office administrator and bookkeeper

Job Description

Job Description

Office Manager/Bookkeeper

Payroll – semi-monthly

Payroll taxes – Fed Withholding, Iowa Withholding, Fed and Iowa Unemployment, W2’s

Estimate and pay quarterly Iowa Pass Through Entity Taxes

Accounts Receivable

Record receipts in Quickbooks, Excel, and Billing System

– apply payments to prepaid expenses if necessary

Take deposits to bank

Trust Accounting

Record client retainers in Quickbooks and

Record payment of fees/expenses to firm and vendors (by client)

Reconcile bank account monthly and send Balance Sheet to partners

Periodic reports to clients as requested

401(k) contributions – wages and partner draws

401(k) provide information to Qualified Plan Consultants for annual census and tax filing of 5500

401(k) distribute required plan notices to participants

Financial information to tax preparers, any year end adjustments to books

Bank – reconcile operating and trust accounts monthly

Accounts Payable –

Pay bills and track as appropriate for 1099 filing

Prepaid client expenses, enter in billing system

Interface with service providers, vendors, clients as needed

Insurance Options for renewals

Health

Business Liability, Work Comp (annual Work Comp Insurance Audit)

Professional Liability

Cyber

Legal research subscriptions

Budget/Planning - these items need to be addressed and implemented at the discretion of the Partners

Billing software

Accounting/payroll software

Internet/phone service provider

Storage and Disposal legal documents