Job Description
Job DescriptionBenefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Administrative Assistant
We are currently seeking a qualified Administrative Assistant with a minimum 5 years experience to support a Federal Government contract. Must pass a background check for security clearance, be a U.S. citizen, and must be able to work on site in Washington, DC/Alexandria, VA.
Job Duties / Responsibilities:
- Manage the day-to-day administrative affairs of the client.
- Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary.
- Coordinate administrative tasks and oversee designated administrative operations.
- Accurately enter information into databases/tracking systems.
- Prepare agendas, presentation materials, meeting requests and meeting minutes.
- Answer and screen incoming calls and direct calls to appropriate action officer.
- Draft email responses and general correspondence on behalf of the client.
- Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes.
- Compile input for and draft/organize a variety of reports.
- Compile daily, weekly and monthly social media, web and other relevant metrics reports.
- Provide expertise in measuring and assessing metrics to inform strategy.
- Maintain stakeholder email and distribution lists.
- Ensure effective document management.
- Maintain templates and resources.
- Assist with processing requests for travel, training, and reimbursements.
- Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with appropriate staff and with external stakeholders.
- Establish and maintain effective and appropriate working relationships with contractors and staff.
- Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
- Consistently communicate with a high degree of professionalism, diplomacy and tact.
Skills & Requirements:
- Familiarity with federal communication requirements, including the "Plain Writing Act of 2010" and Section 508 compliance.
- Minimum 5 years professional writing and editing experience, including at least 3 years' experience drafting a variety of office documents including but not limited to official memos, internal and external correspondence and policies.
- Minimum 5 years experience in administrative coordination, project management, or a combination thereof and able to work at a fast pace with tight deadlines.
- Minimum of 5 years experience entering information into databases/tracking systems and creating and formatting reports and presentations.
- Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills.
- Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint.
- Familiarity with office procedures and software is essential.
- Degree in communications, public relations, marketing, data analytics, or a related field is preferred.
- Must be able to work at a fast pace with tight deadlines.
- Ability to learn quickly, adapt, organize, and prioritize work is essential.
- Strong verbal and written communication skills are required.
- Excellent interpersonal skills and problem-solving skills are a must.
- Must be highly organized with a strong attention to detail.
- This is a full-time, on-site position located at the clients facility in Washington DC/Alexandria, VA.
- Must be a U.S. citizen.
- Must pass background check for security clearance.