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About the Role
SMT GB is seeking a dedicated and motivated HR Intern to join our dynamic Human Resources team. This internship presents a unique opportunity for individuals seeking to gain valuable experience in various HR functions while working in a professional environment. You will support the HR team with a wide range of administrative tasks.
What you will be doing? 
<ul>
<li>Manage employee records and administer HR processes including starters, leavers, sickness, family leave, and flexible working. </li>
<li> Respond to people related queries via shared inboxes and liaise with external partners as needed. </li>
<li> Provide admin support for L&amp;D, recruitment, and payroll, including cover during absences. </li>
<li> Attend low-level ER meetings as a note taker and assist with HR projects and transformation activities. </li>
<li> Maintain department filing, scan and log documents, handle post, and process invoices and purchase orders. </li>
<li> Collate data for HR reports and presentations, and support HRIS implementation. </li>
<li> Stay updated on HR practices and develop professionally through training and learning opportunities.</li>
</ul>
Requirements
What you will need? 
Essential:
<ul>
<li>An interest in pursuing a career in HR.</li>
<li>Previous experience in an administrative or HR-related role </li>
<li>Excellent organisational skills with a keen attention to detail.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to handle sensitive information with utmost confidentiality.</li>
<li>Experience using in Microsoft Office Suite (Word, Excel, PowerPoint).</li>
<li>A proactive and positive attitude with a strong willingness to learn.</li>
</ul>
Desirable:
<ul>
<li>Experience using Workday or other HR systems.</li>
</ul>
Benefits
In addition to a competitive salary, you will have access to the following benefits:
<ul>
<li>5% Employer Pension contribution</li>
<li>25 days annual leave + Bank Holidays</li>
<li>Cycle to Work Scheme</li>
<li>Life Assurance 4 x annual salary</li>
<li>Financial/Physical/Mental Health Counselling and Coaching sessions</li>
<li>Free Will writing service</li>
<li>EAP, which includes 24/7 Doctor access</li>
<li>Healthshield – Cashplan for all employees</li>
<li>Family Friendly policies</li>
<li>Company events</li>
</ul>

HR Intern

**LOOKING FOR CANDIDATES FROM UNITED KINGDOM, SWEDEN, OR BRAZIL.** Position&nbsp;: Head of Licensing and Compliance
Work Hours&nbsp;: Flexible but with at least 4 hours of overlap with GMT+7
Job type&nbsp;: Full-Time
About the Company:
The Company specializes in helping organizations of all sizes—startups, SMEs, and large enterprises—optimize their operations and drive sustainable growth. Their services include business strategy consulting, market expansion and analysis, financial advisory, process optimization, technology and innovation consulting, and regulatory compliance solutions.
About the Role:
As Head of Licensing and Compliance, you will lead Virvance’s global licensing and regulatory compliance function. In this strategic leadership role, you will own the company’s regulatory strategy, drive the acquisition of new licenses, and safeguard existing approvals across multiple jurisdictions. Your focus will be on ensuring fully audit-ready operations, maintaining the highest standards of regulatory integrity, and supporting Virvance’s rapid international growth.
Requirements
<ul>
<li>Licensed lawyer with 8+ years dedicated to gaming licensing/compliance</li>
<li>5+ years leading teams and budgets in a regulated gaming environment</li>
<li>Demonstrated success securing licences in multiple continents and passing regulator audits</li>
<li>Deep knowledge of gaming tech standards, AML/CTF rules, responsible gaming frameworks, and data-protection laws</li>
<li>Proven ability to influence senior regulators and industry associations</li>
<li>Clear, concise communicator; fluent English mandatory, additional languages an asset.</li>
</ul>
Candidates from these companies are highly-preferred:
<ul>
<li>Sweden</li>
<ul>
<li>ATG</li>
<li>LeoVegas</li>
<li>Svenska Spel</li>
<li>ComeOn Group</li>
</ul>
<li>United Kingdom</li>
<ul>
<li>Flutter</li>
<li>Entain</li>
<li>Bet365</li>
<li>Evoke</li>
</ul>
<li>Brazil</li>
<ul>
<li>Betano</li>
<li>Esportes da Sorte</li>
<li>Betnacional</li>
<li>Bet365</li>
</ul>
<li>BC.game</li>
<li>Stake.com</li>
<li>Sportybet</li>
</ul>
Candidates who do not have experience in the companies above are still encouraged to apply.

37487692429 - Head of Licensing and Compliance

Investoo Group is a global leader in fintech marketing. Through our portfolio of high-performing websites, we deliver premium lead generation and marketing services across the fast-paced worlds of cryptocurrency, FX, shares, and derivative trading.
Our digital team is growing fast, and we’re on the lookout for passionate, proactive, and driven individuals to join us. If you’re ready to be part of a company that’s truly going places — we’d love to hear from you.
<h3>Role</h3>
We’re seeking a dynamic Executive Assistant to provide exceptional administrative and operational support to one of our Directors. This role is pivotal in ensuring this individual's activities are seamlessly coordinated, enabling them to focus on driving business success.
As a key member of a fast-paced and ambitious environment, you’ll build a close working relationship with a highly ambitious individual, becoming an indispensable part of their daily operations and the company’s broader achievements. If you thrive in high-energy settings, this role is for you!
<h3>Key accountabilities</h3>
<ul>
<li>Efficient Diary &amp; Email Management: Prioritize and manage the Director's schedule, ensuring seamless coordination across multiple commitments.</li>
<li>Expense &amp; Invoice Oversight: Process expenses and ensure timely payment of invoices to maintain financial efficiency.</li>
<li>Travel &amp; Accommodation Planning: Organize detailed itineraries and bookings for the Director's business trips.</li>
<li>Executive &amp; Personal Assistance: Provide proactive support to the Director, managing both professional and personal tasks as needed.</li>
<li>HR &amp; Recruitment Support: Facilitate hiring processes, including candidate screening and coordination.</li>
<li>Marketing Assistance: Support marketing initiatives by handling delegated tasks to meet objectives.</li>
<li>Progress Monitoring &amp; Feedback: Track outstanding tasks, provide updates, and ensure objectives are achieved efficiently.</li>
</ul>
Requirements
<ul>
<li>Previous experience in an Executive/Personal Assistant role&nbsp;</li>
<li>Proficient in tools such as WordPress and Google Ads</li>
<li>Background in basic web development or related technical fields</li>
<li>Demonstrated ability to research and identify innovative solutions</li>
<li>Strong attention to detail and problem-solving skills</li>
<li>Excellent&nbsp;verbal communication, written and copywriting skills</li>
<li>Strong organisational and interpersonal skills</li>
<li>Excellent time management skills and the ability to prioritise work</li>
<li>Proficient in Google Suite or MS Office Suite (MS Excel, Outlook, PowerPoint and Word)</li>
<li>Providing admin support to the marketing team</li>
<li>A positive, can-do attitude where no task is too small </li>
</ul>
<h3>Personal</h3>
<ul>
<li>High levels of energy and enthusiasm</li>
<li>Hard working and proactive&nbsp;</li>
<li>Thrives in a challenging and fast-paced environment</li>
<li>Resilient and maintains a positive attitude at all times</li>
</ul>
<h3>Perks of working with us</h3>
<ul>
<li>You’ll have the opportunity to work with a talented and friendly group of people who are driven to be the best at what they do&nbsp;</li>
<li>We offer a place for you to take ownership of your work and grow within the business</li>
<li>Everyone is valued, listened to and recognised as contributing in their own way to the company's success&nbsp;</li>
<li>You’ll have the opportunity to be part of something big from the start with real opportunities to grow professionally, make a lasting impact on our team, and be rewarded for your efforts&nbsp;</li>
<li>We have a great work-hard play-hard culture, so expect lots of team socials!</li>
</ul>
Benefits
<ul>
<li>£30,000 - £40,000 salary per annum, depending on experience</li>
<li>Access to Uncommon - Our vibrant coworking space in central London, offering regular members events like weekly tea times, monthly drinks, and lunchtime yoga classes!</li>
<li>Fully remote working policy - we have team members based all over the world, from London to Dubai to India!</li>
<li>Company bonus scheme&nbsp;</li>
<li>Working from home budgets</li>
<li>Generous holiday entitlement of 25 days (plus bank &amp; public holidays), with an additional day added for every year worked, up to a maximum of 30 days</li>
<li>Company pension scheme </li>
</ul>

Executive Assistant

Control Risks is a specialist risk consultancy that helps to create secure, compliant and resilient organisations in an age of ever-changing risk. Working across disciplines, technologies and geographies, everything we do is based on our belief that taking risks is essential to our clients’ success. We go beyond problem-solving and give our clients the insight and intelligence they need to realise opportunities and grow. From the boardroom to the remotest location, we have developed an unparalleled ability to bring order to chaos and reassurance to anxiety.
Role Purpose
Working as a member of the EMEA Project Operations team, this is a fast-paced, hands-on role providing operational and administrative support to Project Managers and business delivery teams.
You will be responsible for all aspects of business administration and invoicing throughout the lifecycle of client consultancy projects, from initial set-up right through to and including client invoicing.
Tasks &amp; Responsibilities
<ul>
<li>Triage requests in team mailbox and action responses</li>
<li>Create projects within Microsoft Dynamics 365. </li>
<li>Check and qualify project data and documentation and resolve inaccuracies or missing information.</li>
<li>Coordinate and complete regular project lifecycle and administration tasks.</li>
<li>Undertake regular client invoicing throughout month.</li>
<li>Upload invoices to client invoicing portals.</li>
<li>Investigate and resolve invoice queries and raise credit notes.</li>
<li>Maintain internal stakeholder relationships to ensure efficient exchange of information regarding project data.</li>
<li>Manage WIP reports to prepare and support stakeholder discussions </li>
<li>Attend and contribute to stakeholder meetings on project status and delivery timescales to aid timely invoicing, ensuring accurate commentary is recorded on project trackers.</li>
<li>Act as a point of contact for project administration and provide ad-hoc support to project managers and internal delivery teams.</li>
<li>Engage with client on-boarding procedures &amp; liaise with client’s administrative teams, qualifying client documentation to support invoicing</li>
<li>Collaborate with internal teams including Finance and Business Operations to ensure prompt resolution of project related or invoice queries.</li>
<li>Assist and contribute to project reporting.</li>
</ul>
Requirements
Knowledge and experience:
<ul>
<li>Relevant experience in a similar project coordination role.</li>
<li>Self-starter, with a proactive approach to workload.</li>
<li>The ability to work independently with a passion to learn.</li>
<li>Strong organisational and administrative skills.</li>
<li>Confident communicator, verbally and in writing, with a variety of stakeholders</li>
<li>Client focused with the ability to resolve queries efficiently.</li>
<li>The ability to handle multiple priorities with a structured approach.</li>
<li>Exhibit a high degree of professionalism and resilience.</li>
<li>Proficiency with Microsoft Suite, including MS Dynamics 365 or similar ERP systems preferred.</li>
<li>Excellent level of accuracy and attention to detail.</li>
</ul>
Career Framework level - Band F. 
Benefits
<ul>
<li>Control Risks offers a competitively positioned compensation and benefits package that is transparent and summarised in the full job offer.</li>
<li>We operate a discretionary global bonus scheme that incentivises, and rewards individuals based on company and individual performance.</li>
<li>Control Risks supports hybrid working arrangements, wherever possible, that emphasise the value of in-person time together - in the office and with our clients - while continuing to support flexible and remote working.</li>
<li>As an equal opportunities employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.<a href="https://apply.workable.com/control-risks-6/j/B3FF75F3C2/apply/" target="_blank"></a> </li>
</ul>
If you require any reasonable adjustments to be made in order to participate fully in the interview process, please let us know and we will be happy to accommodate your needs.

Project & Billing Coordinator

FreedUp is a small startup from Austin, TX - feel free to reach out to our founders Aaron Hayslip and Scott Frazier directly on LinkedIn! We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs.&nbsp;
In this particular role, you will be paired (full-time) with a high-profile founder of a $1b+ AUM Venture Capital fund. 
Schedule: 
<ul>
<li>Monday - Friday 8am-5pm CST </li>
</ul>
Pay Range: 
<ul>
<li>Starting at $1500 monthly based on experience</li>
</ul>
Duties and Responsibilities
<ul>
<li>Triage the Executive's email inbox and respond to emails on the Executive's behalf</li>
<li>Manage complex calendars, including scheduling and coordinating meetings and appointments</li>
<li>Coordinate travel arrangements, including flights, accommodations, and transportation</li>
<li>Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion.</li>
<li>Prepare, proofread, and edit presentations, reports, and other documents</li>
<li>Handle confidential and sensitive information with the utmost discretion and professionalism</li>
<li>Conduct research and gather information to assist in decision-making and problem-solving</li>
<li>Serve as a liaison between senior executives, employees, and external stakeholders</li>
<li>Capable of creating high-quality Standard Operating Procedures (SOPs)</li>
</ul>
Requirements
Qualifications:
<ul>
<li>Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role</li>
<li>Bachelor's degree in Business Administration, Communications, or related field preferred</li>
<li>A proven track record of supporting executives in a virtual setting is required</li>
<li>C2 level proficiency in English, both written and spoken</li>
</ul>
Skills:
<ul>
<li>Excellent verbal and written communication skills</li>
<li>Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools</li>
<li>Strong organizational and time-management abilities</li>
<li>Ability to multitask and prioritize tasks effectively&nbsp;</li>
<li>Ability to work independently and collaboratively in a team-oriented environment</li>
<li>Attention to detail and problem-solving skills</li>
<li>High level of professionalism and discretion</li>
</ul>
Technical Requirements:
<ul>
<li>Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload.</li>
<li>A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent).</li>
<li>Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet.</li>
<li>A noise-canceling headset with a microphone for clear communication.</li>
</ul>
Benefits
<ul>
<li>International experience</li>
<li>Opportunity to work remotely from anywhere</li>
<li>Supportive and collaborative team environment</li>
<li>Learning and development opportunities</li>
<li>Potential Performance Bonuses &nbsp;</li>
<li>PTO</li>
<li>HMO after 3 months</li>
</ul>

Executive Assistant to Venture Capital Founder in Austin, TX

SASMAR is currently hiring an Office Administrator to join our dynamic team. We are a fast-growing pharmaceutical company that specializes in personal care and fertility products, including our renowned Conceive Plus brand. Our products are distributed in over 70 countries through various channels such as supermarkets, clinics, hospitals, pharmacies, and drugstores.
As the Office Administrator at SASMAR, you will play a vital role in ensuring the efficient operation of our office and providing administrative support to various departments. 
<h3>Responsibilities</h3>
<ul>
<li>Manage the day-to-day operations of the Malta office, including coordinating meetings, scheduling appointments, and maintaining office supplies.</li>
<li>Coordinate operations of our global offices</li>
<li>Handle incoming and outgoing correspondence, including mail, email, and phone calls.</li>
<li>Assist with travel arrangements and accommodation bookings for employees.</li>
<li>Prepare and update documents, reports, and presentations.</li>
<li>Support HR department with employee onboarding and off boarding processes.</li>
<li>Maintain and organize electronic and physical filing systems.</li>
<li>Coordinate with vendors and suppliers for office maintenance and repairs.</li>
<li>Assist in organizing company events and social activities.</li>
</ul>
Requirements
<ul>
<li>Proven experience in an administrative or office support role.</li>
<li>Proficient in Google Office Suite.</li>
<li>Exceptional organizational and time management skills.</li>
<li>Strong attention to detail and accuracy.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Ability to multitask and prioritise tasks effectively.</li>
<li>Ability to maintain confidentiality and handle sensitive information.</li>
<li>Experience with travel bookings and accommodation arrangements is a plus.</li>
<li>Knowledge of office management systems and procedures.</li>
<li>High level of professionalism and a positive attitude.</li>
<li>Maltese and English languages are essential</li>
</ul>
Benefits
<ul>
<li>Competitive salary</li>
<li>English language and multi-cultural work environment</li>
<li>Private Health Insurance (medical, dental, hospitalisation)</li>
<li>Career advancement opportunities in stable company</li>
<li>Modern offices, convenient to public transport. </li>
</ul>
This position is based at our new villa offices in Ta' Xbiex.

Office Administrator (Maltese Speaking)

At Rely Health, we leverage a comprehensive suite of technology tools to ensure every patient receives personalized support throughout their healthcare journey. Our patient care navigators utilize advanced AI-driven solutions, multi-channel communication platforms, and real-time data analytics to provide high-quality, cost-effective, and accessible care to diverse communities across the United States.
By combining human empathy with cutting-edge technology, Rely Health ensures comprehensive, efficient, and accessible care navigation for all patients, regardless of their location or circumstances. Our solution not only reduces worry and frustration for patients and their families but also improves overall health outcomes and reduces the total cost of care.
About the Role: The Manager, Call Center Operations drives operational excellence and strategic navigation performance across multiple customized client navigation programs, including back office/virtual navigation services. This role combines strategic leadership with hands-on operational execution to ensure successful delivery of client-specific metrics while developing high-performing teams. 
Working closely with Shift Supervisors/Leads, and frontline staff, this position champions technology adoption, data-driven decision making, and innovative solution development to optimize service delivery and program outcomes while actively contributing to product development.
<h3>Key Responsibilities</h3>
Strategic Program Execution
<ul>
<li>Drive strategic program execution across multiple client contracts, ensuring alignment with unique metrics and contractual requirements.</li>
<li>Develop and implement standardized yet customizable approaches to program delivery while maintaining client-specific objectives.</li>
<li>Cross-Functional Collaboration: Partner with teams such as Account Management, Product, and Analytics, to align priorities, define deliverables, and ensure seamless integration of operational pilots, programs, and processes.</li>
<li>Create and maintain frameworks for measuring, analyzing, and reporting program success across varying client metrics.</li>
<li>Proactively identify and implement operational process improvements to enhance program efficiency and effectiveness.</li>
<li>Balance resolution of issues with appropriate escalation protocols, ensuring problems are solved at the right organizational level.</li>
</ul>
Operational Leadership
<ul>
<li>Manage and prioritize operations resources across back office programs based on volume, complexity, and client needs, ensuring optimal staffing models for each service delivery type.</li>
<li>Develop and manage staffing plans to meet business objectives.</li>
<li>Monitor and ensure compliance with program Service Level Agreements (SLAs), regulatory requirements, and organizational standards.</li>
<li>Lead real-time service recovery efforts, implementing coaching and process improvement plans to address client and patient concerns.</li>
<li>Establish and enforce protocols for any operational changes or new workflows.</li>
<li>Create structured communication channels ensuring collaboration with onsite navigation teams and care back office teams. </li>
<li>Manage the ongoing development and refinement of the care advocate and operations staffing system.</li>
</ul>
Innovation and Technology
<ul>
<li>Guide teams through program changes and technology implementations.</li>
<li>Participate in product development discussions, representing operational perspectives and requirements.</li>
<li>Collaborate with product content developers to ensure tool effectiveness and user experience optimization.</li>
<li>Guide navigation teams in proper utilization of product feedback channels and feature request protocols.</li>
<li>Identify and prioritize automation opportunities based on operational impact and feasibility.</li>
<li>Lead implementation and adoption of new features, translating technical capabilities into operational value</li>
</ul>
Requirements
<h3>Minimum Required Qualifications:</h3>
<ul>
<li>Bachelor's degree in Healthcare Administration, Business Administration, or related field</li>
</ul>
<ul>
<li>4+ years progressive experience in operations management, preferably in healthcare or related industries</li>
</ul>
<ul>
<li>3+ years of demonstrated experience in people management and team leadership</li>
</ul>
<ul>
<li>Demonstrated success in managing complex client relationships</li>
</ul>
<ul>
<li>Strong analytical skills with the ability to interpret complex data and make data-driven decisions</li>
</ul>
<ul>
<li>Experience in customer facing roles</li>
</ul>
<ul>
<li>Experience with healthcare technology platforms and product development cycles, including:</li>
</ul>
<ul>
<li>Electronic Health Record (EHR) systems (Epic, Cerner, Meditech, etc.)</li>
<li>Care management or patient navigation platforms</li>
<li>Proven track record of driving operational improvements</li>
</ul>
<h3>Preferred Qualifications:</h3>
<ul>
<li>Experience in startup or high-growth environments</li>
<li>Understanding and experience of healthcare operations and systems is highly preferred.</li>
<li>Experience building programs from ground up</li>
<li>Background in direct patient care, community health, or care coordination</li>
<li>Strong background in healthcare technology implementation and product development</li>
<li>Experience managing a call center setting </li>
</ul>
<h3>Competencies (Knowledge/Skills/Abilities):</h3>
<ul>
<li>Excellent communication skills, both written and verbal, with the ability to effectively interact with all levels of the organization and external stakeholders</li>
<li>Proficiency in project management methodologies and tools</li>
<li>Demonstrated ability to translate operational needs into technical requirements</li>
<li>Track record of driving technology adoption and user engagement</li>
<li>Knowledge of healthcare regulations and compliance requirements</li>
<li>Track record of successful change management</li>
<li>Ability to drive strategy and operational planning</li>
<li>Ability to drive initiatives based on data-driven decision making</li>
<li>Ability to adapt to a changing environment</li>
<li>Ability to manage multiple priorities in a fast paced environment</li>
</ul>
<h3>Licensure/Certification</h3>
<ul>
<li>None</li>
</ul>
<h3>Working/Environmental Conditions</h3>
<ul>
<li>On-site work environment with ability to travel up to 20% </li>
<li>May require flexible hours to support multiple program needs</li>
</ul>
Rely Health does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Rely Health is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.
Benefits
<ul>
<ul>
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Vision insurance</li>
<li>Technology reimbursement</li>
<li>Paid time off (Vacation, Sick, Holiday)</li>
<li>Paid Parental leave</li>
<li>Professional development</li>
</ul>
</ul>
</ul>
<ul>
<ul>
<li> Target Start Date:&nbsp;June/July 2025</li>
<li> Location:&nbsp;Burr Ridge, IL </li>
<li> FLSA Status:&nbsp;Exempt</li>
<li> Job Status:&nbsp;Full&nbsp;Time</li>
<li> Work Schedule:&nbsp;Monday - Friday with occasional evenings and/or weekends</li>
<li> Vehicle Required:&nbsp;No</li>
<li> Amount of Travel Required:&nbsp;20%</li>
<li> Reports To:&nbsp;Manager, Operations</li>
<li> Salary Range: 80,000 to 90,000 DOE</li>
</ul>
</ul>

Manager, Call Center Operations

Executive Personal Assistant Elland, West Yorkshire Full time, 37.5 hours per week Competitive Salary &amp; Benefits At Marshalls, we understand that exceptional support makes all the difference, especially in a fast-paced, people-focused environment. That’s why we’re looking for an experienced Executive Personal Assistant to provide dedicated support to our Chief People Officer (CPO). In this high-impact role, you’ll be at the heart of our HR function, working closely with our CPO and senior leaders to deliver on our people strategy. From managing complex diaries to preparing key governance papers and supporting important projects, you’ll play a vital role in keeping everything running smoothly and adapting to shifting priorities and changing business needs. If you're highly organised, proactive, and eager to take on a dynamic and impactful role, this could be the perfect role for you! So, what's the mission? You will manage and coordinate a busy calendar of commitments, ensuring that every moment is used effectively. Taking the lead in managing the CPO’s inbox and communications, you'll use sound judgement to identify and prioritise what needs attention independently. Your role will include arranging travel, accommodation, and managing expenses, ensuring smooth logistics at all times. You’ll also handle key administrative tasks such as maintaining records, managing purchase orders, and processing invoices to ensure operations run seamlessly. Supporting high-level governance and HR activity is central to your role. You will prepare and proofread key documents, including Board and Executive Committee papers, ensuring clarity, accuracy, and consistency. Additionally, you'll take well-structured minutes at governance meetings, such as the Pensions Governance Committee and Employee Voice Group, ensuring actions are tracked and followed up. Confidentiality and discretion will be essential, as you’ll handle sensitive matters with professionalism and integrity. You’ll need to know when to escalate issues, when to act independently, and how to manage information with the utmost care. Your communication skills will be key. Whether liaising with stakeholders, writing meeting minutes, or engaging with the wider team, you’ll tailor your approach to ensure your messages are clear, confident, and impactful across face-to-face, written, and virtual channels. Working closely with the HR team, you'll support the tracking of departmental projects and initiatives, contribute to key activities and internal events such as team meetings and long service awards, and always ensure that each detail is handled with care and consistency. This hybrid role requires a minimum of two days per week in our Elland office, with flexibility to adjust depending on the needs of the CPO and the wider business. What are the mission-critical skills?
<ul>
<li>Proven experience supporting a senior leader, executive, or department head</li>
<li>Demonstrated ability to handle sensitive and confidential information with discretion and professionalism</li>
<li>Strong organisational skills, with the ability to plan, prioritise, and manage multiple tasks and deadlines</li>
<li>A proactive, problem-solving mindset with the ability to anticipate needs and adapt quickly to changing demands</li>
<li>Exceptional verbal and written communication skills, with confidence in face-to-face interactions, virtual meetings (Teams/Zoom), and document drafting</li>
<li>High proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, and Zoom</li>
<li>Ability to produce high-quality, accurate documents (e.g., reports, presentations, meeting minutes)</li>
<li>Experience managing projects, tracking progress, and ensuring follow-up actions</li>
<li>A results-driven approach, demonstrating self-motivation, independence, and a focus on quality, accuracy, and timely delivery</li>
<li>Experience identifying opportunities to improve processes and ways of working</li>
<li>Comfortable working in a fast-paced, dynamic environment with competing priorities</li>
</ul>
For extra points:
<ul>
<li>Experience in shorthand or formal note-taking</li>
<li>Experience supporting an executive or team within a listed company</li>
</ul>
Benefits
<ul>
<li>26 days holiday + bank holidays (equivalent in hours), with guaranteed holidays over Christmas</li>
<li>Healthcare cash plan to cover everyday costs like dental, optical, and prescriptions</li>
<li>Enhanced family leave policies – maternity, paternity, and adoption</li>
<li>5% employer-matched pension scheme</li>
<li>Generous discounts on Marshalls and Marley products</li>
<li>Access to retailer discounts and offers</li>
<li>Marshalls Wellbeing Centre - resources to support your mind, money, and movement</li>
<li>Cycle to work scheme</li>
<li>Share purchase scheme</li>
<li>Life assurance scheme</li>
</ul>
About Marshalls <a href="https://www.marshalls.co.uk/" target="_blank">Marshalls plc</a> is the UK’s leading supplier of hard landscaping, building, and roofing products, with a proud history dating back to the 1890s. We have played a key role in creating some of the UK’s most iconic landmarks. As a successful FTSE 250 company and a Superbrand since 2010, we're committed to positively impacting the world through every step we take and every product we make! Equal Opportunities Whoever you are and whatever your background, you’ll find a fair and supportive workplace. You’re unique and we want you to bring every part of who you are to work, every day. We’re committed to ensuring equal opportunities for everyone. To us, this is more than a legal, moral, or ethical necessity – it’s the right thing to do! We want our team to reflect the diverse nature of society and the communities we serve. Marshalls is a workplace where you’re valued for the contribution you make, and where you can grow and develop by being entirely yourself! No agencies, thank you. #INDHP

Executive Personal Assistant

An investment firm partnering with exceptional operators and investors to drive value creation within the experiential economy is seeking an Executive Coordinator. This role primarily supports the firm’s two founders, with additional scheduling support for a small team of 8. The position offers room for growth and reports to the Senior Executive Assistant.
The ideal candidate is organized, proactive, and skilled at managing executive priorities while balancing a range of administrative and personal support tasks.
Estimated Salary: The salary for this position has not been finalized yet. Please indicate your expected salary based on your experience in the application form, and we will consider it in our discussions.
Responsibilities:
<ul>
<li>Provide direct administrative support to the founders</li>
<li>Manage calendars and schedule meetings and calls for the broader team</li>
<li>Coordinate domestic and international travel arrangements</li>
<li>Make restaurant reservations and manage other logistical needs</li>
<li>Provide light personal support to the founders (e.g., family calendars, appointments, kid-related tasks)</li>
<li>Assist with special projects and operational logistics as needed</li>
<li>Work Eastern Standard Time (EST) hours to support team schedules</li>
<li>Deliver regular status updates to the Senior Executive Assistant and founders</li>
<li>Maintain discretion, professionalism, and confidentiality</li>
</ul>
Requirements
<ul>
<li>Bachelor’s degree in Business Administration, Communications, or a related field (preferred).</li>
<li>2+ years of experience as an Executive Assistant, with a strong preference for experience supporting C-suite or senior executives.</li>
<li>Proven ability to manage multiple priorities, meet deadlines efficiently, and adapt in a fast-paced environment.</li>
<li>Strong proficiency in Microsoft Office, Google Suite, Excel, CRM platforms, project management, and invoicing tools.</li>
<li>Excellent written and verbal communication skills, with exceptional organization and multitasking abilities.</li>
<li>High attention to detail and the ability to anticipate needs and take initiative with minimal direction.</li>
<li>Demonstrated sound judgment, professionalism, and discretion in handling confidential and sensitive information.</li>
<li>Comfortable working remotely and using digital collaboration tools.</li>
<li>Experience working with US-based clients or in a startup environment is a plus.</li>
</ul>
Benefits
<ul>
<li>Food Allowance</li>
<li>Government Benefits</li>
<li>13th Month pay</li>
<li>Work Equipment</li>
<li>Night Differential if applicable (10% of hourly rate)</li>
<li>20 Leaves (after 6 months)</li>
<li>Holiday pay (200% on Regular holidays; 130% on Special holidays)</li>
<li>Overtime pay (max of 10.25 hrs/day)</li>
<li>Referral bonus (P10,000 if referral passed and stayed with the company for 3 months)</li>
<li>HMO (after 6 months)</li>
</ul>
#li-remote

Scheduler
Location: Remote&nbsp;
Steritech is the market leader in food safety, quality assurance, and customer experience management. We pride ourselves on being a trusted partner to many of the world’s leading brands across industries as diverse as manufacturing, processing, retail, food service, and hospitality. We help our clients give the best, safest, and healthiest possible service to their customers. Steritech Brand Standards is proud to be a member of the Rentokil Terminix family of companies in North America.&nbsp;
Unlock Your Potential at Steritech – Where Careers Are Built from Within At Steritech, we cultivate a culture of continuous learning and professional development. We are proud to say that the majority of our management team began their journey with us as specialists. This is a testament to our strong belief in promoting from within and recognizing the potential in each of our team members. When you join Steritech, you're not just taking a job—you're stepping into a career path that offers opportunities for growth and advancement at every level. We provide the tools, resources, and mentorship to help you succeed, because your success is our success. Become part of a team that’s committed to your development and where your journey from specialist to leader can begin!
The Scheduler is a key strategic position focused on the planning and scheduling of work.&nbsp; They will be responsible for routing, creating, publishing and maintaining schedules for all specialists in support of excellent customer service, financial efficiency and a colleague’s work life balance.
Duties include:
<ul>
<li>Daily routing and scheduling of work orders by matching client requirements with Specialist certifications to ensure proper assignment.</li>
<li>Organize Specialists’ schedules within specific guidelines taking available time and client parameters into account.</li>
<li>Monitor and ensure assessments are scheduled, and completed within round dates and spread evenly throughout the established rounds, through assist trips as necessary</li>
<li>Provide updates to schedule changes and possible impact to scheduled commitments</li>
<li>Use Steritech's People First approach when assisting Specialists with schedule changes and client requests to minimize disruptions and prevent down time.</li>
<li>Work with District Managers and Specialists to learn variables for particular areas, specialists and clients that affect efficient scheduling; incorporate into advance scheduling and subsequent adjustments.</li>
<li>Interact with District Managers, Operations Managers, Specialists and Support Services to obtain information needed to facilitate work planning, scheduling prioritization, resolution of technical issues, incorporating changes and identification of other special requirements</li>
<li>Provide District/Operations Managers with route and client certification recommendations to ensure Specialists are fully utilized and productive</li>
<li>Alter schedules as needed to accomplish changing goals and unexpected tasks.</li>
<li>Assist with scheduling and coordination of training assignments.</li>
<li>Utilize various systems to accomplish job duties.&nbsp; Implement and maintain scheduling software to ensure return on investment and maximize Specialists efficiency.</li>
<li>Provide status updates and other reporting as directed.</li>
</ul>
Requirements
<ul>
<li>1 to 5 years of scheduling/dispatching/logistics experience in route based industries&nbsp;</li>
<li>High school diploma or equivalent</li>
<li>Post secondary education in Business Administration or related field is an asset</li>
<li>Intermediate proficiency in MS office Word, Excel, Powerpoint etc, Google Suites&nbsp;</li>
<li>Experience in Salesforce Field Service is an asset</li>
<li>Must pass a pre-employment background screen.&nbsp;</li>
<li>Have excellent listening and communication skills.&nbsp;</li>
<li>Bilingual in French and English is asset</li>
<li>Excellent organization and time management skills.&nbsp;</li>
<li>Strong attention to detail and willingness to learn.</li>
<li>Ability to work in full time Monday to Friday</li>
</ul>
Number of vacancies: 3&nbsp;
Salary Range: $40,000 to $45,000/year&nbsp;
Benefits
<ul>
<li>Company Paid holidays, vacation and sick time.&nbsp;</li>
<li>Excellent Health benefits including Medical, Dental, Vision, and Life Insurance</li>
<li>Employee Assistance Program that offers services such as free counselling services and other benefits</li>
<li>Retirement Savings plan with highly-competitive company-matching contributions of 3.5%.</li>
<li>Employee Discounts (includes many offerings, including cellular/mobile service, (and more)</li>
<li>Fantastic Tuition Reimbursement benefits &amp; Scholarship Programs&nbsp;</li>
</ul>
AI technology may be used in selecting candidates for interviews. Rentokil-Terminix is an equal opportunity employer. If you require any accommodations at any point during the interview process, please get in touch with our HR Department.
Planificateur aux horaires&nbsp;
Steritech est le leader du marché en matière de sécurité alimentaire, d'assurance qualité et de gestion de l'expérience client. Nous sommes fiers d'être un partenaire de confiance pour de nombreuses marques leaders mondiales dans des secteurs aussi divers que la fabrication, la transformation, la vente au détail, la restauration et l'hôtellerie. Nous aidons nos clients à offrir le meilleur service possible à leurs consommateurs, en toute sécurité et dans le respect de la santé. Steritech Brand Standards est fier d'être membre de la famille d'entreprises Rentokil Terminix en Amérique du Nord.&nbsp;
Libérez votre potentiel chez Steritech - Là où les carrières se construisent de l'intérieur Chez Steritech, nous cultivons une culture d'apprentissage continu et de développement professionnel. Nous sommes fiers de dire que la majorité de notre équipe de direction a commencé son parcours chez nous en tant que spécialistes. Cela témoigne de notre ferme conviction qu'il faut promouvoir en interne et reconnaître le potentiel de chacun des membres de notre équipe. Lorsque vous rejoignez Steritech, vous ne faites pas que prendre un emploi, vous vous engagez dans un parcours professionnel qui offre des opportunités de croissance et d'avancement à tous les niveaux. Nous fournissons les outils, les ressources et le mentorat nécessaires pour vous aider à réussir, car votre réussite est la nôtre. Rejoignez une équipe qui s'engage à vous faire évoluer et où votre parcours de spécialiste à leader peut commencer !
Le planificateur est un poste stratégique clé axé sur la planification et l'organisation du travail.&nbsp; Il sera chargé de l'acheminement, de la création, de la publication et de la mise à jour des plannings de tous les spécialistes afin de garantir un excellent service client, une efficacité financière et un équilibre entre vie professionnelle et vie privée des collègues.
Ses tâches comprennent :
<ul>
<li>L'acheminement et la planification quotidiens des bons de travail en faisant correspondre les exigences des clients avec les certifications des spécialistes afin de garantir une affectation appropriée.</li>
<li>L'organisation des plannings des spécialistes selon des directives spécifiques en tenant compte du temps disponible et des paramètres des clients.</li>
<li>Surveiller et s'assurer que les évaluations sont planifiées et effectuées dans les délais impartis et réparties uniformément tout au long des cycles établis, en assistant les déplacements si nécessaire.</li>
<li>Fournir des mises à jour sur les changements d'horaire et l'impact possible sur les engagements prévus.</li>
<li>Utiliser l'approche « les gens d'abord » de Steritech pour aider les spécialistes à gérer les changements d'horaire et les demandes des clients afin de minimiser les perturbations et d'éviter les temps d'arrêt.</li>
<li>Travailler avec les directeurs de district et les spécialistes pour connaître les variables qui affectent l'efficacité de la planification pour des zones, des spécialistes et des clients particuliers ; les intégrer dans la planification préalable et les ajustements ultérieurs.</li>
<li>Interagir avec les responsables de district, les responsables des opérations, les spécialistes et les services de support pour obtenir les informations nécessaires à la planification du travail, à la priorisation des plannings, à la résolution des problèmes techniques, à l'intégration des changements et à l'identification d'autres besoins spécifiques.</li>
<li>Fournir aux responsables de district/opérations des recommandations de routes et de certification des clients afin de garantir que les spécialistes sont pleinement utilisés et productifs.</li>
<li>Modifier les plannings si nécessaire pour atteindre des objectifs changeants et accomplir des tâches imprévues.</li>
<li>Aider à la planification et à la coordination des missions de formation.</li>
<li>Utiliser divers systèmes pour accomplir les tâches. Mettre en œuvre et maintenir un logiciel de planification pour assurer le retour sur investissement et maximiser l'efficacité des spécialistes.</li>
<li>Fournir des mises à jour de statut et d'autres rapports selon les directives.</li>
</ul>
Qualifications&nbsp;
<ul>
<li>1 à 5 ans d'expérience en planification/répartition/logistique dans des industries basées sur les itinéraires.&nbsp;</li>
<li>Diplôme d'études secondaires ou équivalent.</li>
<li>Une formation postsecondaire en administration des affaires ou dans un domaine connexe est un atout.</li>
<li>Maîtrise de MS Office Word, Excel, Powerpoint, etc., Google Suites.&nbsp;</li>
<li>Expérience dans le service sur le terrain Salesforce est un atout</li>
<li>Doit réussir une vérification des antécédents préalable à l'emploi.&nbsp;</li>
<li>Excellentes capacités d'écoute et de communication.&nbsp;</li>
<li>Bilinguisme français et anglais est un atout</li>
<li>Excellentes capacités d'organisation et de gestion du temps.&nbsp;</li>
<li>Grande attention aux détails et volonté d'apprendre.</li>
<li>Capacité à travailler à temps plein du lundi au vendredi</li>
</ul>
Nombre de postes vacants : 3&nbsp;
Échelle salariale : 40 000 $ à 45 000 $/an&nbsp;
Qu'est-ce que cela vous apporte ?&nbsp;
<ul>
<li>Entreprise Congés payés, vacances et congés de maladie.&nbsp;</li>
<li>Excellentes prestations de santé, y compris assurance médicale, dentaire, optique et vie</li>
<li>Programme d'aide aux employés qui offre des services tels que des services de conseil gratuits et d'autres avantages</li>
<li>Plan d'épargne-retraite avec des contributions très compétitives de l'entreprise de 3,5 %.</li>
<li>Réductions pour les employés (y compris de nombreuses offres, notamment sur les services de téléphonie mobile, etc.)</li>
<li>Avantages fantastiques en matière de remboursement des frais de scolarité et programmes de bourses d'études&nbsp;</li>
</ul>
La technologie de l'IA peut être utilisée pour sélectionner les candidats aux entretiens. Rentokil-Terminix est un employeur qui offre l'égalité des chances. Si vous avez besoin d'aménagements particuliers à un moment quelconque du processus d'entretien, veuillez contacter notre service des ressources humaines.

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