Job Description
Job DescriptionDescription:
Saint Joseph Catholic School is seeking a full-time Administrative Assistant who is faith-filled, enthusiastic, collaborative, detailed-orientated, and experienced. The responsibilities include covering the front desk to greet and assist students, parents, and visitors; scheduling appointments; managing written and electronic correspondence; maintaining office and school supplies; scheduling vendors and substitute teachers; and processing and maintaining important student records. The ideal candidate should possess an Associate's or Bachelor’s Degree, have three or more years of experience in an educational environment, and be a practicing Catholic in good standing with the Church. Additionally, candidates must be willing to complete all necessary screening and education for the protection of children. Interested applicants should submit a cover letter, resume and references to Mrs. Donna Bornhoft, Principal, Saint Joseph Catholic School, 127 N. Howes St., Fort Collins, CO 80521 or dbornhoft@gosaintjoseph.org.
Additional responsibilities include but are not limited to:
• Primary coverage of the front desk-greeting and assisting all visitors, parents, students, and staff
• Answering emails and phone calls and direct all inquiries to appropriate place
• Manage and support all aspects of the student enrollment and registration process. Knowledge of FACTS SIS a plus.
• Monitor and track enrollment changes and support the Principal in managing enrollment to targets
• Manage a timely attendance process and all parent attendance notifications
• Create and maintain a comprehensive school calendar
• Support field trip planning and logistics working with both teachers and chaperones
• Collect and maintain student information and records
• Manage the ordering of instructional books and resources
• Maintain office and school supplies and inventory
• Handle daily minor medical needs of the students including administering medications and providing minimal First Aid if needed; communicate with parents as necessary
Requirements:
Educational Requirements
The minimum educational requirements to become a School Administrator are an Associate's or Bachelor's Degree in a business-related discipline or certification from the International Association of Administrative Professionals (IAAP), Certified Administrative Professional (CAP) or previous school office experience.
Additional Requirements
Preferred qualifications include: the ability to learn new things, basic technical skills, organization, care with confidential information and documents, outstanding customer service, excellent verbal and written communication skills, and problem-solving and critical thinking. Consideration will be given to practicing Catholics in good standing with the Church. As the school administrator work in an environment with children, they must have completed safe environment training through VIRTUS within the Archdiocese of Denver, have been fingerprinted and had a criminal background check, agree to the Archdiocese of Denver Standards of Ministerial Behavior, and have positive references or recommendations. The Administrative Assistant must also be extremely proficient at using computers, particularly Microsoft Office programs, such as Excel and Office. Experience with FACTS SIS is a plus. The Administrative Assistant position requires full-time hours during the school year, with flexible part-time to full-time hours during summer break or as needed to keep all work updated.
Start date: August 2025; this position is for the 2025-2026 school year.
Benefits:
Generous benefits package that includes health, dental, vision, pension plan, employer paid and voluntary life insurance, employer paid STD and LTD; 10 paid sick days per year and 2 personal days per year.