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OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

Part-time Bookkeeper for the Tolles Home. Proficient with QuickBooks Desktop Enterprise software. Send letter of interest and resume to <a href="mailto:francesjtolles@gmail.com" target="_blank">francesjtolles@gmail.com</a>.

BOOKKEEPER

SECRETARY-BOOKKEEPER FT Mon thru Fri. Experienced Knowledge of RE Industry, Quickbooks, Filing, Phones, Busy Office. Call 516.885.8585

Secretary

TAOS DRUMS HIRING Salesperson Long term with great love and experience with handcrafted Folk Art and artisans. Base $20-23 + commission. Part-time Bookkeeper With recent experience with SAGE 50, three to four days per month. To apply, please contact <a href="mailto:taosbra@gmail.com" target="_blank">taosbra@gmail.com</a> with your resume or work history

TAOS DRUMS HIRING Salesperson Long term 

<h3>Job Description</h3>
Job Description
We are seeking an experienced Bookkeeper with over three years of experience in bookkeeping, including accounts payable, accounts receivable, and payroll management using QuickBooks Online. The role involves light project billing, with training provided, though prior experience is highly advantageous. While industry experience is a significant plus, we are open to candidates with strong bookkeeping skills from other sectors. 
The position offers a comprehensive benefits package, including medical, dental, and vision insurance, a Christmas bonus, 15 PTO days, and six holidays. A 401k plan with a match is in the works. You will be joining a high-quality team with opportunities for financial and positional growth.
• Minimum of 3 years of experience in bookkeeping.
• Proficiency in QuickBooks Online for payroll and financial management.
• Strong knowledge of accounts payable, accounts receivable, and bank reconciliations.
• Familiarity with project billing processes is a plus.
• Expertise in using Microsoft Excel for financial data entry and analysis.
• Detail-oriented with excellent organizational skills.

Bookkeeper

<h3>Job Description</h3>
Job Description
Description of the role:
The Bookkeeper at Milea Auto Group will be responsible for managing financial records, preparing financial reports, and ensuring that all financial transactions are properly documented.
Responsibilities:
<ul>
<li>Record day-to-day financial transactions</li>
<li>Prepare financial statements and reports</li>
<li>Reconcile bank statements</li>
<li>Assist with budgeting and forecasting</li>
<li>Process payroll</li>
</ul>
Requirements:
<ul>
<li>5+ years of bookkeeping experience</li>
<li>Proficiency in accounting software</li>
<li>Excellent attention to detail</li>
<li>Strong analytical skills</li>
<li>Ability to work independently</li>
</ul>
Benefits:
<ul>
<li>Competitive salary range: $75,000.00 - $150,000.00 per year</li>
<li>Health insurance</li>
<li>401(k) plan</li>
<li>Paid time off</li>
</ul>
About the Company:
Milea Auto Group is a leading automotive dealership in the Bronx, NY area, providing exceptional service to our customers and offering a wide selection of vehicles.

<h3>Job Description</h3>
Job Description
Are you an organized and detail-oriented accounting professional with a knack for numbers? Our client in Ledyard, CT, is seeking a skilled&nbsp;Bookkeeper&nbsp;to join their team and play a pivotal role in overseeing their financial processes.
Key Responsibilities:
<ul>
<li>Manage and process accounts payable and receivable transactions.</li>
<li>Reconcile bank and credit card statements accurately and in a timely manner.</li>
<li>Oversee general ledger activities, journal entries, and month-end close processes.</li>
<li>Assist in the preparation of financial reports for management review.</li>
<li>Handle payroll processing support, ensuring accuracy and compliance.</li>
<li>Maintain up-to-date records of all financial transactions and reports.</li>
<li>Collaborate with other departments to ensure a cohesive and accurate accounting process.</li>
</ul>
 
<ul>
<li>Experience:&nbsp;A minimum of 3 years of proven bookkeeping or general accounting experience.</li>
<li>Education:&nbsp;A degree or certification in Accounting or Finance is preferred but not required.</li>
<li>Proficiency in accounting software such as QuickBooks or similar platforms.</li>
<li>Strong working knowledge of Microsoft Excel and other Microsoft Office tools.</li>
<li>Exceptional attention to detail and ability to meet deadlines.</li>
<li>Excellent communication skills and the ability to work both independently and collaboratively.</li>
</ul>

<h3>Job Description</h3>
Job Description
We are looking for an experienced and detail-oriented Bookkeeper. This Contract to permanent position offers an excellent opportunity to contribute to a dynamic and organized environment while showcasing your expertise in financial management and administrative support. If you thrive in a fast-paced setting and excel at maintaining accuracy and organization, we encourage you to apply.
 
Responsibilities:
• Manage payroll processes, including year-end tax documentation, ensuring timely and accurate submissions.
• Perform bookkeeping tasks such as reconciling accounts, processing vendor invoices, and maintaining accounts receivable records.
• Utilize QuickBooks and other financial software to update and maintain accurate financial records.
• Organize and schedule appointments for staff and clients, ensuring smooth calendar management.
• Order and manage office supplies to ensure the availability of essential resources.
• Provide general administrative support, including assisting visitors and staff with daily office needs.
• Maintain effective communication with clients and team members to address inquiries and provide updates.
• Ensure adherence to internal processes and compliance standards in all financial operations.
• Minimum of 2 years of experience in bookkeeping.
• Proficiency in QuickBooks and Microsoft Excel.
• Strong understanding of payroll processing, account reconciliation, and year-end closings.
• Excellent organizational skills with the ability to handle multiple tasks and prioritize effectively.
• Attention to detail and accuracy in managing financial records and administrative functions.
• Strong written and verbal communication skills.
• Problem-solving abilities with a proactive approach to addressing challenges.

<h3>Job Description</h3>
Job Description
We are looking for a skilled Bookkeeper to join our team in Bakersfield, California. This position is offering an excellent opportunity for professionals with strong organizational and accounting skills. The ideal candidate will handle financial tasks and administrative duties while ensuring accuracy and efficiency in daily operations.
 
Responsibilities:
• Manage accounts payable and accounts receivable processes, ensuring timely and accurate transactions.
• Perform account reconciliations and bank reconciliations to maintain financial accuracy.
• Utilize QuickBooks Desktop to track and manage accounting data effectively.
• Generate financial reports and assist with month-end closing activities.
• Process payroll and ensure compliance with relevant regulations.
• Organize and maintain financial records and documentation.
• Handle data entry tasks with precision and attention to detail.
• Utilize Microsoft Excel and Word for creating reports and maintaining records.
• Interact with the public professionally and assist in training and managing team members when necessary.
• Apply any prior experience in real estate, escrow, or title to enhance job functions.
• Minimum of 3 years of experience in bookkeeping or accounting roles. • Proficiency in QuickBooks Desktop and Microsoft Office applications, including Excel and Word. • Strong organizational and office management skills. • Ability to interact professionally with the public and manage team members effectively. • Experience with accounts payable, accounts receivable, and payroll processes. • Familiarity with real estate, escrow, or title industries is highly desirable. • Excellent attention to detail and accuracy in data entry and financial reporting. • Proven ability to handle month-end closing and reconciliation tasks.

<h3>Job Description</h3>
Job Description
Job Posting: Bookkeeper 
Contract-to-Hire Opportunity in Waterloo, Iowa
Are you an experienced and detail-oriented bookkeeping professional looking to grow your career in a dynamic role? Do you thrive in fast-paced environments and excel at handling high-volume accounts payable operations? If you’re ready to bring your expertise to an organization that values your skillset, we have the perfect opportunity for you!
About the Role:
Robert Half is seeking a highly organized&nbsp;Bookkeeper&nbsp;with a specialty in&nbsp;high-volume Accounts Payable (AP)&nbsp;to join a reputable organization in Waterloo, Iowa. This&nbsp;contract-to-hire role&nbsp;offers an excellent path to transition into a permanent position while contributing to a growing team. You’ll play an integral part in ensuring accurate invoice processing, reconciliation, and expense management, as well as performing&nbsp;three-way matching&nbsp;(purchase order, receipt, and invoice) within&nbsp;ERP systems.
Key Responsibilities:
<ul>
<li>Process and manage high-volume AP transactions with exceptional accuracy and efficiency.</li>
<li>Verify invoices, purchase orders, and receipts using&nbsp;three-way match principles&nbsp;to ensure seamless reconciliation.</li>
<li>Maintain and update records in&nbsp;ERP systems, ensuring compliance with organizational and accounting standards.</li>
<li>Collaborate with vendors and internal teams to resolve discrepancies and reconcile accounts payable issues swiftly.</li>
<li>Assist in month-end closing processes and provide support for audits and financial reporting as needed.</li>
</ul>
Why This Role Might Be Perfect for You:
<ul>
<li>Contract-to-Hire Opportunity:&nbsp;Be part of an exciting arrangement that allows you to showcase your skills and transition into a permanent role.</li>
<li>Competitive Pay:&nbsp;Attractive compensation aligned with your experience and expertise.</li>
<li>Robust Learning Environment:&nbsp;Expand your ERP expertise and hone your reconciliation skills while working closely with accounting professionals.</li>
<li>Growing Company:&nbsp;Collaborate with a supportive team in a respected organization poised for continued success.</li>
</ul>
 
What We’re Looking For:
<ul>
<li>Experience:&nbsp;Minimum of 3+ years of proven bookkeeping experience, with a concentration on accounts payable in a fast-paced environment.</li>
<li>Technical Skills:&nbsp;Advanced proficiency in ERP systems (e.g., SAP, Oracle, NetSuite, or similar platforms) and comfortable with high transaction volume.</li>
<li>Detail Orientation:&nbsp;Strong analytical and problem-solving skills to investigate and resolve discrepancies efficiently.</li>
<li>Communication:&nbsp;Effective verbal and written communication skills to work collaboratively across teams and with external vendors.</li>
<li>Knowledge:&nbsp;Familiarity with three-way match principles and accounts payable best practices.</li>
</ul>

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