Job Description
Job Description Diversified Sourcing Solutions is looking for an Administraitive Support Specialist for one of our valued clients in Northeast Houston. The Administrative Support Specialist provides essential clerical and administrative services to ensure efficient operations across multiple departments. This role is responsible for handling information requests, preparing correspondence, managing invoicing, and maintaining accurate records. Professionalism, punctuality, and strong communication skills are required, along with the ability to maintain confidentiality and support company policies, safety standards, and programs.This job description reflects management’s assignment of essential functions and does not restrict additional tasks that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Essential Job Duties
- Respond to inquiries and provide information to customers, visitors, and staff regarding company activities, departments, and personnel.
- File and maintain correspondence, invoices, and records; retrieve materials as requested.
- Process LWN/LLG invoicing, customer credits, and interdepartmental invoice requests.
- Maintain accurate records of customer interactions, including inquiries, complaints, and resolutions.
- Prepare and route incoming invoices for management approval.
- Support month-end closing processes.
- Distribute daily tracking information and A.O.O. reports for customer orders.
- Monitor open sales and purchase orders daily; generate reports and distribute to SPA’s.
- Resolve integration errors and coordinate with Accounting as needed.
Core Competencies
- Customer Focus: Attentive and responsive to customer needs; builds and maintains satisfaction.
- Communication: Clearly organizes and conveys information; shares knowledge effectively.
- Teamwork: Builds trust, collaborates with peers and supervisors, and supports group objectives.
- Integrity: Demonstrates honesty, accountability, and reliability in all tasks.
Position-Specific Competencies
- Fluent in English with strong written and verbal communication skills.
- Ability to organize, manage, and complete projects independently or in group settings.
- Skilled at interfacing with all levels of staff while maintaining confidentiality.
- Proficient in PC-based word processing and spreadsheets.
- Strong multitasking ability while maintaining accuracy and professionalism.
General Competencies
- Managing Multiple Priorities: Balances assignments and meets deadlines while adapting to changes.
- Initiative: Works independently to solve problems and seeks opportunities for added responsibility.
- Problem Solving: Identifies issues, applies sound judgment, and makes effective decisions.
- Cost Awareness: Demonstrates fiscal responsibility and strives to minimize costs.
- Safety: Promotes a clean, safe, and incident-free work environment.
COMPENSATION: $18-$20 DOE
**All employees must be prepared for a background check, 5-panel Drug screen, and show proof of eligibility to work in the US. If you meet the qualifications of this position, please apply today!Diversified Sourcing Solutions is a national search firm that places top candidates with our top customers. We are an EEO Employer: Race, Color, Religion, National Origin, Sex, Disability, Age or any other classification protected by law.Company DescriptionConnecting Companies with Good Employees, and Employees with Good Companies!!
Company Description
Connecting Companies with Good Employees, and Employees with Good Companies!!