Job Description
Job Description
Job Title: Transactional Senior Practice Assistant
FLSA: Non-Exempt
Reports to: Department Head
Summary: This individual performs a variety of secretarial and administrative duties for two or more HOA attorneys while also accepting advanced legal support projects on behalf of the Transactional Department.
Essential Responsibilities:
- Perform miscellaneous administrative tasks such as emailing, calendaring, word processing, filing and copying, and minor research.
- Prepare and proofread correspondence, pleadings, memos and other types of documents from written and/or oral drafts from the attorneys.
- File legal documents with courts and other appropriate entities.
- Answer client telephone calls and take messages for attorneys.
- Maintain calendar and deadline reminder systems and utilize master calendar system for attorneys. Make appointments for attorney.
- Receive clients and visitors, and maintain good public relations with clients.
- Edit monthly invoices to clients.
- Maintain Standard Operating Procedure for Transactional Department, including editing as approved by and bringing non-compliance to the attention of the Transactional Department Head.
- Accepts advanced legal support projects from all attorneys in the Transactional Department.
- Acts as point for all other Transactional Legal Assistants regarding Department protocol, best practices, and acts as backup for other Legal Assistants as necessary.
- Consistent and on-time attendance is required.
Qualifications and Skills:
- Ability to read and write in order to proof and perform minor legal editing (e.g., punctuation, grammar, typographical, spelling) of routine law office correspondence and legal matters. Perform non-complex arithmetic calculations on forms and documents and maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
- At least 8 years’ experience in law office environment, preferably supporting Shareholders and Partners.
- Microsoft Office Outlook, Word, and Excel experience required.
- TABS, PracticeMaster, NetDocuments or other similar billing, case management, and document management systems experience preferred.
- Ability to organize/prioritize numerous tasks and complete them under time constraints.
- Interpersonal skills necessary in order to communicate with a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact.
- Attention to detail.
- Ability to search the internet and public databases.
- English Proficiency- speaking, reading, and writing.
ADA:
- Must be able to remain in a stationary position for long periods of time.
- Must be able to focus on a computer screen for multiple hours at a time.
- Must be able to lift in excess of ten pounds.
*Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.*
Company DescriptionPrivate law firm counseling and representing community associations (homeowners' associations, townhome associations, and condo associations) in Colorado.
Company Description
Private law firm counseling and representing community associations (homeowners' associations, townhome associations, and condo associations) in Colorado.