Job Description
Job DescriptionSalary: 60k-70k
Overview:
The Administrative Associate is a key role of the Finance & Administration Dept. Our team manages and supports systems that are used across multiple departments. This full-time position is located in our Bayview office and is on-site, Monday through Friday, 9:00 a.m. to 5:30 p.m. The successful Administrative Associate will be detail-oriented, task-driven, organized, and able to multitask. Being comfortable working with staff in various positions and departments is crucial. Our department is heavily involved with systems and data, so the ability to manage administrative tasks and a familiarity with computers and software are needed. The ideal candidate is well-rounded with basic knowledge of administration, operations, IT and HR. This position is entry-level with a trajectory for growth.
Primary Responsibilities:
- Perform general office management duties
- Track and manage company vehicle registration
- Maintain office supplies not directly related to facilities
- Scan physical mail using discretion when necessary
- Check voicemails and forward them to the appropriate department/staff
- Provide administrative support to other Finance and Admin Dept staff
- Assist with data organization, with a focus on digital documents
- Basic low-level helpdesk support
- Train on other F&A staff responsibilities for coverage
- Other duties as assigned
Essential Skills and Experience:
- 2+ years of relevant administration/operations experience
- Proficiency with Google Suite (especially Sheets and Docs), Slack, experience with BambooHR and Workforce is a plus.
- Experience with Windows/Apple laptops and mobiles, knowledge of cable types and computer components.
- Ability to work in a fast-paced, small business environment with competing priorities
- Excellent communication, both written and verbal
- Independently manage workload with minimal supervision
- Can execute multiple tasks simultaneously
Physical Demands:
The physical requirements listed are representative of those that must be met to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sit, bend, and reach with hands and arms.
- Lift approximately 20-25 lbs. on occasion.
- Work overtime occasionally at the last minute.
- Stand and move throughout the office.
- Have consistent and reliable attendance.
- Work under pressure with changing, ambiguous priorities.
- Communicate effectively and promptly to employees of the organization.
- Climb stairs and steps.
- High level of manual dexterity to adeptly type and use computer equipment.
- Auditory and visual skills Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
- Follow written and oral instructions and procedures.
Benefits:
- 401(k)
- Paid Holidays
- Paid Time Off
- Health Insurance
Please do not contact us via email or using automated application services. Instead, follow this link to be considered for this position.https://onehatonehand.bamboohr.com/careers/75 We do not use AI or ATS to sort candidates; however we may not be able to respond to all applicants individually. We look forward to reviewing your application.