbsp;
Ability to communicate effectively, both orally and in writing.&nbsp;
Advanced word processing and/or data entry skills.&nbsp;
Ability to gather and analyze statistical data and generate reports.&nbsp;
Database management skills.&nbsp;
Ability to maintain calendars and schedule appointments.&nbsp;
Records maintenance skills.&nbsp;
Ability to record and transcribe meeting minutes.&nbsp;
Ability to gather data, compile information, and prepare reports.&nbsp;
Ability to analyze and solve problems.&nbsp;
PHYSICAL REQUIREMENTS:&nbsp;&nbsp;
Work is normally performed in a typical interior/office work environment.&nbsp;
No or very limited physical effort is required.&nbsp;
No or very limited exposure to physical risk.&nbsp;
Internal candidates are encouraged to apply.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over the sponsorship of an employment visa

Program of Distinction Administrative Assistant

<h3>Job Description</h3>
Job DescriptionShot Bar Medspa is a modern medical aesthetics practice known for delivering results-driven treatments with elevated service, clinical excellence, and unmatched patient experience. We blend medical integrity with a fun environment, ensuring every guest feels confident, informed, and cared for from the moment they walk through our doors. The Front Desk Receptionist is the first and last impression of Shot Bar Medspa. This role is critical to creating a seamless, welcoming, and organized experience for every patient. The ideal candidate is polished, detail-oriented, tech-savvy, and thrives in a fast-paced, client-facing environment. This position requires professionalism, discretion, strong communication skills, and the ability to multitask while maintaining a calm and friendly demeanor. Patient Experience &amp; Front Desk Operations
<ul>
<li>Greet all patients warmly and professionally upon arrival</li>
<li>Check patients in and out efficiently while maintaining privacy and HIPAA compliance</li>
<li>Answer phones, respond to texts/emails, and manage appointment inquiries</li>
<li>Ensure the waiting area, front desk, and retail displays are clean, organized, and on-brand</li>
</ul>
Scheduling &amp; Administrative Support
<ul>
<li>Schedule, reschedule, and confirm appointments accurately</li>
<li>Manage provider schedules and flag gaps, cancellations, or overbooking</li>
<li>Collect payments, process memberships, packages, and retail sales</li>
<li>Handle intake forms, consent documents, and patient records with accuracy</li>
</ul>
Systems &amp; Compliance
<ul>
<li>Utilize Zenoti (or comparable medspa software) for scheduling, payments, and records</li>
<li>Maintain HIPAA compliance and patient confidentiality at all times</li>
<li>Communicate clearly with providers and management regarding patient flow</li>
</ul>
Qualifications 
<ul>
<li>1+ year experience in a front desk, receptionist, hospitality, or medspa setting preferred</li>
<li>Strong interpersonal and communication skills</li>
<li>Professional appearance and customer-service mindset</li>
<li>Comfortable with point-of-sale systems, scheduling software, and basic computer tasks</li>
<li>Ability to multitask, prioritize, and remain composed under pressure</li>
<li>High attention to detail and organizational skills </li>
</ul>

Front Desk Receptionist

<h3>Job Description</h3>
Job Description
We are looking for an individual with strong interpersonal and organizational skills to fill a front desk administrative position in a busy medical office with the ability to multi task. Duties include, but are not limited to: general clerical duties, verifying insurance coverage and or referrals needed, check in / checkout patients in our EHR, scanning required paperwork, maintain daily balance / payment sheet in Microsoft Excel, and excellent communication skills. Strong customer service, computer skills and familiarity working with an Electronic Health Record are required. Dermatology experience is preferred.
Shift: Monday - Friday, 10:00 am - 6:30 pm
Job Type: Full time&nbsp;

<h3>Job Description</h3>
Job Description
Overview
CTG is seeking to fill a Front Desk Receptionist opening for our client in Albany, NY.
Location: Albany, NY Duration: 3 years
Duties:
<ul>
<li>
Welcome all visitors and ensure compliance with site visitor and security protocols
</li>
<li>
Collect and process visitor forms; maintain accuracy in the visitor database
</li>
<li>
Coordinate Wi-Fi access requests and ensure timely fulfillment
</li>
<li>
Serve as the main point of contact for employee inquiries related to office operations
</li>
<li>
Maintain office and printer supplies and place orders as needed
</li>
<li>
Retrieve, sort, and distribute daily mail
</li>
<li>
Organize and manage package deliveries from UPS, FedEx, etc., and notify recipients
</li>
<li>
Coordinate with UPS for shipping supplies, maintaining the IBM account number for reference
</li>
<li>
Act as liaison for site maintenance requests and follow up as necessary
</li>
<li>
Ensure all client forms are accurately completed and processes are followed
</li>
</ul>
Skills:
<ul>
<li>
Strong interpersonal and communication skills
</li>
<li>
Exceptional organizational and multitasking abilities
</li>
<li>
Problem-solving skills with the ability to collaborate across teams
</li>
<li>
Ability to work effectively in a team environment
</li>
<li>
Proficiency in English (both verbal and written)
</li>
</ul>
Experience:
<ul>
<li>
Previous front desk or administrative experience in a professional setting preferred
</li>
<li>
Familiarity with visitor management systems and office operations
</li>
</ul>
Education:
<ul>
<li>
High School Diploma or equivalent required
</li>
</ul>
Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.
To Apply: To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Rebecca Olan at <a href="mailto:Rebecca.Olan@ctg.com" target="_blank">Rebecca.Olan@ctg.com</a>. Kindly forward this to any other interested parties. Thank you!

<h3>Job Description</h3>
Job Description
About UNI Urgent Care:
You&nbsp; and&nbsp;&nbsp;I&nbsp;are responsible for your health!&nbsp; All&nbsp;our providers here at U.N.I. vow to treat each patient individually with respect and with the best and most up to date standards of medical care. Our goal is to ensure that all patients understand that their healthcare is our and their responsibility; that we are trained to evaluate and treat their ailments and prescribe medications as indicated. Our patients take on the responsibility to provide us with&nbsp;information about their symptoms and follow through on medical instructions and prescriptions. The patient and the providers are a team!
Position Summary:
<ul>
<li>Assists physicians, nurses, and other medical staff by performing administrative duties.</li>
</ul>
Essential Functions:
<ul>
<li>Greet patients and complete check in process</li>
<li>Verify insurance and handle payments</li>
<li>Answer phone calls and direct to appropriate phone lines/people</li>
<li>Sort and distribute mail</li>
<li>Maintain patient filing system</li>
<li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li>
</ul>
Required Experience and Trainings:
<ul>
<li>Education: Bachelor’s degree preferred, High School Diploma Required</li>
<li>Experience: 1-2 years of related experience; or equivalent combination of education and experience</li>
</ul>
Knowledge and Skill Requirements:
<ul>
<li>Verbal: Comfortable communicating with patients of all ages and ethnic backgrounds</li>
<li>Active listening</li>
<li>Social perceptiveness</li>
<li>Mathematic proficiency is a MUST!&nbsp; Ability to make change, balance cash and credit card receipts</li>
<li>Maintain HIPAA compliance at all times</li>
<li>Comfortable with computers, typing skills and usage of Electronic Medical Record usage</li>
<li>Must be able to work in fast paced environment!</li>
</ul>

<h3>Job Description</h3>
Job Description
Are you ready to take your administrative career to the next level by becoming a full-time Front Desk Receptionist at River Street Dentistry? We are seeking a dynamic individual with exceptional interpersonal skills to be the face of our thriving Plains, PA dental practice. This is the perfect opportunity to showcase your enthusiasm for customer service while working in a dynamic environment.
You earn a competitive wage depending on experience. Our team receives wonderful benefits, such as:
<ul>
<li>Paid holidays</li>
<li>Paid vacation</li>
<li>Sick time</li>
<li>Training</li>
<li>Insurance benefits</li>
<li>Uniforms</li>
</ul>
Imagine the satisfaction of being the go-to problem solver for our valued patients, ensuring every appointment is smooth and seamless. If you think you're up for the task, apply today!
YOUR IMPACT
You can expect to work from:
<ul>
<li>Monday and Thursday, 8:00 am - 5:00 pm</li>
<li>Tuesday and Wednesday, 8:00 am - 6:00 pm</li>
<li>Friday, 9:00 am - 11:00 am</li>
</ul>
You're an integral part of our dental practice, providing fantastic customer service and vital administrative support. Your responsibilities include warmly greeting patients, checking them in and out for appointments, and verifying their insurance information. You schedule appointments, answer phone calls, and address patient inquiries with a friendly and professional demeanor. By collecting payments, updating patient records, and keeping your work area tidy, you directly contribute to our success!
OUR IDEAL FRONT DESK RECEPTIONIST
<ul>
<li>High school diploma or equivalent</li>
<li>Excellent phone etiquette and strong communication skills</li>
<li>Computer proficiency</li>
<li>Helpful attitude, organizational skills, and fantastic problem-solving skills</li>
</ul>
Relevant experience in a business office and knowledge of dental terminology would be preferred. Dental software experience would be a plus!
ABOUT US
Our dedicated team at River Street Dentistry has been helping patients achieve excellent oral health since 1993. Whether patients need a general check-up, more comprehensive services, or cosmetic improvements, our tailored treatment plans and state-of-the-art procedures enhance the natural beauty of every smile. We love helping patients and are passionate about what we do, which is evident in our caring work culture. Join our team and become a part of a reputable dental practice that prioritizes growth, teamwork, and high-quality care!
HOW TO JOIN US
So, what do you think? If this sounds like the right position for you, go ahead and apply. It should take no more than 3 minutes to complete our initial application. Good luck!
 Job Posted by ApplicantPro

<h3>Job Description</h3>
Job Description
Schedule: Monday–Thursday, 7:30 AM – 4:30 PM Start Date: Second week of January Employment Type: Full-Time Pay: $16
 
About the Role
We are seeking a professional and friendlyFront Desk 
Receptionist to serve as the first point of contact for all visitors and clients. In this role, you will manage front desk operations, support the HR department, and assist with a variety of administrative tasks. This position is set to start the second week of January.
 
Responsibilities
<ul>
<li>Greet and assist visitors in a professional and courteous manner</li>
<li>Answer, screen, and direct incoming calls</li>
<li>Maintain a clean and organized front desk area</li>
<li>Receive and organize mail, packages, and deliveries</li>
<li>Schedule appointments, meetings, and conference room reservations</li>
<li>Provide administrative support to HR and other departments</li>
<li>Manage office supply inventory and place orders as needed</li>
<li>Ensure compliance with company visitor and security procedures</li>
<li>Perform additional duties as assigned</li>
</ul>
 
Qualifications
<ul>
<li>High school diploma or equivalent required; associate degree preferred</li>
<li>At least 1 year of receptionist or administrative support experience</li>
<li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li>
<li>Excellent verbal and written communication skills</li>
<li>Strong organizational skills and attention to detail</li>
<li>Professional appearance and positive attitude</li>
<li>Ability to multitask and maintain confidentiality</li>
</ul>

<h3>Job Description</h3>
Job Description
Front Desk Receptionist
Neulife Rehabilitation of Florida is seeking a Front Desk Receptionist to be the first point of contact for visitors, vendors, staff, and clients. The ideal candidate will provide routine clerical and administrative support, ensuring smooth operations at the front desk while delivering excellent customer service. This is a great opportunity for someone looking to contribute to a meaningful cause while working in a professional, supportive environment.
Essential Duties and Responsibilities:
<ul>
<li>Serve as the first point of contact for visitors, vendors, staff, or clients entering the facility.</li>
<li>Follow procedures to check in visitors and issue temporary identification badges.</li>
<li>Answer and direct phone calls, provide information, take messages, or transfer calls to appropriate individuals.</li>
<li>Operate computers for various administrative tasks, including database management and word processing.</li>
<li>Use office equipment such as copiers, scanners, printers, fax machines, and arrange for repairs when needed.</li>
<li>Maintain and update electronic and paper filing systems, including attendance records, correspondence, and other documents.</li>
<li>Greet visitors and callers, providing assistance or directing them to the appropriate personnel.</li>
<li>Manage and confirm staff shift schedules, ensuring appropriate coverage.</li>
<li>Schedule and confirm appointments for clients, customers, or supervisors.</li>
<li>Perform security checks and adhere to facility protocols regarding visitation and property searches.</li>
<li>Catalog and inventory supplies and deliveries as necessary.</li>
</ul>
Why Work Here
<ul>
<li>Onsite childcare, $25 per 12 hr. shift.</li>
<li>Floating Holidays &amp; PTO</li>
<li>Life, Health, Dental, Short Term/Long Term Disability</li>
<li>1 Weekend per month requirement,</li>
<li>Flexible schedule on 12 hr. shifts</li>
<li>Continuing education opportunities available</li>
<li>401(k) retirement plan</li>
</ul>
About Neulife Rehabilitation:
Neulife Rehabilitation is a leading provider of comprehensive rehabilitative services in Mt Dora, Florida. We are dedicated to assisting individuals in their physical healing journeys and helping them regain independence and functionality. With a team of highly trained professionals, state-of-the-art facilities, and a patient-centered approach, we are committed to delivering exceptional patient care.

<h3>Job Description</h3>
Job Description
Receptionist
 Job Summary
<ul>
<li>Answers inquiries and provides information to visitors.</li>
<li>General Accountabilities</li>
<li>Greets visitors and obtains name and other pertinent information, notifying appropriate individuals of visitor's arrival.</li>
<li>Answers and routes calls, as necessary, to appropriate individuals.</li>
<li>Accurately takes and delivers messages.</li>
<li>Maintains log of all calls requiring further action.</li>
<li>Accepts and signs for packages, and notifies addressee of package arrival.</li>
<li>Performs a variety of routine clerical tasks.</li>
<li>Maintains clean and orderly reception area.</li>
<li>Retrieves, sorts and delivers mail.</li>
<li>*The company reserves the right to add or change duties at any time.</li>
</ul>
Job Qualifications
<ul>
<li>Education: High school diploma or equivalent</li>
<li>Experience: Some previous work-related experience</li>
</ul>
Company DescriptionAt ROSE MD Health in Troy, MI, we combine exceptional medical care with a warm, welcoming experience. From friendly greetings to a lounge-style waiting area with complimentary coffee and snacks, we make every visit feel personal and comfortable. We’re proud to stand out not just for great medicine, but for great hospitality—so please bring a smile and enthusiasm to your interview! 
<h3>Company Description</h3>
At ROSE MD Health in Troy, MI, we combine exceptional medical care with a warm, welcoming experience. From friendly greetings to a lounge-style waiting area with complimentary coffee and snacks, we make every visit feel personal and comfortable. We’re proud to stand out not just for great medicine, but for great hospitality—so please bring a smile and enthusiasm to your interview!

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