Clerk & Adminstrative Assistant

Job Description

Job DescriptionPosition Title: Clerk & Administrative Assistant Reporting To:The Clerk & Administrative Assistant will report to the Director of Administration while maintaining close communication and collaboration with the CPCNH Board Chair, Committee Chairs, and Executive.Job Responsibilities:This position serves as a bridge between key CPCNH stakeholders, providing the effective communication and collaboration required in a member-driven organization. You will be responsible for high-quality clerical support to the Board of Directors and all CPCNH Committees, facilitating the smooth operation of board and committee activities. Simultaneously, this role delivers professional administrative assistance to CPCNH Staff members as directed.Core Characteristics and Abilities:

• A team player capable of cultivating productive working relationships across the Coalition; comfortable interacting with executives
• Ability to identify opportunities with communication and collaboration and make suggestions for improvements
• Ensure that all aspects of CPCNH Board and Committee meetings are flawlessly executed—from verifying remote meeting software and equipment is working to scheduling the meetings, preparing agendas and taking minutes. Attention to detail guarantees that these gatherings are productive.
• Expected to handle sensitive and confidential information while exercising professionalism and discretion.

Responsibilities:

1. Board & Committee Support:

1. In compliance with NH’s Right to Know Law schedule and post all board and committee meetings and agendas with in-person and virtual functions utilizing CPCNH’s digital software tools and Microsoft Team’s.
2. Maintain meeting materials and resources in CPCNH digital systems for efficient information sharing.
3. Collaborate with the Board Chair, Committee Chairs and Staff Liaison’s to prepare and distribute agendas, minutes, and related documents for board and committee meetings.
4. Set up IT at in-person locations when requested, organize and oversee catering when requested.
5. Ensure in-person quorum requirements are met.
6. Write draft meeting minutes; post approved minutes and public meeting materials to the CPCNH public site.
7. Maintain log of board actions, and board and committee member terms, roles, and contact information.

2. Administrative Duties:

1. Support the CPCNH staff as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
2. Coordinate and maintain the Staff Calendar, travel logistics and activities as directed, including accommodations, transportation, and meals
3. Update and maintain the coalition’s digital records and documents as required.
4. Monthly entry of current rates to the NH Department of Energy website.
5. Track and replace office supplies, furniture, and IT setups, as necessary to avoid interruptions in standard front office procedures
6. Proofread and edit prepared documents or memos as requested
7. Ensure compliance with document retention policies.

Qualifications:Required Qualifications:

1. Associate or bachelor’s degree in communications, business, public administration, English or other liberal arts or related field.
2. Proven experience in administrative or executive assistant roles or clerical roles, preferably in a corporate or nonprofit setting.
3. Highly organized and strong organizational skills.
4. Strong writing, editing, and verbal communication skills.
5. Excellent interpersonal skills and the ability to work collaboratively with diverse teams.
6. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
7. Attention to detail and accuracy in record keeping.
8. Ability to handle confidential information with integrity.
9. Commitment to serving the CPCNH’s mission and values and providing excellent service to the New Hampshire residents/customers that make up our membership.

Desired Qualifications:

1. Familiarity with office management procedures, basic accounting principles and legal and regulatory requirements, specifically NH Right-to-Know (RSA 91-A), and board governance, is a plus.

Work Location: This is a hybrid position based in Concord, New Hampshire, with occasional travel statewide and a minimum of 1-2 office days per week.Working Conditions:

Office environment with occasional travel for board and committee meetings or events.
May require limited evening work to accommodate Annual and Special Member Meetings.

About CPCNH: Read about CPCNH at www.cpcnh.org. 

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