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As the Executive Assistant to the CEO at Kaizen, you will play a critical role in managing the CEO's calendar, facilitating communication across various departments, and ensuring operational efficiency. This position demands a proactive and organized individual who can handle a fast-paced environment while maintaining professionalism and confidentiality.
Key Responsibilities:
<ul>
<li> Calendar Management: Proactively manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel itineraries with precision.</li>
<li> Communication Facilitation: Serve as a liaison between the CEO and other executives, teams, and stakeholders, ensuring timely and clear communication.</li>
<li> Meeting Preparation: Prepare briefing materials, agendas, and follow-up documents for meetings and engagements involving the CEO.</li>
<li> Confidentiality: Handle sensitive information with discretion and maintain confidentiality regarding corporate matters.</li>
<li> Project Management: Support the CEO in various projects, tracking progress, milestones, and deadlines to ensure successful delivery.</li>
<li> Event Coordination: Organize internal and external events attended by the CEO, ensuring smooth execution and logistics.</li>
</ul>
Success Metrics (KPIs):
<ul>
<li>Accuracy and efficiency in calendar management</li>
<li>Quality of briefing materials</li>
<li>Timeliness of communication</li>
<li>Stakeholder satisfaction ratings</li>
<li>Successful execution of projects within deadlines</li>
<li>Effective management of events</li>
</ul>
Competencies Needed:
<ul>
<li> Proactive Communication: Ability to address issues effectively and communicate clearly with all levels of management.</li>
<li> Organizational Skills: Exceptional ability to manage multiple priorities and work well under pressure.</li>
<li> Attention to Detail: High level of accuracy in work, particularly in scheduling and documentation.</li>
<li> Interpersonal Skills: Strong ability to build relationships and work collaboratively across teams.</li>
<li> Time Management: Manage and prioritize tasks efficiently to meet various demands.</li>
<li> Discretion: High degree of professionalism and ethical handling of confidential information.</li>
</ul>
Outcomes Expected:
<ul>
<li>Effective management of the CEO's time and priorities, leading to increased productivity.</li>
<li>Enhanced communication flow within the organization.</li>
<li>Successful completion of special projects and initiatives as defined by the CEO.</li>
<li>Smooth coordination of events and meetings, contributing to the overall operational effectiveness of the company.</li>
</ul>
Requirements
Education: Bachelor’s degree in Business Administration, Management, or a related field.
Experience: Minimum of 5 years of experience supporting C-level executives or senior management, preferably in a fast-paced corporate environment.
Language Skills: Proficiency in Arabic (written and spoken) is required, along with strong English communication skills.
Technical Skills: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Slack, Zoom). Experience with project management software is a plus.
Communication Skills: Ability to communicate professionally and effectively with internal and external stakeholders.
Organizational Skills: Demonstrated ability to manage multiple tasks, projects, and priorities efficiently.
Attention to Detail: Strong attention to detail and exceptional accuracy in documentation and scheduling.
Discretion and Confidentiality: Proven ability to handle sensitive and confidential matters with professionalism.
Problem-Solving Skills: Ability to address challenges efficiently and propose effective solutions.
If you are a highly organized, proactive individual with a proven track record of supporting executives, we invite you to apply and become a vital part of our team at Kaizen.
We can't wait to see what you can bring to our innovative organization!

Executive Assistant to CEO

<ul>
<li>Driving staff daily from and to the staff accommodation</li>
<li>Maintaining the vehicle safe and clean</li>
<li>Ensure the car seats are clean and comfortable for all riders</li>
<li>Using navigation apps to determine the best route</li>
<li>Map out driving routes ahead of time to determine the most expedient trip</li>
<li>Listen to traffic and weather reports to stay up-to-date on road conditions</li>
<li>Adjust the route to avoid heavy traffic or road constructions, as needed</li>
<li>Schedule regular car service appointments and report any issues</li>
<li>Book car wash and detailing services to maintain interior and exterior cleanliness of the car</li>
</ul>
Requirements
<ul>
<li>Valid Saudi Driving License</li>
<li>Saudi National</li>
<li>Proven experience as a Driver</li>
<li>Familiarity with GPS devices</li>
<li>Knowledge of area roads and neighborhoods</li>
<li>Availability to occasionally take weekend and night shifts</li>
<li>A polite and professional disposition</li>
<li>Ability to remain calm in stressful driving situations (e.g. at rush hour)</li>
</ul>

Driver

Rentokil initial is the largest pest control and hygiene services company in the world with over 58,000 employees and it operates in more than 90 countries. With Rentokil you have a company with experience, reliability, quality, well trained personnel backed by research and development for the safe use of environmentally friendly chemicals. In Sri Lanka, Rentokil established in 1981 and it is one of the pioneer Pest Control Service provider offering environmentally friendly solutions to the control of pests to the industrial, commercial and residential segments in Sri Lanka and Maldives.
Main Job Duties will be;
<ul>
<li>Handling service planning and co-ordinate with the customers </li>
<li>Maintaining service related documents including complaints </li>
<li>Prepare monthly service staff incentives and record keeping</li>
</ul>
Requirements
<ul>
<li>School Leavers who have passed three subjects in G. C. E. Advance Level.</li>
<li>Any professional qualification in related field will be an added advantage.</li>
<li>Expect high level of work neatness </li>
<li>Written and Spoken English will be an added advantage</li>
</ul>
Benefits
<ul>
<li>Base Salary</li>
<li>Annual Bonus</li>
<li>Insurance Cover</li>
</ul>

Administration Executive (Colombo)

ODI Admin
Duration: 12 Months
Experience: 10+
Responsibilities:
-Administering Oracle Data Integrator
-Must be able to write complex SQL queries
-Management Pack for Oracle Data Integrator For more information regarding ODI components see "Understanding the Oracle Data Integrator Component Architecture" in Understanding Oracle Data Integrator.
-Basic Tasks for Configuring and Managing Oracle Data Integrator
-Roadmap for Configuring and Managing Oracle Data Integrator Task Documentation
-Create a master and work repository schema
-Configure a domain for Oracle Data Integrator agents
-Installing and Configuring Oracle Data Integrator.
-Configure load balancing on a Standalone agent
-Configure high availability for&nbsp;Oracle Data Integrator
-Configure security
-Run, debug, and monitor integration processes

Oracle Data Integrator Admin

Royal Ocean Marine, a reputable company in the maritime industry, is seeking a dedicated and experienced individual to join our client's team as a Vessel Catering Support Officer. In this role, you will be responsible for managing catering operations on board vessels to ensure the highest standards of quality, hygiene, and customer satisfaction. This is an exciting opportunity to join a dynamic and fast-paced team.
Responsibilities:
<ul>
<li>Oversee and coordinate all aspects of vessel catering operations</li>
<li>Plan and execute menu planning, food procurement, and inventory management</li>
<li>Ensure compliance with food safety and hygiene standards</li>
<li>Manage catering staff, including training and monitoring performance</li>
<li>Collaborate with vendors and suppliers to ensure timely and cost-effective delivery of catering provisions</li>
<li>Handle customer feedback and complaints promptly and effectively</li>
</ul>
Requirements
<ul>
<li>Pleasant Personality , Flexible, Committed, Helpful, Team Player &amp; Fast Learner</li>
<li>Professional Level / some work experience (prefer) , Training is provided </li>
<li>Able to work during weekends (Once every few weeks / rotate)</li>
<li>Ability to work fast paced environment , Self-Motivated,&nbsp;Independent</li>
</ul>
Benefits
Chan Chee Meng
EA 07C3069
R1110620

Vessel Catering Support Officer (0085 Jun 2024)

When you join the Sandalwood team, you’ll join an engaging and inclusive group with a mission to help our customers identify, assess, and reduce work-related risks to quality, productivity, and employee health.
In your day to day activities, you’ll work with multiple customers, as a consultant and trusted partner in Sandalwood’s areas of expertise of Injury Prevention, Systems Engineering &amp; Systems Integration. You’ll help customers innovate, solve their current struggles and guide them with the power of Sandalwood’s deeply ingrained subject matter expertise.
You will have opportunities to help lead your own individual development with programs designed to guide you. Feeling you haven’t been recognized lately? You will have the chance to consistently appreciate your coworkers and be appreciated by your coworkers for continued distinction using our peer to peer appreciation and feedback software.
You will be encouraged to participate in Sandalwood’s multitude of extra-curricular activities including:
<ul>
<li>An innovative health, safety and wellness program</li>
<li>An internal innovation forum to guide and develop innovation initiatives</li>
<li>The all-team meeting and staff day planning committee, dedicated to fostering team dynamics, collaboration and cross-functional interactions</li>
<li>Participating in on-campus and virtual recruiting</li>
<li>The social committee plans various get-togethers for the team outside of work</li>
<li>Our cross-line of business marketing committee assists with marketing planning, ideas and collaboration</li>
<li>The mentorship program provides a forum for mentors/mentees to connect and provide feedback, make connections and offer encouragement</li>
<li>Community involvement opportunities driven by our team’s background, our companies’ core values and community need</li>
</ul>
Sandalwood’s people are it’s greatest and most treasured asset. Learn more about our focus on our people on our YouTube Channel, <a href="https://www.youtube.com/watch?v=LfdMoOzgAZA&amp;ab_channel=SandalwoodEngineering%26Ergonomics" target="_blank">Sandalwood Engineering &amp; Ergonomics.</a>
Requirements
Tasks assigned / Work priorities:
<ul>
<li> Data Entry:&nbsp;Basic data entry tasks for accounting assistants include logging transactions, recording and reviewing journal entries, creating invoices, and crafting spreadsheets.</li>
<li> Clerical Duties:&nbsp;Accounting assistants may run errands around the office. They handle incoming mail, scan and photocopy documents, and prepare quarterly reports. They also help with year-end audits and bank reconciliations.</li>
<li> Customer Service:&nbsp;Accounting assistants often need to communicate with vendors and customers about invoices and payments. This could be by email or phone.</li>
<li> Employee Expenses:<a href="https://www.accounting.com/careers/payroll-accountant/" target="_blank"></a> Assisting with payroll is one of the most important parts of an accounting assistant's job description. They verify timesheets, calculate vacation and sick days, prepare checks, and assure compliance with laws and best practices.</li>
<li> Financial Reports:&nbsp;Accounting assistants help accounting managers <a href="https://www.accounting.com/careers/accounting-manager/" target="_blank"></a>create and update financial reports. They work on balance sheets, statements of income, statements of retained earnings, and cash flow statements.</li>
</ul>
Education / Experience:
<ul>
<li>Minimum 1-year experience. </li>
</ul>
<ul>
<li>Bachelor's degree&nbsp;in business or accounting</li>
<li>Fluent written and spoken technical English</li>
</ul>
Key Hard / Soft Skills:
<ul>
<li> Payroll Accounting:&nbsp;Accounting assistants need excellent command over payroll functions. They should understand employee compensation, benefits and deductions, and payroll taxes.</li>
</ul>
<ul>
<li> Math Skills:&nbsp;Accounting is mostly about numbers. Accounting assistants need sharp mathematics knowledge and error-free calculation and fact-checking skills.</li>
<li> Accounting Software:&nbsp;Accounting professionals use specialized software programs such as QuickBooks. Accounting assistants who prepare and file&nbsp;tax returns also need proficiency with income tax software.</li>
<li> Accounting Standards:&nbsp;Accounting careers demand a thorough grasp of the&nbsp;generally accepted accounting principles&nbsp;for preparing financial statements. These standards include accrual accounting methods, depreciation and capital expenditures, bad debts, handling of assets, and historical costs.</li>
<li> Verbal and Written Communication:&nbsp;Accounting assistants must present financial documents and reports in an understandable format. This demands effective oral and written communication skills.</li>
<li> Multitasking / Time Management:&nbsp;Managing many duties on a tight deadline is part of an accounting assistant's job description. They should be able to multitask without errors.</li>
</ul>
Benefits
<ul>
<li>Health Care Plan</li>
<li>Paid Time Off</li>
<li>Training &amp; Development</li>
</ul>

Accounting Assistant

Do you have previous experience in Back office?
Are you interested in working for a digital real estate platform?
ManpowerGroup Greece, on behalf of our client, an innovative digital real estate platform, is looking for a Back office-Operations Officer.
📌 Location: Athens 
📍 Working Model: hybrid 
🖋️You will be reporting to: Head of Operations
What you will do:
As a Back office-Operations Officer you will play a crucial role in assisting the platform's Relationship Managers with the implementation of customer service requests, acting as a coordinator between Relationship Managers and the network of expert collaborators assigned to perform tasks, ensuring the efficient and timely delivery of services.
More specifically:
<ul>
<li>Coordinate the assignment of activities based on platform policies and guidelines, ensuring alignment with customer needs and priorities.</li>
<li>Monitor SLAs for each activity and escalate any deviations or delays to relevant stakeholders for timely resolution.</li>
<li>Review the final product of each activity before sharing it with Relationship Managers and customers, ensuring accuracy and quality standards are met.</li>
<li>Follow up on planning, progress, and results, providing regular updates to Relationship Managers and customers as needed.</li>
<li>Represent customers when required, ensuring their interests are protected and negotiating on their behalf if necessary.</li>
<li>Take responsibility for property preparation before publication onto the platform, ensuring accurate and attractive listings that meet customer expectations.</li>
<li>Maintain accurate records of all activities in the CRM system. </li>
</ul>
Requirements
<ul>
<li>Bachelor’s degree in business administration, Finance, or related field.</li>
<li>Experience in back-office support or administrative roles, preferably in real estate or financial services.</li>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Attention to detail and accuracy in data entry and document preparation.</li>
<li>Knowledge of e-auction processes and property management is a plus.</li>
<li>Proficiency in Microsoft Office Suite.</li>
</ul>
Benefits
<ul>
<li>Competitive salary and benefits package.</li>
<li>Comprehensive training and development opportunities.</li>
<li>Collaborative work environment.</li>
<li>Access to advanced technology and tools.</li>
<li>Medical insurance.</li>
<li>Ticket allowance.</li>
</ul>
 
👥 Recruitment Process:
If you are interested in this role, feel free to apply directly. Our consultants will contact the candidates who meet the profile’s requirements to arrange an interview.
#Empoweringtalent #WebelieveinTalent #ManpowerGroupGreece

Back office-Operations Officer

NeoWork is currently seeking a diligent and detail-oriented Virtual Assistant to join our team. As a Virtual Assistant, you will provide remote administrative and operational support to our clients, allowing them to focus on their core business functions.
As an innovative BPO company, NeoWork is dedicated to offering exceptional virtual assistance services to our clients. As a Virtual Assistant, you will handle various administrative tasks, such as managing calendars, scheduling appointments, arranging travel, handling email and phone communications, and assisting with document preparation.
We are looking for someone who is highly organized, proactive, and self-motivated, with excellent communication and problem-solving skills. The ideal candidate should be able to work independently, prioritize tasks effectively, and demonstrate a high level of professionalism and confidentiality.
 
<h3>Responsibilities</h3>
<ul>
<li>Manage calendars and schedule appointments</li>
<li>Arrange travel and accommodations</li>
<li>Handle email and phone communications</li>
<li>Assist with document preparation and data entry</li>
<li>Perform research and compile information</li>
<li>Conduct internet research and market analysis</li>
<li>Support the team with various administrative tasks as needed</li>
</ul>
Requirements
<ul>
<li>At least 3+ years of proven experience as a Virtual Assistant or similar role</li>
<li>Excellent organizational and time management skills</li>
<li>Strong written and verbal communication skills</li>
<li>Proficiency in using productivity tools and office software</li>
<li>Ability to work independently and prioritize tasks effectively</li>
<li>High level of professionalism and confidentiality</li>
<li>Attention to detail and accuracy</li>
<li>Ability to adapt to changing priorities and handle multiple tasks</li>
<li>Knowledge of office management systems and procedures</li>
<li>Owned computer or laptop and stable internet connectivity.</li>
<li>Knowledgeable in Office 360, Google Apps, and client-facing communication.</li>
</ul>
Benefits
<ul>
<li>We provide comprehensive training for all candidates, regardless of their background or previous experience as a VA.</li>
<li>The work hours generally align with standard business hours in the US, with some potential flexibility depending on the client's needs.</li>
<li>This is a 100% home-based position</li>
<li>We prioritize the mental health of our team members and offer mental health days to support their well-being.</li>
<li>In addition to the base salary, performance-based incentives are provided.</li>
<li>There is an annual review and appraisal process in place.</li>
<li>There are ample opportunities for professional growth and advancement within the company.</li>
</ul>

Virtual Assistant/ Executive Assistant - Philippines

Sales Administrator - Linea Research
Based: Letchworth Garden City, Hertfordshire
Term: Permanent, Full time
Salary: Dependant on experience + benefits
Linea Research Ltd, part of Focusrite Group PLC, designs and manufactures high performance audio electronics for the professional market. Our amplifiers and processors are used across the world at some of the most prestigious venues and events. We are a global brand and the leading manufacturer of professional amplifiers in the UK.
The Role:
We’re looking for a Sales Administrator to join the team in Letchworth Garden City. In this role you’ll work closely with our Marketing &amp; Sales Manager and Operations Manager to support our valued international clients.
You'll be the point of contact for accurately recording sales orders and following the process from order receipt to despatch of goods. 
The successful candidate will be dynamic and customer-focused with previous experience of working in a similar Sales Administration position. The hours are Monday to Friday 9:00am-5:30pm.
Duties:
<ul>
<li>Order entry</li>
<li>Stock allocation</li>
<li>Producing sales reports and summaries for the Sales and Management team</li>
<li>Expected delivery date management, acknowledging client’s requests</li>
<li>Pricing and stock availability enquiries </li>
<li>Preparing quotations</li>
<li>Sales invoicing and delivery notes for despatch</li>
<li>Shipping &amp; Logistics - organising daily freight collections, working with customers to book appropriate shipments and collections both international and domestic</li>
<li>Keeping clients updated on their order status</li>
<li>Loan order processing</li>
<li>Building relationships with customers, general customer queries</li>
<li>Supporting the sales team/account managers and colleagues</li>
<li>Answering incoming telephone calls</li>
</ul>
Other ad-hoc duties:
<ul>
<li>Supporting with setting up meetings</li>
<li>Occasional travel booking and local event support</li>
<li>Assisting in other departments as required</li>
</ul>
Knowledge, Experience and Skills Required: 
<ul>
<li>IT literacy in Microsoft Office applications, such as Word, Excel and Outlook</li>
<li>An ability to work with large sets of data in Excel, knowledge of pivot tables would be an advantage, but can easily be trained</li>
<li>Experience of using business management systems ideally e.g. Access Supply Chain, SAP, Oracle is preferred.</li>
<li>Highly organised with good numeracy and literacy skills</li>
<li>Strong interpersonal skills and good communication skills</li>
<li>A proven team player with professional, positive and proactive approach</li>
<li>Previous experience in a similar role is preferable, but not essential</li>
</ul>
Benefits include:
<ul>
<li>Hybrid working option after probation </li>
<li>25 days holiday, plus bank holidays</li>
<li>Group Pension, Income Protection, Life Assurance</li>
<li>Health Cash Plan and Private Medical Insurance schemes</li>
<li>Group Bonus scheme</li>
<li>Bike to Work scheme</li>
</ul>

Sales Administrator - Linea Research

The Administrative &amp; Operations Coordinator plays a critical role in ensuring the smooth day-to-day functioning of the business by providing high-level administrative, operational, and client support to the executive team. This position is responsible for managing email and calendar workflows, coordinating client and prospect engagement initiatives, supporting billing and financial transactions, handling calls, and overseeing vendor and purchasing activities. Additionally, the role includes organizing internal events, maintaining the company’s LinkedIn presence, and serving as a liaison between the owner and internal teams. The ideal candidate is detail-oriented, proactive, and highly organized, with strong communication skills and a customer-focused mindset, capable of thriving in a fast-paced, multitasking environment.
Responsibilities:
• Email &amp; Calendar Management – Organize emails, delegate tasks to the help desk, billing, and sales, and flag critical messages for review.
• Client &amp; Prospect Engagement – Enter business card information into PSA, send gifts, and manage postcard outreach.
• Accounting &amp; Billing – Oversee accounts receivable, billing, and assist with financial transactions.
• Call Handling – Answer and manage calls when the owner is unavailable.
• Purchasing &amp; Vendor Management – Handle purchasing and vendor relations.
• Event Coordination – Assist in organizing monthly Lunch &amp; Learns.
• LinkedIn &amp; Office Support – Manage LinkedIn profile and assist with office-related tasks, including calling for accounts payable.
• Internal Team Liaison – Act as the main point of communication between the owner and internal teams.
• Employee &amp; Client Support – Help maintain positive relationships with employees and clients.
Requirements
<ul>
<li>Exceptional organizational skills with the ability to manage calendars, prioritize emails, and coordinate multiple responsibilities simultaneously. </li>
<li> Strong communication skills (written and verbal) in English, suitable for professional correspondence, call handling, and client interactions. </li>
<li> Proactive problem-solver with the ability to take initiative and flag critical items requiring leadership attention. </li>
<li> High attention to detail, particularly in handling billing, data entry, and vendor communications. </li>
<li> Customer service orientation with a friendly and professional demeanor in all client-facing and internal team interactions. </li>
<li> Proficiency in email platforms (e.g., Outlook or Gmail) and calendar management tools. </li>
<li> Experience with Professional Services Automation (PSA) software or CRM systems to manage client data and outreach tasks. </li>
<li> Comfortable managing accounts receivable, billing tasks, and light financial transactions. </li>
<li> Familiarity with LinkedIn management, including basic profile updates and outreach coordination.</li>
</ul>
Schedule: Monday through Friday from 9:00am to 6:00pm (GMT -5-00) Eastern Time (US &amp; Canada), Bogota, Lima.
Benefits
<ul>
<li>Competitive pay in US Dollars. </li>
<li>You'll get to work with some amazing, respected business professionals.</li>
<li>We really value and encourage input from our team members. </li>
<li>We offer different payment methods (Zelle, Face Bank, Binance) </li>
<li>You'll get paid every two weeks</li>
<li>We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad. </li>
<li>Birthday and work anniversary celebrations.</li>
<li>Alliances with many brands grant extra benefits to freelancers. </li>
<li>Weekly recreation dynamics that foster a healthy work environment. </li>
</ul>

135 Administrative Jobs in New Hampshire