Job Description
Job Description
Weibel Scientific is seeking a motivated, organized and office professional with legal and business operational focus in the role as Legal & Operations Coordinator to work closely with our US Business Operations Manager and Director of Contracts in the business administration office for Weibel goods and services - instrumentation and surveillance radar assembly, spares, repairs, and training activities in North America.
Weibel is the leading developer of Doppler radar systems for customers in over 45 countries. As a company, with manufacturing headquarters in Denmark and administration and maintenance facilities in the United States, Weibel has experienced growth in demand of its specialized products in the United States since its first contract with the U.S. Department of Defense in the late 1980s. As we expand our activities in North America, we are looking for top talent to join our growing team.
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JOB DESCRIPTION – LEGAL & OPERATIONS COORDINATOR —WEIBEL EQUIPMENT, INC.
OVERVIEW
Position: Legal & Operations Coordinator
Direct superior(s): Business Operations Manager
Function: Specialist
Organizational Level: Level 3
Department: Weibel US (in support of Reston, VA office)
Weekly working time: Full time
Managerial responsibilities: None
Edition valid from: 02-10-2026
Replaces edition: 2025-12-15
MAJOR TASKS AND RESPONSIBILITIES
Responsible for assisting leadership team in day-to-day office business support operations, clerical and legal administration duties, and special research project work when needed, in support of radar product sales and delivery to customers.
Tasks and processes (not prioritized)
- Customer Relationship Management System and/or tasking entry
- Creating forms and templates for standardization
- Maintaining e-filing and legal systems
- Documenting & recordkeeping processes and procedures
- Answering phones as needed (internal and external customers, suppliers)
- Scheduling appointments / meetings
- Preparing memos, drafting/editing planning documents
- Handling mail as needed (scanning, emailing, filing)
- Preparing legal documents
- Referencing regulatory research libraries
- Expense reporting
- Other ad hoc tasks as required
EMPOWERMENT
Decisions Made by Employee
- Planning and prioritization of assigned tasks
- This position will require a high level of self-drive and daily on-demand decisions re daily operations, customer case handling, assistance with determining and/or developing new helpful tools to streamline processes and procedures for time-savings and efficiency.
Decisions to be approved by manager
- Business Travel (only if required)
- Expenses (i.e., office supplies, ad hoc errands, business travel, training)
- Schedule and Time Off
- Contractual changes for customers
RELATIONSHIPS (persons and/or groups that are critical for cooperation and communication)
- External: Customers, business partners, consultants, legal counsel, contractors, vendors
- Internal: PRJ (projects), AFM (aftermarket), TEC (development/engineering), OPS (production), Sales/ BD (business development), CON (Contracts), MKTG (marketing), LEG (legal), LT (leadership team)
COMPETENCIES (prerequisites for having success in the employment; skills, experience and attitudes)
Education:
- Technical and/or commercial education at bachelor level – or equivalent professional and educational experience combined
Trade/technical competencies and experience:
- Market & Industry Knowledge: Experience working with government contracting, radar/defense/aerospace or high-tech commercial product technology a bonus, not required
- Strong written and oral language skills
- Computer / Microsoft 365 skills
- Strong organizational skills
- Strong interpersonal skills
- Research skills
- Familiarity with legal protocol
Personal competencies:
The ideal candidate will be a likeable character and be able to easily work independently or in a small team environment, both virtually and in-person from time-to-time; exhibit soft people skills in customer service, while possessing a capability and understanding of working with colleagues from varied geographical cultures.
Further requirements:
- Result-oriented
- Customer-oriented
- Operational in execution
- Strong drive and energy
- Self-motivating
- Autonomous whilst observing organizational requirements
- Strong communicator
- Relationship builder
- Flexible with working time
IT and languages:
- English at professional level (Oral and written)