Job Description
Job Description
POSITION SUMMARY: This position requires a mixture of organizational and analytical skills. The position requires a person to be detail oriented, with a strong ability to investigate and solve problems. Position is responsible for processing payments, verifying invoices, collecting outstanding customer balances, performing account reconciliations, and analyzing accounting reports.
RESPONSIBILITIES AND DUTIES:
- Knowledge and understanding of all applications in the accounting platform
- Understand how linehaul, fuel, and accessorial charges are derived
- Prepares, posts, verifies and records customer payments and transactions related to accurate receivables.
- Maintain and update assigned internal customer/vendor files including name or address changes, mergers, or specific invoice requirements and effectively communicates to all relevant parties
- Identify delinquent accounts, research and analyze customer discrepancies for past due or balance due amounts
- Draft professional correspondence and effectively communicate with customers to collect for past due accounts
- Receive, process, verify, and reconciling invoices and statements for payables
- Prepare check runs, wire transfers, and ACH transactions as assigned
- Code invoices to proper GL accounts and cost centers, ensuring proper authorization for payment
- Assist with money codes and reporting
- Ability to produce and analyze accounting reports as assigned
- Perform administrative and clerical tasks, such as data entry, preparing invoices, filing paperwork, and contacting customers or vendors to discuss accounts
- Maintain comprehensive knowledge of company operations, customers, products, and equipment; including operational characteristics which affect pricing.
- Utilization of technology to innovate company processes
- Communicate effectively with accounting department staff, customers, and operations personnel to gather information needed to ensure accurate receivables and payables.
- Other duties as assigned by management.
REQUIRED SKILLS AND ABILITIES:
- Good communication skills, both written and verbal.
- Good organizational skills with the ability to manage multiple tasks and prioritize same.
- Ability to solve problems and exercise sound judgment.
- Capability to work in a fast-paced environment under tight deadlines
- Experience with AS400 system preferred
- Previous accounting experience is valuable
- Ability to maintain confidentiality in daily operations. Ability to exercise sound judgment and to apply discretion in handling confidential information.
QUALIFICATIONS:
- High School Diploma or equivalent
- Technologically proficient, individuals must be able to effectively operate computer systems to complete essential job functions
- Strong MS Office skills with special emphasis on Excel
- 10 Key skills are a plus
PHYSICAL REQUIREMENTS:
- Prolonged periods sitting at a desk, working on a computer, and talking on the phone.
- Must be able to lift up to 15 pounds occasionally.
This position does not have any supervisory responsibilities