Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our dynamic team in New York, New York. This contract position offers an opportunity to support day-to-day office operations through efficient organization and communication. The ideal candidate will thrive in a fast-paced environment and demonstrate excellent multitasking abilities.
Responsibilities:
• Provide comprehensive administrative support to ensure smooth office operations.
• Manage incoming calls, respond to inquiries, and direct calls to appropriate team members.
• Perform accurate data entry tasks to maintain organized and up-to-date records.
• Greet visitors and clients, ensuring a welcoming and attentive reception experience.
• Assist with scheduling and coordinating meetings, appointments, and events.
• Prepare and distribute correspondence, reports, and other documents as needed.
• Maintain office supplies inventory and place orders when necessary.
• Collaborate with team members to address administrative needs and support special projects.
• Ensure confidentiality and security of sensitive information and documents.• Proven experience in administrative assistance or a similar role.
• Strong organizational and time management skills.
• Excellent communication abilities, both written and verbal.
• Proficiency in data entry and familiarity with office software such as Microsoft Office.
• Ability to handle multiple tasks simultaneously in a fast-paced environment.
• Detail-oriented approach and customer service orientation.
• High attention to detail and accuracy in all tasks.
• Familiarity with receptionist duties and office operations.