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Executive Assistant CalOptima CalOptima Health is seeking a highly motivated Executive Assistant to join our team. The Executive Assistant will provide multi-faceted administrative support and assistance to the Chief and/or Executive Director (Executive). The incumbent will handle a wide range of administrative tasks to execute all position responsibilities and act as a key liaison between executives, CalOptima Health staff, community partners, external stakeholders and county or state agencies as appropriate. The incumbent will act with integrity and maintain strict confidentiality in all tasks. Position Information: 
<ul>
<li>Department: Operations Management </li>
<li>Salary Grade: 307 - $60,533 - $93,826 ($29.10 - $45.1087) </li>
<li>Work Arrangement: Full Office </li>
</ul>
 Duties &amp; Responsibilities: 
<ul>
<li>60% - Executive Support
<ul>
<li>Coordinates the calendar for Executive(s) and other staff as determined, including scheduling appointments, meetings and speaking engagements. Must exercise discretion in committing time and evaluate needs when making meeting arrangements.</li>
<li>Determines priority of matters of attention for the Executive(s), redirects matters to staff to handle or handles matters directly, as appropriate.</li>
<li>Provides administrative support for specific and/or ongoing projects, applying general business practices, as well as CalOptima Health policies and procedures under the direction of the Executive(s) and/or EASM. May follow-up on the progress of projects and activities assigned to the Executive(s)' subordinates or to other staff.</li>
<li>Supports Executive(s) at meetings as designated or requested, including but not limited to, material preparation, meeting notes/minutes and managing presentations.</li>
<li>Coordinates travel arrangements and completes registration for conferences and seminars.</li>
<li>Acts on behalf of Executive(s) for administrative items such as timekeeping and providing required signature/s.</li>
<li>Maintains chronological files for Executive(s).</li>
<li>Processes all incoming invoices and expense reports for Executive(s) and other management staff, as appropriate. </li>
</ul>
</li>
<li>35% - Program/Department Support
<ul>
<li>Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.</li>
<li>Assists the team in carrying out departmental responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.</li>
<li>Maintains and ensures appropriate follow-up of confidential and sensitive information and files regarding management projects, policies and personnel.</li>
<li>Coordinates work with other administrative support staff or plays a key role in the coordination of staff efforts within the departments, as supervised by the EASM.</li>
<li>Answers telephone calls and greets visitors, answering a variety of questions with tact and diplomacy; triages telephone calls to appropriate staff for resolution.</li>
<li>Handles all incoming correspondence and maintains all outgoing correspondence per administrative policy.</li>
<li>Maintains an inventory of supplies, including monitoring needs, ordering for the departments and submitting requisitions.</li>
<li>Supports budget process and tracking as needed and directed by Executive(s).</li>
<li>Supports legal services as directed by the EASM.</li>
<li>Supports the Clerk of the Board with production of meeting materials, set-up/break-down at the Board Meetings and other duties, as needed. </li>
</ul>
</li>
<li>5% - Other
<ul>
<li>Completes other projects and duties as assigned.</li>
<li>Job duties are subject to change with the growth of departmental functions of executive staff. </li>
</ul>
</li>
</ul>
 Minimum Qualifications: 
<ul>
<li>High school diploma or equivalent PLUS 5 years of executive administrative support experience required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. </li>
<li>Proficient in Microsoft Office required.</li>
</ul>
 Preferred Qualifications: 
<ul>
<li>Bachelor's degree in business administration or related field.</li>
</ul>
 Required Licensure / Certifications: 
<ul>
<li>N/A</li>
</ul>
 Knowledge &amp; Abilities: 
<ul>
<li>Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. </li>
<li>Work independently and exercise sound judgment.</li>
<li>Communicate clearly and concisely, both orally and in writing.</li>
<li>Work a flexible schedule; available to participate in evening and weekend events.</li>
<li>Organize, be analytical, problem-solve and possess project management skills.</li>
<li>Work in a fast-paced environment and in an efficient manner.</li>
<li>Manage multiple projects and identify opportunities for internal and external collaboration.</li>
<li>Motivate and lead multi-program teams and external committees/coalitions.</li>
<li>Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.</li>
</ul>
 Physical Requirements (With or Without Accommodations): 
<ul>
<li>Ability to visually read information from computer screens, forms and other printed materials and information.</li>
<li>Ability to speak (enunciate) clearly in conversation and general communication.</li>
<li>Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.</li>
<li>Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.</li>
<li>Lifting and moving objects, patients and/or equipment 26 to 50 pounds</li>
</ul>
 Work Environment: If located at the 500, 505 Building or a remote work location: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.</li>
<li>There are no harmful environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate.</li>
</ul>
 If located at PACE: 
<ul>
<li>Work is typically indoors in a clinical setting serving the frail and elderly.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 If located in the Community: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. </li>
<li>Employee will occasionally work outdoors in varied temperatures.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits &amp; Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the <a href="https://apptrkr.com/get_redirect.php?id=6515303&amp;targetURL=https://alliantbenefits.cld.bz/25caloptimacabenguide" target="_blank">2025 CalOptima Health Benefits Guide</a> regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is September 8, 2025 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: <a href="https://apptrkr.com/6515303" target="_blank">https://jobs.caloptima.org/jobs/executive-assistant-505-city-parkway-west-california-united-states-a474bc84-ce11-462b-aae3-08772aae2f0e</a> Copyright 2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-fe7f047d3eee4f43a78eb3e14bfb271a

Executive Assistant

CHIEF OF POLICE The City of Bowling Green is accepting applications for Chief of Police for City of Bowling Green. Salary dependent upon qualifications and includes a competitive benefit package. Candidates must pass a pre-employment, criminal background check, and E-Verify, along with a post-offer drug screen. This position plans, organizes, and directs all operations within the Bowling Green Police Department and reports directly to the City Administrator. Qualifications: Peace Officer Certification in Missouri or ability to obtain; valid driver's license; and 10 years of successful experience as a law enforcement official. Please send cover letter, resume, and three professional references to: City Clerk, City of Bowling Green, 16 W. Church Street, Bowling Green, MO 63334. Closing date is October 16, 2025. The City of Bowling Green is an Equal Opportunity Employer.

Chief of Police

PLAINEDGE UNION FREE SCHOOL DISTRICT Where Everyone Achieves North Massapequa, Long Island, NY ASSISTANT &nbsp;PRINCIPAL ELEMENTARY (K-5) The Plainedge UFSD seeks an Assistant Principal and educational leader with a strong foundation in elementary education with a broad knowledge and proven success in the operations of an elementary school. Candidates should have: Excellent communication skills Leadership experience Knowledge of New York State P-5 ELA, Math and Science Standards, Social Studies Framework Strong foundation in elementary education Experience with a research-based approach to education that focuses on the strong relationship between academic success and social-emotional learning (SEL) Instructional leadership capabilities Experience with instructional technology Familiarity with PowerSchool (SIS) Experience or working knowledge of the Science of Literacy and Balanced Literacy Candidates should be able to: Assist with student discipline, conduct, and attendance Assist the Building Principal in overall operation of their school Build a master schedule Facilitate conversations focusing around student data and Rtl Supervise and evaluate staff (APPR) Assist in maintaining an effective and safe school environment Assist in the preparation of the annual budget Coordinate and attend after-school and evening events (as needed) Supervise New York State Testing Grades 3-5 DISTRICT CLERK The Plainedge UFSD seeks a highly organized, detail-oriented District Clerk to support the Superintendent of Schools and the Board of Education. Key Responsibilities: Manage Board meetings, agendas, minutes &amp; official records Oversee elections &amp; budget vote (per NYS Education Law 2121) Act as Records Access Officer (FOIL) &amp; custodian of district seal Maintain policies, by-laws, contracts &amp; litigation files Provide confidential administrative support to Superintendent &amp; Central Office Assist with district events, recognitions &amp; community engagement Qualifications: Associate's Degree (or equivalent experience) 5+ years administrative experience (school district preferred) Strong organizational, communication &amp; technology skills Knowledge of Education Law, FOIL &amp; Robert's Rules Notary Public preferred Flexibility to work evenings/weekends For a full job description and to apply visit: <a href="http://bit.ly/PlainedgeU" target="_blank">http://bit.ly/PlainedgeU</a> FSD-Apply By end of day, September 5, 2025 0 Plainedge UFSD is an Equal Opportunity Employer

ASSISTANT PRINCIPAL

The City of Louisiana seeks a full‑time City Administrator to serve as Chief Administrative Officer and Assistant to the Mayor. Must be at least 21 years old. Prefer degree in public/municipal administration or equivalent (min. 1 year) in finance, administration or public relations. Key duties: - Coordinate and supervise all city departments (except Police) and attend City Council meetings. - Purchasing agent; prepare bid specs and oversee procurements per city policy. - Develop annual and mid‑year budgets; produce monthly financial reports. - Serve as personnel officer: recommend classification/pay plans, approve staff actions within policy, and recommend department head appointments/removals. - Apply for state/federal aid, prepare press releases, maintain city records and property inventories. - Authority to investigate departments and overrule department heads when needed (subject to Mayor and Council). Compensation: Competitive, commensurate with experience. To apply: Send resume, cover letter and three references to C/O City Clerk, City of Louisiana 202 South 3rd St. Louisiana, MO 63353 Deadline: September 15th, 2025 Questions: email - <a href="mailto:cityclerk@louisianamo.gov" target="_blank">cityclerk@louisianamo.gov</a> or call 573-754-4132 The City of Louisiana is an Equal Opportunity Employer.

Chief Administrative Officer

<h3>Job Description</h3>
Job Description
Core Responsibilities:
<ul>
<li>
Reception &amp; Communication: Greet visitors, answer calls, and direct them to the right staff.
</li>
<li>
Office Security: Monitor visitor access and maintain the logbook.
</li>
<li>
Administrative Support: Create documents, spreadsheets, labels, and assist with filing, photocopying, and mailing.
</li>
<li>
Clerical Assistance: Support other team members and department directors as needed.
</li>
</ul>
Targeted Case Management (TCM) Tasks:
<ul>
<li>
File Management: File, update, and scan consumer-related files daily.
</li>
<li>
Data Entry: Enter and maintain accurate records in databases.
</li>
<li>
Confidentiality: Ensure data protection and comply with HIPAA standards.
</li>
<li>
Meeting Support: Take minutes at TCM meetings.
</li>
</ul>
Secondary Duties:
<ul>
<li>
Participate in staff and department meetings, assist with special projects, and provide backup for the Executive Assistant when needed.
</li>
</ul>
Skills &amp; Requirements:
<ul>
<li>
Skills: Attention to detail, data entry, filing, organizational skills, and ability to work independently.
</li>
<li>
Experience: At least 1 year in a clerical or customer service role, with a high school diploma (business or computer courses preferred).
</li>
<li>
Equipment: Familiarity with office equipment like fax machines and scanners.
</li>
</ul>
This role requires strong organizational skills, a focus on confidentiality, and flexibility to assist various teams.
Company DescriptionAbove All Personnel is a certified temporary, temporary to hire and direct hire service. We specialize in accounting, administrative work, customer service, clerical, receptionists and general office duties. Our office number is 314-781-6008 if you have any questions please do not hesitate to call. 
<h3>Company Description</h3>
Above All Personnel is a certified temporary, temporary to hire and direct hire service. We specialize in accounting, administrative work, customer service, clerical, receptionists and general office duties. Our office number is 314-781-6008 if you have any questions please do not hesitate to call.

Administrative Clerk

<h3>Job Description</h3>
Job Description
Looking for those with customer service, retail, call center, filing, data entry, and administrative related backgrounds! The Waters Organization is looking to fill immediately available customer service/clerical positions with one of the largest employers in the state! Excellent opportunity to get your foot in the door and gain office experience! The majority of these positions have the potential to go permanently and offer a full-time Mon.-Fri. 8am-5pm schedule.
Pay rate: $15-$20/hr depending on position.
Company DescriptionThe Waters Organization is a full service recruiting firm specializing in Administrative, Office Professional and Clerical Accounting staffing at the temporary, temp to hire and direct hire capacity. 
<h3>Company Description</h3>
The Waters Organization is a full service recruiting firm specializing in Administrative, Office Professional and Clerical Accounting staffing at the temporary, temp to hire and direct hire capacity.

<h3>Job Description</h3>
Job Description
The Administrative Clerk for Aftermarket will perform a wide range of administrative and office support activities for the Aftermarket services department and/or manager to facilitate the efficient operation of the service department. 
RESPONSIBILITIES
<ul>
<li>General administrative duties to include answering phones, filing, copying, faxing, mailings, and data entry.</li>
<li>Answer phones and assist customers with non-technical requests.</li>
<li>Prepare and modify documents including correspondence, reports, drafts, memos, and emails.</li>
<li>Collect, organize, and check all billing workups for all service visits to be submitted to the Service Manager for approval.</li>
<li>Compile billing packet and submit to accounting.</li>
<li>Review, adjust and approve technician’s travel expense reports in Concur. </li>
<li>Maintain service schedule related to recent sales releases. </li>
<li>Enter parts warranty orders for the service department and work with production control, purchasing and shipping to expedite the order through the system. </li>
<li>Process warranty orders and RMAs for the service department.</li>
<li>Enter PO requisitions for LMC Service and subcontractors.</li>
<li>Manage service technician trip reports to include tracking numbers, timesheets and expense reports.</li>
<li>Follow up with customers after installation/service and provide feedback to management as needed for billing and collections purposes. </li>
<li>Assist with International Travel Requirements (Visas) and travel arrangements.</li>
<li>Schedule and coordinate meetings, appointments, and travel arrangements for the Service Manager.</li>
</ul>
QUALIFICATIONS
<ul>
<li>Experience in clerical and administrative procedures and systems such as filing and record keeping, preferably in a parts sales or service environment.</li>
<li>Knowledge of principles and practices of basic office management</li>
<li>Computer skills and knowledge of relevant software, preferably using an ERP system with inventory, shipping, and billing as well as proficiency in Microsoft Suite.</li>
<li>Effective communication skills, both written and verbal as well as ability to build relationships with co-workers and customers.</li>
</ul>

BENEFIT SUMMARY
<ul>
<li>Health and Wellness: Medical; Dental; Vision.</li>
<li>Financial Future: 401k Plan with Company Match; Bonus Program (variable annual bonuses based on company performance); Employee Stock Ownership Plan (annual ESOP stock allocations after meeting eligibility criteria).</li>
<li>Well-being and Support: Wellness Program; Education Assistance; Paid Time Off.</li>
<li>Safety and Comfort: Safety Shoe and Prescription Safety Glasses Program; Seniority Recognition Program; Employee Assistance Program.</li>
</ul>

<h3>Job Description</h3>
Job Description
EARLY LEARNING RESOURCE CENTER
ADMINISTRATIVE CLERK
JOB DESCRIPTION
SALARY: $20.52/hour
I. JOB DEFINITION
Early Learning Resource Center (ELRC) Administrative Clerk is responsible for computer operation, answering phones, generating electronic correspondence, incoming and outgoing mail as well as scanning, uploading and maintaining records in an electronic filing system. This position is responsible for operating in the Pelican system to assure proper flow of information to support the child care subsidy and provider departments. This position will be supervised by the Clerical Supervisor. This individual must bring a positive attitude to their work and naturally respond to challenges with ‘can-do’ and problem-solving sensibility. This person must strive to provide excellent customer service in all job tasks.
II. RESPONSIBILITIES AND DUTIES
1. Answer and direct phone calls, emails, and faxes coming into the ELRC.
2. Great and direct visitors of the ELRC in a positive and professional manner.
3. Scan and upload documents into Pelican utilizing Adobe Pro including scanning and merging documents as needed. Perform a quality check of uploaded documents.
4. Utilize Pelican and Excel to organize data to provide periodic and/or special reports on family or provider information.
5. Coordinate timely flow of incoming and outgoing mail.
6. Utilize web-based databases, Pelican, SharePoint and On-Base to store, review and update family and provider information.
7. Maintain family and provider files with a high level of confidentiality.
8. Serve as back-up to other clerical team members.
9. Attend and participate in clerical team meetings.
10. Operate and maintain office machinery, including copiers, fax machines, postage machine and printers.
11. Complete other duties as assigned.
III. QUALIFICATIONS
A. PROFESSIONAL KNOWLEDGE AND ABILITIES
1. Skill in using a personal computer with typing at a minimum speed of 50 words per minute.
2. Communicates effectively in verbal and written communications.
3. Excellent customer service skills.
4. Excellent organization, scheduling, and time management skills.
5. Excellent attention to detail.
6. Must be self-directed and able to work independently to achieve program objectives.
7. Previous experience working in Outlook, Teams, SharePoint &amp; Adobe Pro preferred.
8. Perform related work as required.
B. JOB REQUIREMENTS
1. Pennsylvania Child Abuse History Clearance (Act 33)
2. Pennsylvania State police Request for Criminal Records Check (Act 34)
3. FBI Criminal Background Check (Act 73)
4. Full time position requiring 37.50 hours per week in Wood Street office.
C. EDUCATION AND EXPERIENCE
1. High school diploma or equivalency required and two years of experience in data entry and/or electronic record storage. Associates in business or public administration preferred.
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<h3>Job Description</h3>
Job DescriptionAdministrative Clerk / CSR Backup This is a fast-paced environment, and the candidate must be a quick learner, good attention to detail and ability to multi-task between different work duties while also assisting customer service with phone coverage. ***Please send resumes for review on candidates qualified for this position. An interview will then be scheduled on those candidates we feel may possibly be a good fit*** Duties include but not limited to: • Reviewing and distributing customer requests located in multiple email inboxes such as CS and Info to CSRs through DocLink paperless workflow system • Reception coverage when out of the office which includes: o Scanning documents to DocLink paperless workflow system o Answer calls and redirect to proper department o Sort incoming mail o File paperwork • Registering online for Federal and VA bids in Illinois &amp; Wisconsin • Contacting inactive accounts by email with special promotions or product information • Assist Customer Service during peak times such as lunch hours or when short-handed with: o Answer overflow of calls o Gathering information to research products and parts o Ability to identify vendors and parts needed (once fully trained) o Process orders, returns, quotes, create part numbers, etc. (once fully trained) o Assist customers with returns and replacement orders o Follow up on quotes, open sales orders, emails, etc. Skills Required: • Customer Service Call center experience required – minimum 2 years • Good phone skills - inbound &amp; outbound • Intermediate computer &amp; typing skills • Microsoft Office skills - a must (Outlook, Basic Excel &amp; Word) • Paperless workflow experience preferred but not required • Complex thinker • Detail oriented – very important • Able to multi-task – a must have ability • Good spelling and grammar skills • Quick learner #ZROBT

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