Job Description
Job Description
About Us
We are a growing hospitality ownership and management company overseeing 13 hotels across Florida and Texas, with active renovation and construction projects. Our team is expanding, and we are seeking an Accounts Payable Specialist to support our multi‐entity hotel and construction operations. This is a fully on‐site role in Sarasota, FL.
Position Summary
The Accounts Payable Specialist plays a key role in supporting the finance team by handling accounts payable processing, vendor onboarding, payment workflows, and documentation management for multiple hotel and construction entities. The ideal candidate is detail‐oriented, organized, and thrives in a fast‐paced environment with multiple workstreams.
Responsibilities
- Prepare RFPs (Requests for Payment) to track subcontractor balances and obtain required approvals
- Enter vendor/supplier invoices into Airbase accurately for multiple entities
- Manage vendor onboarding, including COIs, W9s, banking verification, and compliance documents
- Communicate with vendors regarding payments, status updates, and discrepancy resolution
- Follow up with internal approvers on outstanding invoices
- Initiate payments in Airbase to verified supplier accounts
- Maintain organized documentation in Airbase and Basecamp
- Import and reconcile expense transactions into QuickBooks Enterprise (Desktop) and QuickBooks Online
- Open and scan daily incoming mail to email for processing
- Assist CFO and finance team with ad‐hoc tasks and special projects
- No travel required
Qualifications
- High school diploma or equivalent
- 2+ years of experience in Accounts Payable
- Experience with AP systems (Airbase experience is a plus)
- Intermediate proficiency in Excel & Outlook
- Strong attention to detail and organizational skills
- Ability to work independently and collaboratively
- Reliable, self‐motivated, and able to manage deadlines