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Job Description

Job Description

Legal Assistant / Office Manager

This role involves managing administrative and legal support functions, overseeing daily office operations, and assisting with case management. It's an exciting opportunity to work in the legal industry, where you will have a key role in maintaining client relationships and ensuring the smooth running of the office.

The Office Manager/Legal Assistant will manage a variety of administrative and legal support functions, including billing, running conflict checks, and handling financial transactions. This role also involves overseeing the daily operations of the office, managing client relations, and assisting attorneys with case management. The ideal candidate will have a solid background in accounting and office management, with a keen eye for detail and a proactive approach.

Key Responsibilities

Legal Support:

1. Prepare initial drafts of engagement letters for new and existing clients.
2. Conduct comprehensive conflict checks to ensure compliance with ethical standards.
3. Assist attorneys with formatting legal documents, including pleadings, motions, and discovery.
4. Help prepare and file pleadings and other legal documents in electronic filing systems in North and South Carolina.
5. Manage and maintain case files, ensuring all documents are up-to-date and easily accessible.

Office Administration

1. Oversee the office and attorney calendars, including scheduling hearings, meetings, and court appearances.
2. Coordinate and manage deadlines, ensuring all tasks and filings are completed on time.
3. Handle general office management duties, such as ordering supplies, maintaining office equipment, and ensuring a clean and organized work environment.

Client Relations And Business Development

1. Serve as a point of contact for new and existing clients, providing excellent customer service and promptly addressing inquiries.

Billing And Financial Management

1. Prepare and submit monthly client bills accurately and promptly using a legal billing platform.
2. Deposit client payments and other checks, ensuring accurate record-keeping.
3. Write and manage trust account checks, ensuring compliance with trust accounting regulations.
4. Manage office-related payments, including rent, utilities, and vendor invoices, ensuring all are processed on time.
5. Assist with the firm’s pension plan, including contribution calculations.
6. Interface with the firm’s CPA to assist in the correct completion of the firm’s annual state and federal returns.
7. Prepare and distribute payroll, including the payment of payroll taxes.

Qualifications:

1. BA preferred.
2. Proficiency with legal billing software and accounting principles, including trust account requirements.
3. Excellent organizational skills with the ability to multitask and manage multiple priorities.
4. Strong written and verbal communication skills, with attention to detail.
5. Proficiency in Microsoft Office Suite and legal practice management software.
6. Ability to maintain confidentiality and handle sensitive information with the utmost discretion.
7. A proactive, self-starter attitude with the ability to work independently and as part of a team.

Benefits

1. Competitive salary
2. Health insurance
3. Paid time off and holidays
4. Retirement plan options