Job Description
Job Description
We are seeking a highly organized and detail-oriented Medical Secretary / Administrative Assistant to support the daily operations of our medical office. This role combines traditional medical secretary duties with broader administrative support responsibilities. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a professional, compassionate demeanor when interacting with patients and staff.
Key Responsibilities:
Medical Secretary Duties:
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Greet patients and visitors in a courteous and professional manner
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Schedule patient appointments and manage provider calendars
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Answer and direct incoming phone calls; respond to inquiries
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Prepare and maintain patient records in EMR systems
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Verify insurance information and obtain authorizations or referrals as needed
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Coordinate communication between patients, providers, and external parties (labs, pharmacies, specialists)
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Process medical documentation including forms, letters, and referrals
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Ensure HIPAA compliance and maintain confidentiality of patient information
Administrative Assistant Duties:
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Provide administrative support to physicians, office managers, and clinical staff
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Manage office correspondence, emails, and internal communications
Schedule/Shift: Monday-Friday 8AM-4PM (need to be flexible to stay until 4:30PM)
For California Applicants:
We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA).
This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.
Company DescriptionHere at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.
Our commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?
Company Description
Here at Medix, we are dedicated to providing workforce solutions to clients throughout multiple industries. We have been named among the Best and Brightest Companies to Work For in the Nation for two consecutive years. Medix has also been ranked as one of the fastest growing companies by Inc. Magazine.\r\n\r\nOur commitment to our core purpose of positively impacting 20,000 lives affects not only the way we interact with our clients and talent, but also with our co-workers! The goal is lofty, but it is made attainable through the hard work and dedication of our teams and their willingness to lock arms together. Are you ready to lock arms with us?