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Graham Ricker Air Conditioning &amp; Heating is a family-owned and operated HVAC company based in Cathedral City California that has been in business serving the Coachella Valley since 1988. We are seeking a professional and organized Office Manager to join our team. This is a Part Time position which involves front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will have strong computer literacy, excellent communication skills, and experience in administrative or clerical roles. Bilingual abilities are a plus to effectively serve diverse clients and team members. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
 Responsibilities Interact with prospective clients and existing clients in a friendly and professional manner as the representative of the company. Manage phone systems, screen calls, and direct inquiries appropriately. Schedule appointments, manage calendars, and coordinate meetings using HubSpot, Google Workspace and Microsoft Office tools. Perform data entry, filing, and maintain accurate records using QuickBooks and HubSpot. Support office management tasks such as supply ordering, filing systems, and general administrative duties. Assist with bookkeeping tasks including basic bookkeeping and invoicing as needed. Provide excellent customer support via phone, email, or in person, demonstrating proper phone etiquette. Skills - Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications - Experience with QuickBooks - Strong organizational skills with the ability to prioritize tasks effectively - Good typing accuracy for data entry and document preparation - Exceptional communication skills, both verbal and written; bilingual abilities are advantageous - Office management experience including filing, proofreading, and calendar management - Ability to handle customer service interactions with professionalism and patience - Strong time management skills to balance multiple responsibilities efficiently - Previous experience as a service industry Office Manager is desirable but not required
Compensation: Starting at $17 per hour for 3 to 4 days per week.

Office Manager

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
&nbsp;
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
&nbsp;
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
&nbsp;
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
&nbsp;
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
&nbsp;
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

MONTSHIRE MUSEUM OF SCIENCE
POSITION DESCRIPTION - Director of Finance
&nbsp;
DEPARTMENT:&nbsp;Administration
SUPERVISOR:&nbsp;Executive Director
&nbsp;
OVERVIEW&nbsp;
The Montshire Museum of Science (Norwich, VT) seeks a broadly experienced individual with strong nonprofit finance experience to serve as Director of Finance. This position serves as a member of the Montshire’s senior management team and as an advisor to the Executive Director in the areas of strategic financial planning, internal controls, compliance, and safeguarding of museum assets. This position is responsible for general, grants and capital accounting, budgeting, financial reporting, audit preparation, risk management, investment tracking and reporting, administration of employee benefit plans, and coordination of select HR processes.&nbsp;
&nbsp;
RESPONSIBILITIES&nbsp;
Primary responsibilities include maintenance of general ledger and accounts; effective coordination of billing, fund allocation and annual audit; budget and reporting; payroll; accounts; insurance and deposits. This position also oversees payroll processing and staff enrollment into health, retirement and other benefits plans; coordinates insurance processing, workers’ compensation, disability and other insurance claims; and assists with general HR processes.&nbsp;
Specific responsibilities include:&nbsp;
Strategic Financial Planning – In collaboration with the Executive Director, develops and executes long-term financial strategies to ensure the Museum’s profitability and sustainability.&nbsp;
General Accounting and Finance Operations – Maintains general ledger and accounts. Monitors operational cash flow. Ensures timely deposits into accounts. Prepares invoices for payment. Oversees billing. Processes and monitors credit card activities. Reconciles, and creates invoices and reports for active grants. Oversees and reconciles museum accounts. Ensures timely and accurate use of restricted funds, including grants and endowment funds.&nbsp;
Budgeting and Financial Forecasting – Oversees development of the Museum’s annual operating, project and capital budgets. Assists with grant budget creation. Produces financial forecasts for operations and capital needs. Updates five-year capital investment plan. Tracks income and expenses for museum operations, grant-funded and capital projects.&nbsp;
Financial Reporting – Generates monthly, quarterly and annual reports on revenue, expenses, and overall financial performance for key stakeholders.&nbsp;
Grants – Maintains SAM and grants.gov registrations. Completes contracting, insurance and certifications for new awards. Performs quarterly invoicing for active grants. Creates quarterly, annual and final financial reports for federal, state and foundation grants.&nbsp;
Audit Coordination and Support – Prepares required materials and oversees annual audit. Serves as liaison with external auditor. Facilitates annual tax return filing.&nbsp;
Payroll&nbsp;– Oversees smooth operation of payroll processing, taxes, retirement contributions, and accounting of staff time and attendance. Reconciles staff time and attendance data with grant time tracking.&nbsp;
Administration of Employee Benefits and General HR-&nbsp;
<ul>
<li>Ensures new hire employment eligibility. Coordinates new hire background checks.&nbsp;</li>
<li>Oversees new hire and annual enrollments into health, retirement and other benefits.&nbsp;</li>
<li>Maintains personnel records.&nbsp;</li>
<li>Assists with insurance processing, including workers compensation, disability and other insurance claims.&nbsp;</li>
<li>Ensures 403(b) compliance and annual Form 5500 filing.&nbsp;</li>
<li>Assists with employment termination and offboarding, as needed&nbsp;</li>
</ul>
Risk Management – Identifies and manages financial risks associated with business operations and investments. Serve as liaison with insurance agencies and carriers for policy updates and claim processing.&nbsp;
Investment Oversight – Monitors and reports on investment performance to Investment Committee of the Board of Trustees. Executes transactions and transfers between investment, endowment and operations accounts.&nbsp;
Staff Liaison – Serves as staff liaison to Finance and Investment Committees of the Montshire Board of Trustees. Prepares quarterly board finance and investment reports. Attends select committee and board meetings.&nbsp;
Staff Supervision and Departmental Management - Hiring, training, and overseeing staff in the finance office. Coordinates administration of internships and work study programs.&nbsp;
&nbsp;
SUPERVISION OF OTHERS&nbsp;
Supervises Finance and Grants Assistant.&nbsp;
&nbsp;
EXPERIENCE, KNOWLEDGE &amp; SKILLS REQUIREMENTS&nbsp;
Collaborative team player with a passion for the mission of the Montshire Museum of Science&nbsp;
Four-year college degree in finance, accounting or business administration; advanced degree (MBA) and/or certification (CPA) preferred&nbsp;
Minimum of 5-7 years of experience in senior-level nonprofit finance / accounting of mid-sized organization required (minimum $2M annual budget) with strong understanding of cost control principles and GAAP, and demonstrated experience negotiating contracts, tracking investment, and creating financial reports&nbsp;
Minimum 3 years of employee benefits administration experience (including health, retirement, STD/LTD, flex accounts, FMLA, workers compensation)&nbsp;
Minimum 3 years supervisory experience of finance office and bookkeeping and/or accounting staff&nbsp;
Able to analyze and interpret financial data and prepare clear, concise, accurate, and timely financial reports, statements and projections&nbsp;
Strong computer skills, particularly:&nbsp;
<ul>
<li>Microsoft Office (Word, PowerPoint, and Excel - including formatting, formulas and calculated fields)&nbsp;</li>
<li>Google Workspace (Gmail, Google Drive, Docs, Sheets, Calendar)&nbsp;</li>
<li>CRM/ relational databases (FileMaker or similar)&nbsp;</li>
<li>Accounting databases (QuickBooks online or similar)&nbsp;</li>
<li>Payroll platforms (Paychex or similar)&nbsp;</li>
<li>Grant portals (federal, state, private foundations)&nbsp;</li>
<li>Electronic fund transfer platforms&nbsp;</li>
</ul>
Detail-oriented and adept at developing and modernizing systems for organizing work, time and physical workspace&nbsp;
Proactive, appropriate and articulate in both written and oral communication&nbsp;
Highly ethical and mature in dealing with others, and able to handle confidential information appropriately&nbsp;
Embraces a growth mindset with a strong desire to learn new things and expand abilities&nbsp;
Able to work collaboratively as part of a team, as well as independently&nbsp;
Able to work, prioritize and focus amid frequent interruptions&nbsp;
Flexible thinking and ability to adjust expectations as needed&nbsp;
Clean driving record with reliable transportation&nbsp;
&nbsp;
WORKING CONDITIONS&nbsp;
In-person position, in congenial, fast-paced non-profit office environment&nbsp;
Must work well in both individual and team settings&nbsp;
Long periods of sitting at a desk and working on a computer&nbsp;
Frequent use of private vehicle required for bank runs and other museum business&nbsp;
All Montshire employees must provide proof of COVID-19 vaccination&nbsp;
All Montshire employees are subject to a criminal background check&nbsp;
&nbsp;
TIME COMMITMENT&nbsp;
Full-time, exempt position (37.5 hours/week)&nbsp;
General work schedule is Monday to Friday 8:00 – 4:00 pm, with occasional after-hours work required to attend and prepare for meetings, staff museum-wide events, and ensure smooth annual budget and audit preparation.&nbsp;
&nbsp;
SALARY AND BENEFITS&nbsp;
Salary: $96,000 - $105,000 annually depending on education, experience, skills, and certifications. Full Montshire benefits, including health insurance, 403(b) retirement savings, generous paid personal time and sick leave, life insurance, and short- and long-term disability insurance.&nbsp;
&nbsp;
The Montshire Museum of Science is an Equal Opportunity Employer.
&nbsp;
TO APPLY:
Please provide the following in your application:&nbsp;
<ul>
<li>1-page cover letter&nbsp;</li>
<li>Resume&nbsp;</li>
<li>Bulleted list of how your experience and skills apply to the position (no more than 2 pages)&nbsp;</li>
<li>3 references with emails and phone numbers&nbsp;</li>
<li>Copies of relevant certifications&nbsp;</li>
</ul>
Please email your application as a single document (PDF or Word) to <a href="mailto:jobs@montshire.org" target="_blank">jobs@montshire.org</a> by February 14, 2026

Montshire Museum of Science

Director of Finance

Secretary/Bookkeeper. Experience required. Duties include accounting knowledge, payroll, detailed job reports, computer skill, workman's comp reports, etc. Call Schuette Construction and leave a voicemail, 217-257-9771.

Secretary/Bookkeeper

ACCOUNTANT Missouri Rural Electric Cooperative seeks a full-time Accountant for their Palmyra Office. The Accountant is responsible for assisting the Office Manager/Manager of Finance and Accounting with a wide variety of general accounting functions. Also responsible, when necessary, for helping the Billing Administrator with collections and other member-related functions. Required Skills - Must possess an aptitude for bookkeeping and accounting. Must have basic computer skills and be able to communicate with members, the public, and fellow employees in person, in writing, and by telephone. Education/Experience - A high school diploma or equivalent is required. Education in Accounting/Business or prior related experience preferred. Lifting Capacity - Must be able to lift 25 pounds. Other Requirements - Responsible for closing Financial Modules: Asset Management, Miscellaneous Receivables, Accounts Payable, Payroll, Work Orders, Fleet Management, and Material Inventory at the end of the month. Responsible for all monthly, quarterly, and annual payroll reports and filings to state/federal agencies. Responsible for assisting with the yearly inventory. Responsible for assisting members at the drive-up window. Must be able to follow safety rules. Must have, or acquire, a thorough knowledge of all policies and procedures relating to assigned duties. Must be able to deliver reports to OSHA, insurance companies, and other related organizations. A pre-employment medical evaluation is required to determine the ability to perform essential job functions and is subject to random drug/alcohol testing. Also subject to fit-for-duty testing for ongoing employment. Compensation - In addition to a competitive salary, you will receive a comprehensive benefits package that includes a pension plan, 401(k), medical, dental, and vision insurance, a health savings account (HSA), long-term disability coverage, life and AD&amp;D insurance, long-term care insurance, vacation and sick leave, and ten paid holidays. An application is available on our website at <a href="http://www.morec.org" target="_blank">www.morec.org</a> or at the Palmyra office. Interested parties are to direct inquiries to General Manager Matt Hudson and submit the following: (1) a completed application for employment, (2) a resume, along with three references, and (3) any applicable certifications. Please return your application by mail or email to: <a href="mailto:careers@morec.org" target="_blank">careers@morec.org</a>. All applications must be received by 4:30 pm on February 16, 2026. Missouri Rural is an equal opportunity provider and employer. Palmyra Office975 West Ross, P.O. Box 111Palmyra, MO 63461

Accountant

COUSE-SHARP HISTORIC SITE&nbsp;is looking for the right candidate to be our
ADMINISTRATION AND FINANCE COORDINATOR
A rare opportunity to join a “small but mighty” team of museum and nonprofit professionals! At CSHS, we work hard, have fun, and celebrate our many successes as we serve the Taos community and beyond.&nbsp;
Our Statement of Purpose
Through its archives, collections, and programming, the Couse-Sharp Historic Site preserves and interprets Taos’ crossroads of cultures, promoting and facilitating research, education, and new perspectives on the Taos Society of Artists, early artists of Taos, and regional and Indigenous communities in relation to the greater story of the multicultural American West.
Position description
The primary goal of the Administration and Finance Coordinator (AFC) is to ensure that the day-to-day business and financial operations of the organization run effectively, efficiently, and align with best practices of nonprofit organization management. Under the supervision of the Director of Operations and Communication (DOC), the AFC&nbsp;helps manage and accomplish tasks in finance, business planning and budgeting, human resources, general administration, systems and process documentation and improvement, and information technology. The AFC will also participate in fundraising activities, special events, program outreach, board meetings, committee meetings, and other support as warranted. Schedule flexibility to accommodate work at occasional special events is required.&nbsp;
Specific duties include but are not limited to:
Financial
<ul>
<li>Assists with budget development, oversight, and control&nbsp;</li>
<li>Maintains documented financial procedures&nbsp;</li>
<li>Ensures compliance with laws, regulations, and best practices</li>
<li>Serves as a principal contact with contract bookkeeper and accounting firm&nbsp;</li>
<li>Serves as backup/assist to other employees to accomplish Quickbooks Online data entry, check preparation, monthly financial review, and similar tasks</li>
<li>Spearheads maintenance of records</li>
<li>Helps oversee and administer financial aspects of grant management</li>
<li>Prepares financial reports for organization leadership and government entities&nbsp;</li>
<li>Acts as a point of contact for annual audit</li>
<li>Tracks and helps administer insurance policies (e.g., property, casualty, fine art, D&amp;O, AD&amp;D)</li>
</ul>
Personnel&nbsp;
<ul>
<li>Works with third-party administrators and insurance companies to manage benefits (e.g., QSEHRA, short-term disability insurance, retirement accounts, worker’s compensation insurance)</li>
<li>Works with contract bookkeeper to accomplish payroll</li>
<li>Spearheads onboarding and separation of employees</li>
<li>Assists DOC in maintaining personnel files</li>
<li>Maintains and updates employee handbook and other policies and procedures to ensure the organization remains compliant with labor and workplace laws and best practices</li>
</ul>
Administration
<ul>
<li>Arranges and coordinates meetings, including distributing agendas and associated documentation for the Board of Directors</li>
<li>In cooperation with Board Secretary, helps prepare and distribute drafts of Board meeting minutes</li>
<li>Maintains procedure manuals and guidelines and suggests new procedures</li>
<li>In coordination with DOC and board, consolidates, establishes, and updates organizational policies and associated documents</li>
<li>Oversees maintenance of electronic master calendar&nbsp;</li>
<li>Oversees preparation and accomplishment of mailings</li>
<li>Responsible for obtaining mail and packages at Taos post office</li>
<li>Manages procurement of supplies, equipment and materials</li>
<li>Manages organization’s primary email and voicemail accounts&nbsp;</li>
<li>Maintains various contact lists&nbsp;</li>
<li>Spearheads travel arrangements and reimbursements</li>
<li>Manages licenses, mandatory reports, organizational memberships, and subscriptions</li>
</ul>
Information technology and data management
<ul>
<li>Assists Site Manager in documenting IT assets and maintaining this information&nbsp;</li>
<li>Assists DOC and Site Manager in obtaining bids, making purchases, and managing IT-related contracts&nbsp;</li>
<li>Assists Site Manager in onboarding new users, supporting users, and initial IT troubleshooting</li>
<li>Assists Donor Relations Manager in administering customer relationship management software and data</li>
<li>Updates and maintains electronic and physical filing systems, in concert with DOC and Director of The Lunder Research Center</li>
<li>Maintains inventories of assets (other than art, archives, and artifacts)</li>
<li>Assists Visitor Experience Coordinator with visitor and volunteer statistics</li>
<li>Assists Visitor Experience Coordinator with POS systems and operation of physical museum shop and website shop</li>
</ul>
Event coordination
<ul>
<li>Assists with planning and implementation of annualevent schedule</li>
<li>Assists Visitor Experience Coordinator in accomplishing&nbsp;onsite and offsite receptions, lectures, art demonstrations, fundraisers, auctions, and similar events, to include vendor management for catering, furnishings, decoration, etc.</li>
<li>Creates spreadsheets to track data such as attendees, payments, food choices, requests, expenses, donations</li>
<li>Produces reports including revenue and expenses, volunteer time and in-kind donations, review and debriefing</li>
<li>Assists with coordination of art auctions and sales, including forms, recordkeeping and follow-up</li>
</ul>
<ol></ol>
Other support
<ul>
<li>Contributes to plans for emergency and risk management and disaster response</li>
<li>Along with all staff, assists in maintaining site security: securing doors and windows, setting alarms as needed, being on the list of who is called for alarms</li>
<li>Helps track grant opportunities and applications</li>
<li>Assists directors in researching grant opportunities and preparing applications</li>
</ul>
Education and experience
Required
Bachelor’s degree from an accredited institution and at least 1 year’s experience in administration and business operations
OR
Associate’s degree and at least 4 years’ experience in administration and business operations
Preferred
3+ years’ experience working in a nonprofit organization
3+ years’ experience in nonprofit business operations
Knowledge, skills, and abilities
Required
Outstanding organizational skills&nbsp;
Excellent analytical and interpretative skills&nbsp;
Excellent reading comprehension and written and verbal communication skills&nbsp;
Self-motivated and able to work independently
Courtesy, professionalism, and the ability to maintain confidentiality&nbsp;
Ability to thrive in a fast-paced, high-workload, entrepreneurial environment
Extensive experience with Microsoft Excel and Word
Experience with budgeting and financial reports&nbsp;
Preferred
Commitment to the organization’s purpose&nbsp;
Extensive experience with budgeting and financial reports
Experience with third-party audits
Experience with administering personnel paperwork and policies
Familiarity with Quickbooks Online
Familiarity with Mac OS
Familiarity with Google Workspace
Familiarity with CRMs
Likes pie
Compensation and benefits
Base salary range: $45,000 to $48,000 annually DOE,&nbsp;FLSA status nonexempt Paid vacation and sick leave 9 paid holidays per year
Annual bonus opportunity Retirement saving plan with an employer match
Short-term disability insurance at no cost to employee
Qualified Small Employer Health Reimbursement Account
Some schedule flexibility and occasional remote work options
Equal opportunity&nbsp;
The Couse Foundation, the 501(c)(3) charitable organization that owns and operates Couse-Sharp Historic Site, is an Equal Opportunity Employer. Individuals seeking employment will receive consideration without regard to race, color, national origin, religion, age, sexual orientation, gender perception or identity, marital status, disability, protected veteran status or any other status protected by law.&nbsp;

Couse-Sharp Historic Site

Administration and Finance Coordinator 

<h3>Job Description</h3>
Job DescriptionDescription:
POSITION: Bookkeeper
JOB CODE: FSATB2 
OCCUPATIONAL GROUPING: Fiscal Services
REPORTS TO: Director of Finance and Business Operations 
CLASSIFICATION: Non-Exempt
POSITION TYPE: Full Time (8-Hours)/Full Year (12-Months)
SALARY GRADE: 31
HOURLY PAY RANGE: $26.11 to $28.12
LOCATION: City of Industry, CA
 
PROGRAM SUMMARY
Plaza de la Raza Child Development Services, Inc. (Plaza) is a comprehensive early childhood education program with a focus on school readiness for children zero to five years of age. Developmentally appropriate services are provided for children from low-income families, zero to five years of age. Plaza de la Raza currently serves over 650 children and their families.
 
DEFINITION
Under general direction this position performs varied and responsible technical accounting duties and responsibilities involved in the preparation, review, and maintenance of specialized financial and statistical records, Head Start/Early Head Start and State funded programs, performs related duties as assigned.
 
SUPERVISION RECEIVED
The Director of Finance and Business Operations provides general directions and supervision for this position. 
 
DUTIES AND RESPONSIBILITIES
• Prepares a variety of financial and business operations related reports for federal, state and county governments.
• Prepares federal and State claim forms and schedules for expenditures and reimbursements for projects related to business operations.
• Performs routine calculating, posting, filing and verification to obtain financial data for use in transactions such as expense and disbursements vouchers, remittances, paid and due invoices, checks and claims.
• Processes and monitors all procurement forms: requisition orders, purchase orders, receiving reports for business operations.
• Assists with compiling and analyzing bid packages given managerial guidance.
• Verifies, assembles, sorts, and tabulates fiscal and statistical data.
• Verifies, posts, and maintains complete set of records for transactions.
• Prepares and reconciles subsidiary ledgers.
• Participates in the development and coordination of agency budget records.
• Checks and verifies invoices versus purchase orders for accuracy.
• Input and updates budget data as required.
• Compiles specialized accounting charges and reimbursement schedules used by specific vendors.
• May assist with specialized purchase transactions, and worksheet reconciliations.
• Record and reconcile cash receipts, disbursements, journal entries, and monthly bank statements. 
• Monitor and verify expenditures to ensure compliance with budget and Head Start cost principles. 
• Manage petty cash, reimbursements, and outstanding payables. 
• Support annual audits, OHS reviews, and monitoring. 
• Proficiency in accrual and fund accounting.
• Skilled in accounting software (MIP/Abila preferred) and Excel for reconciliations and schedule.
• Maintain high attention to detail and confidentiality. 
• Performs other duties as assigned. 
 
JOB REQUIREMENTS
Knowledge of:
Working knowledge of general finance and accounting principles, including balancing and reconciling accounts monthly, and multiple software programs Head Start/Early Head Start financial requirements and regulations, MIP and Microix accounting software, Paylocity Payroll, Microsoft Office software and Grant Application Budget Instrument (GABI). 45 CFR Part 74 Uniform Administrative Requirements for Awards and Sub awards to Institutions of Higher Education, Hospitals, Other Nonprofit Organizations and commercial organizations, CFR Part 215 Uniform Administrative Requirements for Grants and Agreements with Instructions of Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110), 2 CFR Part 210 and OMB Circular A-122 Cost Principles for Non-Profit Organizations A 133 Audits of States, Local Governments and Non-Profit Organizations.
 
Ability to:
To read, analyze, and interpret procedures and government regulations relevant to the position, use basic math skills for computation and reconciliation, Head Start Performance Standards for facilities, solve practical problems in reconciling account balances and invoice variances, generate information for budget preparation and year-.end projections, work independently as well as in a team environment, demonstrate positive interpersonal skills, including interaction with employees and vendors, demonstrate respect for individuals and groups with varied cultural, racial, ethnic, religious, and linguistic identities and backgrounds.
 
MINIMUM QUALIFICATIONS
 
Education:
Associate degree and specialized coursework or certification in the principles of accounting, including the proper classification of revenues and expenditures, and bookkeeping techniques, is required. 
 
Experience:
Five years of experience in clerical and technical accounting functions is required, involving the preparation and 
updating of subsidiary journals, purchasing, accounts payable, accounts receivables, State and federal grants reporting. 
 
HEALTH REQUIREMENTS 
• Successful completion of an initial health examination, performed by or under the supervision of a physician, to determine, at a minimum, the prospective employee can perform requirements of the job description physical requirements.
• Proof of the absence of Tuberculosis, from a physician to that the prospective employee is cleared to work with children and families.
• Documentation of current immunizations against influenza, Measles (MMR) and Pertussis (TDAP).
 
ADDITIONAL REQUIREMENTS
• Fingerprint clearances from the Department of Justice (DOJ), the Federal Bureau of Investigation (FBI), and the Child Abuse Index prior to starting employment.
• Completed and signed statement of any pending and/or prior criminal arrests/charges/convictions related to child sexual abuse, child abuse and neglect, and/or violent felonies.
• Verification that determines eligibility for employment in the United States of America.
• A valid California driver’s license and the availability of private transportation or the ability to obtain transportation to perform position duties is required.
• As a mandated reporter of child abuse, must immediately report any suspected child abuse and/or neglect to Child Protective Services. 
• Bilingual in a language reflective of the population served is preferred.
 
PHYSICAL DEMANDS
The physical demands and work environment characteristics described here are representative of those that must be met, or are encountered, by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch; and talk or hear. The employee is occasionally required to sit and climb or balance. The employee may frequently lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 
 
MAINTAIN PROFESSIONAL AND ETHICAL STANDARDS
• Maintains confidentiality in accordance with Agency policy and legal requirements.
• Respects and maintains rights and privacy of all staff, parents, and children.
• Attends mandated training and meetings, and seek out staff development opportunities.
• Works as a team member with all staff and maintain a positive work ethic.
• Acts conscientiously in performing routine duties.
 
ADDITIONAL REQUIREMENTS
• Fingerprint clearances from the Department of Justice (DOJ), the Federal Bureau of Investigation (FBI), and the Child Abuse Index prior to starting employment.
• Completed and signed statement of any pending and/or prior criminal arrests/charges/convictions related to child sexual abuse, child abuse and neglect, and/or violent felonies.
• Verification that determines eligibility for employment in the United States of America.
• A valid California driver’s license and the availability of private transportation or the ability to obtain transportation to perform position duties is required.
• As a mandated reporter of child abuse, must immediately report any suspected child abuse and/or neglect to Child Protective Services. 
MAINTAIN PROFESSIONAL AND ETHICAL STANDARDS
• Maintains confidentiality in accordance with Agency policy and legal requirements.
• Respects and maintains rights and privacy of all staff, parents, and children.
• Attends mandated training and meetings and seek out staff development opportunities.
• Works as a team member with all staff and maintains a positive work ethic.
• Acts conscientiously in performing routine duties.
 
Adheres to Plaza de la Raza's Standard of Conduct which indicates that staff members are required to adhere to the following codes of conduct:
 
1. Respect and promote the unique identity of each child and family and refrain from stereotyping on the basis of gender, race, ethnicity, culture, religion, or disability.
2. Follow program confidentiality policies concerning information about children, families and other staff members;
3. Maintain visual observation of children at all times and not leave any child alone or unsupervised while under their care.
4. Use positive methods of child guidance and will not engage in corporal punishment, emotional or physical abuse, or humiliation.
5. Not employ methods of discipline that involve isolation, the used of food as punishment or reward, or the denial of basic needs.
6. Not solicit or accept personal gratuities, favors or anything of significant monetary value form contractors or potential contractors.
7. Maintain respect and promote professional relationships with the Los Angeles County Office of Education (LACOE), families, staff and children.
8. Refrain from the unlawful manufacture, distribution, dispensing, possession, or use of alcoholic beverage, controlled substance, and tobacco products in the workplace or at any activity funded by federal or state funds.
9. Maintain adherence to LACOE, state, or federal mandates, including but not limited to program eligibility determination regulations for Early Head Start, Head Start or state preschool services.
10. Enrolling pregnant women and children that are not eligible to receive Early Head Start or Head Start services.
 
BENEFIT PLANS
Plaza offers eligible employees the opportunity to select plans and programs that meet individual and family needs through our comprehensive benefit plans listed below:
 
Health Care: Medical (Kaiser), Dental (Guardian), Vision (Guardian), Long Term Disability Insurance, Life Insurance, Accident and Hospital Coverages.
Financial: 401(k) Plan 
Paid Time Off: Vacation, Holidays, Sick Leave, Bereavement Leave and Jury Duty 
Work/Life Solutions: Employee Assistance Program (EAP) &amp; Employee Assistance Service for Education (EASE)
 
APPLICATION PROCESS
1. Complete an online employment application on <a href="http://www.plazadelarazacds.org" target="_blank">www.plazadelarazacds.org</a>; and submit the required documentation: 1) Resume; and 2) Transcripts reflecting AA degree and major conferred, and 3) Transcripts reflecting specialized coursework or certification in principles of accounting, including the proper classification of revenues and expenditures and bookkeeping techniques. Only complete application packets will be considered for the screening and selection process.
 
2. Submit official transcripts prior to date of hire. 
 

EQUAL OPPORTUNITY EMPLOYER
Plaza de la Raza Child Development Services Inc. is an equal opportunity employer to all. Plaza de la Raza Child Development Services is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility, and respect for the rights and sensibilities of each individual regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
 
Requirements:

Bookkeeper

<h3>Job Description</h3>
Job Description
Bookkeeper
Responsible for maintaining accurate financial records, managing accounts payable and receivable, and ensuring compliance with accounting standards.
Duties and Responsibilities:
- Record and update financial transactions, including purchases, sales, receipts, and payments. - Manage accounts payable and receivable, ensuring timely payments and accurate invoicing. - Generate monthly income statements, balance sheets, and cash flow statements for management. - Reconcile bank statements to ensure the accuracy of financial data. - Process payroll while adhering to tax regulations. - Organize financial documents for audits and reviews. - Proficiently use accounting software (e.g., QuickBooks, FreshBooks) to manage financial data.
Skills and Qualifications:
- Strong attention to detail to minimize errors. - Ability to prioritize and manage multiple tasks effectively. - Familiarity with accounting software and Microsoft Office Suite, especially Excel. - Effective verbal and written communication skills. - Understanding of basic accounting principles. - A degree in finance, accounting, or a related field is preferred. - Previous experience in bookkeeping or accounting is advantageous.
&nbsp;
Company DescriptionCompetitive Company, with a competitive salary offer and great benefits. We assure every employee has the opportunity to grow and learn. 
<h3>Company Description</h3>
Competitive Company, with a competitive salary offer and great benefits. We assure every employee has the opportunity to grow and learn.

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job Summary We are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the companys compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting. Responsibilities 
<ul>
<li>Enter financial data and transactions</li>
<li>Verify the accuracy of transactions that have been entered</li>
<li>Prepare trial balance</li>
<li>Analyze budgets and other financial information</li>
<li>Process accounts payable and accounts receivable</li>
<li>Complete required tax forms</li>
</ul>
Qualifications 
<ul>
<li>Bachelors degree in accounting or a related field</li>
<li>Previous experience as an accountant, bookkeeper, or similar position</li>
<li>Knowledge of generally accepted accounting principles (GAAP)</li>
<li>Good with spreadsheets, experienced in Microsoft Excel, QuickBooks, and basic accounting systems</li>
<li>Strong mathematical and analytical skills</li>
<li>Excellent attention to detail, time management, and communication skills</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Competitive salary</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Benefits/Perks 
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job Summary We are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and ensure the companys compliance with all legal requirements. Your responsibilities will include recording and verifying transactions, bringing the books to the trial balance stage, and completing tax forms. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting. Responsibilities 
<ul>
<li>Utilize Property Management Software called Buildium</li>
<li>Enter financial data and transactions</li>
<li>Verify the accuracy of transactions that have been entered</li>
<li>Prepare trial balance</li>
<li>Analyze budgets and other financial information</li>
<li>Process accounts payable and accounts receivable</li>
<li>Complete required tax forms</li>
</ul>
Qualifications 
<ul>
<li>Experience with basic accounting principles. </li>
<li>Previous experience as an accountant, bookkeeper, or similar position</li>
<li>Knowledge of generally accepted accounting principles (GAAP)</li>
<li>Good with spreadsheets, experienced in Microsoft Excel, Buildium, and basic accounting systems</li>
<li>Strong mathematical and analytical skills</li>
<li>Excellent attention to detail, time management, and communication skills</li>
</ul>

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