Administrative Assistant

Job Description

Job Description

POSITION: Administrative Assistant

DEPARTMENT: Academic Affairs

DIVISION: Academic Affairs

HOURS: Full-Time, Monday- Friday, 8:30- 4:30

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Salary information: $19 to $21/hr.

BENEFITS:

• Medical Dental Vision Health Savings Account Flexible Spending Account
• College Paid Life, AD&D, LTD insurance Generous PTO 12 Paid Holidays
• TIAA Retirement with 8% college contribution after one year of employment
• Free EAP Counseling Services Free Chiropractic Care

Northeast College of Health Sciences is committed to creating a culture of diversity, equity, inclusion, and belonging with our college campus community. In support of our institutional values, we acknowledge each person’s unique experience, perspective, and ability as contributions that both enrich our community and enhance the professions and people we serve. As such, the College is dedicated to providing equitable opportunities to all future and current employees, including those belonging to groups that have been historically underrepresented in higher education.

Function

• Provide support to the Assistant Vice President for Chiropractic (AVPC).

Organizational Relationships

• Reporting to the AVPC.

Specific Duties and Responsibilities

• Provide clerical support, which includes, but is not limited to: answering and routing incoming telephone calls, scheduling appointments, copying, filing, shredding, drafting routine correspondence for signature, grade appeal letters to students, letters to students as a result of academic review, assist AVPC with projects as needed, ensure that deadlines are adhered to, process purchase requisitions, check requisitions, etc.
• Schedule meetings for the AVPC.
• Schedule and take minutes for D.C. Department meetings.
• Process scheduling requests from faculty, staff, and administrators for conference rooms and classrooms through Jenzabar.
• Maintain Division of Academic Affairs personnel files.
• Maintain files. Including, but not limited to: correspondence files, committee files, budget documents, faculty research/publication files, etc.
• Make travel arrangements for AVPC and guests.
• Organize, plan and execute Transitions Ceremony each trimester.
• Organize, plan and execute the annual Memorial Service.
• Responsible for managing all aspects of the ConnecTX instrument distribution, inventory and student certificates.
• Provide clerical support to the Judicial Officer to facilitate the judicial process. This includes the maintenance of office files, drafting and tracking routine documents and correspondence for signatures, scheduling judicial meetings, etc.
• Order supplies, periodicals, books, etc. for chiropractic program and offices.
• Download NBCE Exam results from NBCE website. Post on EIP and distribute to email group.
• Send Dean’s list certificates to qualifying students each trimester.
• Complete program meeting calendar each trimester for distribution to program faculty and staff.
• Responsible for processing requests for remediation assessment.
• Track graduates for NBCE/CCEB board exam results, licensing and employment within 6 months of graduation date.
• Other duties as assigned.

Methods of Accountability

• Performance evaluations by AVPC.
• Satisfaction of the Directors and the Judicial Officer with the quality of the services provided.
• Faculty and student satisfaction with Academic Affairs offices and program services.

Mental and Physical Requirements

• Excellent organizational, written and oral communication skills necessary with emphasis on customer service philosophy.
• Ability to effectively interact and communicate with all college constituents.
• Ability to perform multiple tasks flexibly and independently, due to interruptions.
• Attention to detail and accuracy essential.
• Possess good listening skills.
• Ability to evaluate and prioritize workload.
• Ability to tolerate occasional hallway noise and distractions.
• Ability to handle high level of discretion and confidentiality.

Education and Experience

• High school diploma with emphasis on secretarial skills and/or minimum of 2-3 years secretarial experience, preferably in an educational setting required.
• Knowledge of MS Word, PowerPoint, Excel, Outlook, Teams, Zoom, and Jenzabar required.

If you are interested in applying for this position; please submit a cover letter of interest, resume and contact information for three professional references to: the Office of Human Resources, 2360 State Route 89, Seneca Falls, NY 13148, or e-mail your response to: humanresources@northeastcollege.edu

* Employment is subject to the favorable result of a background investigation and where applicable, confirmation of appropriate degrees and credentialing.

Northeast College of Health Sciences is an Equal Opportunity employer and does not discriminate against students or employees on the basis of age, race, color, creed, gender, sexual orientation, or handicapping conditions (or any other protected status) in its educational programs, financial aid, activities, admissions and employment practices.