Accounting Coordinator

Job Description

Job Description

Who we are:

Association for Financial Professionals (AFP) mission is to drive the future of finance and treasury and develop the leaders of tomorrow through certification, training, and the premier event for treasury and finance.

AFP core values are focused on fostering successful, growth-oriented people. That's why we value critical thinking and deliberative discussion conducted in a respectful manner and cross-functional collaboration to achieve AFP goals.

ACCOUNTING COORDINATOR

A Typical Week May Look Like This...

Billing, Systems + Receivables (A/R)

• Prepare and process customer invoices for AFP's global products, applying internal accounting and internal control policies and assessing unique sales transactions to determine the correct invoicing approach.
• Setup and maintain customer, product, inventory, and billing records in AFP's Association Management System (AMS) and financial system with a strong focus on data integrity.
• Manage customer A/R balance collections, including preparing and reviewing monthly aging report.
• Demonstrate understanding of revenue recognition and deferred revenue concepts and maintain system records accordingly.
• Partner with internal stakeholders on receivable balances, invoice questions, billing processes, and customer vendor forms while understanding the legal implications of information provided.

Payables (A/P)

• Manage multiple finance department inboxes and respond to vendor and internal inquiries as needed.
• Code invoices and initiate invoice approval workflows in Concur and/or Sage Intacct; in preparation for import into Sage Intacct.
• Manage expense reports for the Finance purchase card.
• Maintain vendor records in Sage Intacct and Concur, ensuring system alignment and strong data integrity to support compliance and streamlined tax filings.
• Setup and maintain vendors in Sage Intacct.
• Maintain and organize vendor contracts, agreements, and relevant supporting documentation.

Accounting Support / Close / Audit (Accounting background preferred)

• Assist with month-end close by completing assigned tasks, journal entries, reconciliations, supporting schedules, or other responsibilities as needed.
• Assist with audit preparation by providing samples and supporting documentation for interim and annual audit requests.
• Contribute to workflow documentation and process improvements that strengthen internal controls, accuracy, and efficiency across A/R, A/P, and related accounting processes.
• Support ongoing data cleanup, workflow testing, and adoption of new tools or processes.

Is This You?

We're looking for someone who is organized, detail-oriented, curious, and excited to learn AFP's systems and accounting workflows. The right person does not need to come in as a NetForum expert; they do need to be able to learn quickly, manage work queues, resolve open items in a timely manner, and produce accurate, well-documented work.

You might be a great fit if you have:

• Experience with billing, accounts receivable, accounts payable, finance operations, customer operations, association operations, maintaining records, and other related administrative workflows.
• Comfort learning and becoming proficient in our business systems such as an NetForum, Sage Intacct, and Concur.
• A proactive and independent mindset whiling to take the initiative in a remote work environment.
• Strong Excel skills and comfort handling significant volumes of data with accuracy and attention to detail.
• Strong organizational skills, including the ability to manage multiple inboxes, work queues, deadlines, and competing priorities without losing track of details.
• A process-improvement mindset, identifying ways to improve accuracy and efficiency.
• Interest in building a foundation in accounting, including A/R, A/P, month-end close support, journal entries, reconciliations, and audit support.
• 2-4 years of experience in accounting/finance, billing operations, customer operations, association operations, or a related workflow-driven role preferred.
• Bachelor's degree or equivalent hands-on experience preferred.
• Must be able to work East Coast hours.

This is Us!

• We are a collaborative team of individuals who are hardworking and entrepreneurial.
• We take ownership in how our specific role drives the organization's success.
• We are intellectually curious and have a strong ability to adapt to change.
• We work autonomously and in cross-functional teams and are dedicated to demonstrating extraordinary results at a fast pace.

AFP offers:

• A collegial, casual work environment.
• Competitive base salary.
• Great career growth.
• Superb benefits plan, including a generous vacation/sick/holiday leave policy, medical, dental and vision health insurance, 401K plan with employer match and flexible schedules.
• "When Work Works" award by the Society for Human Resource Management for our flexible workplace.

AFP CORE VALUES

We exist for the success of the corporate finance professional and seek candidates who embody our AFP Core Values:

• We always strive to be better.
• We listen, we speak up, we smash silos.
• We are courageous.
• We are all in it together.

This posting is not intended to be all-inclusive, and responsibilities can be expected to evolve over time to meet changing business needs. The employee may be required to perform other related duties to meet these needs. While AFP’s intent is always to be clear and transparent about the expectations of this role, this job description may be reviewed and updated accordingly with or without notice. AFP is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic under federal, state, or local law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.