Job Description
Job Description
Job Responsibilities & Requirements:
As our Office Admin, you’ll keep the office running smoothly and support daily operations. Your responsibilities include:
- Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
- Provide direct administrative support and backup as needed; this includes, but is not limited to, scheduling appointments, meetings, and events, booking employee travel, maintaining filing systems, mailing and shipping/receiving packages, general clerical support, data entry, scanning, and maintaining all employee lists.
- Oversee the day-to-day activities of the office as the main point of contact in the reception area.
- Maintain truck inventory, schedule maintenance appointments and upkeep filing and documentation.
- Track office inventory and supplies, proactively obtain purchase approval, order, and stock.
- Coordinate meetings and events, including locations, personnel and food as requested by management.
- Assist our Finance team with purchasing and proper documentation, A/R approvals, invoice and receipt backup, payroll processing, time and expense workflows, and client billings.
- Review employees’ expense reports and verify accuracy, as needed.
- Assist with the office space/infrastructure planning (moves, additions, and changes to workstations) and provide answers, resources, and solutions as requested.
- Ensure the office remains clean, uncluttered, tidy, and always professionally presentable.
- Coordinate with IT department on all office equipment needs and setup.
- Assist the HR Department with onboarding/offboarding processes and other general HR functions as needed.
- Screen phone calls and route callers to the appropriate party.
- Greet and assist office visitors and employees.
- Consistently communicate in a polite and professional manner in-person, as well as via phone and e-mail.
- Proactively maintain employee certification, experience, and education spreadsheets, enroll employees in supervisor-approved classes as requested, and maintain all documentation and tracking relevant to.
What You’ll Need
- High School Diploma (Required)
- Associate degree (Preferred)
- Previous admin or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong organization, time management, and communication skills
- Friendly, professional, and detail-oriented
Benefits
- Choice of Two Medical Plans – 100% Employee Coverage
- HSA medical option – with Company contribution
- Affordable Dental & Vision Plans – Keep that winning smile sharp
- 401(k) with 3% Company Contribution – Future you says thanks
- Short & Long-Term Disability (Company Paid) – Because life happens
- Critical Illness, Hospital Indemnity, Accident Plan- Pairs nicely with an HSA
- $100,000 Life Insurance (Company Paid) – Your family’s safety net
- Professional Development & Certifications – Always be leveling up
- PTO + Paid Holidays – Rest hard, play hard
About Us
MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water/Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year-over-year growth for the last several years and our current in-house projects and backlog show the trend will continue.
Equal Opportunity Employer
We welcome candidates of all backgrounds and are committed to a respectful, fair, and inclusive workplace.