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Front Desk Receptionist San Francisco Bay University Category: Staff Type: Full Time Min. Experience: Some Experience Salary: $25.00 - $30.00 per hour About San Francisco Bay University: San Francisco Bay University (SFBU), a nonprofit, WASC-accredited, university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Front Desk Receptionist. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good. At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice. We encourage you to learn more about SFBU by reviewing our strategic plan at <a href="https://apptrkr.com/get_redirect.php?id=6332454&amp;targetURL=https://www.sfbu.edu/strategic-plan" target="_blank">https://www.sfbu.edu/strategic-plan</a>. Position Overview: Reporting to the Senior Director of Admissions and Special Projects, the Front Desk/Receptionist serves as the university's first point of contact, delivering exceptional hospitality and professionalism. This role manages the reception area, handles communications, and supports administrative tasks as needed. This is a full-time, hourly, non-exempt position under the Fair Labor Standards Act (FLSA). Essential Functions and Responsibilities: 
<ul>
<li>Warmly greet and assist students, faculty, staff, and visitors with professionalism and courtesy.</li>
<li>Efficiently answer, screen, and direct incoming phone calls and general email inquiries, ensuring high customer service standards.</li>
<li>Ensure security protocols are followed for visitor check-in and access.</li>
<li>Provide information about university admissions process, services, events, etc. to students and visitors.</li>
<li>Schedule student appointments with the Bursar, PDSO, and Registrar.</li>
<li>Perform other related duties as assigned.</li>
</ul>
 Work Hours and Location: 
<ul>
<li>This position operates on a Monday through Friday schedule from 9:00 AM to 5:30 PM.</li>
<li>The role is based on-site at our campus. Remote work options for this position are not available.</li>
</ul>
 Minimum Qualifications: 
<ul>
<li>High School diploma or equivalent.</li>
<li>Prior experience in customer service or front desk/reception role.</li>
<li>Strong organizational skills and ability to multitask effectively.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Proficiency with Microsoft Office Suite and Google Workspace applications.</li>
<li>Familiarity with standard office equipment (phone systems, copiers, printers, etc.).</li>
<li>Ability to lift and carry items up to 20 pounds.</li>
</ul>
 Preferred Qualifications: 
<ul>
<li>Bachelor's degree preferred.</li>
<li>1 to 3 years relevant office support experience, preferably in higher education or similar professional setting.</li>
<li>Experience with database or scheduling software.</li>
<li>Multilingual abilities are highly desirable.</li>
</ul>
 Knowledge, Skills and Abilities: 
<ul>
<li>Demonstrated customer service orientation with a friendly, professional demeanor.</li>
<li>Ability to maintain confidentiality and exercise discretion.</li>
<li>Skilled at working independently and as part of a team in a fast-paced, high-volume environment.</li>
<li>Excellent interpersonal skills to interact effectively with diverse populations including students, faculty, staff, and external visitors.</li>
<li>Strong attention to detail and ability to follow established procedures.</li>
<li>Proficient in computer skills including browser-based applications, email platforms, and office productivity software.</li>
<li>Comfortably operate standard office equipment.</li>
<li>Basic understanding of university operations and protocols helpful.</li>
<li>Fluency or working proficiency in a second language (spoken and/or written) is a plus.</li>
</ul>
 Work Environment &amp; Physical Demands: 
<ul>
<li>Work performed primarily in an office environment.</li>
<li>Ability to lift and carry items up to 20 pounds.</li>
<li>Physical activities include crouching, walking, reaching, grasping, carrying, and pushing.</li>
<li>Occasionally required to stand or sit for extended periods.</li>
</ul>
 Salary Range: $25.00- $30.00 per hour, depending on experience. Application Process: NOTE: The supervisor/ appointing authority will decide what makes the most sense in this section. For full consideration, please submit your completed application and a letter of interest that describes your experiences based on the stated responsibilities and your demonstrated commitment to diversity, equity, inclusion, and social justice. Current CV/ resume. Names and contact information of 3 references. This position description is not intended to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time, with or without notice. SFBU is an Equal Opportunity / Affirmative Action Employer: SFBU is committed to providing equal employment opportunities for all employees and applicants for employment. SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by law. In accordance with federal and state disability laws, San Francisco Bay University provides reasonable accommodations to applicants with disabilities. If you require assistance during the application or interview process, please contact SFBU Human Resources at <a href="https://apptrkr.com/get_redirect.php?id=6332454&amp;targetURL=mailto:hrmgr@sfbu.edu" target="_blank">hrmgr@sfbu.edu</a>. To apply, please visit: <a href="https://apptrkr.com/6332454" target="_blank">https://app.trinethire.com/companies/33737-san-francisco-bay-university/jobs/109758-front-desk-receptionist</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-3dce0067c99af247876e2d6eb15623c7

Front Desk Receptionist

Supervisor Information Technology Services (Infrastructure) CalOptima CalOptima Health is seeking a highly motivated Supervisor Information Technology Services (Infrastructure) to join our team. The Supervisor Information Technology Services will assist the manager with overseeing technical assistance regarding hardware/software related requests through Information Technology Service Management (ITSM) elements such as incident management and request fulfillment. The incumbent will also assist with all requests for computer audits, disaster recovery planning and execution of such plans. The incumbent will assist management either directly or through the efforts provided by direct reports, which consist of assigned technical and operational personnel in the Information Technology (IT) group. The incumbent will provide oversight of assigned staff members in the day-to-day operations of the computer infrastructure and operations center units and will monitor and administer reviews for their staff. The incumbent will ensure that all policies and procedures of the organization and IT department are followed and executed in a professional manner. Position Information: 
<ul>
<li>Department: ITS- Infrastructure </li>
<li>Salary Grade: 314 - $99,902 - $159,843 ($48.03 - $76.8476) </li>
<li>Work Arrangement: Full Office **This position is eligible for telework in California.** </li>
</ul>
 Duties &amp; Responsibilities: 
<ul>
<li>50% - Supervisory
<ul>
<li>Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.</li>
<li>Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.</li>
<li>Responds to, updates and completes tickets generated by the Service Desk Ticket system and assigns them to other areas of the IT group accordingly.</li>
<li>Operates an efficient and trouble-free IT infrastructure environment in support of the company's day-to-day business operations.</li>
<li>Assists in recruitment, develops, mentors, supervises and appraises subordinates to provide an efficient and effective operation. Prepares and administers performance evaluations and recommends salary adjustments for staff when appropriate.</li>
<li>Supervises the daily activities of assigned staff to ensure timely and effective reporting, tracking, follow-up and communication of status to management and end-users. Develops and maintains subordinate team's work schedule to achieve optimal coverage and productivity. Performs daily time management and authorization for staff.</li>
<li>Ensures the physical safety of staff in the event of an emergency on premise and at remote sites.</li>
<li>Evaluates and recommends new technologies in desktop, mobility, server, network and storage technology to support business needs.</li>
<li>Collaborates with the team in creating new knowledge articles and updating and migrating existing knowledge articles to the ServiceNow Knowledge Base.</li>
<li>Monitors the Automatic Call Distribution (ACD) queue and ensure timely responses and resolutions within Service Level Agreements (SLAs) </li>
</ul>
</li>
<li>5% - Service Desk Support
<ul>
<li>Ensures that on-boarding tickets have been completed prior to the start date of a new hire, all equipment has been set up and tested and requested folder permissions granted.</li>
<li>Ensures that off-boarding tasks are completed timely, including the retrieval of assets and removal of credentials.</li>
<li>Advises and recommends improvements in organizational, operational, procedural and workflow plans.</li>
<li>Plays a key role in internal Outage processes, assigning tickets and promoting to Problems when necessary and assists in coordinating teams to troubleshoot to resolution.</li>
<li>Participates with on-call support for any production processing and/or infrastructure issues supported by the IT group.</li>
<li>Assists in managing the operation of a data center and its related infrastructure components, including coordinating the monitoring activities for data center server, storage and network communications.</li>
<li>Monitors communications on incident status to end-users and management and participates in more complex IT problem solving and advanced project work.</li>
<li>Aids in asset management and e-waste of IT infrastructure hardware.</li>
<li>Monitors and assigns tickets ensuring they are promptly distributed to the appropriate team members based on priority, complexity and skill set.</li>
<li>Provide and communicate daily and weekly ServiceNow metrics.</li>
<li>Assists with monthly server patching using Tanium. </li>
</ul>
</li>
<li>5% - Other
<ul>
<li>Completes other projects and duties as assigned. </li>
</ul>
</li>
</ul>
 Minimum Qualifications: 
<ul>
<li>Bachelor's degree in business administration, computer science or related field PLUS 3 years of senior level desktop, server, storage, network or telephony communications support experience required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying. </li>
<li>3 years of progressive experience in Microsoft Office 365, Windows PC systems, Active Directory, and/or Microsoft SharePoint Online required. </li>
<li>Experience deploying, troubleshooting and managing Windows 10/11 and macOS/iOS devices in a corporate environment required. </li>
</ul>
 Preferred Qualifications: 
<ul>
<li>ITSM/ Information Technology Infrastructure Library (ITIL) certifications related to the provisioning of services. </li>
<li>CompTIA Security+, CompTIA A+ or HDI Support Center Analyst (SCA) certification. </li>
<li>Microsoft Windows certification. </li>
<li>Apple Certified Support Professional (ACSP), Microsoft Office Specialist (MOS) or equivalent experience. </li>
<li>2 years of supervisory experience or entry level leadership role, scheduling, delegating tasks and assigning resources. </li>
<li>Experience using IT service management solutions. </li>
<li>Government and/or health care experience with general understanding of Protected Health Information (PHI) and Personally Identifiable Information (PII).</li>
</ul>
 Required Licensure / Certifications: 
<ul>
<li>N/A</li>
</ul>
 Knowledge &amp; Abilities: 
<ul>
<li>Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. </li>
<li>Work independently and exercise sound judgment.</li>
<li>Communicate clearly and concisely, both orally and in writing.</li>
<li>Work a flexible schedule; available to participate in evening and weekend events.</li>
<li>Organize, be analytical, problem-solve and possess project management skills.</li>
<li>Work in a fast-paced environment and in an efficient manner.</li>
<li>Manage multiple projects and identify opportunities for internal and external collaboration.</li>
<li>Motivate and lead multi-program teams and external committees/coalitions.</li>
<li>Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.</li>
</ul>
 Physical Requirements (With or Without Accommodations): 
<ul>
<li>Ability to visually read information from computer screens, forms and other printed materials and information.</li>
<li>Ability to speak (enunciate) clearly in conversation and general communication.</li>
<li>Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.</li>
<li>Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.</li>
<li>Lifting and moving objects, patients and/or equipment 10 to 25 pounds</li>
</ul>
 Work Environment: If located at the 500, 505 Building or a remote work location: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.</li>
<li>There are no harmful environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate.</li>
</ul>
 If located at PACE: 
<ul>
<li>Work is typically indoors in a clinical setting serving the frail and elderly.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 If located in the Community: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. </li>
<li>Employee will occasionally work outdoors in varied temperatures.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits &amp; Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the <a href="https://apptrkr.com/get_redirect.php?id=6296758&amp;targetURL=https://alliantbenefits.cld.bz/25caloptimacabenguide" target="_blank">2025 CalOptima Health Benefits Guide</a> regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is June 25, 2025 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: <a href="https://apptrkr.com/6296758" target="_blank">https://jobs.caloptima.org/jobs/supervisor-information-technology-services-infrastructure-505-city-parkway-west-california-united-states</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-acefa7cc4dc431458ce3f79fb4eba29e

Supervisor Information Technology Services (Infrastructure)

Program/Policy Analyst Sr (Medi-Cal Compliance) CalOptima CalOptima Health is seeking a highly motivated Program/Policy Analyst Sr (Medi-Cal Compliance) to join our team. The Program/Policy Analyst Sr (Medi-Cal Compliance) will coordinate and maintain CalOptima Health's relationship with regulatory agencies and ensure CalOptima Health and its First Tier, Downstream and Related Entities (FDRs) comply with all appropriate standards, regulations, contractual provisions, federal waivers and laws. Specifically, the incumbent works to enhance and strengthen CalOptima Health's policy infrastructure, platform and strategies at the state level, including contract compliance, statutory and regulatory obligations with the Department of Health Care Services (DHCS). The incumbent requires the ability to complete a variety of independent detailed analyses, including the development, review and response to corrective action plans. The incumbent will be responsible implementing Corrective Action Plans (CAPs), supporting regulatory audits, validating regulatory guidance and developing regulatory communications for CalOptima Health stakeholders. The incumbent will interact with CalOptima Health's executives and department management, FDR's management, legal counsel and state and federal regulatory agencies. The incumbent will also support other key CalOptima Health staff on related projects. Position Information: 
<ul>
<li>Department: OOC - MediCal Regulatory Affairs &amp; Compliance </li>
<li>Salary Grade: 311 - $77,863 - $124,581 ($37.43 - $59.8947) </li>
<li>Work Arrangement: Full Telework **This position is eligible for telework in California.** </li>
</ul>
 Duties &amp; Responsibilities: 
<ul>
<li>85% - Program Support
<ul>
<li>Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.</li>
<li>Works with all of CalOptima Health's departments in response to inquiries, problem-solving and promoting CalOptima Health's mission and message.</li>
<li>Assists in the management of CalOptima Health's daily relationship with the DHCS for CalOptima Health's Medi-Cal program.</li>
<li>Maintains open lines of communication to ensure the ongoing trust and confidence of regulators in the program and management.</li>
<li>Researches, analyzes and makes recommendations regarding the policy implications of major initiatives for CalOptima Health's Medi-Cal program, e.g., integration of new benefits and populations.</li>
<li>Works with business areas at all levels of leadership to validate regulatory communications from regulators impacting CalOptima Health's Medi-Cal program.</li>
<li>Supports process improvements for the Office of Compliance department.</li>
<li>Serves as a Medi-Cal regulatory subject matter expert and lead for CalOptima Health's compliance issues and investigations.</li>
<li>Supports management in the readiness, coordination, oversight and remediation of regulatory audits, including but not limited to validating business area submissions, additional audit requests and written daily reports.</li>
<li>Researches and responds in a professional manner to questions pertaining to the Medi-Cal program.</li>
<li>Works with the director and manager with interactions and responses to regulatory representatives on compliance-related issues as needed.</li>
<li>Reviews and retains working knowledge of Medi-Cal policies and procedures related to assigned programs and projects.</li>
<li>Assists in the creation of communications and strategic alliances with regulators.</li>
<li>Researches and keeps current on the local, state and federal health care environment and health policy, identifying issues that may impact CalOptima Health's Medi-Cal program.</li>
<li>Coordinates the maintenance of public program benefit updates for accurate and consistent application by CalOptima Health and its provider community.</li>
<li>Participates and represents CalOptima Health in meetings and calls with regulators and associations and summarizes key points and impact to CalOptima Health's Medi-Cal program as needed. </li>
<li>10% - Administrative Support</li>
<li>Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.</li>
<li>Initiates, facilitates and promotes activities to foster compliance awareness and encourages the reporting of compliance issues within the organization and related entities. </li>
</ul>
</li>
<li>5% - Other
<ul>
<li>Completes other projects and duties as assigned.</li>
</ul>
</li>
</ul>
 Minimum Qualifications: 
<ul>
<li>Bachelor's degree in health services administration, public health, public policy or a related field PLUS 4 years of experience in government, public or government affairs role in health care compliance or health plan requirements required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.</li>
</ul>
 Preferred Qualifications: 
<ul>
<li>Master's degree. </li>
<li>Experience working with regulatory agencies in California. </li>
<li>Experience with Medi-Cal regulatory requirements and/or compliance in the areas of Customer Service, Grievance &amp; Appeals, Quality Improvement, Case Management, Claims Administration and/or Utilization Management. </li>
<li>Certification in Healthcare Compliance (CHC) or other compliance related certifications such as Certified Compliance and Ethics Professional.</li>
</ul>
 Required Licensure / Certifications: 
<ul>
<li>n/a</li>
</ul>
 Knowledge &amp; Abilities: 
<ul>
<li>Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds. </li>
<li>Work independently and exercise sound judgment.</li>
<li>Communicate clearly and concisely, both orally and in writing.</li>
<li>Work a flexible schedule; available to participate in evening and weekend events.</li>
<li>Organize, be analytical, problem-solve and possess project management skills.</li>
<li>Work in a fast-paced environment and in an efficient manner.</li>
<li>Manage multiple projects and identify opportunities for internal and external collaboration.</li>
<li>Motivate and lead multi-program teams and external committees/coalitions.</li>
<li>Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.</li>
</ul>
 Physical Requirements (With or Without Accommodations): 
<ul>
<li>Ability to visually read information from computer screens, forms and other printed materials and information.</li>
<li>Ability to speak (enunciate) clearly in conversation and general communication.</li>
<li>Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.</li>
<li>Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.</li>
<li>Lifting and moving objects, patients and/or equipment 10 to 25 pounds</li>
</ul>
 Work Environment: If located at the 500, 505 Building or a remote work location: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.</li>
<li>There are no harmful environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate.</li>
</ul>
 If located at PACE: 
<ul>
<li>Work is typically indoors in a clinical setting serving the frail and elderly.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 If located in the Community: 
<ul>
<li>Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed. </li>
<li>Employee will occasionally work outdoors in varied temperatures.</li>
<li>There may be harmful or hazardous environmental conditions present for this job.</li>
<li>The noise level in this work environment is usually moderate to loud.</li>
</ul>
 About CalOptima Health: CalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto - "Better. Together." - is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging, and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work, so we know there is something special about our organization. It is why people choose to work here and why they choose to stay! About our Benefits &amp; Wellness options: At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options. For more information, please click on the <a href="https://apptrkr.com/get_redirect.php?id=6296744&amp;targetURL=https://alliantbenefits.cld.bz/25caloptimacabenguide" target="_blank">2025 CalOptima Health Benefits Guide</a> regarding our comprehensive benefits and wellness package. IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONS Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is June 25, 2025 at 9:00 PM (PST). Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference / background check (to include a conviction record) and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). Internal CalOptima Health applicants should apply through InfoNet. Communication regarding your application will be sent to the email address listed on your application. Please check your email, including your SPAM folder, regularly throughout the recruitment process. You can also visit your candidate portal to receive the most up to date status of your application. CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together. CalOptima Health is an equal opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation at (714) 246-8400 if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. To apply, please visit: <a href="https://apptrkr.com/6296744" target="_blank">https://jobs.caloptima.org/jobs/program-policy-analyst-sr-medi-cal-compliance-505-city-parkway-west-california-united-states</a> Copyright ©2025 Jobelephant.com Inc. All rights reserved. <a href="https://www.jobelephant.com/" target="_blank">Posted by the FREE value-added recruitment advertising agency</a> jeid-c10c0223e159b943b7243c210753f920

Program/Policy Analyst Sr (Medi-Cal Compliance)

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value. GENERAL NATURE OF POSITION
The administrative assistant delivers support services to selected San José State University students. Responsible for recordkeeping, database, and budget management, as well as other administrative support duties as needed. &nbsp;Additionally, this person will report directly to the ASPIRE/McNair Scholars program director. &nbsp;
ESSENTIAL DUTIES &amp; RESPONSIBILITIES
<ol>
<li>Establishes and maintains a complex computerized system of files and records involving participant eligibility, demographic data, results of outcome objectives, and project contracts. Prepares written and statistical reports on student progress and outcomes as requested by the program director.</li>
<li>Maintains expenditure records by specific budget category. Creates and maintains computerized spreadsheets for budget monitoring and control. Reviews and verifies all computer printouts on program budget status prepared by SJSU Research Foundation accounting office.</li>
<li>Prepares quarterly budget reports and projected budget reports for the program director to monitor spending and the effective use of funds.</li>
<li>Assists the director in managing the program budgets and ensuring compliance with TRiO legislation and regulations as stated by the Department of Education.</li>
<li>Assists the director to ensure compliance in accordance with the grant contract with the U.S. Department of Education and SJSU Research Foundation policies and procedures.&nbsp;</li>
<li>Onboarding student staff and monitoring their daily tasks.</li>
<li>Clerical duties as assigned.</li>
<li>Coordinates office workflow and maintenance of files and records between ASPIRE and the McNair Scholars Programs.</li>
<li>Advises the director of any problem areas in handling office workflow, questions about program priorities, and suggestions for improving the efficient operation of the program office.</li>
<li>Arrange and coordinate travel and travel reimbursement for staff and participants of ASPIRE and McNair Programs.</li>
<li>Other duties as assigned.</li>
</ol>
INTERPERSONAL CONTACTS
<ol>
<li>Reports to the director ASPIRE/McNair</li>
</ol>
SUPERVISORY RESPONSIBILITIES
Minimal. Provides training to student aids that work for ASPIRE and the McNair Scholars Programs. Assists with student’s time management and schedules. &nbsp;
QUALIFICATIONS Education and Experience
<ul>
<li>Requires a minimum of an A.A. degree or equivalent. BA/S preferred.</li>
<li>Minimum of 4-6 years related experience.</li>
<li>Preferably with an accounting background or strong knowledge of handling various budgets.</li>
<li>TRIO experience preferred.</li>
</ul>
 Knowledge, Skills, and Abilities Required
<ul>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to work independently in a culturally diverse setting.</li>
<li>PC experience including working knowledge of word processing, excel, and proficiency in interpreting database reporting and database management, bookkeeping and accounting.</li>
<li>Knowledge of office methods and procedures, particularly the handling of confidential student and personnel records.</li>
<li>Ability to maintain an efficient front operation with a strong service orientation to students.</li>
</ul>
 Physical Requirements
<ul>
<li>Works in standard office environment with desk, telephone, computer, bookshelves and file cabinets provided. Maintains office copier and fax machine.</li>
</ul>
 Complexity of Duties
<ul>
<li>Works with minimal direction on all assigned projects.</li>
<li>Exercises independent judgment in developing effective and productive office workflow.</li>
<li>Works independently in maintaining both electronic and hard copy records on participants.</li>
</ul>
 A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the SJSURF. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current SJSURF employees who apply for the position. PLEASE NOTE:&nbsp;This position is considered a “sensitive” position by SJSURF and CSU policy. Consequently, the successful candidate must undergo and successfully complete the Live Scan (fingerprinting) background check as a condition of their employment. This background check must be completed before the actual start of employment. NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. BENEFITS The San José State University Research Foundation (SJSURF) provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
<ol>
<li>Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).</li>
<li>Employer-paid dental and vision for both employee and eligible dependents.</li>
<li>Life, AD&amp;D, LTD with supplemental coverage opportunities.</li>
<li>14 paid federal &amp; state holidays.</li>
<li>Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.</li>
<li>Vacation-hour accruals and separate sick-hour accumulations.</li>
<li>Employee discounts.</li>
</ol>
Please visit the&nbsp;<a href="https://www.sjsu.edu/researchfoundation/employees/benefits/index.php" target="_blank">Benefits &amp; Compensation page</a>&nbsp;on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with&nbsp;physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview&nbsp;for a job opening&nbsp;or otherwise need a reasonable accommodation during the application and hiring process,&nbsp;please contact us at&nbsp;<a href="mailto:foundation-jobs@sjsu.edu" target="_blank">foundation-jobs@sjsu.edu</a>. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California. SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities. &nbsp; San José State University Research Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies. If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.

Administrative Assistant

<h3>About Our Client</h3>
Mattina Mechanical Ltd (MML) is a well-established full-service mechanical contractor that continues to grow year after year. They have built exceptional industry recognition delivering results for a variety of mechanical services including installation and maintenance for Institutional, Commercial, and Industrial construction projects as well as mid-high rise residential. Business units are divided between two distinct areas: Major Projects (primarily construction based) and Special Projects, focused on unique, smaller-scale, and specialized projects that require a tailored approach and quick turnaround.
Recognizing that their people are the key contributor to their success, becoming a member of the MML team offers several benefits, including professional growth and advancement opportunities.
Position Overview:&nbsp;
Based at the Hamilton, Ontario office, the Project Coordinator (PC2) position involves managing technical communications, documents, purchase orders and invoicing related to a project. The PC2 will be involved with multiple simple projects or a few more complicated projects. 
The PC2 will work closely with their Project Manager (PM) and Site Supervisors (SS). In addition, the PC2 will be working with project engineers, owners, City and Provincial authorities, and other stakeholders.
A successful candidate for the Project Coordinator (PC2) position has developed a good understanding of the mechanical trade and construction process and is well organized to handle multiple projects. A PC2 has the ability to work more independently and is supported by both the PM and the Site Superintendent on a required basis.
What you will be doing: 
<ul>
<li>Manage project documentation including contracts, drawings, purchase orders (PO), shop drawings, all correspondence, equipment deliveries, etc.</li>
<li>Review of project contract scope against bid scope and reconciliation of differences with GC.&nbsp; Determines if there are gaps in the scope as defined by estimating</li>
<li>Development of purchase order documentation for Vendors and Subcontractors based on quotations and project requirements</li>
<li>Prepares a Project Schedule and overall Project Budget and supports the PM and SS to manage the schedule and budget</li>
<li>During Project handover from Estimating, reviews project specifications, drawings, equipment PO, Sub-contractors PO, schedules, budget data and all other project related documentation.</li>
<li>Obtains and Reviews Shop drawings, coordinates approval with GC and Engineer.&nbsp; Determine if shop drawings are applicable and accurate</li>
<li>Assists the Site Supervisor in coordinating Subcontractors</li>
<li>Conducts field meetings the PM and SS and develops the meeting minutes</li>
<li>Tracks and coordinates all Vendor shop drawings and delivery dates with SS</li>
<li>Prepares Request for Information (RFI), generates change order and/or work orders </li>
<li>Coordinates with GC, Owner, or Engineer to resolve coordination issues.&nbsp; Obtains support from the PM or SS as required for difficult issues</li>
<li>Develops progress invoices for the project on a regular schedule.&nbsp; Coordinates all billing issues with the GC or Owner and works with GC to negotiate schedule of values</li>
<li>During the Project, regularly monitors progress billing and subcontractor billing to ensure timely cash flow</li>
<li>Can determine what subtractor progress billing levels should be if an invoice is not received</li>
<li>Can negotiate with Subcontractors in the best interest of MML when issuing POs</li>
<li>Develops the O&amp;M manual package throughout the project</li>
<li>Coordinates submissions and maintains the as-built drawings for the project </li>
<li>At Project Completion, determines that all project invoicing has been completed</li>
<li>At “near” Project Completion, implements the necessary tasks to achieve project closeout, including a billing review</li>
<li>Accountable for supporting other PC's and Site Superintendents </li>
<li>Support field staff and projects using technical skills and equipment as required/as skillset supports</li>
<li>Supports project forecasting activities, and required follow-ups</li>
<li>Ensures all project related documentation follows MML procedures</li>
<li>Performs other duties as required</li>
</ul>
Requirements
<ul>
<li>Diploma or Degree in a construction related field is an asset </li>
<li>Minimum 2 years of project coordination experience in ICI or Mid-High Rise Residential construction.</li>
<li>Understanding of mechanical trades, building systems, and construction processes.</li>
<li>Working knowledge project management software (e.g., Accubid, Change Order, Procore or equivalent software.</li>
<li>Demonstrated ability to balance tasks related to multiple construction projects.</li>
<li>Licensing / Red Seal in their specific trade or equivalent experience, an asset</li>
<li>Strong organizational and communication skills.</li>
<li>Good communications skills, both written and verbal</li>
<li>Valid driver’s license</li>
</ul>
Benefits
&nbsp;What Mattina Offers
<ul>
<li>45 years of economic stability</li>
<li>Competitive compensation</li>
<li>Bonus program</li>
<li>Comprehensive benefits</li>
<li>Employer RRSP contributions</li>
<li>Continuing education and training opportunities</li>
<li>Team approach to all work activities</li>
<li>Entrepreneurial, collaborative, friendly environment with a team approach to all work activities </li>
<li>ISO Certified </li>
<li>Fully insured and bonded – committed to health &amp; safety with an exemplary Workplace Safety &amp; Insurance Board record. </li>
</ul>
For consideration, please apply online. As part of our commitment to inclusivity, diversity, equity and accessibility, our goal is a workforce built on respect that reflects the communities we serve. We thank all applicants for their interest but only those selected for an interview will be contacted.&nbsp;
We are proud to be in compliance with the Accessibility for Ontarians with Disabilities Act (AODA), 2005 and the Integrated Accessibility Standards Regulation. We are happy to honour accommodations at any part of the recruitment process and invite you to let us know how we can help.

Project Coordinator - Construction Industry

<h3>Role Overview</h3>
We are seeking a highly organized and strategic Executive Assistant to support our CEO. This role goes beyond traditional administrative duties. You will act as a trusted advisor and operational partner, ensuring the CEO’s time is optimized, priorities are managed, and communication flows seamlessly across stakeholders. This is a high-impact role ideal for someone who thrives in a fast-paced, high-growth environment.
<h3>How you will create impact:</h3>
<ul>
<li> Strategic Partnership:&nbsp;Collaborate closely with the CEO on strategic initiatives, research, and decision-making support</li>
<li> Calendar &amp; Travel Management:&nbsp;Own the CEO’s calendar, prioritize meetings, and coordinate complex travel and logistics</li>
<li> Stakeholder Communication:&nbsp;Serve as the primary liaison between the CEO and internal or external stakeholders, ensuring timely follow-ups and clear communication</li>
<li> Project Oversight:&nbsp;Lead and track special projects, ensuring milestones and deliverables are met</li>
<li> Board &amp; Leadership Support:&nbsp;Prepare materials for board meetings, investor updates, and executive leadership sessions</li>
<li> Confidentiality:&nbsp;Handle sensitive information with discretion and professionalism</li>
<li> Operational Efficiency:&nbsp;Streamline workflows and implement tools to enhance the CEO’s productivity</li>
<li> Event Coordination:&nbsp;Plan and execute executive-level meetings, offsites, and strategic events</li>
</ul>
Requirements
<h3>Essential Qualifications</h3>
<ul>
<li>Experience:</li>
<ul>
<li>Minimum 6 years in a strategic executive support role, preferably in fintech, payments, or a global tech company</li>
</ul>
<li>Education:</li>
<ul>
<li>Bachelor’s degree in business administration, Management, or a related field</li>
</ul>
<li>Skills:</li>
<ul>
<li>Strong business acumen and proactive mindset</li>
<li>Exceptional organizational and multitasking abilities</li>
<li>High emotional intelligence and interpersonal skills</li>
<li>Excellent written and verbal communication</li>
<li>Proficiency in MS Office, Google Workspace, and productivity tools</li>
<li>Ability to adapt quickly in a dynamic, high-growth environment</li>
</ul>
</ul>
<h3>Interview rounds &amp; assessments:</h3>
<ul>
<li>Table for Two:</li>
<ul>
<li>A brief chat with one of our Recruiters to assess your foundational competencies and provide an overview of TerraPay.</li>
</ul>
<li>Beyond the Bio:</li>
<ul>
<li>A discussion with an SME or the RM to evaluate your role-specific knowledge, problem-solving abilities, and gain a deeper understanding of the company and team dynamics.</li>
</ul>
<li>Manager Meetup:</li>
<ul>
<li>A comprehensive discussion about the role and responsibilities, expectations, and mapping out potential career growth.</li>
</ul>
<li>Let’s Collab:</li>
<ul>
<li>A cross-functional round that offers insights into other teams and functions and explores how your role aligns with them. (Only if recommended by the Hiring Manager.)</li>
</ul>
<li>Hot Seat:</li>
<ul>
<li>A cultural fit round that includes an overview of the company’s core values and long-term plans.</li>
</ul>
</ul>
Benefits
<h3>Our culture &amp; core values:</h3>
At TerraPay, we don’t just talk about our values—we live by them. Humility, ownership &amp; responsibility, entrepreneurship, global citizenship, and trusting empowerment are the principles that guide everything we do. If you’re looking for a career that offers abundant opportunities for innovation and a culture of excellence, TerraPay is the place to be.
With comprehensive healthcare benefits, cab facilities for our India-based employees, and a generous leave policy, we’ve got you covered. Join us in one of our 10 offices worldwide and collaborate with a diverse team representing 40+ nationalities.

Manager, Executive Assistant to the CEO

This dual role combines the strategic execution of software project management with the relationship-building responsibilities of customer success. You’ll lead software implementation projects while ensuring clients are engaged, supported, and achieving value from our products.
<h3>Key Responsibilities:</h3>
Project Management:
<ul>
<li> Lead the end-to-end implementation of software solutions for new clients. </li>
<li> Define project scope, set timelines, manage milestones, and ensure timely delivery. </li>
<li> Coordinate internal teams (Sales, Development, Product, Support) to execute deliverables. </li>
<li> Identify and mitigate project risks, and adapt plans as needed. </li>
<li> Maintain clear project documentation and communication. </li>
</ul>
Customer Success:
<ul>
<li> Serve as the main point of contact post-sale to guide clients through onboarding and adoption. </li>
<li> Build strong relationships with clients to ensure satisfaction and long-term retention. </li>
<li> Conduct regular check-ins and provide strategic guidance to maximize software value. </li>
<li> Gather client feedback to help inform product improvements and enhancements. </li>
<li> Identify upsell opportunities and work with the sales team to grow accounts. </li>
</ul>
<h3>Requirements:</h3>
<ul>
<li> 3+ years of experience in project management, customer success, or account management within the software/SaaS industry. </li>
<li> Excellent communication, relationship-building, and problem-solving skills. </li>
<li> Proven ability to manage multiple projects and client relationships simultaneously. </li>
<li> Strong understanding of software lifecycles and onboarding best practices. </li>
<li> Experience with tools like Jira, Trello, HubSpot, Salesforce, or similar. </li>
<li> Self-starter with excellent organizational skills in a remote work environment. </li>
</ul>
<h3>Preferred Qualifications:</h3>
<ul>
<li> Knowledgeable in Excel and Powerpoint</li>
</ul>
How to Apply:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and qualifications to <a href="mailto:patrick.g@globalpacificsupport.com" target="_blank">patrick.g@globalpacificsupport.com</a> with the subject line "Project Manager/ CSS VA&nbsp;Application”. PLEASE ATTACH THE LINK OR SHORT VIDEO INTRODUCTION OF YOURSELF HIGHLIGHTING YOUR EXPERTISE AND EXPERIENCE.

Remote Project Manager / Customer Success Specialist

We have an exciting opportunity for a experienced condo administrator to work in a high rise complex in downtown Toronto. Must have condo experience and a valid limited license from CMRAO.
Requirements
Excellent Customer Service skills
Excellent Communication skills
Experience in condominium high rise administration
Experience in condominium building software
Yardi Experience preferred
Ability to deal with difficult situations 
This position supports a General License manager. 
Benefits
Competitive Salary &amp; Comprehensive Benefits Package, including extended medical and dental benefits.
Paid vacation, personal, and sick leave
We thank all applicants in advance; however, only those candidates chosen for an interview will be contacted. Associa is an equal opportunity employer, and as such, does not discriminate in hiring or terms and conditions of employment on the basis of an individual’s race, ancestry, color, place of origin, religion, gender, gender identity, citizenship, age, sexual orientation, disability, national origin, family status, marital status or any other or any other characteristic protected by applicable laws. Selection decisions are solely based on job-related factors.
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontario Human Rights Code, MRCM will provide accommodations throughout the recruitment and selection process to applicants with disabilities when requested.

Condominium Site Administrator Limited Licence

Position:&nbsp;&nbsp;&nbsp; Administrative Assistant&nbsp; 
Contract:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; 2-year renewable contract&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Location:&nbsp; Ibadan
Closing Date: 05 June 2024
DUTIES:&nbsp; 
Executive Administrative Support
<ul>
<li>Lead the execution of high-level administrative and secretarial functions, including drafting complex correspondence, managing executive calendars, and maintaining robust physical and digital filing systems.</li>
<li>Exercise sound judgment in handling sensitive information and project documentation, ensuring strict adherence to data protection regulations and ethical standards.</li>
<li>Provide strategic administrative support to enhance the operational efficiency and effectiveness of the unit.</li>
<li>Proactively identify and implement process improvements to streamline administrative workflows.</li>
</ul>
Office Operations and Resource Management
<ul>
<li>Oversee day-to-day office operations, including documentation management, inventory oversight, and timely procurement of essential supplies and materials.</li>
<li>Maintain accurate and up-to-date inventory records, and implement proactive stock management strategies to ensure uninterrupted operations.</li>
<li>Analyze usage trends and recommend cost-effective procurement solutions.</li>
</ul>
Travel and Logistics Coordination
<ul>
<li>Manage end-to-end travel logistics for staff, including processing travel requests, advances, and reimbursements in compliance with organizational policies.</li>
<li>Ensure timely and accurate documentation, and liaise with relevant departments to resolve travel-related issues efficiently.</li>
</ul>
Meeting and Event Coordination
<ul>
<li>Coordinate internal and external meetings, workshops, and events, including agenda preparation, minute-taking, and follow-up on action items.</li>
<li>Ensure effective stakeholder engagement and timely communication of meeting outcomes.</li>
</ul>
ERP and Systems Oversight
<ul>
<li>Initiate and monitor Oracle ERP requests, track approvals, and ensure alignment with financial, procurement, and compliance protocols.</li>
<li>Serve as a liaison between the unit and finance/procurement teams to resolve system-related issues and ensure timely processing of requests.</li>
<li>Perform any other duties as may be assigned by the Supervisor. </li>
</ul>
Requirements
QUALIFICATION:&nbsp;
HND/BSc in Business Administration, Public Administration or a related field. The ideal candidate must have a minimum of four (4) years’ experience performing a similar role in a well-structured environment. 
COMPETENCIES: 
The ideal candidate must:
<ul>
<li>Be proficient in Microsoft Office applications (Word, Excel, Powerpoint, Outlook) and familiar with ERP systems (e.g. Oracle)</li>
<li>Have strong organizational, planning, and multi-tasking abilities.</li>
<li>Demonstrate a high level of attention to detail. </li>
<li>Possess a solid understanding of administrative and clerical procedures within an office setting.</li>
<li>Be able to maintain composure and effectively prioritize tasks in a fast-paced environment. </li>
<li>Have excellent interpersonal and communication skills (written and verbal).</li>
<li>Maintain high discretion and professionalism when handling sensitive and confidential information. </li>
<li>Display a proactive, service-oriented attitude with strong problem-solving capabilities. </li>
</ul>
Benefits
REMUNERATION: 
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.

<h3>Admin Support </h3>
<ol>
<li> Scheduling &amp; Calendar Management: </li>
<ul>
<li> Coordinate meetings, appointments, and travel. </li>
<li> Take meeting minutes, prepare documentation, and follow up on action items. </li>
</ul>
<li> Communication: </li>
<ul>
<li> Manage phone calls, emails, and act as the first point of contact. </li>
<li> Handle incoming and outgoing letters, track, and file correspondence. </li>
</ul>
<li> Document Management: </li>
<ul>
<li> Organize, file, and archive physical and digital documents. </li>
<li> Ensure documents are easily retrievable and update the system as needed. </li>
</ul>
<li> Compliance: </li>
<ul>
<li> Ensure adherence to company policies and regulations. </li>
</ul>
<li> Data Entry &amp; Reporting: </li>
<ul>
<li> Input data into systems, maintain databases, and generate reports. </li>
</ul>
<li> Interdepartmental Support: </li>
<ul>
<li> Assist various teams with administrative tasks and document preparation. </li>
</ul>
<li> Stakeholder Service: </li>
<ul>
<li> Handle inquiries from clients, vendors, and the public, ensuring timely follow-up. </li>
</ul>
<li> Follow-up on Sent Communications: </li>
<ul>
<li> Track responses to requests, emails, and letters; send reminders and updates. </li>
</ul>
<li> Security &amp; Office Assets: </li>
<ul>
<li> Oversee office security, manage access, and protect office assets. </li>
</ul>
<li> Logistics Management: </li>
<ul>
<li> Maintain office supplies, monitor cleaning services, and ensure the availability of refreshments. </li>
</ul>
<li> Office Opening &amp; Closing: </li>
<ul>
<li> Ensure the office is ready for the day, secure at closing, and monitor access. </li>
</ul>
<li> Government Communication: </li>
<ul>
<li> Liaise with government entities for documentation, filings, and compliance. </li>
</ul>
<li> Coordination with Head Office: </li>
<ul>
<li> Maintain communication with the head office, follow up on requests, and resolve issues. </li>
</ul>
<li> Event &amp; Workshop Support: </li>
<ul>
<li> Coordinate events, manage suppliers, track attendance, and ensure smooth execution. </li>
</ul>
<li> Visitor Reception: </li>
<ul>
<li> Greet, register, and guide visitors, ensuring smooth office access.</li>
</ul>
</ol>
Requirements
<h3>Educational Background</h3>
<ul>
<li> Minimum: High school diploma or equivalent.</li>
<li>Professional Experience</li>
<ul>
<li> Proven experience in an administrative or support role. </li>
<li> Familiarity with office management systems and procedures. </li>
<li> Experience with office equipment (e.g., printers, fax machines). </li>
</ul>
<li>Technical Skills</li>
<ul>
<li> Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li> Knowledge of document management systems and database software is a plus. </li>
</ul>
<li>Saudi National Only </li>
</ul>
<h3>Core Competencies</h3>
<ul>
<li> Strong organizational and multitasking abilities. </li>
<li> Excellent verbal and written communication skills. </li>
<li> Attention to detail and accuracy. </li>
<li> Ability to maintain confidentiality and handle sensitive information. </li>
<li> Time management skills and the ability to prioritize tasks effectively. </li>
</ul>
Benefits
Professional Development
Performance-Based Bonuses

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