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OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

Software Dev., ManageGo, Brooklyn, NY. Design &amp; dev. software for property mgt services: mgt, bookkeeping, payment, maint. &amp; lease software sol. Create, maint. &amp; update software integr. with fin. inst. Dev. code to allow exist. software to integ. with banks &amp; fin. inst. to cont. adv. funct. software. Maint. modify, troubleshoot, test &amp; enh. software. Revise code to prevent, elimin. errors, faults. Review status reports prep. &amp; modify plans &amp; sched. Req. Bachelor Computer Scie. or Soft. Eng. &amp; 2 yrs exp. software integr. finan. instit., distributed app. design &amp; dev., build &amp; maint. using C# &amp; MS SQL, WCF services, Web APIs &amp; front-end (Html/CSS JavaScript) &amp; back-end (ASP.NET(C#),ASP.NET MVC) dev. $120k-125k, ManageGo LLC, 199 Montrose Ave, 2nd Fl., Brooklyn, NY 11206, <a href="mailto:hire@managego.com" target="_blank">hire@managego.com</a>

Software Dev

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the company’s compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting.&nbsp; Responsibilities&nbsp;
<ul>
<li>Enter financial data and transactions</li>
<li>Verify the accuracy of transactions that have been entered</li>
<li>Prepare trial balance&nbsp;</li>
<li>Analyze budgets and other financial information</li>
<li>Process accounts payable and accounts receivable</li>
<li>Complete required tax forms</li>
</ul>
Qualifications
<ul>
<li>Bachelor’s degree in accounting or a related field&nbsp;</li>
<li>Previous experience as an accountant, bookkeeper, or similar position</li>
<li>Knowledge of generally accepted accounting principles (GAAP)</li>
<li>Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems</li>
<li>Strong mathematical and analytical skills</li>
<li>Excellent attention to detail, time management, and communication skills</li>
</ul>

Bookkeeper

<h3>Job Description</h3>
Job Description
Our company is currently seeking ​a Bookkeeper to join our team! You will be responsible for preparing and examining financial records for our company.
Responsibilities:
<ul>
<li>Obtain primary financial data for accounting records</li>
<li>Compute and record numerical data</li>
<li>Check the accuracy of business transactions</li>
<li>Perform data entry and administrative duties</li>
</ul>
Qualifications:
<ul>
<li>2-3 years experience in accounting, finance, or other related fields</li>
<li>Ability to prioritize and multitask</li>
<li>Strong organizational skills</li>
<li>Deadline and detail-oriented</li>
<li>Knowledge of accounting details with HUD and Rural Development</li>
</ul>

<h3>Job Description</h3>
Job DescriptionWe are looking for a skilled Bookkeeper to join our team in Everett, Washington. This is a contract position where you will play a vital role in managing financial records and ensuring the accuracy of data within our accounting systems. If you have experience with JAMIS software and a background in bookkeeping, we encourage you to apply. Responsibilities: • Maintain and update financial records, including accounts payable and receivable. • Process invoices, purchase orders, and bill payments accurately and efficiently. • Enter and manage contract-related data within JAMIS software, ensuring compliance with government accounting standards. • Assist in setting up new systems and templates to streamline workflows. • Collaborate with team members to approve requisitions and purchase orders. • Perform extensive data entry and database management to ensure information accuracy. • Support the implementation of new accounting platforms and provide training to team members as needed. • Create and manage checklists to optimize accounting processes. • Monitor financial transactions and ensure proper documentation is maintained. • Work closely with the management team to address any discrepancies or issues promptly.• Minimum of 2 years of experience in bookkeeping or a related field. • Proficiency in using JAMIS software, particularly version 9. • Strong understanding of government accounting practices and contractor-related financial workflows. • Excellent data entry and organizational skills with attention to detail. • Ability to adapt to new systems and assist in their implementation. • Experience in managing databases and handling contract-related financial information. • Effective communication skills to collaborate with team members and management. • Availability to work onsite, remotely, or in a hybrid capacity as needed.

<h3>Job Description</h3>
Job Description
We are looking for a skilled Bookkeeper to join our team in Warren, Michigan. The role is part time, between 10-15 hours a week. This contract position is ideal for someone with a strong background in managing financial transactions, including accounts payable and receivable, while utilizing QuickBooks and Excel efficiently. The role requires a detail-oriented individual capable of working independently and contributing to the smooth financial operations of the organization.
 
Responsibilities:
• Prepare and maintain accurate accounts payable reports to ensure timely payments.
• Conduct collection calls and follow up with clients regarding outstanding balances.
• Generate and distribute monthly financial statements for review and reconciliation.
• Organize and maintain the accounts payable filing system for easy access and reference.
• Match and verify invoices against purchase orders and other supporting documents.
• Process invoices accurately and ensure correct documentation is included.
• Utilize QuickBooks to record and manage financial transactions efficiently.
• Collaborate with team members to resolve discrepancies and ensure accurate reporting.
• Monitor accounts receivable to ensure timely collection and payment.
• Assist in other bookkeeping-related tasks as needed to support the department.
• Minimum of 2 years of experience in accounts payable and accounts receivable. • Proficiency in QuickBooks for managing financial data and transactions. • Strong knowledge of Microsoft Excel for creating and analyzing spreadsheets. • Ability to work independently and manage time effectively. • Excellent attention to detail and accuracy in financial reporting. • Strong communication skills for interacting with clients and team members. • Experience with organizing and maintaining filing systems. • Problem-solving skills to address discrepancies and ensure smooth operations.

<h3>Job Description</h3>
Job DescriptionWe are looking for a detail-oriented Bookkeeper to join our team on a contract basis in San Rafael, California. This role involves managing financial records, ensuring accuracy in transactions, and supporting essential accounting operations. Ideal candidates thrive in a fast-paced environment and excel in maintaining organized and up-to-date financial systems. Responsibilities: • Process payroll for a small team of four employees, ensuring accuracy and timeliness. • Manage accounts receivable tasks, including invoicing and tracking payments. • Oversee accounts payable operations, ensuring timely and accurate payment of invoices. • Perform bank reconciliations to verify the accuracy of financial records. • Facilitate month-end closing procedures, ensuring all financial reports are completed and accurate. • Maintain and update records in QuickBooks Online, ensuring data integrity. • Analyze and resolve discrepancies in financial documentation. • Collaborate with team members to streamline accounting processes and improve efficiency. • Prepare reports and summaries for management review as needed. • Ensure compliance with financial regulations and standards.• A minimum of 3 years of bookkeeping experience, preferably in a similar role. • Proficiency in QuickBooks Online is essential. • Strong understanding of payroll processes and related compliance. • Solid knowledge of accounts receivable and accounts payable functions. • Experience in performing bank reconciliations and month-end closings. • Exceptional organizational skills and attention to detail. • Ability to work independently and manage multiple priorities. • Strong analytical and problem-solving abilities.

<h3>Job Description</h3>
Job DescriptionAccounts Payable &amp; Receivable / Bookkeeper
Manhattan Motorcars – New Rochelle, NY $20.00 – $25.00 / hour (based on experience)
About Manhattan Motorcars
Since 1995, Manhattan Motorcars has set the standard for luxury and performance automotive retail. As an award-winning dealer for Porsche, Bentley, Lamborghini, and Bugatti, we take pride in providing an unparalleled sales and service experience. Our continued success comes from one core belief — our people are our greatest asset.
Our accounting office is located in New Rochelle, NY, supporting one of the most respected luxury automotive groups in the world.
What We Offer
<ul>
<li>
Comprehensive Medical, Dental &amp; Vision insurance
</li>
<li>
401(k) retirement plan with company participation
</li>
<li>
Competitive compensation with growth potential
</li>
<li>
Paid vacation, holidays, and personal days
</li>
<li>
Professional development and advancement opportunities
</li>
<li>
A supportive, respectful, and team-oriented workplace
</li>
</ul>
Your Role
We’re looking for a detail-oriented and motivated individual to join our accounting team. In this role, you’ll manage both Accounts Payable and Receivable functions and support the Controller and CFO with day-to-day operations.
Key Responsibilities
<ul>
<li>
Process vendor invoices, reconcile accounts, and issue payments
</li>
<li>
Record customer payments and prepare monthly A/R statements
</li>
<li>
Manage check runs for vehicle purchases, payoffs, and refunds
</li>
<li>
Maintain accurate bookkeeping records and schedule reconciliations
</li>
<li>
Assist with reporting, audits, and special accounting projects
</li>
<li>
Support the Office Manager and CFO as needed
</li>
</ul>
What We’re Looking For
<ul>
<li>
Required: Previous experience in Bookkeeping or A/P–A/R
</li>
<li>
Preferred: Experience in the automotive or dealership industry
</li>
<li>
Strong organizational and problem-solving skills
</li>
<li>
High attention to detail and accuracy
</li>
<li>
Positive attitude and dependable work ethic
</li>
<li>
Team player with a commitment to excellence
</li>
</ul>
Join a world-class automotive organization that values precision, professionalism, and passion. Apply today and grow your career with Manhattan Motorcars.

<h3>Job Description</h3>
Job Description
Job Title: HAEC Bookkeeper/Junior Accountant (Hybrid Opportunity)
Job Description
Join a leading architecture firm in NYC as a Bookkeeper, where you will handle essential financial tasks such as managing accounts payable and receivable, conducting bank and credit card reconciliations, and supporting year-end accounting activities. This full-time permanent position offers an excellent opportunity to advance your career in the architecture, engineering, and construction (AEC) industry.
Responsibilities
<ul>
<li>Manage accounts payable, including processing vendor invoices, assigning job codes, and overseeing payments.</li>
<li>Handle accounts receivable by generating client invoices, tracking payments, and following up on overdue accounts.</li>
<li>Perform monthly bank and credit card statement reconciliations.</li>
<li>Support year-end accounting tasks, including 1099 filings and preparing documentation for audits.</li>
<li>Ensure adherence to industry-specific financial regulations and company policies.</li>
</ul>
Essential Skills
<ul>
<li>2-4 years of bookkeeping or accounting experience in the AEC industry.</li>
<li>Proficiency with accounting software such as Deltek Ajera/Vantagepoint and Sage.</li>
<li>Strong skills in accounts payable, accounts receivable, project accounting, and reconciliation tasks.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Experience with QuickBooks is beneficial.</li>
<li>Basic understanding of job costing.</li>
<li>Attention to detail and strong organizational skills.</li>
</ul>
Work Environment
Enjoy a flexible work environment with the opportunity to work from home on Mondays and Fridays. The office is located in NYC, with in-office presence required on Tuesdays, Wednesdays, and Thursdays. Standard working hours are from 9 am to 6 pm.
Job Type &amp; Location
This is a Permanent position based out of New York, New York.
Pay and Benefits
The pay range for this position is $65000.00 - $75000.00/yr.
Medical, Dental, Vision, Retirement, PTO, Hybrid Work Environment
Workplace Type
This is a hybrid position in New York,NY.
Application Deadline
This position is anticipated to close on Nov 5, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Bookkeeper to join a family-owned business based in La Mesa, California. This contract position is ideal for someone who thrives in a business casual environment and enjoys working with a small, collaborative team. The role involves managing day-to-day financial operations and ensuring accurate record-keeping for older, middle-income properties.
 
Responsibilities:
• Process invoices and handle two check runs monthly, managing approximately 200 checks per run.
• Perform general ledger coding and upload financial documents into the AppFolio system.
• Input and track maintenance data with precision, addressing more complex maintenance-related tasks.
• Manage mortgage payments, automatic payments, tax bills, and year-end tax processes.
• Reconcile bank accounts and review credit card statements for accuracy.
• Handle rent payment processing, including remote deposits, mailed checks, and occasional in-person banking visits.
• Create and organize spreadsheets to maintain accurate financial data.
• Enter journal entries and ensure proper documentation for accounting purposes.
• Collaborate with property managers.
• Proven experience in bookkeeping, including accounts payable and accounts receivable. • Proficiency in using AppFolio or similar accounting software. • Strong knowledge of QuickBooks and general accounting principles. • Ability to manage multiple bank accounts and reconcile statements efficiently. • Familiarity with processing tax documents such as 1099s and managing year-end tax tasks. • Excellent organizational skills to handle complex maintenance tracking and data entry. • Effective communication and collaboration skills for working with property managers. • Broker license is required for this position.

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