Job Description
Job Description
***Position open until January 16, 2026***
The City of Haines City is an equal opportunity employer and will consider all applicants for all positions equally without regard to their race, sex, age, color, religion, creed, national origin, veteran status, or any other legally protected status. The City of Haines City is a Drug-Free Workplace. Applicants who complete the initial screening process will be required to complete a pre-employment drug screen and physical. Police Department applicants will also be required to take a Polygraph Examination. All information provided by an applicant will be verified for truthfulness and accuracy if a conditional offer of employment is made. Applications and other submitted documents are considered public records.
Salary range is provided to show the min to max compensation for a position. It is not the basis for or guarantee of a starting salary.
Position Function:
Under the general direction of the Deputy Finance Director, performs duties necessary to support the Finance Department through the preparation, processing, analysis and tracking of payroll, benefits and accounting related activities of the City. Duties include, but are not limited to, reconciliation of invoices, application and tracking of employee incentive and benefits programs, financial software system updates, financial report development, processing budget transfers, and ledger entries.
Essential Duties:
- Performs duties necessary to support the Finance Department through the preparation, processing, analysis and tracking of payroll, benefits and accounting related activities of the City. Duties include, but are not limited to, reconciliation of invoices, application and tracking of employee incentive and benefits programs, position control, financial software system updates, financial report development, processing budget transfers, and ledger entries.
- Performs duties necessary to prepare, process and track State and Federal compliance driven reporting such as Form 941, Form W2, Form W3, unemployment, child support, and other similar required reporting and documentation. Responsible for appropriate records retention methods.
- Performs duties necessary to assist the Finance Departing with preparing, tracking, reconciling and updating the budget. Assists other City Departments with budget and accounting procedures, to include reports, invoices, vendor relations, reconciliation, records, and the like.
- Performs additional duties as assigned.
Environment:
Duties are primarily performed within an office environment or setting. Possible exposure to dust and mold.
Knowledge/Skills/Abilities:
- Required knowledge and experience is normally obtained through the completion of a curriculum resulting in either a High School Diploma or GED, and at least three (3) to five (5) years work related experience in Finance, Accounting, Business or related field are required.
- An Associate's Degree in Accounting is preferred. A Bachelor's Degree in Accounting or Government Accounting may substitute up to three (3) years of experience.
- Must possess excellent oral and written communication skills.
- Must be able to perform complex mathematical computations and/or statistical analysis.
- Must be able to research, compile and analyze data, and then present findings to the City Commission and City Manager in an acceptable format.
- Should be competent in the use of Microsoft Excel, Word and Power Point software.
- Ability to learn and remain up-to-date on Federal, State and City applicable regulations, best practices and policies affecting department activities.
- Ability to establish and maintain effective working relationships with employees, other government representatives, contractors, partners, consultants, vendors, the media and general public is essential.
- Ability to work with confidential information.
Other Requirements:
- Must possess a Valid Florida Class E driver license.
- Must pass applicable pre-employment testing and background and credit checks.
SPECIAL REQUIREMENT:
This position may be required to report for work when a declaration of emergency has been declared in Polk County.